ESKOM arnot power station: 4-Year medium voltage motor refurbishment, testing & delivery tender

• For contract queries, contact Engineering Contract Strategies at Tel: 011 803 3008, Fax: 086 539 1902, or www.ecs.co.za.
• The Service Manager details are to be provided; fields are currently blank.
• Employer: Eskom Holdings SOC Ltd, registered office at Megawatt Park, Maxwell Drive, Sandton, Johannesburg.

• Submit the completed C1.1 Form of Offer and Acceptance as a returnable document.
• The tenderer's representative must sign the form, duly authorised.
• The Employer may accept the offer by signing the Acceptance part and returning a copy with the Schedule of Deviations (if any) before the validity period ends.
• Failure to provide required securities, bonds, guarantees, proof of insurance, or other documentation within two weeks of receiving the signed agreement may constitute repudiation.

• Form of Offer and Acceptance requires signatures, name, address, and CIDB registration number.
• Contractor must provide name, address, telephone, and fax details.

• The tender is open to contractors who can meet the technical and compliance requirements.
• Key eligibility criteria include: ability to provide required insurances; compliance with South African law and Eskom's additional conditions; valid CIDB registration; commitment to B-BBEE requirements and submission of verification certificates; demonstrated capability in motor refurbishment and testing; and financial capacity to handle a long-term contract with potential task orders.
• Joint ventures are permitted but must be jointly and severally liable, and changes in composition require Eskom's consent.
• Final quality inspection of refurbished motors will be conducted at Arnot Power Station main stores.

• Scope: Total refurbishment, testing, and delivery of medium voltage motors at Arnot Power Station over 48 months.
• Service Information is in Part C3: Scope of Work, including drawings and documents referenced.
• Testing and inspection occur on the supplier's site before delivery; final quality inspection is at Arnot Power Station main stores.
• Defect correction period is 52 weeks after the respective Task Order Completion Date.
• Specific motor types and quantities are listed in the price list, including PA Fan Motors, Sluice Pump Motors, Condensate Extraction Pump Motors, Ash Water Return Motors, Mill Motors, and others.
• Detailed refurbishment tasks per motor include terminal box work, stator and rotor rewinding, bearing replacements, balancing, and final assembly.
• The contract includes supply requirements, drawings, and documents incorporated by reference.
• Deviations from tender documents must be recorded in the Schedule of Deviations; only those are valid.
• Quality standards are enforced through low service damages penalties for non-conformance, SHEQ audit findings, and overdue audits.

• Contractor's plan must be submitted within two weeks of contract date or as per task order requirements.
• The plan must relate to items in the price list for satisfactory cash flow.
• Service Information for the contractor's plan is to be specified.

• Contractor must provide key personnel details: names, jobs, responsibilities, qualifications, experience, and CVs.
• The price list assumes contractor has understood NEC3 TSC3 guidance, priced items inclusively, and linked operations to the price list.

• Testing and inspection occur on supplier's site before delivery; final quality inspection at Arnot Power Station main stores.
• Defect correction period is 52 weeks after Task Order completion; contractor must correct defects whether notified or not.
• Service Information is in Part C3: Scope of Work, referencing all drawings and documents.
• The price list includes items for safety files, transportation, electrical testing, and detailed motor refurbishment tasks.
• Quality standards are enforced through low service damages penalties for non-conformance, SHEQ audit findings, and overdue audits.

• Contract uses NEC3 Term Service Contract Option A: Priced contract with price list.
• Prices are derived from a price list with items priced as lump sums or rates multiplied by quantities.
• The offered total of Prices exclusive of VAT, VAT at 15%, and total inclusive of VAT must be stated in the Form of Offer.
• Payment terms: Assessment interval within 25 days of Task Order completion or upon safe delivery and sign-off. Payments made within 30 calendar days after signed assessment and valid tax invoice.
• For contracts above R50 million (including VAT), Eskom's standard payment term is 60 days.
• Interest rate is the publicly quoted prime rate from Standard Bank of South Africa.
• Price adjustment for inflation uses SEIFSA indices with specified proportions for fixed, labour, material, and transport components.
• Price list includes safety files, transportation (collection and delivery), electrical testing, and motor-specific refurbishment items.
• Items are priced as lump sums or rates multiplied by quantities.
• Detailed motor refurbishment tasks per motor type include terminal box work, stator and rotor rewinding, bearing replacements, balancing, and final assembly.

• B-BBEE: Contractor must notify Eskom within 7 days of any change in B-BBEE status and submit an updated verification certificate within 30 days. A decrease in status may lead to renegotiation or termination.
• Insurance: Contractor must provide insurance as per Insurance Table A, covering loss/damage to Employer's property, plant, materials, equipment, and liability for bodily injury/death. Employer provides insurance per Insurance Table B.
• Health, Safety, and Environment: Contractor must comply with all applicable laws, including Construction Regulations 2014, and Eskom's asbestos standards. Asbestos exposure limits and procedures are specified.
• Confidentiality: Contractor must not disclose contract information without consent.
• Ethics: Prohibited actions include coercive, collusive, corrupt, fraudulent, or obstructive actions; violations may lead to termination.
• Joint ventures: Members are jointly and severally liable; composition changes require Employer consent.
• Nuclear liability: Eskom, as operator of Koeberg Nuclear Power Station, indemnifies the Contractor against nuclear damage, with specific waivers and exceptions.
• Asbestos: Eskom ensures ambient air meets asbestos regulations; contractor may perform parallel measurements at own cost. Procedures for asbestos identification, risk assessment, and safe work stoppages are defined.
• Low service damages: Penalties apply based on non-conformance reports, SHEQ audit findings, overdue audit close-outs, and LTIR targets, as per Table C.
• Safety file required for first year and annually for years 2-4.

