Executive search services for SAFCOL gceo recruitment

4.1 The successful Executive Search Firm will be engaged by SAFCOL to provide services on

the appointment of the SAFCOL GCEO associated Talent Acquisition process.

4.2 The performance of the appointed service provider will be monitored on a regular basis. In

the event of non-compliance or inadequate performance, SAFCOL reserves the right to

terminate the contract.

4.3 On appointment of the service provider, SAFCOL will brief the appointed service provider

regarding the Talent Acquisition process, expectations and provide full details of the following

deliverable objectives:

 SAFCOL GCEO qualifications, knowledge, experience, skills and associated

requirements.

 The SAFCOL GCEO role profile and the same should be shared with potential

candidates and for advertisement purposes.

 The SAFCOL GCEO role and remuneration package to be offered by SAFCOL, subject

to negotiation.

 Any other specific requirements necessary for the SAFCOL GCEO role and SAFCOL

Board requirements.

 Any documentation or information that may be material and required by SAFCOL as it

pertains to potential candidates.

4.4 Sourcing of candidates, presentation of CVs and potential candidates both physically/virtually

as determined by SAFCOL.

4.5 Liaison with internal stakeholders, facilitation of interviews and presentation of candidates.

4.6 Psychometric assessments, compulsory reference/qualification checks and vetting

processes. SAFCOL will re-imburse the appointed service provider for the costs associated

with psychometric assessments and arrangements.

4.7 The service provider will, in partnership with SAFCOL, facilitate print media, advertisement

for the SAFCOL GCEO role. SAFCOL will re-imburse the appointed service provider for the

costs associated with print media advertisement and associated costs.

4.8 Negotiations on remuneration matters.

4.9 Any documentation or information that is material to the appointment of the SAFCOL GCEO

associated Talent Acquisition process:

 Debrief SAFCOL

 Report and present to SAFCOL a shortlist of the potential candidates’ CVs for

interviews by SAFCOL Executive Team members and Board

4.10 The appointed service provider will, in partnership with SAFCOL, be responsible for all

interviews and travel arrangements. SAFCOL will re-imburse the service provider in line with

industry standards.

4.11 The appointed service provider shall be required to obtain copies of all reasonable and

necessary documentation and information of the proposed shortlisted candidates. The

documentation and information shall include:

 Curriculum Vitae

 At least three (3) letters of reference and documented communications with previous

employers

 Previous and current employment of candidates (company name, occupation, and

tenure)

 Certified copies and verification of qualifications

 Media, credit, criminal check and State Security Agency vetting

 Certified copy of Identity Document and verification of identity

 Declaration of candidate’s interests

 Any other information, which the appointed service provider may believe is critical

for SAFCOL to be aware of.

4.12 Candidates will be required as part of the Talent Acquisition process to undergo psychometric

assessments and participate in the case study in line with the requirements of the vacant

role.

4.13 The appointed service provider should have the capacity and capability to conduct

psychometric assessments.

4.14 Upon selection of the preferred candidates, the appointed company will facilitate the offer

and negotiation process as it relates to the contract of employment and related conditions of

service and remuneration.

4.15 On appointment of the service provider, the appointed service provider is to assist SAFCOL

and, for this role, be required to immediately commence with market research in order to

obtain names of candidates who could fill the vacant role of SAFCOL GCEO.

4.16 Upon agreement of the shortlisted candidates, the appointed service provider will be required

to communicate with the potential candidate’s interview dates and all associated details of

the interview process.

4.17 Write a report and present to SAFCOL a long and shortlist of the potential candidates’ CVs

for interviews by the SAFCOL Board.

4.18 SAFCOL GCEO Talent Acquisition process briefing report, Board/Shareholder briefing and

process closure report.

4.19 The appointed service provider will be re-imbursed for any other costs incurred in the

facilitation of the Talent Acquisition of the SAFCOL GCEO process.

4.20 The appointed service provider will be paid in line with the negotiated agreement on payment

terms with the Executive Search Firm and as informed by industry standards for Executive

Search Firm assignments.

TGP for the GCEO role is R 3 414 642.57

Service Provider is required to quote based on the percentage of the above mentioned TGP.

