ICT Offices, 2nd Floor, A S Chetty Centre, 333 Church Street, Pietermaritzburg, 3201 - Pietermaritzburg - Pietermaritzburg - 3201
Organization Type
GOVERNMENT
Published
01 Jul 2026
OCDS Reference
ocds-9t57fa-160786
Summary
Msunduzi municipality is seeking a service provider to redevelop its corporate website, integrate web applications, migrate content, and provide managed support services. The project aims to enhance digital service delivery, system interoperability, and user experience for residents and stakeholders. Bidders must meet strict functionality and preference point criteria to be considered.
Key Requirements
Submit tender in hard copy and on CD/USB flash drive in sealed envelopes marked with 'Contract No. SCM /27' and the contract description, to the Tender Box at Msunduzi Municipality Central Stores, 2 Abattoir Road, Pietermaritzburg, by 12h00 on 5 August 2026.
Achieve a minimum of 25 out of 30 points in Stage One functionality evaluation (covering similar website projects, maintenance/support track record, and training capacity) to qualify for Stage Two.
Provide valid Tax Clearance Certificate, Tax Compliance Status Verification Pin, CSD registration number, and CIPC registration certificate.
Complete all required Data Sheets, Tender Form, and Pricing Schedule; failure to submit the full document set may result in disqualification.
Comply with the preferred technology stack: HTML5, CSS3, JavaScript/Bootstrap, PHP/Laravel, WordPress CMS, and MySQL.
Provide 36 months of post-launch technical support and training for municipal staff on Laravel and WordPress.
Submit proof for preference points: ≥51% Black Owned Enterprise (10 points), ≥51% Woman Owned Enterprise (5 points), and locality within Msunduzi Municipality (5 points).
ICT Offices, 2nd Floor, A S Chetty Centre, 333 Church Street, Pietermaritzburg, 3201 - Pietermaritzburg - Pietermaritzburg - 3201
Professional Services & Consulting Industry Profile
Regulatory Bodies
SAGCSAICA
Tenders in this industry often require registration with these bodies.
Typical Documents
5 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
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Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentTender Document-SCM 3 of 26-27-Coporate Website Re-Development.pdfReview complete
Description
Important Dates
01 Jul
2026
PUBLICATION
Tender Published
Tender was published
05 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Tender Document-SCM 3 of 26-27-Coporate Website Re-Development.pdf
Msunduzi Municipality seeks a service provider to re-develop its corporate website, integrate web application features, migrate content, and provide managed support services for 36 months. The project aims to enhance digital presence, service delivery, and system interoperability.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 18 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: Tender Document-SCM 3 of 26-27-Coporate Website Re-Development.pdf
The project involves re-developing the Msunduzi Municipality corporate website (www.msunduzi.gov.za) to create a modern, integrated digital platform.
Key objectives: enhance digital presence, improve service delivery, enable system interoperability, serve as primary communication tool, streamline access to services (payments, permits), and promote municipal programs.
The solution must be dynamic, intuitive, responsive, and incorporate interactive components reflecting municipal identity.
The appointed provider is responsible for research, content planning, visual asset acquisition, design, development, and deployment in collaboration with municipal communications and ICT sections.
Important Dates
Source: Tender Document-SCM 3 of 26-27-Coporate Website Re-Development.pdf (TENDER)
Tender documents available: From 12h00 on Thursday, 2 July 2026.
Closing date and time: 12h00 on Wednesday, 5 August 2026.
Tender briefing/site inspection: Not applicable (as per tender checklist).
Tender validity: Four (4) months from closing date.
Contact Information
Source: Tender Document-SCM 3 of 26-27-Coporate Website Re-Development.pdf (TENDER)
Source: Tender Document-SCM 3 of 26-27-Coporate Website Re-Development.pdf (TENDER)
Submit tender in hard copy and on a CD/USB flash drive in sealed envelopes marked with 'Contract No. SCM /27' and the contract description.
