Supply and delivery of breakfast and lunch packs for ekurhuleni school for the deaf (aad exhibition 2026) - atns RFQ

• Closing date: 17 August 2026
• Closing time: 11h00 CAT
• Issue date: 06 August 2026
• No other dates (briefings, site visits, clarification deadlines) are stated in the document.

• Bidding procedure enquiries (before bid closure):
• Officer: Demand Management – Bright Blessie
• Email: [email protected] (cc: [email protected])
• Technical enquiries (after bid closure):
• Officer: Acquisition Management – Charles Sekgobela
• Email: [email protected] (cc: [email protected])
• Telephone: +27 11 607 1000
• Fraud hotline: 0800 222 335 (24hrs), email [email protected], website www.tip-offs.com
• Submission address: e-Submission (e-Tender) system only – no physical address provided.

• Submit online only via the e-Submission (e-Tender) system. Email submissions will not be accepted or processed.
• Closing date and time: 17 August 2026 at 11h00 CAT. Late bids will not be considered.
• Structure the bid in two parcels:
• Parcel A – Administrative (Phase 1 & 2 Evaluation):
• Volume 1A: General instructions and administrative requirements (excluding SBD 3.1 and SBD 6.1).
• Phase 1: Administrative requirements.
• Phase 2: Mandatory requirements.
• Parcel B – Price & Specific Goals (Phase 3 Evaluation):
• SBD 3.1 – Pricing schedule.
• SBD 6.1 – Preference Points Claim Form.
• Central Supplier Database (CSD) Report.
• CIPC documents.
• Shareholder certificates.
• ID copies of shareholders.
• Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Complete and sign all required SBD forms (SBD 1 Part A and Part B, SBD 3.1, SBD 4, SBD 6.1, POPIA consent).
• Bids must be submitted on official forms – do not re-type them.
• Bids must remain valid for 60 days from the closing date.
• Bidders must bear all costs of preparing and submitting the bid; ATNS will not reimburse these costs.
• ATNS may reject any or all bids, negotiate with one or more bidders, and is not obliged to accept the lowest bid.
• Non-compliance with any submission condition may result in rejection.
• If additional information is requested during evaluation, respond within 7 working days or as specified; failure may lead to the bid being disregarded.
• Bids submitted without a completed and signed Invitation to Bid, Declaration of Interest, or proof of CSD registration will be deemed non-responsive.
• Bidders must indicate their bidding structure (individual, JV, consortium, sub-contractors) and primary bidder type (OEM, distributor/reseller, etc.) in the relevant sections.

• SBD 1 – Invitation to Bid (Part A) – complete, sign, and return.
• SBD 1 – Terms and Conditions for Bidding (Part B) – complete and sign.
• SBD 3.1 – Pricing Schedule (Purchases) – fully completed and signed.
• SBD 4 – Bidder's Disclosure – complete and sign.
• SBD 6.1 – Preferential Points Claim Form – complete to claim specific goals.
• POPIA Consent – complete.
• CSD Report or proof of CSD application.
• CIPC documents.
• Shareholder certificates.
• ID copies of shareholders.
• Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• SARS Tax Compliance Status PIN or printed TCS certificate.
• Proof of locality footprint (municipality bill, lease, title deed, councillor letter, or MOU).
• Proof of professional registration (if applicable).
• Declaration of Interest (SBD 4).
• Any other documents as specified in the bid.

• Evaluation is conducted in three stages:
• Stage 1: Administrative Requirements – must submit valid SARS Tax Compliance Status PIN (valid for 60 days from submission). If non-compliant, ATNS may reject the bid or allow 7 days to submit supplementary information (administrative only, not substantive).
• Stage 2: Mandatory Requirements – must provide proof of locality footprint in the City of Ekurhuleni (e.g., municipality bill, lease, title deed, official letter from local councillor, or agreement/MOU with a locally based partner). Failure results in automatic disqualification.
• Stage 3: Price and Specific Goals – evaluated using the 80/20 point system:
• Price: 80 points (formula: Ps = 80(1 - (Pt - Pmin)/Pmin)).
• Specific Goals: 20 points, allocated as follows:
• 51% Black Owned suppliers: 10 points (evidence: CSD report, CIPC documents, shareholder certificates, ID copies, valid B-BBEE certificate or sworn affidavit).
• 30% Black Woman Owned suppliers: 10 points (same evidence as above).
• Bidders must claim specific goals points in SBD 6.1 and provide all supporting documentation.
• The 80/20 system applies to tenders up to R50 million (all taxes included).
• Bids that fail mandatory requirements will not be evaluated on price and specific goals.
• ATNS evaluates bids per the Preferential Procurement Regulations, 2022.

