Supply and delivery of red meat, poultry, and cold meats to parliament's four restaurants

{"closingDate":"04 September 2026","closingTime":"11H00","briefingSession":"{"date":"22 September 2026","time":"11H00","venue":"11H00 (refer to )","is_compulsory":true}"}

A virtual compulsory briefing session will be held on 22 September 2026 at 11H00 via MS Teams. Join link: https://teams.microsoft.com/meet/376871435341900?p=CSKSByUTTOuK4bh55m, Meeting ID: 376 871 435 341 900, Passcode: 6H7n2z3J.

{"name":"Mr N Ntanjana","email":"[email protected]","phone":null,"department":null,"address":"al extension after the above days, Parliament will request approval"}

9.1. Where a joint venture / partnership submits an offer for this bid, a joint venture / partnership

agreement must be attached, which specifies the names of the companies that have formed

the joint venture / partnership, the name of the joint venture / partnership. Companies that are

members of the joint venture / partnership will be individually required to comply with tax

compliance requirements by the South African Revenue Services (SARS).

9.2. Bidders must certify that the personnel identified in its response to this bid will be the persons

actually assigned to Parliament. Any changes (additions, etc.) in the personnel from those

identified in the response to the bid must be approved by Parliament. Parliament may, at its

discretion, require the removal and replacement of any of the service provider’s personnel who

do not perform adequately. The replacement personnel must meet the same minimum

requirements outlined in this document.

9.3. Prospective bidders may submit their questions to [email protected] or contact the

person assigned to deal with enquiries on the advertisement for this bid.

9.4. A briefing session will be held on a date specified in the advertisement of this bid.

9.5. Parliament may request bidders to provide additional pricing information to be utilised for

comparative purposes during evaluations.

9.6. Parliament reserves the right to re-appoint or extend the service of the service provider where

there is a natural continuation of assignments.

9.7. Parliament reserves the right to invite shortlisted bidders to make presentations to its

evaluation team.

9.8. Parliament reserves the right not to award this bid in total or part thereof.

9.9. Parliament reserves the right, for purposes of promoting the values of competitiveness and

fairness, not to award the bid to the highest scoring bidder, if such bidder has been awarded

a bid by Parliament or has performed services for Parliament during the last twelve (12)

months prior to the closing date of the bid.

9.10. The successful bidder/s and its employees must comply with Parliament security clearance

and must be willing to sign confidentiality or non-disclosure agreement.

9.11. The successful bidder/s must enter into a formal service level agreement with Parliament upon

appointment and must go through a security clearance screening process.

9.12. The award of the contract will be subject to the successful conclusion of a Service Level

Agreement.

9.13. Parliament reserves the right to inspect the premises of the bidder and its sub-contractors,

throughout the duration of the contract, to ensure compliance with the relevant legislation and

regulations.

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Bidders must submit: completion of ALL bid documentation including declarations and Commissioner of Oath signatures; valid and original Tax Clearance Certificate or pin; proof of registration (CK1), proof of ownership, certificate to commence business, certificate of change of name (CK2) if applicable, joint venture/consortium agreement or trust deed if applicable. Bidders must also complete the pricing schedule (Addendum B) and references template (Addendum A).

No eligibility criteria specified

13 initial__________

Contents

Contents ......................................................................................................................................... 14

1. Background ........................................................................................................................... 15

2. Objectives .............................................................................................................................. 15

3. Purpose of the request for bid (RFB) ............................................................................ 15

4. Scope of the required service ........................................................................................ 15

5. Project deliverables ......................................................................................................... 19

6. Evaluation criteria ............................................................................................................ 20

7. The responses ....................................................................................................................... 28

8. Pricing structure ............................................................................................................... 29

9. Specific conditions ............................................................................................................. 30

Addendum a – references’ template similar to the supply and delivery of fresh

Meat and/or poultry .................................................................................................................... 33

Addendum b – pricing schedule ................................................................................................. 34

14 initial__________

Parliament of the Republic of South Africa (hereon in this document “referred to as “Parliament”)

has four restaurants, which requires red meat, poultry, and cold meats during production daily.

These restaurants provide meals to Presidency, Members of Parliament, Parliamentary Officials,

Members of the public, Government Departments Foreign Dignitaries, etc. on a daily basis.

2. Objectives

The broad objectives of this RFB include:

2.1 To provide prospective service providers with adequate information to understand and respond

to Parliament’s requirements for the supply and delivery of red meat, poultry, and cold meats.