• Contractor must notify Eskom within 7 days of any change in B-BBEE status and submit an updated verification certificate within 30 days.
• A decrease in B-BBEE status may lead to contract renegotiation or termination.

• Contractor must take all reasonable precautions for health and safety, comply with Construction Regulations 2014, and all applicable health & safety laws.
• Eskom's asbestos standard applies: exposure limits are 0.2 regulated asbestos fibres/ml as a 4-hour TWA and 0.6 fibres/ml as a 10-minute TWA.
• Contractor may stop work if asbestos exposure exceeds safe levels; Eskom manages asbestos removal via registered contractors.
• Safety file required for first year and annually for years 2-4.

• Contractor must comply with all applicable environmental laws, regulations, and contract-specified guidelines.
• Ensure subcontractors, employees, and others under contractor's direction also comply.

• Insurance: Contractor provides cover per Insurance Table A for loss/damage to Employer's property, plant, materials, equipment, and liability. Employer provides cover per Insurance Table B.
• Nuclear liability: Eskom, as operator of Koeberg Nuclear Power Station, indemnifies the Contractor against nuclear damage, with specific waivers and exceptions.
• Asbestos: Eskom ensures ambient air meets asbestos regulations; contractor may perform parallel measurements at own cost. Procedures for asbestos identification, risk assessment, and safe work stoppages are defined.
• Low service damages: Penalties apply based on non-conformance reports, SHEQ audit findings, overdue audit close-outs, and LTIR targets, as per Table C.
• Additional conditions include confidentiality, ethics clauses prohibiting corrupt actions, and B-BBEE status change notifications.
• Contract duration is 48 months; starting date TBA. Payment terms, dispute resolution (adjudication/arbitration), and compensation event management are outlined.

• Tenderer must read the NEC3 Term Service Contract April 2013 and its Guidance Notes to understand contract data implications.

• Eskom is committed to a safe and healthy work environment, preventing all work-related injuries.
• Life-Saving Rules are enforced to eliminate serious at-risk behaviours with high potential for disability or fatality.
• These rules apply to all Eskom employees, agents, consultants, contractors, and visitors.
• The standard applies at all Eskom sites and across all divisions, subsidiaries, and entities where Eskom has a controlling interest.
• The purpose is to clarify the five most prominent causes of serious injuries and fatalities and enforce zero tolerance for non-adherence.

• Compliance eligibility requires demonstrable ability to enforce Eskom's zero-tolerance safety culture.
• Personnel must have Eskom-recognized training and authorization for electrical work and working at heights.
• Use of Eskom-approved safety equipment (e.g., fall arrest systems) is mandatory.
• Adherence to all referenced Eskom standards and South African legislation (OHS Act, National Road Traffic Act) is required.
• Eskom can suspend contractor activities for safety violations.
• Evaluation references ISO 9001 Quality Management Systems and Eskom's Safety, Health, Environment and Quality Policy (document 32-727).

• Adhere to Eskom's Life-Saving Rules at all Eskom sites.
• Rules enforce zero tolerance for serious at-risk behaviours.
• Key safety rules:

• Rule 1: OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH for electrical work.
• Rule 2: HOOK UP AT HEIGHTS for work at elevation.
• Rule 3: BUCKLE UP for vehicle safety.
• Rule 4: BE SOBER – prohibits being under the influence on site.
• Rule 5: ENSURE THAT YOU HAVE A PERMIT TO WORK where required.

• Comply with referenced standards: Contractor Health and Safety Requirements (32-136), Working at Heights Standard (32-418), Plant Safety Regulations (36-681).
• All personnel must be trained, authorised, and medically fit for specific tasks.
• Conduct pre-task risk assessments.
• Wear appropriate Personal Protective Equipment (PPE) as specified.
• Violations result in disciplinary action and possible suspension of site activities.

• Comply with Eskom's Life-Saving Rules and associated safety standards.
• Referenced compliance documents include:

• ISO 9001 Quality Management Systems.
• Eskom's Safety, Health, Environment and Quality Policy (32-727).
• Contractor Health and Safety Requirements (32-136).
• Substance Abuse Procedure (32-37).
• Environmental, Occupational Health and Safety Incident Management Procedure (32-95).
• Working at Heights Standard (32-418).
• Occupational Health and Safety Act.
• National Road Traffic Act.

• Contractors include all suppliers of services, products, equipment, or materials.
• Zero tolerance for violations leads to disciplinary processes.
• Additional referenced documents:

• Plant Safety Regulations (36-681).
• Operating Regulations for High Voltage Systems (32-848).
• Eskom Personal Protective Equipment Specification (240-44175132).
• Vehicle and Driver Safety Management Procedure (240-62946386).
• Medical Surveillance Procedure (240-84733329).

• Life-Saving Rules mandate specific safety protocols for electrical work, working at heights, vehicle use, sobriety, and permit-to-work systems.
• Violations trigger disciplinary processes and potential site suspension.

• Contractors must comply with Eskom's comprehensive health and safety standards and procedures.
• Key referenced documents include:

• Contractor Health and Safety Requirements (32-136).
• Working at Heights Standard (32-418).
• Plant Safety Regulations (36-681).
• Operating Regulations for High Voltage Systems (32-848).
• Eskom Personal Protective Equipment Specification (240-44175132).
• Vehicle and Driver Safety Management Procedure (240-62946386).
• Substance Abuse Procedure (32-37).
• Medical Surveillance Procedure (240-84733329).

• The Occupational Health and Safety Act and National Road Traffic Act are informative references.
• Life-Saving Rules mandate specific safety protocols for electrical work, working at heights, vehicle use, sobriety, and permit-to-work systems.
• Violations trigger disciplinary processes and potential site suspension.