• Scope: Supply and delivery of prepacked breakfast and lunch packs to learners of the Ekurhuleni School for the Deaf attending the Africa Aerospace and Defence (AAD) Exhibition.
• Breakfast pack (per learner) – quantities per pricing schedule (80 learners):
• Assorted muffins (80)
• Breakfast croissant with cheese, ham and lettuce (40) – individually packaged in eco-friendly, biodegradable/BPA-free clamshell (230×90×60 mm)
• Breakfast croissant with chicken and mayonnaise (40) – same packaging requirement
• 330ml can of 100% assorted fruit juice (80)
• 500ml still water (80)
• Apples (80)
• Bananas (80)
• Assorted low-fat flavoured yoghurt (100g) (80)
• Bag with ATNS logo – breakfast prepacked in a bag for each learner (80)
• Lunch pack (per learner) – quantities per pricing schedule (80 learners):
• 2 pieces of fried chicken with chips and a bun (80)
• 330ml can of 100% assorted fruit juice (80)
• 500ml still water (80)
• 125g assorted potato chips (80)
• 80g milk chocolate bar (80)
• 125ml vanilla custard (80)
• Oranges (80)
• Bananas (80)
• Bag with ATNS logo – prepacked lunch items in a bag for each learner (80)
• Delivery address: Ekurhuleni School for the Deaf, Corner Thutong and Sontonga, 1 Mofokeng Section, Katlehong, Gauteng.
• Proposals must remain valid for 60 days from submission.
• All delivery costs must be included in the bid price.

31.1 Any budget amount that may be indicated in this document shall be deemed to be a

guide only and Bidders are expected to submit a costing that is fair and reasonable.

31.2 All costs related to this assignment are to be allowed for in the pricing schedule and in

the formats prescribed and must be returned as part of the submission. Bids submitted

without a price or with an incomplete price, will be deemed to be non-responsive.

31.3 A pricing schedule with one of the specified elements (fees and reimbursable costs)

omitted from the costing, may be considered non-responsive.

32 Registration On the CSD

32.1 In this part, bidders must submit proof of their registration, or proof that they have

applied for registration on the Central Supplier Database. Bids submitted without the

required proof, will be deemed to be non-responsive.

33 Registration Certificates and Accreditation with OEMS Or Professional Bodies

33.1 Registration with professional bodies. Bids submitted without proof will be deemed to

be non-responsive.

34 Fraud Prevention and Whistleblowing

34.1 ATNS is committed to the highest standards of ethical conduct and integrity. All bidders,

suppliers, and stakeholders are encouraged to report any suspected fraud, corruption,

or unethical conduct related to this procurement process.

34.2 Reports may be made confidentially and anonymously through the ATNS Fraud

Hotline:

34.2.1 Fraud Hotline: 0800 222 335 (Freecall number available 24hrs)

34.2.2 Email: [email protected]

34.2.3 Deloitte Tip-offs website www.tip-offs.com

34.3 All allegations will be treated with strict confidentiality and investigated in line with

ATNS policies and applicable legislation.

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Section d: standard bidding documents

35 SBD 1 - Invitation to Bid (PART A)

You Are Hereby Invited to Bid for Requirements of the Air Traffic and Navigation Services SOC Limited (ATNS)

BID NUMBER: ATNS/RFQ12/07/2026/27/CSI-BREAKFAST CLOSING 17 August 2026 CLOSING 11h00

And lunch packs date: time:

Appointment of a service provider for the supply and delivery of breakfast

And lunch packs to learners of the ekurhuleni school for the deaf attending

The africa aerospace and defence (aad) exhibition

Section d: standard bidding documents ........................................................... 22

35 SBD 1 - Invitation to Bid (PART A) ............................................................... 22

36 SBD 1 – Terms and Conditions for Bidding (PART B) ..................................... 23

37 SBD 3.1 – Pricing Schedule (Purchases) ..................................................... 24

38 SBD 4 – Bidder’s Disclosure ...................................................................... 27

39 SBD 6.1 – Preferential Points Claim Form in Terms of the Preferential

Procurement Regulations 2022 ............................................................................... 30

40 Protection of Personal Information (POPIA) Consent ................................... 35

44. General Conditions of Contract ................................................................. 38

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Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

9.3.1 The tendered amounts shall be evaluated based on the pricing information

provided by bidder in the applicable Standard Bidding Document (SBD) for this

bid:

evaluation Document

SBD 3.1 Pricing Schedule (Purchases) a. Full completed and signed

Standard Bidding Document (SBD

3.1) and any other Price related

document as requested in this bid.

