Provision of gym group trainers, equipment maintenance, and cleaning services for ESKOM in mpumalanga

Closing date: 25 June 2026 at 10:00. Document effective date: 26 January 2022. Issued date: 03 October 2025.

Eskom Representative: Rejoyce Ramphadi. Project: Provision of gym training, maintenance and cleaning service at Majuba Power Station.

Submit the following returnable documents as part of your bid: QMS Manual or equivalent describing the QMS and its scope; Quality Policy approved by top management; Quality Objectives approved by top management; documented procedures for control of documented information (Clause 7.5, ISO 9001:2015); documented information for control of nonconforming outputs (Clause 8.7, ISO 9001:2015); documented information for nonconformity and corrective action (Clause 10.2, ISO 9001:2015); documented information for internal audit (Clause 9.2, ISO 9001:2015); organization chart and responsibility matrix (Clause 5.3, ISO 9001:2015); criteria for evaluation, selection, monitoring, and re-evaluation of external providers (Clause 8.4, ISO 9001:2015); Draft Contract Quality Plan specific to the scope of work (ISO 10005); Draft/Example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) aligned with the scope of work; completed and signed Form A.

Evaluation is based on compliance with ISO 9001:2015 through documented evidence (even if not certified). Points are awarded for: Section A (QMS documentation: 7 points) including QMS Manual, Quality Policy, Quality Objectives, and documented procedures; Section B (QMS in operation: 2 points) including roles/responsibilities and control of external providers; Section C (Contract Quality Plan: 1 point); Section D (Quality Control Plan: 1 point); Section E (Additional requirements: 2 points) including completed Form A. Technical capability to deliver gym group trainers, equipment maintenance, and cleaning services is also evaluated.

Scope: Provision of gym group trainers, gym equipment maintenance, and cleaning services at Majuba Power Station. Deliverables must align with ISO 9001:2015 (Quality Management System) and ISO 10005 (Contract Quality Planning) standards. Draft Contract Quality Plan and Quality Control Plans (QCP/ITP) must be specific to the scope of work.

Must demonstrate compliance with ISO 9001:2015 through objective evidence of a documented Quality Management System (QMS), even if not certified. Must adhere to ISO 10005 for Contract Quality Plans and Quality Control Plans (QCP/ITP). All documented information must meet the clauses specified in ISO 9001:2015 (e.g., Clauses 5.3, 7.5, 8.4, 8.7, 9.2, 10.2).

Submit a completed Declaration of Shareholding or Beneficiaries (T2.2a No 8) form. Required details: full names of all shareholders/beneficiaries, company/trust registration number, number/percentage of shares held, and disclosure of any shareholders/beneficiaries employed by or related to Eskom Holdings or its subsidiaries. The form must be signed and dated by an authorised representative.

Transparency in ownership disclosure is mandatory. Failure to disclose connections to Eskom employees or incomplete forms may result in disqualification. The declaration must be properly completed and signed by an authorized representative.

Submission method, address, and deadline are not specified in the document. Refer to the main tender invitation (RFQ) for submission instructions. Required returnables: Unique delivery notes in duplicate for all deliveries/services, stamped and signed by Majuba Power Station receiver. Each delivery note must include: unique number, date, material number, short description, serial number, and quantity. Proof of delivery is required for invoicing.

Evaluation focuses on: 1) Technical Capability: Proven experience in gym equipment maintenance and fitness service provision. 2) Personnel Qualifications: Trainers must have verified, registered qualifications for their disciplines (e.g., Pilates, Yoga). Service Technician must have ≥1 year of relevant experience. 3) Compliance: Must adhere to Eskom’s Health & Safety (Annexure C3 OHS), Environmental Management (ENV/GEN/SPEC/01), and Quality (QM 58) specifications. 4) Operational Compliance: Ability to work within Majuba Power Station’s access hours (08h00-16h00 Mon-Thu, 08h00-11h30 Fri) and Life Saving Rules. 5) Service Levels: On-time delivery (penalties: 5-10% of PO value for delays), equipment failure response (penalties: 5-10% of item cost for delays >31 days), and packaging/marking compliance (6% penalty for non-compliance).

Three-year contract at Majuba Power Station for: Group Training: Six personal trainers for aerobic sessions (Mon-Fri: 06h00-06h45, 12h00-12h45, 17h00-17h45). Instructors must have verified qualifications, malpractice insurance, and continuity (replacements must match qualifications/experience). Gym Equipment Maintenance: Regular servicing, lubrication, inspection, and repair of: 4 Athletic Cable Pro Rowing Machines, 7 Treadmills, 29 Indoor Spinning Bikes, 2 Matrix Ascent Ellipticals, 9 Plate Loaded Multi-function Equipment. Detailed maintenance schedules (weekly/monthly/quarterly/yearly) are specified per equipment type. Cleaning Services: Two cleaners for main gym and two satellite studios (aerobics/spinning). Service Technician: One qualified technician (≥1 year experience) following OEM maintenance intervals. Constraints: Supplier must follow Eskom Life Saving Rules, delivery times, and cooperate with Mill System Engineer/Supervisor. KPIs: 100% service delivery per agreed intervals, 100% consumables/parts pre-approval, and bi-annual customer surveys.

