Consultancy services for grid forming technology study: high voltage renewable energy integration

• Closing date and time: 08 June 2026 at 10h00 AM.
• Clarification meeting (non-compulsory): 22 May 2026 at 13h00 PM via MS Teams (link: https://teams.microsoft.com/meet/331242032474383?p=0HyKWb61fHeQy8w2IO). Confirm attendance by emailing [email protected].
• Tender validity period: 150 days from closing date. NTCSA may request an extension, but tenders cannot be modified during this period.
• Deadline for clarification queries: 10 working days before closing (29 May 2026).

• NTCSA Representative (Primary Contact): Refilwe Molapo, Tel: 011 871 3344, Email: [email protected].
• 1st Escalation: Procurement Manager Jabu Nkgapele, Email: [email protected].
• 2nd Escalation: Middle Manager Vongani Hlungwani, Email: [email protected].
• Submission portal: Eskom E-tendering site (refer to tender advert for access).
• Standard Conditions of Tender: Available at www.ntcsa.co.za.

Submit electronically via Eskom E-tendering portal by 08 June 2026 at 10h00 AM. Late submissions will not be accepted.

• Required formats: PDF for all documents, plus Excel for the price list. Maximum file size: 50MB per file, 900MB total per submission. No ZIP files or hard copies allowed.
• If resubmitting, only the latest version is valid; previous submissions are void. Ensure submission status shows as 'complete'.
• Mandatory returnables (disqualifiable if missing/incomplete at closing): Authorisation Form, Acknowledgement Form, Tenderer’s Particulars, Integrity Declaration Form D, SBD 1 Invitation to Bid, Tax Clearance Certificates (where applicable), CPA(IG) for Foreign Goods/Services (if applicable), SBD 6.1 Preference Points Claim Form, SBD 4 – Bidders Disclosure, and E-tendering Help Manual acknowledgement forms.
• Non-disqualifiable returnables: If missing/incomplete at closing, you have 5 working days to submit upon request (except CIDB proof of grading, which has a 21-day window if agreed with NTCSA).
• Returnables for evaluation (not disqualifiable but score zero if missing): Specific Goals, Compliance with Employment Equity Act (SA tenderers only), and additional JV documents (e.g., letter of intent, JV agreement, designated bank account confirmation).
• Confirm attendance for the clarification meeting (non-compulsory) by emailing [email protected] with attendee details.
• All queries must be directed to the NTCSA Representative. Do not contact other NTCSA employees involved in the tender process.

Evaluation follows a multi-stage process:

• Basic Compliance: Mandatory eligibility and returnable documents must be submitted. Non-compliance results in disqualification.
• Functionality (Technical): Minimum qualifying score is 75%. Tenders scoring below this threshold are disqualified. Criteria include:
• Company profile: Experience in grid-forming technology (GFM), power system modelling, grid code compliance, and renewable energy integration (30 points).
• Track record: At least two written testimonials or references (not older than 3 years) for GFM or similar projects (30 points).
• Technical approach: Methodology alignment with scope, project plan with milestones, and resource allocation (40 points).
• Price and Preference Scoring: Prices are scored out of 80 points. Preference points (20 points) are awarded under PPPFA 2022 regulations for Specific Goals (e.g., B-BBEE, local content).
• 80/20 System: For tenders with a rand value ≤ R50 million, NTCSA adds the Price score (80) and Specific Goals score (20) for final ranking.
• Contractual Requirements: Not scored but must be met if awarded (e.g., NEC3 Professional Service Contract terms).

Note: Failure to submit evidence for Specific Goals results in 0 points for that section but does not disqualify the tender.

• Scope: Conduct a comprehensive study including assessments, modelling, and recommendations for grid-forming technology (GFM) to support optimal high-voltage technology for renewable energy integration.
• Deliverables: Detailed technical analysis, power system modelling, stability assessments, control strategies, and grid code compliance recommendations.
• Standards: Refer to NEC3 Professional Service Contract (PSC3) and attached Scope of Work.
• Pricing Schedule: Submit via the Excel template named 'Pricing schedule for Grid Forming Technology'.
• Key Requirements: Demonstrated expertise in GFM, grid integration, and renewable energy systems. Project plan must include milestones, timelines, and resource allocation.

• Pricing: Submit in PDF and Excel format. Prices must be inclusive of VAT.
• Payment Terms:
• Contracts ≤ R50 million: Payment within 30 days of receipt of undisputed invoices.
• Contracts > R50 million: Payment within 60 days of receipt of undisputed invoices.
• Financial Capacity: Submit audited financial statements for the previous 18 months (or last year if unavailable). For JVs/SPVs, provide statements for each participant. Start-ups (<12 months old) are exempt but must submit statements once available.
• Bonds/Guarantees: Not explicitly required for this tender.