9.4 Preference points will be based on the Specific Goal as per below:

30.1 Bidders must complete, sign and return the full “Invitation to Bid” document.

30.2 Bids submitted without a completed and signed Invitation to Bid will be deemed to be

non-responsive.

31 Pricing Schedule

31.1 Any budget amount that may be indicated in this document shall be deemed to be a

guide only and Bidders are expected to submit a costing that is fair and reasonable.

31.2 All costs related to this assignment are to be allowed for in the pricing schedule and in

the formats prescribed and must be returned as part of the submission. Bids submitted

without a price or with an incomplete price, will be deemed to be non-responsive.

31.3 A pricing schedule with one of the specified elements (fees and reimbursable costs)

omitted from the costing, may be considered non-responsive.

Members persons in the service of the state.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: .................................

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37 SBD 3.1 – Pricing Schedule (Purchases)

Name of bidder: ........................................................................

BID NO.: ATNS/RFQ12/07/2026/27/CSI-Breakfast and Lunch Packs

CLOSING TIME 11:00 CLOSING DATE: 17 August 2026

Offer to be valid for 60 days from the closing date of bid.

1. 2 piece of fried chicken with chips and a bun 80 R R

2. 330ml (can) Assorted fruit juice 100% 80 R R

3. 500ml Still wate 80 R R

4. 125g Assorted potato chips 80 R R

5. 80g Milk chocolate bar 80 R R

6. 125ml Danone Ultramel Custard Vanilla 80 R R

7. Oranges 80 R R

8. Bananas 80 R R

9. Bags with ATNS logo. 80 R R

• Prepacked lunch items in a bag for each

learner

Sub Total (VAT Excl.) R

Table C: Pricing summary

Sub-total Table A – Breakfast Packs R

Sub-total Table B – Lunch Packs R

Subtotal (VAT Excl.) R

VAT 15% r

NOTE: The entire pricing schedule must be fully completed (100%) i.e. ALL line items

• Complete the SBD 3.1 Pricing Schedule fully – all line items must be priced. Incomplete pricing will render the bid non-responsive.
• Pricing must be in RSA currency and include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
• Provide unit prices and total prices for each item in Tables A (Breakfast) and B (Lunch), then complete Table C summary (subtotals, VAT at 15%, grand total).
• Bids without a price or with an incomplete price will be deemed non-responsive.
• Any budget amount indicated is a guide only; bidders must submit fair and reasonable costing.
• No performance bonds, guarantees, or payment terms are specified in the document.
• Bidders must bear all costs of bid preparation; ATNS will not reimburse.

• Central Supplier Database (CSD): Must be registered on the CSD before submitting. Submit proof of registration or proof of application. No award will be made to a bidder not registered on CSD.
• SARS Tax Compliance: Submit a valid SARS Tax Compliance Status PIN (valid for 60 days) or a printed TCS certificate. Alternatively, provide a CSD number if no TCS PIN is available. For consortia/JVs/sub-contractors, each party must submit separate proof.
• B-BBEE: Submit a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points.
• CIPC: Submit CIPC documents (e.g., registration certificate).
• Shareholder certificates and ID copies of shareholders are required for specific goals claims.
• Declaration of Interest: Complete and sign SBD 4 – Bidder's Disclosure. Bids without it are non-responsive.
• Invitation to Bid: Complete and sign SBD 1 Part A and Part B. Bids without it are non-responsive.
• No bids from persons in the service of the state, or companies with directors who are, will be considered.
• Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers.
• Proof of locality footprint in City of Ekurhuleni is mandatory (see evaluation criteria).
• Registration with professional bodies (if applicable) – proof required, otherwise non-responsive.

that the information provided shall only be used for the preparation of a response to this document. The information

furnished will not be used for any other purpose than stated and that the information will not directly or indirectly, by

agent, employee or representative, be disclosed either in whole or in part, to any other third party without the express

written consent by the Company or its representative.