Invoicing: Tax invoice must be submitted within one week of receiving a payment certificate from the Supply Manager. Invoice must include: Supplier and Supply Manager names/addresses, contract number/title, description of goods/services, total amount (excl. VAT), VAT, and total (incl. VAT). Penalties: Low Service Damages apply (5-10% of PO value for late deliveries, 5-10% of item cost for equipment failures, 6% for non-compliant packaging). Payment terms, bonds, guarantees, and financial capacity requirements are not specified.

Health & Safety: Compliance with Eskom’s Life Saving Rules and Annexure C3 OHS (Low Risk). Environmental: Compliance with ENV/GEN/SPEC/01 (Environmental Management Requirements for Contractors). Quality: Compliance with QM 58 (Supplier Contract Quality Requirements). No explicit mention of CSD, tax, B-BBEE, CIDB, or CIPC registrations in the document.

Submit a signed Annexure B Acknowledgement Form to confirm understanding of Eskom SHE (Safety, Health, Environment) requirements. The form must be: - Completed by an authorised person (CEO, Director, or Managing Director). - Signed, dated, and include witness details (two witnesses).

Evaluation will assess: - Legal Compliance: Mandatory adherence to statutory SHE regulations (e.g., Occupational Health and Safety Act, National Environmental Management Act, Mine Health and Safety Act where applicable). - Eskom SHE Alignment: Post-award, the supplier must align company processes with Eskom’s SHE policies, procedures, and standards. - Contractor Management Capability: Must demonstrate processes for selecting, managing, and auditing sub-contractors/suppliers to ensure their compliance with Eskom and statutory SHE requirements. - Induction Capacity: Must conduct and verify Eskom and company inductions for all employees (contractors/suppliers). - Financial Accountability: Must accept financial penalties for non-compliance and forfeit compensation claims for SHE-related work stoppages.

Scope of work: - Provision of gym group trainers. - Gym equipment maintenance. - Cleaning services. Additional requirements: - Main supplier must demonstrate processes for selecting and managing sub-contractors/suppliers. - Must ensure sub-contractors/suppliers possess adequate resources and competencies. - Must monitor sub-contractors/suppliers via audits/assessments for SHE compliance. - Work stoppages due to SHE non-compliance will not be compensated. - Financial penalties may apply for non-conformance.

Mandatory compliance with: - Eskom Contractor Health and Safety Requirements Standard 32-136. - SHE specifications provided. - Occupational Health and Safety Act. - Mine Health and Safety Act (where applicable). - Compensation for Occupational Diseases and Illnesses Act. - National Environmental Management Act. - Incident Management Procedure 32-95. - Incident Management Classification Parameters. - Working at Height Standard 32-418. - Vehicle Safety Specification 32-345. - HIRA Procedure 32-520. - Plant Safety Regulations. - All employees (contractors/suppliers) must undergo Eskom and company inductions.

Evaluation will assess compliance across four categories:

• Legal: Must be a registered South African legal entity (supplier, vendor, contractor, or consultant). Must comply with all relevant South African legislation, including OHS Act, NEMA, and MHS Act where applicable. Must provide proof of statutory appointments (e.g., health and safety officers) if required by law.

• Technical: Must demonstrate experience in gym equipment maintenance, group training, and facility cleaning. Must hold certifications or accreditations for SHE management systems (e.g., ISO 45001, OHSAS 18001). Must show ability to provide training and supervision for staff and subcontractors.

• Financial: Must prove financial stability to fulfill contract obligations (e.g., submission of financial statements).

• SHE: Must have an existing SHE management system aligned with Eskom’s standards. Must provide a history of zero or minimal incidents in past projects (references may be required). Must demonstrate capacity to implement Eskom’s Life-Saving Rules and SHE specifications.

Scope: Provision of gym group trainers, gym equipment maintenance, and cleaning services for Eskom facilities.

Key Deliverables and Standards:

• Contractors must ensure SHE compliance for all activities, including gym operations, equipment maintenance, and cleaning.
• Contractors are responsible for the on-site safety of employees, the public, and the environment during service delivery.
• All employees and subcontractors must comply with Eskom’s SHE policies, procedures, and applicable South African legislation (e.g., OHS Act, Construction Regulations).
• Contractors must develop and implement project-specific SHE plans, including risk assessments, safe work procedures, and emergency preparedness measures.
• Equipment and materials used must meet manufacturer and legislative safety standards. Gym equipment maintenance must adhere to safety protocols to prevent mechanical, electrical, or other hazards.
• Cleaning services must follow hygiene and safety standards to avoid environmental or health risks.
• Contractors must provide adequate training (e.g., induction, site-specific, toolbox talks) for all staff on SHE requirements and task-specific risks.
• Personal Protective Equipment (PPE) must be provided and used where necessary.
• Contractors must maintain SHE files, including records of risk assessments, incidents, audits, and training, for the duration of the project.
• Compliance with Eskom’s Life-Saving Rules (e.g., isolation before work, fall protection, substance abuse policies) is mandatory.
• Public safety must be ensured, particularly in shared or high-traffic areas. Housekeeping standards must be upheld to prevent hazards (e.g., slips, trips, fire risks).
• Contractors must appoint competent health and safety officers if required by the scope of work or legislation (e.g., OHS Act Construction Regulation 8(5)).
• Statutory appointments (e.g., construction supervisors, health and safety representatives) must comply with legal and Eskom requirements.
• Work may be stopped for imminent SHE risks, with non-conformance reports raised as needed.

Mandatory Compliance:

• Registration with relevant statutory bodies (e.g., SACPCMP for construction-related roles, if applicable).
• Compliance with the Occupational Health and Safety Act, 1993 (OHS Act) and its regulations (e.g., Construction Regulations, General Safety Regulations).
• Adherence to Eskom’s internal SHE standards, policies, and procedures (e.g., 32-726: SHE Requirements for the Eskom Commercial Process, 32-524: Developing Health & Safety Specifications).
• Valid Medical Certificates of Fitness for employees exposed to occupational risks (issued by HPCSA-registered practitioners).
• Implementation of medical surveillance programs where required (e.g., for noise, asbestos, or other occupational hygiene stressors).
• Compliance with the Compensation for Occupational Injuries and Diseases Act (COID Act).
• Substance abuse policy enforcement: Zero tolerance for alcohol/drugs in the workplace (permissible blood level: 0%).
• Permit-to-Work systems for high-risk activities (e.g., maintenance, electrical work).
• Environmental compliance: Adherence to the National Environmental Management Act (NEMA) and Waste Act, including proper waste disposal and pollution prevention.
• Fire safety compliance: Adherence to SANS 10400 (T regulations) and Eskom Fire Risk Management standards (32-124).
• First-aid and emergency care: Compliance with General Safety Regulation 3 (prompt first-aid treatment) and coordination with Netcare 911 (086 1237 566) for emergencies.
• Personal Protective Equipment (PPE): Provision and use of PPE as per General Safety Regulation 2 and SANS standards.
• Workplace signage and colour coding: Compliance with SANS 1186, SANS 10140, and SANS 1091.
• Statutory appointments: Construction health and safety officers, supervisors, and representatives must be appointed in writing where legally required (e.g., OHS Act Construction Regulation 8(5), MHS Act).
• Section 37(2) Agreement: Required for joint ventures or multi-contractor projects under the OHS Act.
• Incident reporting: Mandatory reporting of serious incidents to the Department of Labour per OHS Act General Administrative Regulations 8 and 9.
• Monthly OHS statistics must be submitted to Eskom, including incident data, manpower numbers, and man-hours worked.

Documentation Requirements:

• SHE Plan: Project-specific, approved by Eskom prior to commencement of work.
• SHE File: Maintained on-site for the duration of the project, including all SHE-related records (e.g., risk assessments, training, audits).
• Health and Safety Specification: Aligned with Eskom’s SHE requirements (32-524).
• Risk Assessments: Conducted for all tasks, updated periodically, and documented.
• Method Statements: Written safe work procedures for high-risk or critical tasks.
• Training Records: Proof of induction, site-specific, and task-specific training for all employees.
• Audit and Inspection Reports: Regular internal and external audits to ensure compliance.

Local Content and B-BBEE:

• Compliance with Eskom’s B-BBEE requirements (specific targets or levels not detailed in the provided document).

General: Applicants must be legally registered entities capable of operating nationally in South Africa. Proof of compliance with OHS regulations and Eskom’s procedural requirements is required. Technical: Experience in providing gym services (trainers, maintenance, cleaning) in corporate or industrial environments is required. Demonstrated capability to manage OHS incidents, including emergency response and reporting, is required. Familiarity with SAP EH&S or similar systems for incident recording and management is required. Certifications or accreditations in OHS (e.g., ISO 45001, OHSAS 18001) may be advantageous. Legal: Valid certifications for gym equipment maintenance (if applicable) are required. Compliance with labour laws (e.g., Basic Conditions of Employment Act) is required. Insurance coverage for liabilities related to gym operations and OHS incidents is required.

Returnable Documents: You must submit all required returnable documents with your bid. Failure to include these will likely result in disqualification.

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Returnable Documents: The tender document indicates that returnable documents are required, but the specific forms or schedules are not listed in the extracted text. Bidders must consult the full tender document to identify and complete all mandatory returnables to avoid disqualification.

Evaluation criteria include: Legal capacity - Applicants must have the legal capacity to enter into a binding agreement. Compliance - Must comply with all South African laws and Eskom's internal policies. Authorization - Signatories must be authorized representatives of their respective organizations.