• Mandatory for All Tenderers:
• Valid CSD Registration (CSD number/report).
• Tax Clearance Certificate: Required for local tenderers (unless SARS e-filing PIN is verified via CSD) and foreign tenderers with a South African footprint (unless registered on CSD). Foreign suppliers with no SA footprint must complete SBD1 but need not provide tax compliance proof.
• COIDA Certificate: Original certificate of good standing or proof of application (South African tenderers only).
• Company Registration: CIPC document and company profile.
• SBD 4 (Bidders Disclosure) and SBD 6.1 (Preference Points Claim Form).
• Integrity Declaration (Form D) and Supplier Integrity Pact (download from www.ntcsa.co.za).
• B-BBEE: Valid certificate issued by a SANAS-accredited verification agency, sworn affidavit, or CIPC affidavit. Minimum Level 1 preferred.
• Employment Equity: Proof of compliance (including EE report submission to the Department of Labour) for designated employers (SA tenderers only).
• Joint Ventures: Must provide a valid JV agreement, confirmation of single business entity status, and designated bank account details.
• CIDB: Proof of required grading designation for main contractor/JV/sub-contractor (if applicable) at closing or within 21 working days if agreed with NTCSA.
• Ineligibility: Tenderers on sanctions lists, National Treasury’s Restricted Suppliers list, or implicated in serious misconduct (e.g., Zondo Report, SIU findings) are disqualified. Subcontracting 100% of the scope is prohibited.

Contract completion date: 12 months from contract start date. Consultant must submit a first programme for acceptance within 2 weeks of the Contract Date. Revised programmes must be submitted at intervals no longer than 4 weeks. Defects date: 4 weeks after Completion of the whole of the services. Period for reply: 1 week. Period for retention: 24 months following Completion or earlier termination.

Engineering Contract Strategies contact: Phone 011 803 3008, Fax 011 803 3009, Website www.ecs.co.za. Employer’s registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg.

Submit the following returnable documents: C1.1 Form of Offer & Acceptance (3 pages). The tenderer’s duly authorised representative must sign the Offer section. Acceptance by the Employer requires signing the Acceptance section and returning one copy to the tenderer. Alternative tenders require a separate Form of Offer and Acceptance. Ensure compliance with all Conditions of Tender by submitting the Offer.

Quality requirements: The Consultant must submit a quality policy statement and quality plan within 3 weeks of the Contract Date. Evaluation will consider the outcome of the assessment of these documents.

Scope: Provision of consultancy services to conduct a comprehensive study including assessments, modelling, and recommendations for Grid Forming Technology. Services include: Consulting Services for the Optimal High Voltage Technology for Renewable Energy Integration. Risk Register includes: PMU (Phasor Measurement Unit) and load data may be incomplete, noisy, or unavailable for certain grid areas; Cost overruns or timeline delays. Consultant must prepare forecasts of total expenses at intervals no longer than 4 weeks.

Pricing format: Rate Based (exclusive and inclusive of VAT @ 15%). Payment terms: Assessment interval is the 25th day of each successive month. Payments made within 30 days. Currency: South African Rand. Interest rate: Publicly quoted prime rate of Standard Bank of South Africa for SA Rand amounts; LIBOR rate for foreign currencies. Performance bond: Amount to be determined (R[●]). Consultant’s total liability for all matters is limited to the total of the Prices. Liability for indirect or consequential loss is limited to R0.00. Consultant must submit a Tax Invoice compliant with the Value Added Tax Act, including Employer’s VAT number (4710303126).

B-BBEE: Consultant must notify Employer within 7 days of any change in B-BBEE status. Updated verification certificate and supporting documentation must be submitted within 30 days of notification. Employer may re-negotiate or terminate if B-BBEE status decreases. Failure to notify may result in termination. Joint ventures/consortia: All members are jointly and severally liable. Key person with authority to bind the Consultant must be notified to Employer within 2 weeks of Contract Date. Composition changes require Employer’s written consent. Cession/assignment: Consultant may not cede, delegate, or assign rights or obligations without Employer’s written consent. Confidentiality: Consultant must not disclose contract-related information without Employer’s consent. Tax compliance: Consultant must comply with VAT Act requirements.

NTCSA physical address: Megawatt Park, Maxwell Drive, Sunninghill, Sandton. Postal address: P O Box 1091, Johannesburg, 2000. Phone: +27 11 800 .... Fax: +27 11 800 ....

Scope: Provision of consultancy services for a comprehensive study, including: assessments, modelling, and recommendations for Grid Forming Technology.

Closing date and time: Strictly as per Tender Data (SAST, GMT+2). Compulsory site visit/clarification meeting: Details in Tender Data; failure to attend disqualifies. Monitor Eskom Tender Bulletin/NT e-Tender Portal for extensions or addenda.

All communications must be in writing to the Eskom Representative only (name/email/phone specified in Tender Data). Submission address: As per Tender Data. Department: Supply Chain Management.