ATNS Fraud Hotline: Fraud Hotline: 0800 222 335 (Freecall number available 24hrs); Email: [email protected] ; Deloitte Tip-offs

website www.tip-offs.com

Reference number ATNS/RFQ12/07/2026/27/CSI-BREAKFAST and lunch packs

Safety and Customer Centricity: Prioritising customer needs and ensuring that

safety is non-negotiable

Accountability: Holding ourselves and others accountable for our actions

Agility: Ensuring that we are flexible and adaptable to change

Diversity: Embracing inclusion, equality and social differences

Integrity: Following a moral and incorruptible corporate code

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ATNS is a State-Owned Company (SOC), established in 1993 under the ATNS Company Act

(Act ) to provide air traffic services aligned with ICAO standards and South African

Civil Aviation Regulations. As a commercialised air navigation service provider (ANSP), ATNS

operates on a “user-pays” principle, relying on revenues and debt funding to cover operational

and capital expenses.

a. Takeaway Clamshell single compartment 230 × 90 × 60

mm, Eco-Friendly, Biodegradeable/BPA Free

b. Individually packaged

a. Takeaway Clamshell single compartment 230 × 90 × 60

mm, Eco-Friendly, Biodegradeable/BPA Free

b. Individually packaged

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4. 330ml (can) Assorted fruit juice 100%

5. 500ml still water

22.1 As soon as it becomes known to the contractor that he/she will not be able to deliver

the services within the delivery period and/or against the quoted price and/or as

specified, ATNS must be given immediate written notice to this effect. ATNS reserves

the right to implement remedies as provided for in the GCC.

1. Assorted muffins 80 R R

2. Breakfast Croissant with cheese, ham and lettuce 40 R R

• Takeaway Clamshell single compartment

230 × 90 × 60 mm, Eco-Friendly,

• Individually packaged

3. Breakfast Croissant with chicken and mayonnaise 40 R R

• Takeaway Clamshell single compartment

230 × 90 × 60 mm, Eco-Friendly,

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3

economic, social, and environmental sustainability.

13.1 Whilst ATNS have taken every reasonable step to ensure the accuracy of this brief, the

Company accepts no liability in relation to the accuracy of any representations made.

Bidders should accept that their tender response is on the basis and reliance of its own

judgment and information. ATNS reserves the right to vary the scope and terms as

described in this document. If any variation does take place tenderer will be advised as

soon as possible in writing.

13.2 The successful tenderer will be engaged subject to acceptance of a contract containing

the standard Terms and Conditions as given. The contract contains standard clauses

including a retention clause for non-satisfactory completion, breach of contract and

confidentiality clauses and a requirement for the tenderer to have adequate

professional indemnity insurance. All Tenderers must bear in mind that if circumstances

dictate, ATNS reserves its right to withdraw from any commitments that will be entered

into within this statement of work.

13.3 All designs and documentation submitted by the tenderer will be treated as

confidential.

13.4 ATNS reserves the right to reject, withdraw or cancel any or all Proposals/Tenders, to

undertake discussions with one or more Tenderers and to accept that tender or modified

tender which in its sole judgment, will be most advantageous to the Company, price and

other evaluation factors having been considered.

14 Cancellation of Procurement Process

14.1 This procurement process can be postponed or cancelled at any stage at the sole

discretion of ATNS provided that such cancellation or postponement takes place prior

to entering a contract with a specific service provider to which the bid relates.

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15 Bid Submission Conditions, Instruction and Evaluation Process/Criteria

15.1 The Bid submission conditions and instructions as well as the evaluation

process/criteria have been noted. Non-compliance to any of these will result in a bid

being rejected.

16 Negotiation and Contracting

16.1 ATNS have the right to enter negotiation with one or more Bidders regarding any terms

and conditions, including price(s), of a proposed contract.

16.2 Under no circumstances will negotiation with any Bidders, including preferred Bidders,

constitute an award or promise/ undertaking to award the contract.

16.3 ATNS shall not be obliged to accept the lowest or any bid, offer or proposal.

16.4 A contract will only be deemed to be concluded when reduced to writing in a formal

contract and Service Level Agreement (if applicable) signed by the designated

responsible person of both parties.