Buyer: Merryl Dick (Majuba Power Station).

Compiled by: Martin Mojela, Senior Advisor, Supplier Development, Localisation and Industrialisation (Eskom).

Required Returnable Documents:

• Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit (CIPS affidavit accepted).
• Proof of ownership/shareholding (CIPC documentation preferred), including shareholding breakdown.
• Certified ID copies of all shareholder(s).
• Proof of Disability (if applicable).
• For trusts, consortia, or joint ventures: consolidated B-BBEE status level verification certificate.
• SBD 6.2 Declaration Form and Annex C (Local Content Declaration) if designated sector applies.

Submission Notes:

• Tenderers failing to submit preference point documentation will NOT be disqualified but will:
• Only score out of 90/80 for price (not 100).
• Score 0 out of 10/20 for specific goals.
• Objective criteria are mandatory for contract award; non-compliance may lead to the second-ranked tenderer being awarded.
• SDL&I Implementation Schedule must be submitted within 28 days of contract award.

Scoring System:

• Price: 90/80 points (depending on system).
• Specific Goals (B-BBEE): 10/20 points (added to price score, rounded to two decimal places).
• Contract awarded to the highest total points scorer (per PPPFA Section 2(1)(f)).

B-BBEE Points Allocation (90/10 or 80/20 system):

• Level 1: 10/20 points
• Level 2: 9/18 points
• Level 3: 6/14 points
• Level 4: 5/12 points
• Level 5: 4/8 points
• Level 6: 3/6 points
• Level 7: 2/4 points
• Level 8: 1/2 points
• Non-compliant: 0 points

Objective Criteria:

• Not mandatory but a condition for award. Non-compliance may result in the second-ranked tenderer being recommended.
• CIDB Skills Development: Mandatory CSDG % (if applicable); failure = non-responsive tender.

Scope of Work:

• Provision of gym group training services.
• Gym equipment maintenance.
• Cleaning services.

Contract Details:

• Duration: 3 years.
• Business Unit: Majuba Power Station (Eskom).

SDL&I Obligations (Contractual):

• B-BBEE Improvement/Retention Plan: Submit within 30 days of contract signing.
• Level 1: Maintain status.
• Level 2-3: Improve/maintain status over contract period.
• Level 4: Achieve Level 3 by end of Year 1, then improve yearly.
• Level 5-8/Non-compliant: Achieve Level 4 by end of Year 1, then improve by one level yearly.
• Local Procurement Content: Target = 100%. Proposals must separate local/imported components in Price Schedule.
• Job Creation/Retention: Submit proposals for jobs created and retained in South Africa.

Penalties and Security:

• 2.5% of contract value penalty for SDL&I non-compliance.
• 2.5% of every invoice (excluding VAT) retained as security until SDL&I obligations are fulfilled.

Reporting:

• Quarterly SDL&I compliance reports (using Eskom’s Data Collection Template).
• Corrective measures required if obligations are unmet; retention clauses may be invoked.
• SDL&I Implementation Schedule due within 28 days of award (reference for monitoring).

Pricing Format: Separate local and imported components in Price Schedule (if applicable).

Payment Terms: 2.5% of invoice value retained as SDL&I security (released upon fulfilment).

Financial Capacity: Not specified.

Bonds/Guarantees: Not specified.

B-bbee:

• Valid certificate (SANAS-accredited) or sworn affidavit required for preference points and contract award.
• EMEs (revenue ≤ R10M): Sworn affidavit permitted.
• QSEs (revenue ≤ R50M): Must comply with QSE scorecard unless ≥51% Black-owned (then sworn affidavit permitted).
• Revenue > R50M: Valid B-BBEE certificate mandatory.
• Improvement/Retention Plan: Mandatory submission within 30 days of contract signing (see technical specifications for targets).

Ownership and Registration:

• Proof of ownership/shareholding (CIPC documentation preferred).
• Certified ID copies of shareholder(s).
• Proof of Disability (if applicable).
• Consolidated B-BBEE certificate for trusts/consortia/joint ventures.

Local Content:

• Designated sectors: SBD 6.2 and Annex C required if applicable (not applicable for this tender per document).

CIDB Skills Development:

• If applicable, mandatory CSDG % must be met; failure = non-responsive tender.

Sworn Affidavit Validity Requirements:

• Deponent’s name and ID number (as per ID document).
• Designation (director/owner/member) and authorisation confirmed.
• Enterprise name (per CIPC) and business address.
• Black ownership %, black female ownership %, designated groups (no blank spaces).
• Total revenue for the year (audited or management accounts) and financial year-end date.
• B-BBEE status level (one only).
• Empowering supplier status (QSEs: basis for status must be selected).
• Same-date signatures: deponent and Commissioner of Oath (must be present during signing).
• Commissioner of Oath cannot be affiliated with the enterprise.

