Lease and install outdoor billboards on state-owned properties in eastern cape

Email: [email protected]

Submit bids on original documents only. Late, incomplete, unsigned, or electronically/faxed submissions will be disqualified. Required forms: SBD1 (Parts A and B), SBD3.1 (Pricing Schedule – Firm Prices only), SBD4 (Declaration), Annexure A (Resolution to Sign, if applicable). Joint ventures/consortiums must submit a signed agreement. All documents must be in a sealed envelope and placed in the bid box by the closing date and time. Non-compliance with any of these will result in automatic elimination.

Evaluation occurs in three phases: (1) Compliance: Bids are checked for completeness, signatures, and required forms (SBD1, SBD3.1, SBD4, Annexure A). Non-compliant bids are disqualified. (2) Functionality: Bidders must score a minimum of 50/100 points to proceed. Criteria: Project Development Proposal (80 points max: Planning & Design with timelines (25), Installation & Maintenance (20), Qualifications & Experience (25: NQF 7+ in Marketing/Sales with 2 years experience (25) or NQF 6+ with 4 years experience (15), plus CVs). Local Economic Development (20 points max: Head Office Municipal Account/Lease in Eastern Cape (30), outside Eastern Cape (10)). (3) Price: 80/20 or 90/10 preference point system applied. Price points calculated as Ps = 80(1 - (Pt-Pmin)/Pmin) or Ps = 90(1 - (Pt-Pmin)/Pmin) for 80/20, or Ps = 80(1 + (Pt-Pmax)/Pmax) or Ps = 90(1 + (Pt-Pmax)/Pmax) for 90/10. Specific Goals (20 points for 80/20, 10 points for 90/10) include HDI ownership, black women/youth ownership, and disability. SBD6.1 must be completed to claim these points. Proof (e.g., CIPC certificates, medical certificates for disability) is required.

Scope: Lease space in state-owned properties for outdoor billboard advertising for 3 years. Key requirements: (1) Site visits: Bidders must confirm space availability and requirements. (2) Equipment: Provide new or like-new billboards compliant with Departmental Policy on Outdoor Advertising, SABS standards, and Occupational Health and Safety standards. (3) Delivery & Installation: Complete within 60 days of lease agreement signature. Install securely, uniformly, and professionally. Costs borne by Service Provider. (4) Maintenance: Respond to service calls within 24 hours. Replace/repair damaged equipment at no cost to the Department. Loaner units may be required for excessive downtime. (5) Monthly Payments: Submit reports and payments within 25 days of month-end. Reports must include billboard details, erf number, address, adverts flighted, and amount due. No deductions for vandalism/natural factors. (6) Prohibited Content: No tobacco or alcohol advertising. (7) Removal: Equipment must be removed within 60 business days of contract termination; site restored to original condition. (8) Safety: Comply with Machinery and Occupation Safety Act, Construction Regulations 2003, and all relevant legislation. Cordon off work areas in road reserves; use flagmen if necessary. (9) Approvals: Submit technical drawings and locality plans for Department approval. No promotions/signage without prior approval. (10) Ownership: Billboards remain Service Provider’s property but must be removed post-contract. (11) Insurance: Public liability insurance required in the name of the Service Provider and DPWI. (12) List of Approved Properties: Provided in Table 1 (e.g., Bhisho, Aliwal North, Despatch, etc.).

Pricing: Submit firm prices only (no price adjustments for exchange rates). Use SBD3.1 Pricing Schedule. Include 8% annual escalation for Years 2 and 3. VAT at 15% must be added if applicable. Grand total must cover 3 years (Year 1 + Year 2 + Year 3 + VAT). Payment terms: Monthly payments to the Department due within 25 days of month-end. No deductions for revenue losses (e.g., vandalism). Default in payment may lead to contract termination. Bonds/Guarantees: Not explicitly stated but public liability insurance is mandatory.

Legal Entity: Bidders must be a registered legal entity (CIPC certificate required). Joint ventures/consortiums must submit a signed agreement. Declarations: Complete and sign SBD4 (Disclosure of interests, state employment, related enterprises). Tax: Valid tax clearance certificate (implied via CSD verification). B-BBEE: Points claimed for HDI, black women/youth ownership, or disability require proof (SBD6.1, CIPC certificates, medical certificates). CIDB: Not explicitly stated but may be required for construction/installation work. Professional Registrations: Not explicitly stated. Local Content: Local Economic Development points awarded for municipal accounts/leases in Eastern Cape. CSD: All information will be verified via CSD (Central Supplier Database).