16.5 ATNS also reserves the right to enter one contract with a Bidder for all required

functions or into more than one contract with different Bidders for different functions.

17 Reasons for Rejection

17.1 ATNS shall reject a proposal for the award of a contract if the recommended Bidder

has committed a proven corrupt or fraudulent act in competing for the particular

contract.

17.2 ATNS may disregard the bid of any bidder if that bidder, or any of its directors:

17.2.1 Have abused the SCM system of the ATNS.

17.2.2 Have committed proven fraud or any other improper conduct in relation to such

system.

17.2.3 Have failed to perform on any previous contract and the proof exists.

17.2.4 Such actions shall be communicated to the National Treasury.

18 General Conditions of Contract

18.1 The General Conditions of Contract must be accepted.

19 Additional Information Requirements

19.1 During evaluation of the bids, additional information may be requested in writing from

Bidders. Replies to such request must be submitted, within 7 working days or as

otherwise indicated. Failure to comply, may lead to your bid being disregarded.

19.2 No additional information will be accepted from any individual Bidder without such

information having been requested.

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20 Confidentiality

20.1 The bid and all information in connection therewith shall be held in strict confidence

by Bidders and usage of such information shall be limited to the preparation of the bid.

Bidders shall undertake to limit the number of copies of this document.

21 Intellectual Property, Inventions and Copyright

21.1 Copyright of all documentation relating to this contract belongs to the client. The

successful Bidder may not disclose any information, documentation, or products to

other clients without the written approval of the accounting authority or the delegate.

21.2 This paragraph shall survive termination of this contract.

22 Non-Compliance with Delivery Terms

22.1 As soon as it becomes known to the contractor that he/she will not be able to deliver

the services within the delivery period and/or against the quoted price and/or as

specified, ATNS must be given immediate written notice to this effect. ATNS reserves

the right to implement remedies as provided for in the GCC.

23 Warrants

23.1 The bidder warrants that it can conclude this Agreement to the satisfaction of ATNS.

24 Parties not affected by waiver or breaches

24.1 The waiver (whether express or implied) by any Party of any breach of the terms or

conditions of this contract by the other Party shall not prejudice any remedy of the

waiving party in respect of any continuing or other breach of the terms and conditions

hereof.

24.2 No favour, delay, relaxation or indulgence on the part of any Party in exercising any

power or right conferred on such Party in terms of this contract shall operate as a waiver

of such power or right nor shall any single or partial exercise of any such power or right

under this agreement.

25 Retention

25.1 On termination of this agreement, the bidder shall, on demand hand over all

documentation provided as part of the project and all deliverables, etc., without the right

of retention, to ATNS.

25.2 No agreement to amend or vary a contract or order or the conditions, stipulations or

provisions thereof shall be valid and of any force and effect unless such agreement to

amend or vary is entered into in writing and signed by the contracting parties. Any

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waiver of the requirement that the agreement to amend or vary shall be in writing, shall

also be in writing.

26 Central Supplier Database

26.1 It is a requirement that all suppliers/ services providers to ATNS shall be registered on

the National Treasury Central Supplier Database (CSD).

26.2 Bidders are therefore required to register as a supplier on the CSD before submitting

a bid. The CSD website can be accessed on the following link:

http://ocpo.treasury.gov.za/Pages/default.aspx

26.3 Bidders are therefore required to submit proof of their registration on the CSD, or if not

yet registered, provide proof of their application to be registered, with their bid.

26.4 No bid will be awarded, and a contract concluded with a bidder who is not registered

on the CSD.

27 Format of Bids

27.1 Bidders must complete all the necessary bid documents and undertakings required in

this bid document. Bidders are advised that their proposal should be concise, written

in plain English and simply presented.

27.2 If applicable, Bidders are to set out their proposal in the format prescribed hereunder.

This means that the proposal must be structured in the parts noted below. Information

not submitted in the relevant part, may not be considered for evaluation purposes.

28 SARS Tax Clearance Certificate(S)

28.1 Bidde must ensure compliance with their tax obligations.

28.2 Bidders are required to submit their unique personal identification number (PIN) issued

by SARS to enable the organ of state to view the taxpayer’s profile and tax status.