Submit a complete original tender in paper form plus one (1) complete hard copy by the closing date and time. For e-tendering, upload and finalize via the Eskom Tender Bulletin site (no physical submission). Ensure documents are accessible, uncorrupt, and in English. Mark packages as 'ORIGINAL', 'COPY', or 'ELECTRONIC COPY' with Eskom’s address, tender number, and your contact details. Seal outer package as 'Confidential'. Late submissions, incomplete packages, or 100% sub-contracting will disqualify. Eskom accepts no liability for postal/courier delays or network issues. Proof of posting is not proof of delivery.

Evaluation includes Price (scored per Tender Data), Functionality (if applicable), and Specific Goals (PPPFA). Tenders scoring zero for Specific Goals (e.g., missing B-BBEE proof) will score zero under PPPFA point allocation. Price evaluation considers financial risk to Eskom. Ranking combines Price and Specific Goals scores (90/10 or 80/20 system). Objective Criteria (if used) must be stipulated in the Invitation to Tender. Reverse e-Auction may apply for competitive pricing.

Scope: Consultancy services for a comprehensive study including assessments, modelling, and recommendations for grid-forming technology. Refer to Tender Data for full specifications, annexures, and additional requirements. Tenderers must attend compulsory site visits/clarification meetings if stipulated.

Pricing must be in South African Rand (unless otherwise instructed), fixed for the contract duration, and include all duties, taxes (VAT), and levies applicable 14 days prior to closing. Rates must be submitted in the required format (PDF/Excel) and reflect SHEQ costs. No contract price adjustments unless provided for in the Invitation to Tender.

Mandatory: Valid B-BBEE certificate/affidavit (or CSD report/number) at closing. CIDB registration (if applicable) must be submitted at closing or within 21 working days (proof of application acceptable at closing, full registration required by contract award). Comply with: National Treasury Instructions, CIDB Regulations, PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, dtic local content requirements, and Eskom’s SHEQ policies. Proof of SHEQ systems required at closing/contract award. Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) apply if contract duration ≥12 months or value ≥R5M (professional services) or CIDB grade ≥7 (construction).

Closing date for submissions in the document: 17 October 2021. Note: This date conflicts with the tender record's closing date (2026-06-08). Verify the correct deadline in the official tender listing.

Department: Supply Chain Management (Quality Management). For specific contacts, refer to the tender document or Eskom’s official procurement portal, as no direct names, emails, or phone numbers are provided in the extracted text.

Submit the following returnable documents as per the tender category (1-4) specified in Form A (240-68099512):

• Signed Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001).
• Category-specific documents:

• Category 1: Valid ISO 9001 certificate, latest internal/external audit reports, draft Contract Quality Plan (CQP), example Inspection and Test Plan (ITP)/Quality Control Plan (QCP), documented evidence of Control of Externally Provided Processes, roles/responsibilities, and management review records.

• Category 2: Objective evidence of QMS compliance (manual, policy, objectives, documented procedures), latest internal audit reports, draft CQP, example ITP/QCP, documented evidence of Control of Externally Provided Processes, roles/responsibilities, and management review records.

• Category 3: Objective evidence of QMS compliance (manual, policy, objectives, documented procedures), draft CQP, example ITP/QCP, documented evidence of Control of Externally Provided Processes, roles/responsibilities.

• Category 4: Quality method statement (ISO 9001-based), signed quality policy, quality objectives, documented evidence of Control of Externally Provided Processes, roles/responsibilities.

• Use the List of Tender Returnables (240-12248652) to confirm exact requirements for your category.
• Non-submission of required returnables may disqualify your bid.

Evaluation is based on compliance with Eskom’s Supplier Quality Management Specification (240-105658000) and ISO 9001 standards. Key criteria include:

• Quality Management System (QMS): Must conform to ISO 9001 (latest revision) or equivalent, with valid certification unless excluded per tender category.
• Documentation: Completeness and accuracy of submitted QMS manuals, policies, procedures, audit reports, and corrective action records.
• Contract Quality Plan (CQP) and Quality Control Plan (QCP)/Inspection and Test Plan (ITP): Must align with ISO 10005, address scope of work, and include intervention points (hold/witness points) for Eskom oversight.
• Sub-supplier Management: Evidence of capability/capacity assessments, QMS compliance, and performance monitoring for sub-suppliers.
• Nonconformity Management: History of addressing nonconformities, root cause analysis, and corrective actions.
• Special Processes: Pre-qualification of procedures (e.g., welding, NDT) and operator certifications.
• Preference may be given to suppliers demonstrating continuous improvement, risk management, and alignment with Eskom’s SHEQ Policy (32-727).
• Refer to CIDB 1004 (Best Practice Guideline A4) for quality evaluation in tender submissions.

