Printing, laminating and framing of atns safety communication materials

Issue date: 06 November 2026.

Closing date: 13 November 2026.

Closing time: 11h00 CAT.

No compulsory briefing or site visit is mentioned.

Clarification enquiries before bid closure: direct to Zanele Mbiza (Officer: Demand Management) at [email protected] (cc [email protected]), telephone +27 11 607 1000; include reference number and tender description in subject line.

Clarification enquiries after bid closure: direct to Thamsanqa Mgudlwa (Officer: Acquisition Management) at [email protected] (cc [email protected]); include reference number and tender description in subject line.

Enquiries before bid closure:

• Contact: Zanele Mbiza
• Role: Officer: Demand Management
• Email: [email protected]
• Telephone: +27 11 607 1000
• Copy to: [email protected]

Enquiries after bid closure:

• Contact: Thamsanqa Mgudlwa
• Role: Officer: Acquisition Management
• Email: [email protected]
• Copy to: [email protected]

Submission channel: e-Submission (e-Tender) online system only (no email or physical delivery).

No physical delivery or service address is specified in the document.

Submission method: online via e-Submission (e-Tender) system only; email submissions are not accepted.

Closing: 13 November 2026 at 11h00 CAT.

Bid structure: two parcels uploaded through the e-Tender portal.

Parcel A – Administrative & Mandatory (Phase 1 & 2): Volume 1A containing general instructions and administrative requirements (excluding SBD 3.3 and SBD 6.1).

Parcel B – Price & Specific Goals (Phase 3): SBD 3.1 Pricing Schedule (firm pricing), SBD 6.1 Preference Points Claim Form, Central Supplier Database (CSD) Report, CIPC documents, shareholder certificates, ID copies of shareholders, valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).

Returnable forms (all must be completed, signed and submitted):

• SBD 1 Invitation to Bid (Part A & B): constitutes the offer cover page and acceptance of bidding terms.
• SBD 3.1 Pricing Schedule: firm prices for all line items, VAT inclusive, 100% completion required.
• SBD 4 Bidder's Disclosure: declares state employment, relationships with procuring institution, and independent bid determination.
• SBD 6.1 Preference Points Claim Form: claims specific-goal points (51% black ownership, 30% black woman ownership).
• Proof of CSD registration (or proof of application).
• Valid SARS Tax Compliance Status PIN (must remain valid for 60 days from submission).
• CIPC registration documents.
• Shareholder certificates and ID copies of shareholders.
• Professional body accreditation/registration proof (where applicable).

Disqualification risks: late submission; incomplete pricing schedule (any line item unpriced); missing or unsigned mandatory forms; failure to meet administrative requirements (tax, CSD, etc.) without remedying within 7 days; non-compliance with bid conditions.

Validity period: 60 days from submission; extensions may be requested.

All delivery costs must be included in the bid price.

Evaluation follows two distinct stages:

Stage 1 – Administrative Requirements (pass/fail):

• Valid SARS Tax Compliance Status PIN (valid for 60 days from submission).
• CSD registration proof.
• Completed and signed mandatory forms (SBD 1, SBD 4, SBD 6.1, etc.).
• CIPC documents, shareholder certificates, ID copies, B-BBEE certificate/affidavit.
• Professional body registration proof.

Non-compliance may lead to rejection or a 7-day window to submit supplementary administrative information (no substantive changes allowed).

Stage 2 – Price and Specific Goals (80/20 preference point system):

• Price: 80 points, calculated using the formula Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the tendered price and Pmin the lowest acceptable price.
• Specific Goals: 20 points total, allocated as:

• 51% Black Owned suppliers (Section 2(1)(d)(i) of PPPFA): 10 points – verified via CSD report, CIPC documents, shareholder certificates, ID copies, B-BBEE certificate/affidavit.
• 30% Black Woman Owned suppliers (Section 2(1)(d)(i) of PPPFA): 10 points – same verification documents.

• Bidders must claim points in SBD 6.1 and submit supporting evidence.
• The 80/20 system applies to contracts up to R50 million (all taxes included).
• Highest total adjudication points wins.

No minimum qualifying score is stated; administrative compliance is a gatekeeper.

Scope: supply, printing, laminating and/or framing of safety communication materials as follows:

• A3 safety policy poster, framed – quantity 30.
• A3 fatigue and stress reporting poster, laminated – quantity 30.
• A1 human factors information poster, laminated – quantity 30.
• Business-card-size fatigue and stress reporting cards – quantity 1,300.

Quality requirement: high-quality printing, laminating and/or framing.

Sample approval: the appointed service provider must provide a sample for final approval before full production.

Delivery period: not explicitly stated; the pricing schedule requires the bidder to indicate the period required for delivery.

All delivery costs must be included in the bid price.

No further technical standards, service levels or capacity requirements are specified.

No explicit quality management standards, QA/QC requirements, or certifications are specified in the document beyond the general requirement for high-quality printing, laminating and/or framing and the provision of a sample for approval before full production.