5. PROJECT ENGAGEMENTS

 All engagements will be conducted at the service provider’s premises, or an alternative

venue provided by the appointed service provider.

 All logistical arrangements will be managed by the service provider in partnership with

SAFCOL.

 The service provider should provide a physical address where such engagements will be

taking place.

 Response handling will be facilitated and managed by the service provider on behalf of

SAFCOL.

 The service provider, in partnership with SAFCOL be responsible for approved

advertisements for the SAFCOL GCEO role. SAFCOL will re-imburse the service provider

for the costs of the said advertisements.

Mandatory Requirements

DESCRIPTION COMPLY NON-

COMPLY

1.The Executive Search Firm must be registered with the Department

of Employment and Labour (DE&L) and provide a copy of the valid

Private Employment Agencies (PEA) as proof of registration with

DE&L.

2. The Executive Search Firm must provide proof of valid annual

APSO membership .

3. The Executive Search Firm (Service provider) must attend the

Mandatory briefing session – 04 February 2026 at 11h00 am via MS

Teams digital platform.

NB: Bidders who fail to meet all the mandatory requirements will not be evaluated

Further.

Functionality Evaluation

POINTS

DESCRIPTION OF CRITERIA METHOD OF EVALUATION

ALLOCATION

Less than 5-years’ experience in 0Company Experience (40 points)

providing Executive search and

Service provider must demonstrate relevant experience on

headhunting assignments at Senior

Executive Search and Headhunting Assignments at Senior

Leadership level.

Leadership level. The service provider must attach signed

5 - 10 years’ experience in providing 10

reference letter(s) and must include the following details

Executive search and headhunting

herein below:

assignments at Senior Leadership

1. Letter must be on a company letterhead; level.

2. Description of executive search assignment 10 - 15 years’ experience in 20

performed by the service provider providing Executive search and

3. Specify the duration of services rendered by the headhunting assignments at Senior

service provider to the respective client; Leadership level.

4. Referee contact details; More than 15 years’ experience in 40

The letters will be calculated cumulatively to ascertain the providing Executive search and

years of experience for Executive Search and Headhunting headhunting assignments at Senior

Assignments for the Service Provider. Leadership level.

SAFCOL reserves the right to authenticate submitted

reference letters.

Less than 4 reference letters of 0Experience in Conducting Executive Search and

placements at C-Suite or executiveHeadhunting at C-Suite level (30 points)

level.

Attach four (4) signed reference letter(s) of recent

4 Reference letters of placements at 20

placements at C-Suite level and must include the following

C-Suite or executive level

details herein below:

More than 4 reference letters of 30

1. Letter must be on a company letterhead and or placement concluded at C-Suite or

associate partner service provider; executive level

2. Description of appointment concluded at C Suite or

executive level between 01 January 2023 to 31

January 2026;

POINTS

DESCRIPTION OF CRITERIA METHOD OF EVALUATION

ALLOCATION

3. Referee contact details;

SAFCOL reserves the right to authenticate submitted

reference letters.

Project Leader Experience and Detailed CV (30 points)

Service provider must provide a comprehensive CVs of the Less than 5 years’ experience 0

Project Leaders who would be dedicated to SAFCOL

5 – 10 years’ experience 15

project, must demonstrate required experience for

10 - 15 years’ experience 20conducting Executive Search and headhunting

More than 15 years’ experience 30assignments. Attached, CV and must also reflect the

following: .

 Number of years of experience in conducting

Executive Search and headhunting assignments.

 Project Leader CV must reflect the following

o Candidate full personal details

o Qualification(s) background

o Synopsis of previous and current candidate

employment history including key

accountabilities, company name,

occupation, and tenure

 At least three (3) references with contact details,

Company name and Referee’s name and surname

and Referee’s occupation from current/previous

employer

Total Points 100

Minimum 70

South African Forestry Company SOC Limited (SAFCOL)

210 Aramist Avenue

Menlyn Maine

Pretoria

0181

RETURNABLE DOCUMENTS

 Fully completed and signed RFQ

 Official Quotation on the company letter head

 Latest Tax Clearance

 Latest BBBEE certificate- SANAS Accredited or sworn affidavit for EME/QSE

 CSD Report or (MAAA number )

 ID copies of company directors

I, the undersigned, for and on behalf of the Service Provider, hereby confirm that I/we

understand the information as stated above and that I/we will comply with all of the

above.