• Service period: 36 months (3 years) from the contract start date.
• Period for reply to communications: 5 working days.
• Contractor must submit a first plan for acceptance within 4 weeks of the Contract Date.
• Assessment interval for payments: Between the 25th day of each successive month.

• Service Manager: Sihle Khumalo.
• Email: [email protected].
• Phone: 017 799 3627.
• Address: Majuba Power Station, Private Bag X 9001, Volksrust, 2470.
• Employer (Eskom) General Contact Tel: 017 799 3538.
• Registered Office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg.

• Submit a signed 'Form of Offer and Acceptance' (C1.1) as part of your bid.
• Include a completed 'Schedule of Deviations' if applicable.
• Within two weeks of receiving the signed contract, provide all required securities, bonds, guarantees, proof of insurance, and other documentation as specified in the Contract Data.
• Failure to submit these within the stipulated timeframe constitutes repudiation of the agreement.
• Ensure all returnable schedules (if listed in the full tender document) are completed and submitted.

• Contractor must be a legally constituted entity capable of entering into a contract under South African law.
• No CIDB registration is explicitly required (marked as N/A in the document).
• Joint ventures are permitted, but all members are jointly and severally liable for contract performance.
• B-BBEE compliance: Must notify Eskom of any change in B-BBEE status within 7 days and submit an updated verification certificate within 30 days. A decrease in B-BBEE status may result in contract re-negotiation or termination.
• Proof of insurance as per the contract’s Insurance Table A is mandatory.

• Scope: Provision of Gym Training, Maintenance & Cleaning Service at Majuba Power Station for 36 months.
• Deliverables:

• Personal Training Services: Morning sessions (Mon-Fri, 06h00-06h45), Midday sessions (Mon-Thu, 12h00-12h45), Evening sessions (Mon-Thu, 17h00-17h45).
• Transport for training sessions.
• Routine Maintenance of Gym Machinery: Technician (hourly rate), Travelling (rate per km).
• Cleaning Service: Cleaner (hourly rate, monthly basis).

• Contractor must provide a first plan for acceptance within 4 weeks of the Contract Date.
• Service Information and detailed scope are contained in Part 3: Scope of Work.

• Pricing format: Priced contract with a price list (NEC3 TSC3 Option A). Prices must be in South African Rands (ZAR).
• Submit the total of the Prices exclusive of VAT, VAT at 15%, and the total amount inclusive of VAT in the Form of Offer.
• Payment terms: Invoices are paid 30 days after receipt of a valid tax invoice.
• Assessment interval: Between the 25th day of each month.
• Contractor must provide a tax invoice within one week of receiving a payment certificate from the Service Manager.
• Include Eskom’s VAT number (4740101508) on all invoices.
• Insurance: Contractor must provide cover for deductibles as per Eskom’s insurance policies (refer to Insurance Table A and Eskom’s provided policies at http://www.eskom.co.za/Tenders/InsurancePoliciesProcedures/Pages/EIMS_Policies_From_1_April_2014_To_31_March_2015.aspx).

• B-BBEE: Must notify Eskom within 7 days of any change in B-BBEE status and submit an updated verification certificate within 30 days. Failure to notify may result in termination. A decrease in B-BBEE status may lead to contract re-negotiation or termination.
• VAT Compliance: Must include Eskom’s VAT number (4740101508) on all invoices and comply with the Value Added Tax Act.
• Joint Ventures: If applicable, notify Eskom of the key person authorised to bind the joint venture within two weeks of the Contract Date. Composition changes require Eskom’s written consent.
• Health, Safety, and Environment: Must comply with the Construction Regulations 2014 (OHS Act), all applicable health & safety laws, and environmental regulations. Contractor may be appointed as the 'Principal Contractor' for the Affected Property.
• Ethics: Prohibited actions (corruption, fraud, collusion, coercion, or obstructive actions) are grounds for termination. Contractor must cooperate fully with any investigations into alleged prohibited actions.
• Confidentiality: Must not disclose contract-related information without Eskom’s consent. Images of the Affected Property require prior written approval.
• Asbestos: If asbestos is identified, follow Eskom’s Asbestos Standard and emergency procedures. Contractor’s personnel may stop work and leave contaminated areas until declared safe.

Returnable documents required for submission:

• Signed acknowledgement of Eskom's SHE rules and requirements form (Annexure B).
• Occupational Health and Safety (OHS) plan for high-risk work, including:

• OHS organizational structure, roles, and accountability.

• SHE incident management procedures.

• Work activity planning, including changes and emergency work.

• Personal Protective Equipment (PPE) requirements.

• Emergency planning and fire risk management.

• Vehicle and driver safety protocols.

• Contractor or supplier selection and management processes.

• Design and specification compliance.

• Permit systems.

• Competency, training, and appointment records.

• Communication and awareness strategies.

• Detailed costing breakdown for SHE management (not lump sum).
• Baseline Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• SHE policy signed by CEO/MD, compliant with OHS Act Section 7 or OSHAS 18001.
• SHE competency evidence: CVs and certificates for roles such as first aiders, safety officer (SACPCMP), SHE representative, HCS controller, and incident investigator.