28.3 Application for tax compliance status (TCS) or PIN may also be made via e-filing. To

use this provision, taxpayers will need to register with SARS as e-filers through the

website www.sars.gov.za

28.4 Bidders may also submit a printed TCS together with the bid.

28.5 In bids where consortia/ joint ventures/ sub-contractors are involved; each party must

submit a separate proof of TCS/ PIN/ CSD number.

28.6 Where no TCS is available, but the bidder is registered on the Central Supplier

Database (CSD), a CSD number must be provided.

28.7 Bids submitted without any one of the above, will be deemed to be non-responsive.

29 Declaration of Interest

29.1 Each party to the bid must complete and return the “Declaration of Interest”.

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29.2 Bids submitted without a complete and signed Declaration of Interest will be deemed

to be non-responsive.

30 Invitation to Bid

30.1 Bidders must complete, sign and return the full “Invitation to Bid” document.

30.2 Bids submitted without a completed and signed Invitation to Bid will be deemed to be

non-responsive.

Section a: introduction and scope of work ..................................................... 7

1. Introduction ............................................................................................... 7
2. Objective ................................................................................................... 9
3. Scope of work ............................................................................................ 9
4. Validity Period .................................................................................................... 13
5. Correspondence ................................................................................................ 13

6 Bid Submission Structure ......................................................................... 13

Section b: bid evaluation process ...................................................................... 14

7 Stage 1: Administrative Requirements ....................................................... 14

8 Stage 2: Evaluation for Price and ATNS Specific Goals ................................. 15

10 Verification of Specific Goals .................................................................... 16

11 ATNS Specific Goals ................................................................................. 16

Section c: RFQ conditions and instructions to bid ....................................... 17

12 Disclaimer ............................................................................................... 17

13 Contract Terms ........................................................................................ 17

14 Cancellation of Procurement Process ........................................................ 17

15 Bid Submission Conditions, Instruction and Evaluation Process/Criteria ...... 18

16 Negotiation and Contracting ..................................................................... 18

17 Reasons for Rejection ............................................................................... 18

18 General Conditions of Contract ................................................................. 18

19 Additional Information Requirements ........................................................ 18

20 Confidentiality ......................................................................................... 19

21 Intellectual Property, Inventions and Copyright ........................................... 19

22 Non-Compliance with Delivery Terms ........................................................ 19

23 Warrants .................................................................................................. 19

24 Parties not affected by waiver or breaches ................................................. 19

25 Retention ................................................................................................. 19

26 Central Supplier Database ........................................................................ 20

27 Format of Bids ......................................................................................... 20

28 SARS Tax Clearance Certificate(S) ............................................................. 20

29 Declaration of Interest .............................................................................. 20

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30 Invitation to Bid ........................................................................................ 21

31 Pricing Schedule ...................................................................................... 21

32 Registration On the CSD ........................................................................... 21

Navigation Services Company Limited (ATNS) and no representation or warranty, express or

implied, is made as to the accuracy, completeness, or thoroughness of the content of this

Request for Quotation (RFQ).

6.1 The bid must be submitted in two parcels through e-Submission (e-Tender)

system:

a. Parcel A – Administrative (Phase 1&2 Evaluation)

• Volume 1A: General instructions and administrative requirements

(Excluding SBD 3.1 & 6.1)

• Phase 1: Administrative Requirements

• Phase 2: Mandatory Requirements

b. Parcel B – Price & Specific Goals (Phase 3 Evaluation)

• Phase 3: SBD 3.1 - Pricing schedule

• Phase 3: SBD 6.1 - Preference Points Claim Form

• Central Supplier Database (CSD) Report

• Companies and Intellectual Property Commission (CIPC) Documents

• Shareholder Certificates

• ID copies of shareholders

• Valid B‐BBEE Certificate or Sworn Affidavit (for EMEs/QSEs)

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Section b: bid evaluation process

The bid evaluation process for this RFQ will be conducted in Three (3) distinct stages

as follows:

Stage 1: Administrative Requirements

Stage 2: Mandatory Requirements

Stage 3: Price and Specific Goals

7 Stage 1: Administrative Requirements

judgment and information. ATNS reserves the right to vary the scope and terms as

described in this document. If any variation does take place tenderer will be advised as

soon as possible in writing.

