Dannhauser local municipality in kwazulu-natal invites bids for a 3-year panel of travel agencies to manage domestic and international travel, accommodation, car rentals, and related services. Successful bidders must be iata and asata accredited, comply with tax and municipal requirements, and demonstrate a proven track record in travel management.
Key Requirements
Submit bids by 15 July 2026 at 12h00 in a sealed envelope to Dannhauser Municipal Offices, 1 West Street, Dannhauser, 3080. Late bids will be rejected.
Mandatory documents: CIPC registration, CSD registration proof, certified ID copies of directors (not older than 3 months), Tax Compliance Status PIN, and municipal rates clearance (or rural residence affidavit).
Bidders must be IATA and ASATA accredited; failure to provide proof will result in disqualification.
Pricing must be VAT-inclusive, firm for 4 months post-closing, and include detailed service fees for all transaction types (e.g., air travel, accommodation, car rentals).
Functionality scoring requires a minimum of 75% to proceed; evaluation includes company experience, client references, team qualifications, and response time.
Preferential points (80/20 system): 80 points for price, 20 for B-BBEE goals (black ownership and KZN location).
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQDANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdfReview complete
Description
Source: DANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdf
Important Dates
15 Jun
2026
PUBLICATION
Tender Published
Tender was published
15 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Dannhauser Local Municipality is inviting tenders for the appointment of a panel of travel agencies to manage travel-related services (domestic/international air travel, accommodation, car rentals, conferencing, and support services) for a 3-year period, renewable annually based on performance. The tender closes on 15 July 2026 at 12:00 PM UTC.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 24 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Panel of travelling agencies for 3 years.
Services include domestic/international air travel, accommodation, car rental, conferencing, support services.
Bidder must be a legal entity, tax compliant, and meet mandatory requirements.
Important Dates
Source: DANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdf (RFQ)
Closing date and time: 15 July 2026 at 12h00.
No other dates (briefings, site visits, clarification deadlines) are specified.
Contact Information
Source: DANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdf (RFQ)
Technical and SCM enquiries: Contact Mr. Joe Hlongwane (Manager: SCM) or Mr. MJ Hlongwane (SCM Manager).
Submission address: Tender box at security room, Dannhauser Municipal Offices, 1 West Street, Dannhauser, 3080.
Submission Guidelines
Source: DANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdf (RFQ)
Submit your bid in a sealed envelope clearly marked with the quotation number and description.
Deposit the envelope in the tender box located at the security room, Dannhauser Municipal Offices, 1 West Street, Dannhauser, 3080.
Deadline: 15 July 2026 at 12h00. Late bids will not be considered.
Bids must be submitted on the official forms provided (not retyped) or online.
Complete and include all returnable documents: Tax Compliance Status PIN, CK/company registration, CSD registration proof, certified ID copies of directors not older than 3 months.
Fill in the tender register at the tender box stating date and time of submission.
Failure to comply with mandatory administrative requirements will result in disqualification.
It is mandatory for bidders to complete MBD 6.1 to claim points for specific goals.
The Municipality reserves the right to withdraw, re-advertise, reject any tender, accept a part of it, appoint a portion or split the service, and does not bind itself to accepting the lowest tender or highest scorer.
Returnable Documents
Source: DANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdf (RFQ)
Documents available for download from www.dannhauser.gov.za or collection at Dannhauser Municipal Offices, 1 West Street, Dannhauser, 3080.
Submit sealed envelope marked with quotation number & description in tender box at security room, same address.
Evaluation Criteria
Source: DANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdf (RFQ)
Mandatory requirements: Legal entity; not employed by the state; not listed on Tender Defaulters/Restricted Suppliers; tax compliance; municipal rates in good standing; IATA and ASATA accreditation; minimum 75% score in functionality.
Specific goals scoring: More than 51% black-owned = 10 points; less than 51% = 5 points. Enterprise located in KwaZulu-Natal = 10 points; outside KZN = 5 points.
Functionality scoring (100 points): Company experience (up to 30 points); government & private clients experience (up to 25 points); professional documents (IATA/ASATA proof, up to 15 points); professional/technical team (up to 15 points); response time (up to 15 points).
Disqualification risks: Late submissions; incomplete or non-compliant documentation; failure to meet mandatory requirements; collusive bidding.
Technical Specifications
Source: DANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdf (RFQ)
Scope: Provide travel management services for a 3-year panel, renewable annually based on performance.
Services required: Domestic and international air travel; accommodation; car rental; conferencing facilities; support services; any other related services.
Key deliverables: Plan, arrange, amend, and pay for air travel, vehicle rentals, accommodation; negotiate discounts; provide 24-hour service with dedicated staff; deliver tickets and documentation promptly; assist with visas, passports, foreign exchange, bus fares, etc.