• The evaluation references ISO 9001 Quality Management Systems.
• The evaluation also references Eskom's Safety, Health, Environment and Quality Policy (document 32-727).

This is a Non-Disclosure Agreement (NDA) template between Eskom Holdings SOC Ltd (the Disclosing Party) and the supplier/tenderer (the Receiving Party). The NDA governs the confidentiality of information disclosed by Eskom to the supplier for the purpose of evaluating a potential business relationship or tender. The supplier must sign this NDA before receiving any confidential information related to the tender.

This document is a Non-Disclosure Agreement (NDA) template, not the full tender submission package. The NDA must be signed and returned as part of the tender returnables. Ensure the NDA is completed with the supplier's details, signed by a duly authorised representative (no lower than Procurement Senior Manager level for Eskom), and witnessed. The signed NDA must be submitted with the tender response. Failure to sign and return the NDA may result in disqualification as it is a prerequisite for receiving confidential information.

The NDA itself does not state specific eligibility criteria for the tender (e.g., B-BBEE level, financial standing, technical capability). Those will be in the separate tender invitation documents. Eligibility to sign this NDA is implicitly granted to any company intending to submit a tender and receive Eskom's confidential information.

The document is an NDA template and does not contain technical specifications for the motor refurbishment. Technical specifications for the full refurbishment, testing and delivery of medium voltage motors will be provided in the main tender documents, likely after the NDA is signed.

No specific compliance requirements are stated in this NDA. However, bidders must be registered on the National Treasury's Central Supplier Database (CSD) and comply with Eskom's general tender conditions. The NDA itself does not impose B-BBEE, CIDB, or tax compliance conditions.

Mandatory returnable: Complete and submit the E-Tendering Training Acknowledgement Form. Failure to fully complete and submit within the prescribed period will result in disqualification.

Mandatory returnable: E-Tendering Training Acknowledgement Form.

• Complete all fields: Business name/JV, Contact Person, Tel (landline), Cellphone, E-mail address.
• Select and complete the acknowledgment paragraph.
• Provide authorized signature, designation, and date.
• Failure to fully complete and submit within the prescribed period will result in disqualification.

Based solely on this document: Eligibility is contingent on submitting this fully completed mandatory form. The tenderer must be capable of using Eskom's E-Tendering system, as confirmed by this acknowledgement. Other standard eligibility criteria (e.g., B-BBEE status, financial standing, technical capability) are not detailed in this excerpt but would be in the main tender documents.

This document is an E-Tendering Training Acknowledgement Form. Bidders must complete self-training via the e-Tendering Noddy Guide, video, or a clarification meeting, and acknowledge their ability to operate the E-Tendering Solution.

• Foreign suppliers with no local footprint (no branch or representative registered in South Africa) are exempt from submitting a tax clearance certificate.

Open to both local and foreign suppliers. Foreign suppliers must truthfully complete the questionnaire regarding their presence and tax obligations in South Africa. Suppliers must confirm understanding and truthfulness of responses with signature, designation, date, and company details.

• Foreign suppliers with no local footprint (no branch or representative registered in South Africa) are exempt from submitting a tax clearance certificate.
• These suppliers are also exempt from registering on the National Treasury’s Central Supplier Database.
• To confirm exemption status, complete the pre-award questionnaire in the document.
• If the answer is 'No' to all questions, obtaining a tax clearance certificate or SARS pin code is not required.

Submit the completed Supplier Declaration of Interest form as a mandatory returnable document with your tender. The declaration must be signed by an authorised signatory (member, director, partner, etc.) of the bidding entity. Eskom reserves the right to take action against the supplier or the signatory personally if the declaration is found to be false.

Bidders must complete and submit a detailed Supplier Declaration of Interest form. The declaration requires disclosure of any relationships with Eskom employees or directors that could constitute a conflict of interest. Required disclosures include: - Whether any person with an interest in the supplier (shareholder, director, etc.) is employed by or is a director of Eskom. - Whether any such person is a close family member or associate of an Eskom employee/director involved in the procurement. - Awareness of any close family or associate relationships between the supplier's representatives and Eskom personnel involved in the process. - Any exchange of business courtesies (gifts, favours, hospitality) with Eskom employees/directors in the last 12 months. - If acting as a consultant, details of other services currently being rendered to Eskom or its related entities.

To submit your tender, you must complete and return the Declaration of Shareholding or Beneficiaries form (Tender Schedule T2.2a No 8) as a returnable document. Ensure all required information is accurately provided and the form is signed by an authorized representative.

You must submit a Declaration of Shareholding or Beneficiaries form (Tender Schedule T2.2a No 8). The form requires full disclosure of all individual and company shareholders/beneficiaries in your organisation, the authorized representative's declaration, a yes/no declaration on whether any shareholders/beneficiaries are Eskom employees or their close family members, and if yes, details of the Eskom employee's position and the nature of the shareholder's interest. The form must be signed by the authorized representative with their designation and date.

Bidders will be evaluated based on their legal authorization to submit the tender, full disclosure of all shareholders/beneficiaries, and declaration of any potential conflicts of interest with Eskom employees. The declaration must be signed by an authorized representative with their designation and date.

The Declaration of Shareholding or Beneficiaries form requires: the name, registration number, and authorized representative of your company or trust; a list of all shareholders/beneficiaries and their share percentages; a declaration of whether any shareholders/beneficiaries are employed by or are close family members of Eskom employees; and if yes, details of the Eskom employee's position and the shareholder's interest.

No specific compliance requirements were found beyond the submission of the Declaration of Shareholding or Beneficiaries form.