13.2 The successful tenderer will be engaged subject to acceptance of a contract containing

the standard Terms and Conditions as given. The contract contains standard clauses

including a retention clause for non-satisfactory completion, breach of contract and

confidentiality clauses and a requirement for the tenderer to have adequate

professional indemnity insurance. All Tenderers must bear in mind that if circumstances

dictate, ATNS reserves its right to withdraw from any commitments that will be entered

into within this statement of work.

13.3 All designs and documentation submitted by the tenderer will be treated as

confidential.

13.4 ATNS reserves the right to reject, withdraw or cancel any or all Proposals/Tenders, to

undertake discussions with one or more Tenderers and to accept that tender or modified

tender which in its sole judgment, will be most advantageous to the Company, price and

other evaluation factors having been considered.

21.1 Copyright of all documentation relating to this contract belongs to the client. The

successful Bidder may not disclose any information, documentation, or products to

other clients without the written approval of the accounting authority or the delegate.

21.2 This paragraph shall survive termination of this contract.

24.1 The waiver (whether express or implied) by any Party of any breach of the terms or

conditions of this contract by the other Party shall not prejudice any remedy of the

waiving party in respect of any continuing or other breach of the terms and conditions

hereof.

24.2 No favour, delay, relaxation or indulgence on the part of any Party in exercising any

power or right conferred on such Party in terms of this contract shall operate as a waiver

of such power or right nor shall any single or partial exercise of any such power or right

under this agreement.

25.1 On termination of this agreement, the bidder shall, on demand hand over all

documentation provided as part of the project and all deliverables, etc., without the right

of retention, to ATNS.

25.2 No agreement to amend or vary a contract or order or the conditions, stipulations or

provisions thereof shall be valid and of any force and effect unless such agreement to

amend or vary is entered into in writing and signed by the contracting parties. Any

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waiver of the requirement that the agreement to amend or vary shall be in writing, shall

also be in writing.

34.2.1 Fraud Hotline: 0800 222 335 (Freecall number available 24hrs)

34.2.2 Email: [email protected]

34.2.3 Deloitte Tip-offs website www.tip-offs.com

34.3 All allegations will be treated with strict confidentiality and investigated in line with

being non-responsive.

• Required by: ........................................

• At: ........................................

.......................................

• Brand and model ........................................

• Country of origin ........................................

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• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

*Delivery: Firm/not firm

• Delivery basis ..........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies.

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38 SBD 4 – Bidder’s Disclosure

Section c: RFQ conditions and instructions to bid

12.1 The Bidder shall bear all costs incurred in connection with the preparation and

submission of their Bid Response and for finalisation of the contract and the

attachments thereof. ATNS will in no case be responsible for payment to the Bidder for

these costs.

12.2 The Company reserves the right to reject any or all Bids, to undertake discussions with

one or more Bidders, and to accept that Bid or modified Bid which in its sole judgment,

will be most advantageous to the Company, price and other evaluation factors having

been considered.

13 Contract Terms

13.1 Whilst ATNS have taken every reasonable step to ensure the accuracy of this brief, the

14.1 This procurement process can be postponed or cancelled at any stage at the sole

discretion of ATNS provided that such cancellation or postponement takes place prior

to entering a contract with a specific service provider to which the bid relates.

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15.1 The Bid submission conditions and instructions as well as the evaluation

process/criteria have been noted. Non-compliance to any of these will result in a bid

being rejected.

16.1 ATNS have the right to enter negotiation with one or more Bidders regarding any terms

and conditions, including price(s), of a proposed contract.

16.2 Under no circumstances will negotiation with any Bidders, including preferred Bidders,

constitute an award or promise/ undertaking to award the contract.

16.3 ATNS shall not be obliged to accept the lowest or any bid, offer or proposal.

16.4 A contract will only be deemed to be concluded when reduced to writing in a formal

contract and Service Level Agreement (if applicable) signed by the designated

responsible person of both parties.

16.5 ATNS also reserves the right to enter one contract with a Bidder for all required

functions or into more than one contract with different Bidders for different functions.

17.1 ATNS shall reject a proposal for the award of a contract if the recommended Bidder

has committed a proven corrupt or fraudulent act in competing for the particular

contract.

17.2 ATNS may disregard the bid of any bidder if that bidder, or any of its directors:

17.2.1 Have abused the SCM system of the ATNS.

17.2.2 Have committed proven fraud or any other improper conduct in relation to such

system.