2.2 To ensure uniformity in the responses received from each prospective service provider.

2.3 To provide a structured framework for the evaluation of proposals.

3. Purpose of the request for bid (RFB)

3.1. Parliament seeks to identify and appoint suitable service provider/s to supply all kitchens with

red meat, poultry, and cold meats for a period of three (3) years, on an as-and-when-required

basis.

3.2. The purpose of this RFB is to contract with a suitably qualified service provider/s with the

requisite capacity to execute this project within the desired quality, scope, timeframe and cost-

effective for Parliament.

4. Scope of the required service

4.1. The successful bidder/s shall be expected to supply and deliver Halaal A-Grade red meat,

poultry and cold meats as per specifications below:

4.1.1. Cold meats:

4.1.1.1. The following sliced cold meats must be locally (South Africa) produced, vacuum packed in

one (1) kg bags, labelled best before date (fresh) and best before date (frozen):

4.1.1.1.1. Beef, pressed

4.1.1.1.2. Beef, smoked

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4.1.1.1.3. Beef, spiced

4.1.1.1.4. Chicken Pastrami

4.1.1.1.5. Beef Pastrami

4.1.1.1.6. Salami Real

4.1.1.1.7. Silverside

4.1.1.1.8. Viennas-Red

4.1.1.1.9. Viennas Smoked

4.1.1.1.10. Chicken Breast Fillet Smoked

4.1.2. Lamb and beef:

4.1.2.1. The following range cuts must be locally (South Africa) produced, vacuum packed in 5 kg

bags, packed in box with best before date (fresh), best before date (frozen) labels on the

box and bags, meat A-grade, item description, box lid and secured:

4.1.2.1.1. Goulash

4.1.2.1.2. Stew

4.1.2.1.3. Shanks

4.1.2.1.4. Ribs

4.1.2.1.5. Topside

4.1.2.1.6. Short Rib

4.1.2.1.7. Spare rib

4.1.2.1.8. Stroganoff

4.1.2.1.9. Brisket

4.1.2.1.10. Tripe

4.1.2.1.11. Trotters

4.1.2.1.12. Neck

4.1.2.2. The following portioned red meat range must be locally (South Africa) produced, vacuum

packed 250g bags, packed in box with best before date (fresh), best before date (frozen)

labels on the box and bags, meat A-grade, item description, box lid and secured:

4.1.2.2.1. Rib eye steak

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4.1.2.2.2. Rump steak

4.1.2.2.3. Sirloin steak

4.1.2.2.4. T-bone steak

4.1.2.3. The following whole red meat range must be locally (South Africa) produced, vacuum

packed bags, packed in box with best before date (fresh), best before date (frozen) labels

on the box and bags, meat A-grade, item description, box lid and secured:

4.1.2.3.1. Rump de-boned

4.1.2.3.2. Sirloin

4.1.2.3.3. Short rib

4.1.2.4. The following chops and kebabs range must be locally (South Africa) produced, packed in

2 kg fomo trays and vacuum sealed, packed in box with best before date (fresh), best before

date (frozen) labels on the box and trays, meat grade, item description, box lid and secured:

4.1.2.4.1. Kebabs

4.1.2.4.2. French cut chop

4.1.2.4.3. Shoulder chop

4.1.2.4.4. Loin chop

4.1.2.4.5. Lamb rack

4.1.2.5. The following biltong, mince, liver, patties, sausage and chipolatas range must be locally

(South Africa) produced, packed in 1 kg fomo trays and vacuum sealed, packed in box with

best before date (fresh), best before date (frozen) labels on the box and trays, meat grade,

item description, box lid and secured:

4.1.2.5.1. Beef chipolatas

4.1.2.5.2. Danya sausage

4.1.2.5.3. Lamb chipolatas

4.1.2.5.4. Plaaswors

4.1.2.5.5. Danya burger patties

4.1.2.5.6. Beef patties

4.1.2.5.7. Beef / Lamb Mince

4.1.2.5.8. Lamb / Beef liver

4.1.2.5.9. Biltong

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4.1.2.6. The following heads range must be locally (South Africa) produced, cut in half placed in

bags, packed in box with best before date (fresh), best before date (frozen) labels on the

box and bags, meat A-grade, item description, box lid and secured:

4.1.2.6.1. Lamb head (skopo)

4.1.3. Poultry:

4.1.3.1. The following poultry range must be locally (South Africa) produced, in original supplier

packaging with best before date (fresh), best before date (frozen) labels on the box, item

description, box lid and secured:

4.1.3.1.1. Chicken feet

4.1.3.1.2. Chicken cater breast

4.1.3.1.3. Breast fillet

4.1.3.1.4. Drumsticks

4.1.3.1.5. Kebabs mini

4.1.3.1.6. Leg quarter

4.1.3.1.7. Chicken livers

4.1.3.1.8. Nuggets

4.1.3.1.9. Schnitzel

4.1.3.1.10. Chicken strips

4.1.3.1.11. Chicken thigh

4.1.3.1.12. Mleqwa

4.1.3.1.13. Whole chicken

4.1.3.1.14. Chicken wings

4.1.3.1.15. Turkey roll

4.1.3.1.16. Turkey / Duck breast

4.1.3.1.17. Whole Duck

4.1.3.1.18. Spatchcock chicken

4.1.3.2. The following poultry range must be locally (South Africa) produced, packed in 1 kg fomo

trays and vacuum sealed, packed in box with best before date (fresh), best before date

(frozen) labels on the box and trays, meat grade, item description, box lid and secured:

4.1.3.2.1. Chicken sausage.

18 initial__________

5. Project deliverables

5.1. At the end of the contract, the appointed service provider/s must have supplied and delivered

the following:

5.1.1. Cold meats (as specified in section 4 above).

5.1.2. Lamb and beef (as specified in section 4 above).

5.1.3. Poultry (as specified in section 4 above).

19 initial__________

Bidders must demonstrate their approach to supplying and delivering Halaal A-Grade red meat, poultry, and cold meats as per specifications. They must be able to supply within 24 hours of an official purchase order. Bidders must provide details of a manager who will manage the contract throughout its duration. The response must include bidder's contact details, profile, organisation structure, commencement date of business, certificate of incorporation, and roadworthy registration certificates of delivery vehicles.

2.1. Bidder must have a manager who will Provide unique

manager who will manage

manage this project, throughout the reference to locate this contract.

duration of the contract, with minimum of

substantiating

five (5) years’ experience in managing

evidence in the bid projects of this nature.

response.

2.2. Bidders must submit one of the following Submission of: Provide unique

to demonstrate their capacity to execute reference to locate a) A letter from a reputable

the project: substantiating financial institution

evidence in the bid indicating credit i) Letter from a reputable financial response. agreement between the institution indicating credit

parties, or agreement between the parties, or

b) Audited or independently ii) Audited or independently reviewed

reviewed financial financial statements for the last two

statements (2) completed financial years.

2.3. Bidders must have refrigerated vehicle/s Submission of: Provide unique

deliver the goods (e.g. own or secured reference to locate a) Proof of ownership of

transport contract) throughout the substantiating refrigerated vehicle/s in

duration of the contract. evidence in the bid the form of valid

response. registration certificate, or

21 initial__________

processing is not done from the bidder’s

premises then the bidder must submit

the butcher’s Halaal certificate.

3. Bidders’ experience:

Stage 1 Administrative requirements YES

Stage 2 Mandatory requirements YES

Stage 3 Site inspection YES

Stage 4 Price and preference points YES

6.1. Administrative Requirements (Stage 1):

Bidders must complete the attached addendum B below.

29 initial__________

Contents ......................................................................................................................................... 14

1. Background ........................................................................................................................... 15

2. Objectives .............................................................................................................................. 15

3. Purpose of the request for bid (RFB) ............................................................................ 15

4. Scope of the required service ........................................................................................ 15

5. Project deliverables ......................................................................................................... 19

6. Evaluation criteria ............................................................................................................ 20

7. The responses ....................................................................................................................... 28

8. Pricing structure ............................................................................................................... 29

9. Specific conditions ............................................................................................................. 30

Addendum a – references’ template similar to the supply and delivery of fresh

Meat and/or poultry .................................................................................................................... 33

Addendum b – pricing schedule ................................................................................................. 34

14 initial__________

1. Background

Parliament of the Republic of South Africa (hereon in this document “referred to as “Parliament”)

has four restaurants, which requires red meat, poultry, and cold meats during production daily.