Mandatory Compliance:

• Quality Management System (QMS): Must conform to ISO 9001 (latest revision) or equivalent. Valid certification required unless excluded per tender category (1-4).
• Eskom-Specific Forms: Complete and sign Form A (240-68099512) and submit with other returnables as per the List of Tender Returnables (240-12248652).
• B-BBEE: Minimum Level 1 compliance required (as per PPPFA and Eskom’s Procurement Policy 32-1033).
• CIDB Registration: Required for construction-related services (if applicable).
• Professional Registrations: Ensure all personnel (e.g., engineers, auditors) hold valid registrations with relevant bodies (e.g., ECSA for engineers).
• Local Content: Preference may be given to suppliers with local manufacturing/assembly capabilities.
• Legal Compliance: Adhere to all South African laws, including the Preferential Procurement Policy Framework Act (PPPFA) and SANS 10845-1 (Construction Procurement).
• Sub-supplier Compliance: Flow down all QMS, B-BBEE, and CIDB requirements to sub-suppliers.

Submit the following returnable documents as part of your bid: SHE file/SHE Plan, OHS policy signed by CEO/Director, issued tender SHE Specification, issued tender Annexure B, Copy Letter of Good Standing, SHE Plan signed by CEO/Director (covering site access, measurement procedures, protection testing, data security, and emergency contacts), signed 37(2) Agreement, CVs and competency records for key personnel, Risk Assessment Monitoring and Review Plan, Baseline Risk Assessment (covering HV/EHV substation access, Live yard exposure, Interface with inverter-based resources, HVDC and BESS hazards, Travel and remote site access), appointment letters for all required roles (16(2), Principal Contractor, Site Manager, Supervisor, Risk Assessor, Incident Investigator, First Aider), registers/checklists (Safety induction, PPE issue, PPE Matrix, PPE Awareness, Toolbox talk, First aid, Vehicle checklist), head count/total manpower, Training Matrix, OHS Site Specific organogram, Incident Management Procedure, Method Statements for site inspections/data collection, OHN Medical Fitness for Duty Certificate and Annexure 3, Emergency Management Plan, Job descriptions/proof of communication, SHE Communication System, Pre-start job assessment/talk process, Permit-to-Work (PTW) for HV/EHV substation activities, Quality Method Statement, Quality Policy, Quality Objectives, documented roles/responsibilities/authorities (ISO 9001:2015 Clause 5.3), Control of Externally Provided Processes (ISO 9001:2015 Clause 8.4), Form A (completed and signed), proof of previous work done. All safety and quality files must be approved via a formal work authorisation letter before work commencement.

Evaluation includes: quality evaluation of SHE and Quality files, selection and monitoring of performance, re-evaluation of external providers, and compliance with ISO 9001:2015 standards. Approval of Safety and Quality files is mandatory (Y/N).

Scope: Conduct a comprehensive study including assessments, modelling, and recommendations for Grid Forming Technology to support optimal high voltage technology for renewable energy integration. Key technical requirements: HV/EHV substation access, Live yard exposure, Interface with inverter-based resources, HVDC and BESS hazards, Travel and remote site access. Required deliverables: Method Statements for site inspections, data collection at substations, and interface with testing/commissioning teams. Permit-to-Work (PTW) is mandatory for any activity inside HV/EHV substations, coordinated through Eskom Responsible Person or Control Room/System Operator.

Mandatory compliance: OHS policy signed by CEO/Director, Letter of Good Standing, SHE Plan signed by CEO/Director, signed 37(2) Agreement, appointment letters for all OHS Act roles (16(2), Site Manager, Supervisor, Risk Assessor, Incident Investigator, First Aider), CVs and competency records for key personnel, Risk Assessment and Baseline Risk Assessment, registers/checklists (Safety induction, PPE, Toolbox talk, First aid, Vehicle), Training Matrix, OHS organogram, Incident Management Procedure, Emergency Management Plan, OHN Medical Fitness Certificate, Quality Policy and Objectives, ISO 9001:2015 documented roles and Control of Externally Provided Processes, Form A, proof of previous work. B-BBEE Minimum Level: 2.

Required returnable documents: Signed Declaration of Undertaking. For contractors based in Annex 1 countries (EU list of non-cooperative jurisdictions), a fully completed and legally countersigned Declaration of Tax Conformity (Appendix 1) must also be submitted at the time of award or contract review. Failure to submit may result in exclusion from the awarding procedure.

Scope: Provision of consultancy services to conduct a comprehensive study, including assessments, modelling, and recommendations for Grid Forming Technology. Project is executed under the Project Executing Agency (PEA) with financing conditions set by KfW. No legal relationship exists between KfW and the bidder; PEA retains full responsibility for tender process and contract performance.