Evaluation is binary (0 or 1) per requirement:

• 0: Document not submitted OR submitted but fails to meet minimum requirements.
• 1: Document submitted and meets minimum requirements.

Mandatory requirements:

• Submission of all SHE-related documents listed.
• Valid COIDA (or equivalent) certification.
• Compliance with Eskom’s SHE policies and legal standards (OHS Act/OSHAS 18001).
• Demonstrated competency in SHE management (e.g., certified personnel).

Disqualification risk: Failure to meet any mandatory SHE requirement may result in disqualification.

Scope: Provision of gym group trainers, gym equipment maintenance, and cleaning services, classified under high-risk work.

Key SHE (Safety, Health, Environment) requirements:

• Acknowledgement of Eskom’s SHE rules (Annexure B).
• OHS plan for high-risk work, covering:

• Organizational structure, responsibility, and accountability.

• SHE incident management.

• Work activity planning (including changes and emergency work).

• PPE specifications.

• Emergency planning and fire risk management.

• Vehicle and driver safety.

• Contractor/supplier selection and management.

• Design and specification adherence.

• Permit systems.

• Competency, training, and appointments.

• Communication and awareness.

• Management commitment and visible leadership.

• Detailed costing for SHE management, broken down by scope and risk assessment.
• Baseline Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• SHE policy signed by CEO/MD, compliant with OHS Act Section 7 or OSHAS 18001.
• SHE competency evidence: CVs and certificates for first aiders, safety officer (SACPCMP), SHE representative, HCS controller, and incident investigator.

Pricing format:

• Detailed costing for SHE management must be submitted.
• Cost breakdown required (not lump sum).
• Must align with the overall scope of work/service and generic risk assessment.

Mandatory compliance documents:

• Valid Letter of Good Standing (COIDA or equivalent).
• SHE policy signed by CEO/MD, complying with OHS Act Section 7 or OSHAS 18001.
• SHE competency certificates (e.g., SACPCMP for safety officer, first aid, SHE representative, HCS controller, incident investigator).

Closing Date: 2026-06-25 at 10:00 AM.

Technical evaluation is mandatory and weighted at 100%. Minimum threshold: 80%. Criteria breakdown: Qualified instructors (65%): - All instructors must hold valid certifications (e.g., Personal/Group Training, Fitness and Conditioning, National Certificate in Fitness). Scoring: >5 & <6 instructors = 15%; ≥6 instructors = 10%. - At least one female instructor must be on the team. - Written confirmation of malpractice insurance for the contract term = 15%. - RESPSA registration: 3 personnel = 15%; 2 personnel = 10%; 1 personnel = 5%; 0 personnel = 0%. - Sport Science qualification: >1 & <3 personnel = 5%; ≥3 personnel = 10%. - Service Technician must have Metal and Engineering Industries Qualification = 15%. - Instructor first aid competency = 5%. - Yoga Certificate = 5%. Previous experience (30%): - Evidence (references/recommendations) of providing same scope to corporate facilities for ≥1 year = 15%. - Gym equipment maintenance log with brands, minimum 1 year experience = 15%. Cleaners requirement (5%): - Fitness industry/facility cleaning experience: 1 year = 2%; >2 years = 5%.

Scope: Provision of qualified training instructors for Majuba Gym, maintenance technician, and cleaners. Requirements: - Instructors: Must hold valid certifications (e.g., Personal/Group Training, Fitness and Conditioning, National Certificate in Fitness). At least one female instructor required. RESPSA registration preferred. Sport Science qualification, first aid competency, and Yoga Certificate required. - Maintenance Technician: Must have Metal and Engineering Industries Qualification. Must provide evidence of gym equipment maintenance experience (minimum 1 year) with branded equipment logs. - Cleaners: Must have fitness industry or facility cleaning experience (minimum 1 year; >2 years preferred).

Closing date for submissions: 03 October 2025. Form signed by Eskom’s Quality Representative (Rejoyce Ramphadi) on this date.

Eskom Quality Representative: Rejoyce Ramphadi, Quality Audit Support Manager. No direct contact details provided in the document.

Submit a completed and signed Form A (Template Identifier 240-43921804 Rev 3) to acknowledge acceptance of Eskom Supplier Quality Requirements per 240-105658000 and ISO 9001 Standard. Only one category may be selected (Category 3 is marked as applicable). Indicate whether a site assessment is applicable.

General: Must be a registered supplier (implied by Eskom’s procurement policies). Must demonstrate capability to meet ISO 9001 and Eskom’s quality standards. Must have capacity to provide services at Majuba Power Station. Technical: Experience in providing gym training, equipment maintenance, and cleaning services. Ability to undergo and pass Eskom’s supplier quality assessments (pre- and post-contract). Compliance with all applicable clauses in Eskom’s quality requirements document. Legal: Must agree to Eskom’s rights of access, information, and audits. Must handle nonconformities as per Eskom’s specified processes.