• This document outlines Eskom's Life-Saving Rules, which are mandatory safety rules for all contractors and personnel on Eskom sites.
• The purpose is to clarify the five most prominent causes of serious injuries and fatalities and enforce zero tolerance for non-adherence.
• The rules apply throughout Eskom Holdings SOC Limited, its divisions, subsidiaries, and to all Eskom contractors.
• The document is effective from its date of authorisation.

• Bidders must comply fully with Eskom's Life-Saving Rules as a condition of tender.
• Contractor personnel must be medically fit, trained, and authorised for specific tasks (e.g., electrical work, working at heights).
• Contractors must have processes in place to enforce the rules and manage disciplinary actions.
• Compliance with referenced normative documents (e.g., ISO 9001, OHS Act, Eskom procedures) is mandatory.
• The evaluation will reference ISO 9001 Quality Management Systems and Eskom's Safety, Health, Environment and Quality Policy (document 32-727).

• The contractor must comply with Eskom's Life-Saving Rules, which apply to all employees, agents, consultants, and contractors.
• The rules enforce zero tolerance for serious at-risk behaviours that could cause serious injury or fatality.
• The rules apply at all Eskom sites to promote a safe working environment.
• Key safety rules include:

• Rule 1 (Electrical Safety): No work on or near electrical apparatus unless the person is trained, authorised, has a valid permit where required, conducts a pre-task risk assessment, follows specific isolation and safety procedures, and wears appropriate PPE.
• Rule 2 (Working at Height): No work at height unless the person is medically fit, a risk assessment is conducted, they are appropriately trained and secured, and an Eskom-approved fall arrest system is used where applicable.
• Rule 3 (Vehicle Safety): Seat belts are mandatory for all drivers and passengers in all vehicles/equipment used for Eskom business.
• Rule 4 (Substance Abuse): No person under the influence of intoxicating liquor or drugs is permitted on site or to conduct Eskom business.
• Rule 5 (Permit to Work): No work shall be performed without the required Permit to Work where an authorisation limitation exists.

• Contractors must ensure all employees understand and adhere to these rules. Violations are treated as serious misconduct and lead to disciplinary action.
• Contractors are responsible for removing any employee who violates a rule from site immediately and initiating a disciplinary process within five working days.

• Contractors must comply with Eskom's Life-Saving Rules and associated procedures.
• Key referenced compliance documents include:

• ISO 9001 Quality Management Systems.
• Eskom's Safety, Health, Environment and Quality Policy (32-727).
• Contractor Health and Safety Requirements (32-136).
• Working at Heights Standard (32-418).
• Plant Safety Regulations (36-681).
• Operating Regulations for High Voltage Systems (32-848).
• Eskom Personal Protective Equipment Specification (240-44175132).
• Vehicle and Driver Safety Management Procedure (240-62946386).
• Medical Surveillance Procedure (240-84733329).

• Contractors must also adhere to the National Road Traffic Act and the Occupational Health and Safety Act.
• A contractor is defined as any person formally contracted by Eskom to perform work or supply services, products, equipment, or materials, including consultants, vendors, suppliers, agents, joint ventures, and subcontractors.
• Additional referenced safety documents include:

• Substance Abuse Procedure (32-37).
• Environmental, Occupational Health and Safety Incident Management Procedure (32-95).
• Behavioural Safety Observations (32-407).
• Safety, Health and Environment Training and Development Procedure (32-477).
• Occupational Health and Safety Risk Assessment Procedure (32-520).
• Disciplinary Code and Procedure (32-1112, 32-1113).
• Right to Refuse Procedure (240-43848327).
• Personal Protective Equipment for Working at Heights Specification (240-100979499).

• The Life-Saving Rules detail specific mandatory procedures for electrical safety, working at height, vehicle safety, substance sobriety, and permit-to-work systems.
• Violations result in immediate removal from site, disciplinary action, and potential suspension of contractor activities.

• Contractors must comply with Eskom's comprehensive health and safety framework, including the Life-Saving Rules.
• Key referenced safety documents include:

• Substance Abuse Procedure (32-37).
• Environmental, Occupational Health and Safety Incident Management Procedure (32-95).
• Contractor Health and Safety Requirements (32-136).
• Behavioural Safety Observations (32-407).
• Working at Heights Standard (32-418).
• Safety, Health and Environment Training and Development Procedure (32-477).
• Occupational Health and Safety Risk Assessment Procedure (32-520).
• Plant Safety Regulations (36-681).
• Operating Regulations for High Voltage Systems (32-848).
• Disciplinary Code and Procedure (32-1112, 32-1113).
• Eskom Personal Protective Equipment Specification (240-44175132).
• Vehicle and Driver Safety Management Procedure (240-62946386).
• Right to Refuse Procedure (240-43848327).
• Medical Surveillance Procedure (240-84733329).
• Personal Protective Equipment for Working at Heights Specification (240-100979499).

• Contractors must also adhere to the National Road Traffic Act and the Occupational Health and Safety Act.
• The Life-Saving Rules detail specific mandatory procedures for electrical safety, working at height, vehicle safety, substance sobriety, and permit-to-work systems.
• Violations result in immediate removal from site, disciplinary action, and potential suspension of contractor activities.

• The tender evaluation will reference ISO 9001 Quality Management Systems.
• The tender evaluation will reference Eskom's Safety, Health, Environment and Quality Policy (document 32-727).

The tenderer must furnish the following particulars where applicable:

• Complete the tenderer's particulars form.
• Provide details on subcontractors if used.
• Provide registration numbers for Eskom, CSD, SARS, CIPC, VAT, and CIDB.
• Provide contact and address details.