Mandatory compliance: Signed Declaration of Undertaking certifying no bankruptcy, winding-up, or cessation of activities; no criminal convictions (e.g., money laundering, terrorism, child labour, human trafficking); no sanctions/embargoes (UN, EU, Germany); no prior contract terminations for non-compliance (unless disputed). Conflict of interest declarations required if applicable (e.g., affiliation with PEA, business/family ties with PEA staff, shared control with other bidders, or prior involvement in contract specifications). For state-owned entities: proof of legal and financial autonomy under commercial laws. Additional requirements: Commitment to comply with international environmental and labour standards (ILO conventions), environmental treaties, and mitigation measures as specified by PEA. Records must be preserved for at least six years post-contract. Power of attorney required if signing on behalf of a Joint Venture (JV).

• Form Effective Date: April 2025 (validity start date). \n• Form Review Date: April 2028 (scheduled review date).

• No specific SCM, technical, or submission contacts are provided in the document. \n• Tenderer must fill in their own contact details (name, landline, cellphone, e-mail) on the form.

• Submit the completed E-Tenderers’ E-Tendering Training Acknowledgement Form as a returnable document. \n• Include the enquiry number. \n• Provide business name or joint venture (JV) name. \n• Enter the contact person’s name. \n• Supply a landline telephone number. \n• Supply a cellphone number. \n• Provide an e-mail address. \n• Sign and date the form (authorized signature, designation, and date).

• Tenderer must acknowledge completion of self-training via one of the following: \n - e-Tendering Noddy Guide, \n - training video, or \n - clarification meeting. \n• Tenderer must confirm understanding of the e-Tendering Solution and ability to operate it. \n• Confirmation must be provided via the signed E-Tenderers’ E-Tendering Training Acknowledgement Form.

Submit proof of compliance with the Employment Equity Act if applicable. South African tenderers only: If employing more than 50 employees, attach proof of submission of the Employment Equity report to the Department of Labour. Indicate employment size (Yes/No) on the form and sign/date the declaration.

Designated Employers (as defined in the Employment Equity Act) must provide proof of compliance with the Act. South African tenderers employing more than 50 employees must submit proof of Employment Equity report submission to the Department of Labour.

• Date issued: 10-Nov-2025.

• Eskom representative: Albert Shai.
• No email, telephone, or submission address provided in the document.

• Submit all listed returnable documents with the bid: Form A (completed and signed), proof of previous work relevant to the scope, Quality Method Statement (use template Ref 240-126469599), Quality Policy (approved by top management), Quality Objectives (approved by top management), organisation chart and responsibility matrix (must include quality management roles), and documented criteria for evaluation, selection, monitoring and re-evaluation of external providers (Clause 8.4 ISO 9001:2015).
• Ensure each document is signed where required and clearly labelled.
• Failure to provide any of the above returnables may lead to disqualification.

• Scoring is based on compliance with listed quality requirements (indicator = 1).
• Section A (Quality Management System): Score options 2 or 3 depending on completeness of QMS documentation (ISO 9001 compliant but not necessarily certified).
• Section B (Evidence of QMS in operation): Fixed score of 2 for documented roles, responsibilities, authorities, and control of externally provided processes.
• Section E (User-defined additional requirements): Fixed score of 2 for Form A completion and proof of previous work.
• Total score is the sum of section scores; minimum required score not specified in the document.
• Evaluation is document-based; no site visits or presentations are mentioned.

• Scope: Conduct a comprehensive study on grid-forming technology for renewable energy integration, including assessments, modelling, and recommendations.
• Deliverables must be supported by a documented Quality Management System compliant with ISO 9001 (not necessarily certified).
• Required documentation: Method statement, quality policy, quality objectives, organisational chart, responsibility matrix, and criteria for managing external providers.
• Project reference: "Optimal High Voltage Technology for Renewable Energy Integration".

• Compliance with ISO 9001 quality management system requirements (documentation as outlined in Sections A and B).
• No explicit requirements for CSD, tax clearance, B-BBEE, CIDB, CIPC registration, professional licences, or local content are mentioned.

Scope: Conduct a comprehensive study including assessments, modelling, and recommendations for grid-forming technology for Eskom.

Key Requirements:

• Contractors must ensure health, safety, and environmental (SHE) compliance for all activities, aligning with Eskom’s SHE Policy and legislative requirements (e.g., OHS Act, NEMA, Mine Health and Safety Act).
• Develop and implement a project-specific SHE Plan, approved by Eskom prior to commencement. The plan must address hazards, safe work procedures, and risk mitigation for the study’s scope (e.g., assessments, modelling, fieldwork).
• Comply with Eskom’s Life-Saving Rules (e.g., isolation before work, fall protection, permit-to-work systems) and standard operating procedures for high-risk activities (e.g., working at heights, confined spaces, electrical safety).
• Provide a SHE File containing all documentation (risk assessments, incident reports, training records, audits) for the project duration and post-handover.
• Appoint competent SHE personnel (e.g., health and safety officers, representatives) as required by the OHS Act and Eskom standards. Registration with SACPCMP may be mandatory for construction-related roles.
• Conduct baseline and ongoing risk assessments for all tasks, including non-routine activities (e.g., site visits, data collection). Update assessments for changes in scope or conditions.
• Ensure occupational hygiene controls for environmental stressors (e.g., noise, dust, ergonomics) and medical surveillance for employees exposed to risks.
• Adhere to Eskom’s emergency preparedness requirements, including first-aid planning, fire safety, and emergency escape routes.
• Use only certified PPE, machinery, and equipment meeting SANS and legislative standards.
• Maintain records of training (induction, site-specific, task-specific) for all personnel, including contractors and subcontractors.
• Public safety: Implement measures to protect third parties from project-related risks (e.g., site access controls, signage).
• Environmental care: Prevent pollution/degradation and comply with waste management procedures (e.g., asbestos, hazardous materials).
• Statistical reporting: Submit monthly OHS statistics to Eskom (incidents, man-hours, audit findings).