Infrastructure: At least 2 senior dedicated consultants; operate in any South African province; offer 24-hour global service; have bank credit facility.
Mandatory membership: Bidder must be an official member of both IATA and ASATA.
Reporting: Must show cost reduction through travel trend reports.
Methodology
Source: DANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdf
Pricing must be transparent; bidders must indicate the basis of their pricing calculation.
Experience & Qualifications
Source: DANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdf
Proven track record required; submit supporting documentation (previous projects, client references, media reports).
Scoring for experience: More than 10 years = 30 points; 5-10 years = 15 points; 1-5 years = 5 points.
Government & private clients experience: More than 5 reference letters = 25 points; 3-4 = 20 points; 1-2 = 5 points.
Key personnel: Submit CVs and certified copies of qualifications in tourism/public administration/hospitality; degree/diploma holders score higher.
Quality Management
Source: DANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdf
Pre-bid testing is for the bidder's account.
Municipality may inspect premises at reasonable hours.
If inspections show compliance, cost borne by Municipality; if non-compliance, cost borne by supplier.
Non-compliant supplies/services may be rejected and must be replaced at supplier's cost.
Pricing Schedule
Source: DANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdf
Submit detailed fixed service fees per transaction type (domestic/international air travel, accommodation, car rentals, support services).
Provide price breakdown and annual escalation for years 1, 2, 3.
Discounts must be clearly stipulated and shown separately.
Financial Requirements
Source: DANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdf (RFQ)
Pricing must be inclusive of VAT.
Prices are firm for 4 months after tender closing date.
Prices may not be adjusted for exchange rate fluctuations unless the rate changes by more than 10% compared to the rate on tender closing date.
Provide detailed fixed service fees per transaction for: domestic air travel, international air travel, accommodation, car rentals, support service requests.
Submit a price breakdown showing service fees for each transaction type and annual escalation for years 1, 2, and 3.
Indicate whether VAT is payable on service fees.
Discounts (standard, special, cumulative, early payment) must be clearly stipulated and shown separately.
No advance payments allowed. Payment terms: 30 days after submission of valid tax invoice and statement.
Compliance Requirements
Source: DANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdf (RFQ)
Mandatory documents: CIPC registration certificate; Central Supplier Database (CSD) registration proof; certified ID copies of directors not older than 3 months.
Tax compliance: Submit Tax Compliance Status PIN for verification; foreign suppliers must complete pre-award questionnaire; consortia/joint ventures/subcontractors each submit separate TCS certificate/PIN/CSD number.
Municipal rates: Company must not be in arrears for more than 3 months; submit municipal rates account not older than 3 months or proof of residence/affidavit for rural areas.
B-BBEE: Use MBD 6.1 to claim specific goal points. Points allocation: More than 51% black ownership = 10 points; less than 51% = 5 points; enterprise located within KwaZulu-Natal = 10 points, outside = 5 points.
Other exclusions: Bidder must not be employed by the state; must not be listed on the Register for Tender Defaulters or Restricted Suppliers.
Bid validity: Bid must remain valid for 120 days after closing date.
B-BBEE Requirements
Source: DANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdf (RFQ)
Preferential points: More than 51% black-owned = 10 points; less than 51% = 5 points.
Source: DANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdf
Service provider must comply with Occupational Health and Safety Act.
Acknowledge duties as an employer and comply with Municipality's health and safety rules.
Inform Municipality immediately if unable to comply.
Contractual Terms
Source: DANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdf
Contract duration: 3 years, renewable annually based on performance.
Bid validity: 120 days after closing date.
Municipality reserves rights: To withdraw any invitation; re-advertise; reject any tender; accept part of it; appoint a portion or split service; not bind itself to lowest tender or highest scorer.
Termination: For breach, delay, insolvency, or force majeure.
Penalties: May be imposed for delays in performance.
Dispute resolution: Mutual consultation, mediation, South African court.
Governing law: South African law.
Subcontracting: Only with prior written consent; prime contractor remains liable.
Confidentiality: All tender process information confidential until award.
Special Conditions
Source: DANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdf (RFQ)
Complete MBD 6.1 to claim specific goal points.
Fill in tender register at submission.
Municipality reserves right to withdraw, re-advertise, reject, split service, and not accept lowest/highest scorer.
Requirements
Source: DANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdf (RFQ)
Mandatory requirements include: Complete bid documentation; legal entity; tax compliance; municipal rates in good standing; not employed by state; not listed on defaulters/restricted suppliers.
Failure to comply renders bid non-responsive.
Section
Source: DANN-11-05-2026 PANEL OF TRAVELLING AGENCY.pdf
Compliance check: Verify mandatory documents and requirements.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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