• 5 = Excellent

a) Delivery vehicle/s.

i) Confirm that their refrigerated delivery

• 4 = Very good fleets are clean, calibrated, and strictly

temperature-controlled for all perishables

b) Confirm that their refrigerated delivery fleets 20

• 3 = Good

are clean for all perishables.

c) Hygiene Standards: Require documentation

• 2 = Average

on their pest control, chemical handling, and

employee hygiene practices.

• 1 = Poor

Total 100

Minimum threshold 70

Bidders need to reach a minimum of 70% to qualify to the next stage of

Evaluations (pricing and preference points evaluation).

24 initial__________

6.4. Price and Preference Points Evaluation (Stage 3):

6.4.1. Costing and pricing conditions:

(a) South African Pricing - The total price must be VAT inclusive and be quoted in South

African Rand (ZAR).

(b) Total price:

(i) All quoted prices are the total price for the entire scope of required services and

deliverables to be provided by the bidder.

(ii) All additional costs as well as cost of delivery, labour, S&T, overtime, etc. must be

included in this bid.

(iii) Parliament reserves the right to negotiate pricing with the successful bidder/s prior

to the award as well as envisaged quantities.

(c) These conditions will form part of the Contract between Parliament and the bidder.

Pricing conditions as specified in par 6.4.1 above by

indicating with an “X” in the “ACCEPT ALL” column,

or

...........................................................................................................................

...........................................................................................................................

...........................................................................................................................

6.4.3. Bid pricing schedule:

25 initial__________

(a) The bidder must complete in full all the preference requirements.

(b) Allocation of points per requirements: The points allocation of bidders’ responses to the

requirements will be determined by the completeness, relevance and accuracy of

substantiating evidence.

(c) Points will be allocated for each preference requirement as per the criteria set in each

section in the table below.

(d) The bidder must provide a unique reference number (e.g. binder/folio, chapter, section,

page) to locate substantiating evidence in the bid response. During evaluation,

8.1. Price must be quoted in South African currency and must be inclusive of Value Added Tax

(VAT) and delivery costs.

8.2. Potential service providers are further requested to indicate their price in all elements listed

on the pricing schedule (refer to addendum B).

8.3. Price will be evaluated based on 80 points and applicable formula of calculating points scored

by each bidder.

8.4. The pricing schedule below must be completed taking into account inflationary adjustments.

8.5. Price adjustments will only be considered if there are statutory requirements (e.g. fuel price

adjustments, etc.) and/or unforeseen circumstances (e.g. natural disasters, etc.).

8.6. Bidders must note that the quantities provided are for evaluation purposes only.

8.7. All costs for disbursements must be incorporated into the price offer.

Pricing schedule:

valid Tax Clearance Certificate in order not to invalidate the bid

tax compliance

tax compliance requirements by the South African Revenue Services (SARS)

CSD Report

Proof of Ownership

Proof of ownership of

in instant disqualification.

b) A valid and original Tax Clearance Certificate or pin (valid as

B-BBEE Details: 000 (all

applicable taxes included).

23. The value of this bid is estimated to be below R50 000 000 (all applicable taxes

included) and therefore the 80/20 system shall be applicable.

23.1 Preference points applicable for this bid will be 80/20. Points will be awarded for:

(a) Price 80

(b) Specific HDI and/or RDP Goals 20

Calculation of points for HDI and/or RDP Goals

Bidders must complete column 3 to indicate the points they are claiming.

Points will only be awarded to a bidder who has claimed points and who has

supplied the supporting documents as listed in the table below:

Specific goals: Number Points Bidders must supply the

of claimed following documents when

points: by the claiming preference points:

Bidder

HDI goals

Black 5 ID Document/CSD Report

Women 4 ID Document/CSD Report

People with disabilities 3 Medical Certificate/CSD Report

Rdp goals

Youth 2 ID Document/CSD Report

SMMEs 3 Annual Turnover/CSD Report

Locally manufactured 3 Declaration from Manufacturer

product

HDI – Historically Disadvantaged Individual as defined in Parliament’s Preferential

Procurement Policy.

RDP – Reconstruction and Development Programme as defined in the Government

Gazzette Notice No. .

7 initial__________

Discounts

24 When calculating comparative prices, Parliament will take into account any

discounts which have been offered unconditionally.

25 A discount which has been offered conditionally will be implemented when

payment is effected despite not being taken into account for evaluation purposes.

Bid Declaration

26 Only a bidder who has completed and signed the declaration part of the tender

documentation will be considered for preference points.