Deliverables:

• Comprehensive study report with assessments, modelling results, and grid-forming technology recommendations.
• Approved SHE Plan and SHE File.
• Risk assessments, method statements, and safe work procedures for all tasks.
• Training matrices and proof of compliance for all personnel.

Mandatory Compliance:

• Occupational Health and Safety Act, 1993 (OHS Act) and all relevant regulations (e.g., Construction Regulations, General Safety Regulations, Driven Machinery Regulations).
• National Environmental Management Act, 1998 (NEMA) and Waste Act, 2008.
• Mine Health and Safety Act, 1996 (if applicable to site activities).
• Eskom-specific standards and procedures, including:

• 32-727: Safety, Health, Environment, and Quality Policy.

• 32-726: SHE Requirements for the Eskom Commercial Process.

• 32-296: Integrated SHE Organisation, Roles and Responsibilities, and Statutory Appointments.

• 32-524: Developing Health & Safety Specifications.

• 32-529: Occupational Health and Safety Risk Management Process.

• 240-62196227: Life-Saving Rules Standard.

• 32-418: Working at Heights Standard.

• 32-123: Emergency Planning.

• 32-95: Environmental, Occupational Health and Safety Incident Management Procedure.

Statutory Appointments:

• Contractors must appoint a full-time Construction Health and Safety Officer (if required by OHS Act Construction Regulation 8(5)) and ensure registration with a statutory body approved by the Chief Inspector.
• Construction supervisors must be appointed in writing for the project duration.
• Health and Safety Representatives must be appointed per sections 17 and 18 of the OHS Act for operational work.
• SACPCMP registration required for construction project managers, construction managers, and construction health and safety professionals (per Project and Construction Management Professions Act, 2000).

Documentation and Certifications:

• Valid Medical Certificates of Fitness for employees in high-risk roles (issued by HPCSA-registered practitioners).
• Proof of compliance with Eskom’s SHE specifications and project-specific requirements.
• Permit-to-Work systems for hazardous activities (e.g., electrical work, confined spaces).
• Section 37(2) Agreement (OHS Act) for joint ventures or multi-contractor projects.
• CIDB registration (if construction-related work is involved).
• Tax clearance certificate and CIPC registration (for legal entities).
• B-BBEE compliance: Contractors must meet Eskom’s B-BBEE requirements (levels not specified in document; refer to tender notice for thresholds).

Additional Notes:

• Contractors are responsible for ensuring subcontractors/appointed contractors comply with all above requirements.
• Non-compliance with statutory or Eskom SHE requirements may result in work stoppages, disciplinary action, or contract termination.

Submit the signed Acknowledgement Form for Eskom OHS legal and other requirements (Annexure B, Rev 5, Identifier 240-77471499 Rev 3). Ensure all employees, contractors, and suppliers undergo Eskom induction. Main contractor/supplier must notify Eskom prior to appointing subcontractors or suppliers. Non-compliance may result in penalties.

Provide consultancy services for a comprehensive study, including assessments, modelling, and recommendations for grid-forming technology. Main contractor/supplier must: demonstrate processes for selecting subcontractors/suppliers; ensure subcontractors/suppliers have adequate resources and competencies; manage subcontractors/suppliers to comply with Eskom and legal requirements; monitor subcontractors/suppliers via audits/assessments for OHS compliance; provide grounds for termination of subcontractor/supplier work if required.

Mandatory compliance with: Eskom Contractor Health and Safety Requirements Standard 32-136; OHS specifications/requirements provided by Eskom; Occupational Health and Safety Act; Compensation for Occupational Diseases and Illnesses Act. Post-award, align company processes with Eskom’s OHS policies, procedures, and standards. Penalties apply for non-conformance by the main supplier or its subcontractors/suppliers. Eskom may request testimonials/references and client contact details (including Eskom) for similar past work. Main supplier is accountable for subcontractor/supplier compliance and must handle non-conformances directly.

Effective Date: 23 November 2020. Review Date: November 2023.