Place submissions in the Tender Box at Msunduzi Municipality Central Stores, 2 Abattoir Road (off Kershaw Street), Pietermaritzburg, 3201.
Deadline: 12h00 on Wednesday, 5 August 2026. Late submissions will not be accepted.
Tender validity period is four (4) months from the closing date.
Obtain tender documents from the National Treasury e-Tender Portal (www.etenders.gov.za) from 12h00 on Thursday, 2 July 2026, or purchase printed copies from the Supply Chain Management Unit Offices, 5th Floor, A S Chetty Centre, 333 Church Street, Pietermaritzburg, for a non-refundable fee of R1,327.86 (VAT inclusive). Cash or EFT only.
Complete all required Data Sheets and the Tender Form. Failure to submit the full document set may result in disqualification.
Do not communicate with Council members or employees about the tender between closing date and award notification.
A penalty of R500 per calendar day (VAT inclusive) applies for missing agreed project milestones, unless delays are caused by the Municipality, third parties, or force majeure.
A 12-month warranty and defects liability period applies from final project sign-off.
Returnable Documents
Source: Tender Document-SCM 3 of 26-27-Coporate Website Re-Development.pdf (TENDER)
Tender Submission Checklist:
Has the Tender Document been completed in handwriting or typed and all corrections counter-signed? (No correction fluid used)
Has all tendered amounts been arithmetically checked and the correct total amounts carried forward to the Summary Page and Tender Form?
Has all information as required in terms of the Tender Document been submitted with the tender?
Has the compulsory Tender Briefing/Site Inspection meeting been attended and has the Tender Briefing/Site Inspection certificate been completed and signed at the meeting?
Have all Declarations contained in the Tender Document been completed and signed by the Tenderer, and before a Commissioner of Oaths (if applicable)?
Has the Tender Form been completed and signed?
Is a valid Tax Clearance Status Verification Pin attached to the Tender Document?
Has the CSD Supplier Number and Unique Registration Reference Number been submitted with the Tender Document?
Does the price includes VAT regardless of VAT status of being a VAT or Non-VAT Vendor. All prices must include VAT.
Tender documents must be submitted both in hard copy and on a CD/USB Flash Drive contained in sealed envelopes and marked with Contract No. SCM/27 and the Contract Description.
Service Providers are required to complete all Data Sheets including: Declaration of Interest (MBD 4), Authority to Sign Document, Pricing Schedule (MBD 3.1/3.2/3.3), Declaration of Bidder's Past Supply Chain Management Practices Form (MBD 8), Certificate of Independent Bid Determination Form (MBD 9).
Joint Venture/Consortium documentation requirements: Tax Compliance Status Verification Pins from SARS, CSD Reports, signed Declaration of Interest Form, Declaration of Bidder's Past Supply Chain Management Practices Form, Certificate of Independent Bid Determination Form, and undertaking signed by all parties.
Evaluation Criteria
Source: Tender Document-SCM 3 of 26-27-Coporate Website Re-Development.pdf (TENDER)
Two-stage evaluation: Stage One – Functionality (minimum 25 out of 30 points to qualify); Stage Two – 80/20 Preference Point System.
Functionality criteria (max 30 points):
Completed and published website development projects of similar scale and complexity (10 points)
Website maintenance and support track record (10 points)
Training and knowledge transfer capacity (10 points)
Preference points (max 20 points) for specific goals:
Black Owned Enterprise (≥51% Black ownership or management control) – 10 points
All amounts must be stated exclusive of VAT. The total including VAT must be carried to the Tender Form.
Financial Requirements
Source: Tender Document-SCM 3 of 26-27-Coporate Website Re-Development.pdf (TENDER)
Complete the detailed Bill of Quantities (BoQ) in full. Failure to complete all line items results in automatic disqualification.
All prices must be exclusive of VAT. Note: The final tender price is deemed VAT-inclusive regardless of your VAT vendor status.