The tender document (Annexure C) does not specify evaluation criteria or scoring methodology. It only indicates that registration on the National Treasury's Central Supplier Database (CSD) is mandatory prior to award, and that tax compliance must be verified via SARS E-filing or a valid tax compliance certificate. Subcontractors must be disclosed with B-BBEE level and designated group verification if subcontracting is intended.

The tenderer must furnish the following particulars where applicable:

• Complete the tenderer's particulars form.
• If subcontractors are to be used, provide details for the main sub-contractor(s).
• Provide Eskom vendor registration number if currently registered.
• Provide National Treasury Central Supplier Database (CSD) registration number if currently registered.
• Provide SARS E-filing PIN number to verify tax compliance.
• If required to be tax compliant but not on CSD (e.g., foreign suppliers), attach a current valid tax compliance certificate by contract award stage.
• If sub-contracting is prescribed, complete sections 7.1 to 7.9 regarding sub-contractor details, CSD registration, B-BBEE level, and designated group.
• Indicate the type of tendering structure (individual, joint venture, etc.) and provide applicable registration numbers.
• Provide CIPC registration number or disclosure certificate, VAT registration number, and CIDB registration number and grade (if applicable) for the tenderer and each joint venture member.
• Provide contact person details, telephone number, email address, postal address, and physical address.

The tenderer must meet the following compliance requirements:

• Registration on the National Treasury Central Supplier Database (CSD) is mandatory prior to award, but not at the time of tender submission.
• Tax compliance is required as per SBD 1; provide SARS E-filing PIN or attach a current valid tax compliance certificate by contract award stage.
• If sub-contracting, the sub-contractor's CSD registration and B-BBEE level must be confirmed.
• Provide CIPC registration number or disclosure certificate.
• Provide VAT registration number.
• Provide CIDB registration number and contractor grading designation (if applicable).
• For joint ventures, provide registration numbers for each member.

Scope: Full refurbishment, testing, and delivery of medium voltage motors at Arnot Power Station over a 4-year period.

Business Unit: Arnot Power Station.

Buyer: Lebohang Malema.

Required returnable documents:

• Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit (no electronic signatures accepted).
• Proof of ownership/shareholding (CIPC documentation preferred) with shareholding breakdown.
• Certified ID copies of all shareholders.
• Proof of Disability (if applicable).
• SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) — mandatory if applicable.
• Subcontracting agreement (signed by both parties) with subcontractor’s CK, B-BBEE certificate, or sworn affidavit. Alternatively: copies of subcontracting contracts or signed letters of intent to subcontract.
• B-BBEE Improvement Plan (must be submitted within 30 days of contract signing).

Note: Failure to provide documentation for preference points will not disqualify the bidder but limits scoring to 80/90 for price and 0/20 for specific goals.

Scoring system:

• Maximum 80/90 points for price and 20/10 points for specific goals (total rounded to two decimal places).
• Contract awarded to the highest-scoring tenderer per Preferential Procurement Policy Framework Act.

B-BBEE preference points (90/10 system):

• Level 1: 10 points (20 for specific goals).
• Level 2: 9 points (18).
• Level 3: 6 points (14).
• Level 4: 5 points (12).
• Level 5: 4 points (8).
• Level 6: 3 points (6).
• Level 7: 2 points (4).
• Level 8: 1 point (2).
• Non-compliant: 0 points.

SDL&I commitments:

• Not scored but form part of contractual obligations.
• Tenderers must commit to subcontracting, local content, jobs, and skills development targets.

Scope of work:

• Full refurbishment, testing, and delivery of medium voltage motors.
• Location: Arnot Power Station.
• Duration: 4 years.

Payment and penalties:

• Eskom retains 2% of every invoice (excluding VAT) as security for SDL&I obligations.
• Retained amounts released only after:
• Submission of SDL&I progress reports.
• Fulfillment of all SDL&I obligations.
• Approval of compliance report by SDL&I Department.
• Penalties:
• 2% of invoice amount for failure to meet SDL&I obligations.
• 2% of total contract value for failure to meet SDL&I obligations.

Reporting:

• Quarterly SDL&I compliance reports required (using Eskom’s Data Collection Template).
• SDL&I Implementation Schedule must be submitted within 28 days of contract award.

B-bbee:

• Valid B-BBEE certificate or sworn affidavit is mandatory for contract award.
• Exempted Micro Enterprises (revenue ≤ R10M): Sworn affidavit acceptable.
• Qualifying Small Enterprises (revenue ≤ R50M): Sworn affidavit acceptable if 51%+ Black-owned; otherwise, full QSE scorecard compliance required.
• Revenue > R50M: Valid B-BBEE certificate mandatory.
• B-BBEE Improvement/Retention Plan must be submitted within 30 days of signing the contract.
• Bidders with Level 4 B-BBEE at award must achieve Level 3 by end of Year 1 and improve thereafter.
• Bidders with Level 5–8 or non-compliant at award must achieve Level 4 by end of Year 1 and improve at least one level annually from Year 2.

Local Content:

• Minimum thresholds for Local Production and Content must be met in full.
• SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are mandatory returnables if applicable.

Subcontracting:

• Minimum 5% of contract value must be subcontracted to an EME/QSE that is 51% Black-owned and based in rural/underdeveloped areas or townships.
• Potential subcontracting scope: Labour (refurbishment) and transportation of materials.

Sworn Affidavit Validity:

• Must include: deponent’s name/ID, designation, company name/address, ownership percentages, total revenue, financial year-end, B-BBEE status level, empowering supplier status, and same-date signatures from deponent and Commissioner of Oath.
• Commissioner of Oath cannot be affiliated with the bidder’s company.