Submit the following returnable documents: For all tenderers: 1) Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B). 2) OHS Plan addressing project/scope-specific OHS risks, aligned with Eskom's health and safety specifications. 3) Baseline OHS Risk Assessment (BRA) with methodology. 4) Valid Letter of Good Standing (COIDA or equivalent). 5) OHS policy signed by CEO, compliant with OHS Act Section 7. For suppliers with certified auditable OHS systems: 1) Annexure B. 2) BRA, Method Statement, or OHS Plan. 3) Valid Letter of Good Standing (COIDA or equivalent).

Evaluation based on OHS compliance: - Verification of submitted returnable documents (Annexure B, OHS Plan, BRA, COIDA Letter of Good Standing, OHS Policy). - Recommendation: 'Recommended' or 'Not Recommended' based on completeness and compliance with Eskom's OHS requirements.

Scope: Provision of consultancy services for a comprehensive study on Grid Forming Technology, including: - Assessments. - Modelling. - Recommendations for optimal high voltage technology for renewable energy integration.

Mandatory OHS compliance: - Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B). - OHS Plan aligned with Eskom's health and safety specifications. - Baseline OHS Risk Assessment (BRA) with methodology. - Valid Letter of Good Standing (COIDA or equivalent). - OHS Policy signed by CEO, compliant with OHS Act Section 7.

Submit returnable documents: Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit (CIPC or per B-BBEE Codes of Good Practice). Affidavits must include: deponent’s full name and ID, designation (director/owner/member), enterprise name and address (per CIPC), black/black female/designated group ownership percentages, total annual revenue (audited or management accounts), financial year-end, B-BBEE status level, empowering supplier status. Both deponent and Commissioner of Oath must sign and stamp on the same date, in person. Commissioner cannot be an employee or ex-officio of the enterprise.

Scoring: Preference points allocated for B-BBEE status via a preference point system. Objective criteria (if included) must align with PPPFA [clause 2(1)(f)]; non-compliance may disqualify the tenderer, defaulting to the second-ranked bidder. SDL&I objectives (e.g., B-BBEE improvement, skills development) do not affect scoring but are contractual obligations. Commitments must be fulfilled post-award.

Scope: Consultancy services for a comprehensive study, including assessments, modelling, and recommendations for grid-forming technology. Project duration: 18 months. Deliverables: Study outputs as per the scope of work.

Payment terms: NTCSA retains 2.5% of every invoice (excluding VAT) as performance security for SDL&I obligations. Penalties: 2.5% of invoice amount for non-compliance with SDL&I obligations. Retained amounts are released only upon: submission of SDL&I progress reports, fulfilment of all SDL&I obligations, and submission of an approved compliance report by the SDL&I Department.

Mandatory: Valid B-BBEE certificate or sworn affidavit. Requirements by revenue: EMEs (≤R10M): sworn affidavit; QSEs (≤R50M): sworn affidavit if ≥51% Black-owned, else full QSE scorecard compliance; >R50M: SANAS-accredited certificate. B-BBEE improvement/retention plan: Must be submitted within 30 days of contract signing. B-BBEE targets: Level 1-3: maintain/improve status; Level 4: reach Level 3 by end of Year 1; Levels 5-8: reach Level 4 by end of Year 1 and improve annually thereafter. Skills development: Propose training for 2 candidates in renewable energy skills and capacity building (unemployed graduates/TVET/Matriculates, demographically representative). Local content: Not applicable (not a designated sector). CIDB compulsory training: Not applicable. Subcontracting: Not mandatory.

Submit a detailed company profile, including functional structure, services provided, and lead team experience. Include a comprehensive Project Plan with key milestones, timelines, and resource allocation. Attach at least two (2) written testimonials or reference letters (not older than three years) demonstrating prior experience in Grid Forming Technology (GFM) or similar renewable energy grid integration projects.

Evaluation is based on a 100-point system with a minimum threshold of 75 points to proceed to price evaluation. Criteria and weightings: 1) Company Experience (30 points): Demonstrate experience in GFM design, application, research, grid integration, stability analysis, control strategies, power system modeling, simulation, grid code compliance, and renewable energy project integration. 2) Company Profile (20 points): Functional structure of the company/group and years of experience of the lead team (0=none, 5=<1 year, 10=1-3 years, 15=3-5 years, 20=>5 years). 3) References/Testimonials (30 points): Number of valid testimonials/reference letters (0=none, 10=one, 20=two, 30=three). 4) Approach and Capability (40 points): Understanding of assignment requirements, tailored methodology, technical analysis, modeling, simulation techniques for GFM, and detailed Project Plan with milestones, timelines, and resource allocation (0=no response, 10=poor, 20=satisfactory, 30=good, 40=very good).