Price all activities: planning, design, development, testing, deployment, training, and 36 months of maintenance.
The 'Dedicated Remote Support' pricing in the BoQ will be used for evaluation.
Travel costs must be calculated from City Hall, Pietermaritzburg, using the current AA rate per kilometre.
Prices are subject to escalation according to the Consumer Price Index (CPI), specifically for maintenance costs.
The Council reserves the right to enter into price negotiations with the appointed tenderer.
The BoQ must be completed in original handwriting.
Compliance Requirements
Source: Tender Document-SCM 3 of 26-27-Coporate Website Re-Development.pdf (TENDER)
Mandatory submissions with your tender:
Valid Tax Clearance Certificate and Tax Compliance Status Verification Pin from SARS.
Central Supplier Database (CSD) Supplier Number and Unique Registration Reference Number. Registration is mandatory; no award will be made to unregistered suppliers.
Companies and Intellectual Property Commission (CIPC) registration certificate.
Completed declaration forms: Interest (MBD 4), Bidder's Past SCM Practices (MBD 8), Certificate of Independent Bid Determination (MBD 9).
For B-BBEE preference points, submit proof for:
Black Owned Enterprise (≥51%): CIPC/CSD documentation for 10 points.
Woman Owned Enterprise (≥51%): CIPC/CSD documentation for 5 points.
Locality within municipality: Utility bill or lease agreement for 5 points.
Joint Ventures/Consortiums must submit Tax Pins, CSD reports, and signed declarations from all parties.
Declaration that municipal fees (rates and taxes) are in order.
Compliance with all applicable legislation including OHS Act, POPIA, COID Act, Labour Relations Act, and Basic Conditions of Employment Act.
B-BBEE Requirements
Source: Tender Document-SCM 3 of 26-27-Coporate Website Re-Development.pdf (TENDER)
Preference points are awarded for Specific Goals: Black Owned Enterprise (10 points), Woman Owned Enterprise (5 points), Locality within municipality (5 points).
Submit proof via CIPC registration, CSD report, or utility/lease agreement to claim points.
Complete Annexure B (Preferential Procurement Policy) in full. Failure to submit proof results in zero preference points.
Health & Safety
Source: Tender Document-SCM 3 of 26-27-Coporate Website Re-Development.pdf
The Contractor (Mandatory) must comply with the Occupational Health and Safety Act.
Keep records of all incidents, investigate them, and have records examined by a Safety Committee.
Designate a full-time employee to supervise work safety.
Notify the divisional inspector in writing before work starts, providing premises address, work nature, and expected start/completion dates.
Register as an employer with the Compensation for Occupational Injuries and Diseases Act (COID) and pay all due assessments for employees and subcontractors.
Contractual Terms
Source: Tender Document-SCM 3 of 26-27-Coporate Website Re-Development.pdf
Contract duration: 36-month Service Level Agreement (SLA) commences upon appointment.
Domicilium: Council's address for legal service is City Hall, 169 Chief Albert Luthuli Street, Pietermaritzburg.
Assignment: The contract cannot be assigned or sublet without written consent from the Council.
Liability: The Contractor indemnifies the Council against all losses arising from contract execution. Council liability for misrepresentations or legislative changes is limited.
Termination: Council may terminate contract without compensation if Contractor is sequestrated, liquidated, or enters into compromise with creditors.
Governing law: South African law applies; disputes settled in South Africa.
Patent Rights: Contractor liable for all royalties and claims related to use of protected rights and must indemnify the Council.
The tender, Letter of Acceptance, and SLA constitute the binding agreement.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
ICT Offices, 2nd Floor, A S Chetty Centre, 333 Church Street, Pietermaritzburg, 3201 - Pietermaritzburg - Pietermaritzburg - 3201
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Official source
eTenders.gov.za
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1
Last checked
02 Aug 2026
AI status
Enhanced
Data conflicts
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