Service scope: Provision of gym training, maintenance, and cleaning at Majuba Power Station. Category 3 (refer to clause 3.5.-105658000) is applicable. Post-Contract Award phases include: Supplier Quality Performance Monitoring, Contract Execution. Special processes and quality audits apply as per Eskom’s clauses (3.8.-105658000).

Mandatory compliance with Eskom Supplier Quality Requirements (240-105658000) and ISO 9001 Standard. Tenderer must sign Form A to confirm acceptance. No additional compliance requirements explicitly stated.

• Closing date for this procedure: 07 May 2021.
• Next review date for this procedure: April 2025.

Contractors must demonstrate the following to qualify:

• Thorough understanding and capability to implement Eskom's OHS risk assessment processes as outlined in document 32-520.
• Competent personnel for Occupational Hygiene Hazard Identification and Risk Assessment (OH HIRA), including: at least two years’ experience in conducting risk assessments, successful completion of Eskom training via the Eskom Academy of Learning (EAL), knowledge of the OSH Act and relevant regulations, and comprehensive knowledge of Work Instruction 240-114036246.
• Proven system for developing, documenting, and updating risk registers and treatment plans.
• Adherence to all applicable laws and standards referenced, including the OHS Act, Construction Regulations, and ISO standards (e.g., ISO 45001).

Service providers must comply with the following technical requirements:

• Full compliance with Eskom's Occupational Health and Safety Risk Assessment Procedure (document 32-520).
• Development of a Contractor Baseline Risk Assessment (CBRA) for all planned activities, which must form part of the OHS plan submitted to Eskom. The CBRA must: cover all project elements/activities/tasks regardless of frequency or duration; be periodically reviewed for changes in scope, work methods, equipment, organisational changes, incident trends, or new technology; include occupational/environmental stressors and hazards affecting employee health; and incorporate an occupational hygiene and medical surveillance programme in the SHE plan.
• Conduct issue-based risk assessments (including pre-task/daily assessments) before every activity, informed by the baseline assessment. These must be submitted to Eskom before work commencement.
• Ensure all employees are competent to perform continuous risk assessments, including toolbox talks, behavioural observations, and task observations.
• Follow the hierarchy of controls: elimination, substitution, engineering controls, administrative controls, and PPE (in order of effectiveness).

Contractors must meet the following compliance requirements:

• Mandatory compliance with Eskom's OHS Risk Assessment Procedure (32-520) across all operations, divisions, subsidiaries, and controlled entities.
• Adherence to all referenced standards and legislation, including: OHS Act, Construction Regulations, ISO 45001 (Occupational Health and Safety Management Systems), and Eskom’s Integrated Risk Management Framework (32-391).
• Compliance with Eskom’s Contractor Health and Safety Requirements (document 32-136).
• Documentation and reporting of all risk assessments to affected stakeholders, with implementation of corrective measures.
• B-BBEE Minimum Contributor Level: 1.

Closing date and time: 25 June 2026 at 10:00 am.

Tender validity period: 52 weeks from the closing date.

Clarification deadline: 7 working days before the closing date (submitted in writing to the Eskom Representative).

Site meeting: Not scheduled.

Tender opening: Same date and time as the tender deadline (25 June 2026 at 10:00 am).

Eskom Representative: Merryl Dick.

Email: [email protected].

Phone: 017 799 3200.

All queries and clarifications must be addressed in writing to the Eskom Representative only.

Fraud and corruption reporting: Anonymously report via phone at 0800 11 2722 or email [email protected].

Eskom Standard Conditions of Tender: Available at www.eskom.co.za.

Submit tender electronically via the Eskom E-tendering site by 25 June 2026 at 10:00 am. Late submissions will not be accepted.

Mandatory submission requirements:

• Original tender in paper form + one complete copy (both in paper form). Failure to submit either will result in disqualification.
• All mandatory returnables (Annexures A-J, SBD forms, etc.) must be fully completed, signed (where required), and submitted by the deadline. Missing or incomplete disqualifiable returnables will result in disqualification.
• Non-disqualifiable returnables: If not submitted by the deadline, the Procurement Practitioner will request submission within 5 working days. Failure to comply will result in disqualification.

Clarification queries must be submitted in writing to the Eskom Representative at least 7 working days before the closing date.

Alternative tenders are not allowed. Tender validity period is 52 weeks from the closing date.

Evaluation is based on the 80/20 or 90/10 preferential point system under PPPFA 2022.

Pricing (80 or 90 points):

• Prices must be inclusive of VAT, corrected for arithmetical errors, and exclude contingencies.
• Unconditional discounts are considered for evaluation; conditional discounts are applied at payment stage.
• Prices are compared using Net Present Value, adjusted for variations, deviations, or acceptable alternatives.