Eskom’s SHEQ Policy (Document 32-727, Revision 4) outlines the following commitments:

• Implementation of management systems aligned with ISO 9001, ISO 14001, and ISO 45001.
• Achieving a Zero Harm culture for employees, contractors, the public, and the environment.
• Application of risk-based assessments and adherence to Life-saving Rules.
• Ensuring contractor compliance with Eskom’s SHEQ requirements.
• The policy applies across the Eskom Group and is reviewed periodically.

Bidders must demonstrate the following SHEQ eligibility criteria to qualify:

• Adherence to standards listed in normative references (e.g., ISO 9001, ISO 14001, ISO 45001/OHSAS 18001, South African Acts such as the Occupational Health and Safety Act).
• A documented SHEQ management system aligned with Eskom’s SHEQ Policy.
• A commitment to and proven track record of 'Zero Harm' principles (zero fatalities, injuries, environmental incidents, and defects).
• Processes to ensure employees and subcontractors comply with Eskom’s SHEQ requirements on-site.

The tender document does not specify technical requirements for motor refurbishment. However, the following SHEQ-related technical and operational standards apply:

• Contractors must implement management systems aligned with ISO 9001 (Quality), ISO 14001 (Environment), and ISO 45001/OHSAS 18001 (Occupational Health and Safety).
• Compliance with Eskom’s Life-saving Rules is mandatory (e.g., open-isolate-test-earth-bond/insulate before touch, hook up at heights, buckle up, be sober, permit to work).
• Risk-based assessment methodologies must be applied (hazard identification, risk assessment, fitness for duty, emergency preparedness, pandemic response, medical surveillance).
• Contractors must ensure their employees and subcontractors meet Eskom’s SHEQ requirements.

Key SHEQ management roles and definitions:

• Eskom’s leadership is accountable for SHEQ risk management.
• Employees must incorporate SHEQ into daily work activities.
• Contractors are responsible for meeting Eskom’s SHEQ compliance obligations.
• The policy is monitored through scheduled audits.
• Definitions include Accident, Contractor, Incident, Zero Harm, and Zero Defects.

Eskom’s quality management approach is aligned with international standards:

• The SHEQ Policy meets the latest ISO 9001 (Quality Management), ISO 14001 (Environmental Management), and ISO 45001 (Occupational Health and Safety) standards.
• Policy revisions ensure alignment with updated business requirements and standards.

The document does not specify bidder compliance requirements (e.g., CSD, tax, B-BBEE, CIDB). However, the following SHEQ compliance obligations are implied for contractors:

• Compliance with the Occupational Health and Safety Act and other referenced South African legislation.
• Adherence to Eskom’s SHEQ Policy and Life-saving Rules.
• Implementation of systems to meet ISO 9001, ISO 14001, and ISO 45001/OHSAS 18001 standards.
• Contractors are responsible for ensuring their operations align with Eskom’s SHEQ compliance obligations.

Eskom’s health and safety commitments include:

• Zero Harm for employees, contractors, and the public (zero fatalities, injuries, ill-health, and incidents).
• Implementation of management systems per ISO 45001/OHSAS 18001.
• Mandatory adherence to Life-saving Rules (e.g., isolation procedures, working at heights, permit to work, sobriety, seatbelt use).
• Compliance with the Occupational Health and Safety Act and other relevant legislation.
• Contractors must meet Eskom’s safety requirements.

Eskom’s environmental commitments under its Zero Harm goal include:

• Striving for zero environmental incidents.
• Proactively managing environmental footprint and minimising pollution.
• Transitioning to a cleaner energy mix and prioritising energy and water efficiency.
• Protection of biodiversity, ecosystems, and prevention of pollution and degradation.

The tender involves the supply and delivery of plant and equipment, which may be fully or partly manufactured or supplied from locally held imported stocks. The scope includes cost components for manufacture, transport, and installation/erection.

Tenderers must be able to comply with the Contract Price Adjustment (CPA) framework. Eligibility requires the capability to track and claim adjustments using agreed indices and provide documentary evidence (e.g., proof of transport method) as required. Supplier or 'in-house' indices are not acceptable.

The tender is for the full refurbishment, testing, and delivery of medium voltage motors at Arnot Power Station for a period of 4 years. The scope includes supply and delivery of plant and equipment, which may be fully or partly manufactured or supplied from locally held imported stocks. Installation and commissioning may be applicable.

The tenderer must specify:

• The base date for indices.
• The closing date of the tender.
• Provide signature and date.
• Accept either paragraphs A1 to A6 or all of section B.

Complete the Contract Price Adjustment (CPA) form. Key requirements:

• Failure to propose cost price adjustment methods will result in that portion of the tender price being considered fixed.
• The tender/contract price remains fixed if the period between tender closing and contractual completion is less than one year.
• Specify fixed portions and adjustable percentages linked to published indices (e.g., SEIFSA, Statistics SA).
• All percentages for cost components must sum to 100% or 1 as applicable.
• Claims for transport escalation must be accompanied by evidence of transport method (rail or road).
• Eskom may request documentary evidence to substantiate claims.
• Submit separate schedules if space is insufficient or costs are quoted per item.
• Provide signature and date, and accept either paragraphs A1 to A6 or all of section B.

The tender/contract price shall remain fixed where the period between the closing date of tenders and the contractual completion date is less than one year.