Pricing must be submitted on SBD 3.1 (Firm Pricing Schedule) with the following line items:

1. A3 safety policy poster, framed – qty 30
2. A3 fatigue and stress reporting poster, laminated – qty 30
3. A1 human factors information poster, laminated – qty 30
4. Business-card-size fatigue and stress reporting cards – qty 1,300

Sub-total (VAT excluded), VAT at 15%, Grand Total (all applicable taxes included).

All line items must be priced; incomplete schedules are non-responsive.

Delivery costs must be included in the bid price.

The bidder must indicate the delivery period, whether delivery is firm or not firm, and the delivery basis.

Brand/model, country of origin, and compliance with specifications (YES/NO with deviations if any) must be declared.

Offer validity: 60 days from closing date (13 November 2026).

Pricing format: firm prices on SBD 3.1 Pricing Schedule; all line items must be priced (100% completion) or the bid is non-responsive.

VAT: 15% must be shown separately and included in the grand total.

All costs related to the assignment (including delivery) must be included in the schedule.

Offer validity: 60 days from the closing date (13 November 2026).

No bid security, performance bond, guarantee or advance payment terms are mentioned.

Contract terms include a retention clause for non-satisfactory completion and a requirement for the successful bidder to hold adequate professional indemnity insurance.

No minimum turnover or financial capacity thresholds are stated.

Mandatory compliance documents (failure to submit renders the bid non-responsive):

• Central Supplier Database (CSD) registration proof (or proof of application).
• Valid SARS Tax Compliance Status PIN (must remain valid for 60 days from submission); printed TCS certificate also accepted.
• CIPC registration documents.
• Shareholder certificates and certified ID copies of all shareholders.
• B-BBEE status evidence: valid B-BBEE certificate (for entities above QSE threshold) or qualifying sworn affidavit (for EMEs with revenue ≤ R10 million and QSEs with revenue ≤ R50 million) – required to claim preference points.
• Professional body registration/accreditation proof (where applicable).
• Completed and signed standard forms:

• SBD 1 Invitation to Bid (Part A & B).
• SBD 4 Bidder's Disclosure.
• SBD 6.1 Preference Points Claim Form.

• For joint ventures/consortia/sub-contractors: each party must submit separate tax compliance proof (PIN/CSD number).

No CIDB grading required (not construction-related).

No local-content percentage thresholds are specified.

Specific-goal points (20 total) are awarded for:

• 51% black ownership (10 points).
• 30% black woman ownership (10 points).

Evidence for specific goals: CSD report, CIPC documents, shareholder certificates, ID copies, B-BBEE certificate/affidavit.

No occupational health and safety requirements, safety plans, or HSE compliance obligations are specified in the document. The only safety reference is in the content of the printed materials (safety policy, fatigue and stress reporting, human factors).

The document mentions ATNS's mission includes environmental sustainability, but no specific environmental impact assessments, sustainability requirements, or green procurement conditions are imposed on the bidder for this printing contract.

Contract formation: a formal written contract and Service Level Agreement (if applicable) must be signed by authorised representatives of both parties; negotiation does not constitute award.

ATNS reserves the right to vary scope and terms; any variation will be communicated in writing.

Standard contract clauses include: retention clause for non-satisfactory completion; breach of contract provisions; confidentiality obligations; requirement for adequate professional indemnity insurance.

ATNS may withdraw from commitments if circumstances dictate.

Copyright of all documentation relating to the contract vests in ATNS; the successful bidder may not disclose information, documentation or products to other clients without written approval of the accounting authority or delegate; this survives termination.

Non-compliance with delivery terms: contractor must give immediate written notice if unable to deliver within the period, at the quoted price, or to specification; ATNS may invoke remedies under the General Conditions of Contract.

Warranty: the bidder warrants it can conclude the agreement to ATNS's satisfaction.

Waiver: no waiver of any breach prejudices remedies for continuing or other breaches; no indulgence operates as a waiver of rights.

Retention: on termination, the bidder must hand over all project documentation and deliverables without right of retention.

Amendments: any variation must be in writing and signed by both parties; waiver of the writing requirement must also be in writing.

Procurement cancellation: ATNS may postpone or cancel the process at any stage before contract award at its sole discretion.

General Conditions of Contract (GCC) must be accepted.

Additional information may be requested during evaluation; replies due within 7 working days; failure to comply may lead to disqualification.

No unsolicited additional information will be considered.

Confidentiality: bids and all related information must be held in strict confidence and used only for bid preparation.

Fraud and corruption: proven corrupt or fraudulent acts, abuse of the SCM system, or prior non-performance will lead to rejection and reporting to National Treasury.

ATNS is not obliged to accept the lowest or any bid.

ATNS may award one contract for all functions or split functions across multiple bidders.

No additional evaluation criteria beyond those captured in the main evaluationCriteria section (administrative compliance gate, then 80/20 price/specific goals).