17.2.3 Have failed to perform on any previous contract and the proof exists.

17.2.4 Such actions shall be communicated to the National Treasury.

18.1 The General Conditions of Contract must be accepted.

19.1 During evaluation of the bids, additional information may be requested in writing from

Bidders. Replies to such request must be submitted, within 7 working days or as

otherwise indicated. Failure to comply, may lead to your bid being disregarded.

19.2 No additional information will be accepted from any individual Bidder without such

information having been requested.

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20.1 The bid and all information in connection therewith shall be held in strict confidence

by Bidders and usage of such information shall be limited to the preparation of the bid.

23.1 The bidder warrants that it can conclude this Agreement to the satisfaction of ATNS.

26.1 It is a requirement that all suppliers/ services providers to ATNS shall be registered on

the National Treasury Central Supplier Database (CSD).

26.2 Bidders are therefore required to register as a supplier on the CSD before submitting

a bid. The CSD website can be accessed on the following link:

http://ocpo.treasury.gov.za/Pages/default.aspx

26.3 Bidders are therefore required to submit proof of their registration on the CSD, or if not

yet registered, provide proof of their application to be registered, with their bid.

26.4 No bid will be awarded, and a contract concluded with a bidder who is not registered

on the CSD.

27.1 Bidders must complete all the necessary bid documents and undertakings required in

this bid document. Bidders are advised that their proposal should be concise, written

in plain English and simply presented.

27.2 If applicable, Bidders are to set out their proposal in the format prescribed hereunder.

not submitted in the relevant part, may not be considered for evaluation purposes.

28 SARS Tax Clearance Certificate(S)

28.1 Bidde must ensure compliance with their tax obligations.

28.2 Bidders are required to submit their unique personal identification number (PIN) issued

by SARS to enable the organ of state to view the taxpayer’s profile and tax status.

28.3 Application for tax compliance status (TCS) or PIN may also be made via e-filing. To

use this provision, taxpayers will need to register with SARS as e-filers through the

website www.sars.gov.za

28.4 Bidders may also submit a printed TCS together with the bid.

28.5 In bids where consortia/ joint ventures/ sub-contractors are involved; each party must

submit a separate proof of TCS/ PIN/ CSD number.

28.6 Where no TCS is available, but the bidder is registered on the Central Supplier

Database (CSD), a CSD number must be provided.

28.7 Bids submitted without any one of the above, will be deemed to be non-responsive.

29.1 Each party to the bid must complete and return the “Declaration of Interest”.

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29.2 Bids submitted without a complete and signed Declaration of Interest will be deemed

to be non-responsive.

32.1 In this part, bidders must submit proof of their registration, or proof that they have

applied for registration on the Central Supplier Database. Bids submitted without the

required proof, will be deemed to be non-responsive.

33.1 Registration with professional bodies. Bids submitted without proof will be deemed to

be non-responsive.

34.1 ATNS is committed to the highest standards of ethical conduct and integrity. All bidders,

suppliers, and stakeholders are encouraged to report any suspected fraud, corruption,

or unethical conduct related to this procurement process.

34.2 Reports may be made confidentially and anonymously through the ATNS Fraud

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Section b: bid evaluation process ...................................................................... 14

7 Stage 1: Administrative Requirements ....................................................... 14

8 Stage 2: Evaluation for Price and ATNS Specific Goals ................................. 15

10 Verification of Specific Goals .................................................................... 16

11 ATNS Specific Goals ................................................................................. 16

15 Bid Submission Conditions, Instruction and Evaluation Process/Criteria ...... 18

will not be eligible for further evaluation on price and specific goals criteria.

9 Stage 3: Evaluation for Price and ATNS Specific Goals

9.1 The bid will be evaluated using the 80/20-point system.

Criteria Means of Verification Points

Preference Points Specific Goals 20,00

Total Points 100,00

9.2 The 80/20 price/preference points system will be applied to the evaluation of responsive

of adjudication points.

9.3 The formulae to be utilised in calculating points scored for price are as follows

Ps = Points scored for price of tender under consideration

evaluation Document

9.4 Preference points will be based on the Specific Goal as per below

Definition Required Evidence Number of The specific goals

points allocated in terms of

2(1)(d)(i) of the PPPFA) confers both voting rights and b. Companies and Intellectual

PPPFA) rights and economic interest to Property Commission

they claim points for specific for each preference

10 Verification of Specific Goals

of these goals to qualify for the allocated points. The following information is required