• This document defines the scope and technical evaluation criteria for a 4-year contract for the total refurbishment, testing, and delivery of medium voltage motors at Arnot Power Station.
• The contract aims to ensure continuous and efficient operation of power station equipment, minimising downtime from motor failures.
• The scope includes site collection, refurbishment, testing, and delivery of motors ranging from 185kW to 5800kW.
• Detailed technical specifications for 18 specific motor types are listed, covering make, weight, voltage, power, frame size, speed, bearings, and shaft dimensions.
• Purpose: To provide input into the commercial tender package.
• Applicability: Arnot Power Station only.
• Normative references: Eskom documents for motor refurbishment and storage.
• Definitions: 'Critical' equipment is defined as having a high probability of causing plant availability loss or unsafe conditions.
• Abbreviations: QC (Quality Check), SAP (Systems Application Programme).
• Roles: Technical Support Services is responsible for quality checks on delivered goods.
• Monitoring: Follow materials management goods receipt process for QC.
• Supporting documents: SAP material descriptions.

• The document references mandatory evaluation criteria and qualitative technical evaluation criteria, but the detailed scoring method, minimum thresholds, and preference points are not provided in the extracted text.
• Quality Check (QC) is a key element: Technical Support Services is responsible for QC on all delivered goods.
• Bidders must demonstrate capability to work on motors ranging from 185kW to 5800kW, with voltages from 3.3kV to 11kV, and weights from 436kg to 42,000kg.
• Normative references include Eskom work instruction 240-89217674 (Refurbishment and Repair of Power Station Electrical Motors) and standard 240-56360387 (Storage of Power Station Electric Motors).

• Scope: Site collection, total refurbishment, testing, and delivery of medium voltage motors (185kW to 5800kW) to Arnot Power Station on a 4-year fixed term contract.
• Key activities include:

• Motor collection from stripping and assessment workshop.
• Replacement of broken nuts, bolts, and washers.
• Repair of loose wedges and end-winding bracing components.
• Repair of stator core defects and testing.
• Replacement of cracked or broken core bolt insulation.
• Repair of rotor core defects per OEM recommendations/repair strategy.
• Repair of rotor fan and/or rotor bar defects.
• Micro welding of cracks and replacement of defective bearing insulation material.
• Manufacturing of explosion-proof terminal boxes on an as-and-when-required basis.
• Replacement of defective heater wiring and resistive elements.
• Recording of all tests and inspections conducted during motor build.
• No-load test runs after motor assembly with couplings fitted on the shaft.
• Painting: motor frame (dark battleship grey), terminal boxes (red), fan cowl (orange).
• Delivery to Arnot Power Station.
• Provision of motor build data pack.

• If a motor is found beyond repair and scrapped by Eskom, the contractor must reassemble it as best as possible and return it to Arnot.
• Detailed motor data for 18 specific motor types is provided, including make, weight, voltage, power, frame size, speed, bearing sizes, and shaft dimensions.
• Normative references: Eskom work instruction 240-89217674 and standard 240-56360387.
• Testing and vibration analysis are required prior to delivery.
• Technical Support Services is responsible for Quality Checks (QC) on all delivered goods.

• The scope includes testing and vibration analysis prior to delivery.
• All tests and inspections during motor build must be recorded.
• No-load test runs are required after motor assembly with couplings fitted.
• Technical Support Services is responsible for Quality Checks (QC) on all delivered goods.
• The monitoring process involves following the materials management goods receipt process for QC.

• Mandatory evaluation criteria and qualitative technical evaluation criteria are referenced but not detailed.
• Quality Check (QC) is a key element, with Technical Support Services responsible for QC on all delivered goods.

Scope: Full refurbishment, testing, and delivery of medium voltage motors at Arnot Power Station for a period of 4 years. Work includes repair, testing, and delivery of MV motors (up to 5800 kW), with mandatory compliance to Eskom’s technical and quality standards. Suppliers must demonstrate capability for vertical and horizontal mount motors.

Closing date and time: 20 July 2026 at 10h00. Tender validity period: 120 days from closing date. Clarification queries must be emailed to [email protected] at least 5 working days before the tender submission deadline. No clarification meeting will be held.

Eskom Representative: Lebohang Malema. Email: [email protected]. Phone: 013 297 9875. Submission address: Eskom e-tendering site (TenderBulletin.eskom.co.za). Fraud/corruption reporting: 0800 11 2722 or [email protected].

Submit tenders electronically via the Eskom e-tendering site (TenderBulletin.eskom.co.za) by the closing date and time. No hard copies or zipped files are accepted. Each document must be in PDF format (max 500MB per file, total submission max 4GB). The pricing schedule must also be submitted in Excel format. Ensure the submission status is marked as 'complete'. Late submissions will not be accepted. If resubmitting, only the latest version will be considered. Mandatory returnables must be uploaded under the folders: Technical, Commercial, Financial, and Other. Failure to submit mandatory documents by the deadline will result in disqualification.

Evaluation is based on a 90/10 system: 90 points for pricing and 10 points for Specific Goals (PPPFA). Functionality requirements are mandatory with a 75% threshold; failure to meet this threshold results in disqualification. Pricing evaluation includes VAT, arithmetic error corrections, and adjustments for acceptable variations. Unconditional discounts are considered for evaluation. Specific Goals scoring requires evidence submission; failure to submit evidence results in 0 points for that goal. Tenderers are ranked from highest to lowest combined score. Objective criteria may justify awarding to a tenderer other than the highest scorer. Local content thresholds for designated commodities (e.g., MV Motors: 70%, Casting/Frame Fabrication: 100%) must be met in full.

Scope: Full refurbishment, testing, and delivery of medium voltage motors at Arnot Power Station for 4 years. Mandatory technical criteria include familiarity with refurbishment and repair of power station electric motors. Proof of ISO 9001:2015 certification for rewinding and quality standards is required. Load testing capacity for 11kV motors up to 5800 kW is mandatory. Suppliers must submit a Draft Contract Quality Plan, Quality Control Plan (QCP/ITP), and evidence of QMS compliance (e.g., ISO 9001 certification, audit reports, management review records). Local content requirements apply to designated commodities (e.g., MV Motors: 70%, Casting/Frame Fabrication: 100%).