Specific Goals (20 or 10 points):

• Scored in accordance with PPPFA. Failure to submit evidence for a Specific Goal results in 0 points for that goal but does not disqualify the tenderer.

Functionality:

• Functionality requirements are applicable. Tenderers who do not meet the threshold for functionality scoring will be disqualified.

Ranking:

• Tenderers are ranked from highest to lowest based on combined scores from Pricing and Specific Goals.
• Eskom reserves the right to award the tender to a supplier who may not be the highest-scoring tenderer, in line with PPPFA Section 2(1)(f).
• Eskom may negotiate on objective criteria with the top three ranked tenderers before award.

Eligibility:

• Tenderers must not be under restrictions to do business with Eskom or State-Owned Companies.
• Tenderers must not be on international sanctions lists or Eskom’s Tender Defaulters list.
• No conflict of interest (e.g., shared majority shareholders, access to competitor info, or influence over Eskom’s decisions).
• Tenders must be signed by authorized persons (Annexure A required).
• Cannot submit multiple tenders (individually or via JV/consortium).
• Cannot subcontract 100% of the scope.

Joint Ventures:

• JV/consortium agreements must explicitly state joint and several liability.
• Lead member must be designated; profit-sharing ratios defined.
• Single designated bank account for the JV.

Scope: Provision of gym group trainers, gym equipment maintenance, and cleaning services at Majuba Power Station.

Mandatory annexures (must be submitted with tender):

• Annexure A: Authorisation Form.
• Annexure B: Acknowledgement Form.
• Annexure C: Tenderer’s Particulars.
• Annexure D: Integrity Declaration Form (Supplier Integrity Pact available at www.eskom.co.za).
• Annexure E: CPA Requirements for Local Goods/Services.
• Annexure F: CPA(IG) for Foreign Goods/Services (if applicable).
• Annexure G1-G4: SBD 6.2 Declaration Certificate for Local Production and Local Content (if designated materials are included).
• Annexure H: SBD 1 (Invitation to Bid) – mandatory for all tenderers.
• Annexure I: SBD 6.1 (Preference Points Claim Form, PPPFA 2022).
• Annexure J: SBD 4 (Bidders Disclosure).

Additional documents (if applicable):

• Scope of Work (attached).
• NEC or other Contract (attached).
• Pricing Schedule/BOQ (if not contained in the contract).

Cataloguing: Successful tenderers may be required to provide cataloguing information per item and label materials in line with Eskom’s specifications. A line item for cataloguing must be included in the Pricing Schedule if applicable.

Payment terms:

• Contracts valued below R50,000,000 (including VAT): Payment within 30 days of receipt of undisputed invoices.
• Contracts valued above R50,000,000 (including VAT): Payment within 60 days of receipt of undisputed invoices.

Pricing requirements:

• Submit a completed pricing schedule (if not already included in the NEC or other contract).
• Prices must be inclusive of VAT.
• Unconditional discounts will be considered for evaluation; conditional discounts will be applied at payment stage.

Financial viability:

• Audited financial statements for the previous 18 months (or last year if 18 months are unavailable) must be submitted.
• For joint ventures or SPVs, audited financial statements for each participant are required.
• Start-up enterprises (formed within the last 12 months) are exempt but must provide statements for the first year once available if successful.

Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

Eligibility criteria:

• Tenderers must not be under any restriction to do business with Eskom or State-Owned Companies.
• Tenderers must not be on any international sanctions list or the Tender Defaulters list.
• Tenderers must not have a conflict of interest (e.g., common controlling partners, access to another tenderer’s information, or influence over Eskom’s decisions).
• Tenderers must not submit more than one tender (individually or as part of a joint venture/consortium).
• Joint ventures/consortia must explicitly state joint and several liability for contract execution.
• Tenders must be signed by authorised persons.
• Subcontracting 100% of the scope of work is not allowed.

Mandatory compliance requirements:

• Proof of valid CSD registration (CSD number/report) – mandatory for all tenderers.
• Tax compliance: Certified copy of a tax clearance certificate (required for local tenderers not on CSD or without a SARS e-filing PIN, and foreign tenderers with a footprint in South Africa). Foreign suppliers with no footprint in South Africa must complete SBD1 but are not required to provide tax compliance proof.
• B-BBEE: Proof of B-BBEE status level (certificate, sworn affidavit, or other prescribed requirement).
• Employment Equity: Proof of compliance with the Employment Equity Act (for designated employers, South African tenderers only).
• COIDA: Original certificate of good standing or proof of application (South African tenderers only).
• SHEQ: Compliance with Eskom’s SHE Rules and other requirements (e.g., Work at Height Standard, General Safety Regulations, Contractor Health and Safety Requirements).
• CIDB: Not applicable for this tender (engineering and construction works contracts only).

Additional requirements:

• Subcontractors must be declared in the tender documents. Main contractors are discouraged from subcontracting with subsidiary companies.
• Joint ventures must provide a valid JV agreement, confirmation of operating as a single business entity, and details of a designated bank account in the name of the JV.