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Name (print) Signature

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Capacity Date

Evaluation Criteria

Quotations will be evaluated in accordance with SAFCOL Supply Chain Management Policy and

Preferential Procurement Policy Framework Regulations of 2022; the bid evaluation process

shall be carried out in the following phases namely:

Phase 1: Administrative Compliance Evaluation

Phase 2: Price and Specific Goals Evaluation

Phase 1: Administrative Compliance requirements

1. Completion in full of the Request for Proposal document

2. Completion of all SBD Forms( Declaration Forms)

3. Proof that tax matters with SARS are in order( SARS Pin Number/ Tax Clearance

Certificate)

4. Proof of company registration documents( e.g Pty;Trust; CC etc)

5. Original or copy of B-BBEE Level of contribution Certificate or Sworn Affidavit signed by

the deponent and the Commissioner of Oath (Failure to attach certificate will lead to non-

allocation of points)

6. Registration with National Treasury Central Supplier Database (CSD), if not registered

on CSD, successful bidder must register within 7 working days of award

7. ID copies of company directors

Phase 2: Price and Specific Goals Evaluation

Only bids that meet the requirement will be evaluated further in terms of price and specific goals

evaluation, as follows:

CRITERIA POINTS

Price 80

Specific Goals 20

TOTAL 100 points

SPECIFIC GOALS FOR THIS RFQ AND POINTS THAT MAY BE

CLAIMED ARE INDICATED AS PER TABLE BELOW:

Criteria Points

(80/20 system)

Atlesat 51% and above Black Owned entities 20

Total Points 20

DOCUMENTS REQUIREMENT FOR VERIFICATION OF POINTS ALLOCATION: -

No. Procurement Requirement Required Proof Documents

2.1 51% and above Black Owned entities  CIPC registration documents

 B-BBEE certificate/sworn affidavit

 South African Identification

Document

2.2 30% and above Black Women Owned  CIPC registration documents

 B-BBEE certificate/sworn affidavit

 South African Identification

Document

2.3 Atleast 51% Owned By People With Disabilities  Letter from the Doctor confirming

Disability

 South African Identification

Document

2.4 Atleast 51% Black Youth Owned  CIPC registration documents

 B-BBEE certificate/sworn affidavit

 South African Identification

Document

2.5 Implementation of RDP goals (Locality) Points  Proof of residence in a form of a

Municipal Bill or letter from

recognized council confirming

business address of the bidder

 South African Identification

Document

SAFCOL SUPPLIER CODE OF CONDUCT

Click on the following link to access the SAFCOL Supplier Code of Conduct and

confirm as indicated below:

chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https://www.safcol.co.za/wp-

content/uploads/2023/12/SCM-DOC-001-SUPPLIER-CODE-OF-CONDUCT.pdf

I confrm that I have read and understood SAFCOL supplier code conduct and that

I will adhere to all the conditions contained therein.

NAME OF BIDDER (COMPANY NAME).......................................... SIGNATURE..............................

CAPACITY....................................................... DATE........................................

SBD4

BIDDER’S DISCLOSURE

1. PURPOSE OF THE FORM

Any person (natural or juristic) may make an offer or offers in terms of this invitation

to bid. In line with the principles of transparency, accountability, impartiality, and

ethics as enshrined in the Constitution of the Republic of South Africa and further

expressed in various pieces of legislation, it is required for the bidder to make this

declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List

of Restricted Suppliers, that person will automatically be disqualified from the bid

process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners

or any person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if

applicable, state employee numbers of sole proprietor/ directors / trustees /

shareholders / members/ partners or any person having a controlling interest in the

enterprise, in table below.

Full Name Identity Number Name of State

institution

2.2

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding

vote or power to influence or to direct the course and decisions of the enterprise.

Do you, or any person connected with the bidder, have a relationship with any

person who is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

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2.3 Does the bidder or any of its directors / trustees / shareholders / members /

partners or any person having a controlling interest in the enterprise have any

interest in any other related enterprise whether or not they are bidding for this

contract? YES/NO

2.3.1 If so, furnish particulars:

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No specific requirements found

B-BBEE Minimum Level: 2