Conduct a comprehensive study on Grid Forming Technology (GFM), including: assessments, modeling, and recommendations. Scope requires: demonstration of GFM expertise, grid integration and stability analysis, control strategies, power system modeling and simulation, grid code compliance, and renewable energy project integration. Deliverables must include a detailed Project Plan outlining technical analysis, modeling, simulation techniques, and implementation planning for GFM assessment.

Bids must achieve a minimum total score of 75 points in the technical evaluation to be considered for price evaluation. Pricing details are evaluated only after passing the technical threshold.

Closing date: 2026-06-08 at 10:00. No other dates (briefings, site visits, clarifications) provided in document.

For system issues: Contact the buyer responsible for the published tender. Automated submission confirmation email: [email protected]. No direct SCM/technical contact details provided.

Submit via Eskom eTendering portal (https://eTendering.eskom.co.za). Steps: 1) Register with CSD number, verify email and OTP (sent to cellphone and email). 2) Log in, select tender reference E2795NTCSAMWP. 3) Upload documents under correct categories (Technical, Commercial, Finance). 4) File size limits: 50MB per file, 900MB total. 5) Finalize submission before closing date (2026-06-08 10:00). 6) Save submission confirmation email with ID for records. Disqualification risks: Incomplete submissions, late submissions, or incorrect document categorization.

Selection based on meeting evaluation criteria for closed tenders. Suppliers who qualify are invited via email to bid privately. Criteria details not specified in document.

Scope: Conduct a comprehensive study including assessments, modelling, and recommendations for grid-forming technology. Deliverables: Consultancy services as per study requirements. No further technical details (standards, capacity, service levels) provided in document.

CSD registration number required to access eTendering system. No other compliance (B-BBEE, CIDB, tax, CIPC) explicitly stated in document.

Eskom Quality Representative: Albert Shai, SNR Advisor SHEQ (document signed on 10/11/2025).

Submit the completed and signed Form A (Template Identifier 240-43921804 Rev 3) to acknowledge acceptance of Eskom Supplier Quality Requirements as per Specification 240-105658000 and ISO 9001 Standard. The form must include: tenderer’s quality representative’s name, designation, date, and signature. Failure to fully complete and sign the form may result in disqualification.

Evaluation is based on compliance with Eskom’s Pre-Contract Award Quality Requirements (Clause 3.5-105658000, Category 4 selected). Post-contract award evaluation includes: Contract Execution (Clause 3.7-105658000), Supplier Quality Performance Monitoring Phase (Clause 3.7-105658000), Eskom Rights of Access and Information (Clause 3.8-105658000), Preservation, Quality Audits, and Management of Nonconformities. ISO 9001 principles applied: Customer Focus, Leadership, Engagement of People, Process Approach, Improvement, Evidence-Based Decision Making, and Relationship Management.

Provide consultancy services for a comprehensive study on Grid Forming Technology, including: assessments, modelling, and recommendations. Category 4 of Eskom’s quality requirements applies. Indicate whether site assessment is applicable if relevant to the study.

Mandatory compliance with Eskom Supplier Quality Requirements (Specification 240-105658000) and ISO 9001 Standard. Tenderer must complete and sign Form A to confirm adherence to these requirements.

Scoring will focus on the following key areas:

• Analysis of optimal GFM placement strategies within NTCSA’s grid, considering grid stability, energy transfer efficiency, and load distribution.
• Evaluation of different GFM placement scenarios and their impact on grid performance.
• Phased implementation strategy for deploying GFM technologies over the next decade, including regulatory, operational, and financial considerations.

The study requires the following technical deliverables:

• Definition of Grid Forming (GFM) Technology, including functionalities such as:

• Black start capabilities
• Fault ride-through performance
• Virtual inertia contribution
• Voltage and frequency regulation

• Specification of technology types, including Grid Forming Inverters and STATCOMs.
• Development of operational and performance benchmarks for GFM technologies.
• Detailed GFM specifications, including technical requirements and performance standards.
• Assessment of Grid Code modifications required for seamless integration with existing infrastructure, covering:

• Specific grid code requirements for compliance assessment and model validation of GFM plants
• Operational requirements for firmware/software changes to maintain compliance
• Alignment between proposed Grid Code changes and the testing/modeling framework.

• Comprehensive testing methodology for GFM, including:

• Identification of key performance indicators (KPIs)
• Testing procedures and protocols aligned with international standards
• Development of GFM models for grid performance evaluation under various conditions
• Simulation of GFM functionalities and their impact on grid stability and renewable energy integration.

Financial considerations include:

• Addressing regulatory, operational, and financial aspects of the GFM implementation roadmap over the next decade.
• Assessment of training and capacity-building costs for NTCSA personnel involved in GFM operation and maintenance.

Compliance requirements include:

• Ensuring GFM technologies meet specific grid code requirements for compliance assessment and model validation.
• Operational compliance for firmware/software changes to maintain GFM plant compliance.
• Alignment between proposed Grid Code changes and the testing/modeling framework to ensure regulatory adherence.