Visits / Meetings / Inspection

27 As part of the adjudication process Parliament may

Preference points for this bid are 80/20. Points are awarded for specific HDI and RDP goals: Black (5 points, ID Document/CSD Report), Women (4 points, ID Document/CSD Report), People with disabilities (3 points, Medical Certificate/CSD Report), Youth (2 points, ID Document/CSD Report), SMMEs (3 points, Annual Turnover/CSD Report), Locally manufactured product (3 points, Declaration from Manufacturer). Bidders must claim points and supply supporting documents.

is not done from the bidder’s premises

then the bidder must ensure that

supplier/s complies with the afore-

mentioned regulations.

4.2. Bidders must comply with the Meat Provide unique

Safety Act (Act no. ) and its reference to locate

regulations. substantiating

evidence in the bid

is not done from the bidder’s premises

then the bidder must ensure that

supplier/s complies with the afore-

mentioned legislations.

4.3. All products must comply with the Provide unique

quality, packaging and marking reference to locate

requirements as set out in all the substantiating

regulations issued in terms of the evidence in the bid

Agricultural Products Standards Act (Act response.

) and its amendments.

NOTE (1): Parliament reserves the right to verify information provided.

6.3. Site Inspection (Stage 3):

6.3.1. Parliament will visit the service providers’ premises with the objective of verifying facts of the

bidders as contained in their respective bid documents. Bidders that fail to score 70 out of

100 for this stage will be automatically disqualified from further evaluation:

Site inspection criteria: weight rating scores

23 initial__________

1. Food safety & certification:

• 5 = Excellent

a) Certifications: Valid Food Certifications

• 4 = Very good

should be displayed in the plant

• 3 = Good b) Audits: Most recent third-party facility audit 15

reports and hygiene ratings

• 2 = Average

c) HACCP Plan: Suppliers operate within a

specific food safety management plan.

• 1 = Poor

2. Product quality & specifications:

• 5 = Excellent

a) Product Specifications: Ingredients

• 4 = Very good documented on each product.

b) Allergen Declarations: Allergen handling and

• 3 = Good 25

clear labeling to prevent cross-contamination.

• 2 = Average

c) Consistency Check: Food appearance against

the requirements.

• 1 = Poor

d) COID Letter of Good Standing

The bid and proposals shall remain valid for 120 days from closing date, extendable by 60 days with bidder approval. The award by the Secretary to Parliament constitutes a binding contract. Parliament may award to more than one bidder, in full or in part, and reserves the right not to award. Service Level Agreements will be concluded. Subcontracting is not allowed after award without upfront indication. Parliament may amend or cancel the bid before award. General conditions include restrictions on awarding to state employees or entities with conflicts of interest, and prohibition of collusive bidding under the Competition Act.

Bidders must provide a unique reference number to locate substantiating evidence in the bid response. Bidders must be able to supply within 24 hours of an official purchase order. Bidders must provide details of a contract manager. Bidders must submit proof of capacity: a letter from a reputable financial institution, a certificate of compliance with the Regulation Governing General Hygiene Requirements for food premises, and a certificate of acceptability for the municipality where food will be produced and transported. Bidders must certify that personnel identified in the response will be the persons actually assigned to Parliament; replacements require approval and must meet the same minimum requirements. Bidders must not have performed services for Parliament during the last 12 months prior to closing date. Parliament may inspect premises throughout the contract. Joint venture/partnership agreement must be attached if applicable. Prices must be quoted in South African Rand, inclusive of VAT and delivery costs. All costs for disbursements must be incorporated into the price offer.

Mandatory requirements include: submission of at least three positive references for similar work in the past three years; ability to supply within 24 hours of an official purchase order; a project manager with minimum five years' experience; proof of financial capacity (letter from financial institution or audited financial statements for last two years); refrigerated vehicle/s (proof of ownership or lease); valid Certificate of Acceptability (COA) from local municipality; valid Halaal certification; compliance with food hygiene regulations (R638), Meat Safety Act, and Agricultural Products Standards Act.

Evaluation follows a two-stage process. Stage 1: Administrative compliance with standard bidding documents and mandatory requirements. Stage 2: Preference points for specific goals (Black, Women, People with disabilities) claimed by signing the relevant section and supplying supporting documents (ID Document/CSD Report). Failure to submit proof for claimed points may affect evaluation. Parliament may not award to the highest scoring bidder if they have performed services for Parliament in the last 12 months.