Mandatory experience: Proof of 5 years’ experience in repairing and testing medium voltage induction motors (vertical and horizontal mount, up to 5800 kW). Required personnel: CVs for 3 motor winders (5% weight). Proof of transport capacity (up to 50 tons) or a service agreement with transport insurance (5% weight). Load testing capacity for 11kV motors up to 5800 kW is mandatory (30% weight).

Quality Management System (QMS) requirements: Option 1: Valid ISO 9001 certification (4 points) with defined product/service scope, approved authority, international accreditation, and valid expiry date. Option 2: Documented QMS complying with ISO 9001 (0 points if not certified). Evidence of QMS in operation includes: organization chart, responsibility matrix, external provider control criteria, internal audit reports, certification audit reports (≤12 months old), and management review records. Draft Contract Quality Plan and Quality Control Plan (QCP/ITP) are mandatory. Compliance with ISO 9001:2015 for rewinding and certification is required.

Pricing schedule must be completed and submitted in PDF and Excel format. Pricing is evaluated inclusive of VAT, corrected for arithmetic errors, and adjusted for acceptable variations. Unconditional discounts are considered for evaluation; conditional discounts are applied at payment. Pricing is scored out of 90 points. Bill of Quantities (BOQ) or activity schedules must exclude contingencies. Net Present Value (NPV) comparisons may be used for evaluation.

Payment terms: For contracts below R50,000,000 (incl. VAT), payment within 30 days of undisputed invoices. For contracts above R50,000,000 (incl. VAT), payment within 60 days. Pricing must be inclusive of VAT and exclude contingencies. Submit a completed pricing schedule in PDF and Excel format. Financial statements (audited or reviewed) are mandatory for contractual requirements. Annual financial statements must include: background, director’s report, auditor’s report, financial position, comprehensive income, equity changes, cash flows, and notes. Public Interest Score (for non-audited SA entities) and ITA34C copies (current & previous years) are required.

Mandatory compliance: CSD registration (CSD number/report). Tax clearance certificate required for local tenderers and foreign tenderers with a SA footprint (SARS PIN verification). Foreign suppliers without a SA footprint must complete SBD1 but are exempt from tax compliance proof. B-BBEE status certificate or sworn affidavit is required. CIDB grading proof (if applicable) must be submitted at tender closing or within 21 working days. Employment Equity compliance proof (for designated employers) and COIDA certificate (for SA tenderers) are mandatory. Integrity Declaration Form (Annexure D) and Supplier Integrity Pact acknowledgment are required. SBD forms (SBD 1, SBD 4, SBD 6.1, SBD 6.2) must be completed and submitted. Joint ventures must provide a valid JV agreement and designated bank account details.

SHEQ compliance is mandatory. Suppliers must comply with: Occupational Health and Safety Act, Eskom SHEQ Policy (32-727), Emergency Preparedness Procedure, Eskom lifesaving rules, OHRVS regulations, PSR, working at height standards, lifting machinery regulations, Electrical Machinery/Installations requirements, Contractor Management Procedure, and Housekeeping standards. Required SHE returnables: Annexure B (SHE rules acknowledgment), Health and Safety Plan, health and safety costing (itemized), baseline OHS risk assessment, valid COIDA certificate (SA tenderers), letter of good standing, medical surveillance program, signed OHS policy, and proof of OHS competencies (e.g., electrical installer accreditation). Arnot Power Station’s Safety File approval is required before work commencement.

No Environmental Impact Assessment (EIA) is required for this scope. Suppliers must comply with Eskom’s environmental policies and any applicable regulations as part of the SHEQ requirements.

Contract terms: NEC3 Term Service Contract applies. Payment terms: 30 days for contracts ≤ R50M (incl. VAT), 60 days for contracts > R50M (incl. VAT). Tender validity period: 120 days from closing date. Eskom reserves the right to negotiate with preferred bidders if prices are not market-related. Subcontracting with subsidiaries must be declared. Contractual requirements (e.g., SHEQ, financial viability) are assessed post-evaluation and must be met prior to award.

Functionality criteria (100% weight, 75% threshold) must be met to avoid disqualification. Pricing is scored out of 90 points, and Specific Goals (PPPFA) out of 10 points. Local content thresholds for designated commodities (e.g., MV Motors: 70%, Casting/Frame Fabrication: 100%) are mandatory. Failure to submit Specific Goals evidence results in 0 points for that goal but not disqualification. Ranking uses the 90/10 preferential point system. Objective criteria may override highest score for award.

This document is Annexure B (Supplier Tender Receiving Acknowledgement Form) and does not contain full submission guidelines. Key points from this form:

• Tenderer must confirm receipt of tender documentation and completeness.
• Must acknowledge any addenda issued by Eskom.
• Must select cataloguing information status: agree to provide, previously supplied (with contract/order number), or not intending to provide (with reasons).
• Distributors/importers/agents must attach an OEM letter confirming cataloguing position.
• Must complete tenderer details: name, country of registration, contact person, authorised signatory, designation, and date.
• Note: Submission address, deadline, returnable documents, and disqualification risks are NOT in this document. Refer to the main tender document.

No evaluation criteria are provided in this document. The form only confirms receipt and cataloguing obligations. Specific scoring methods, thresholds, or preference points are not detailed here. Refer to the main tender document for evaluation criteria.

This document is an acknowledgement form and does not contain technical specifications. Scope, deliverables, standards, capacity requirements, or service levels for motor refurbishment are not included. Refer to the main tender document for technical details.

No compliance requirements are stated in this document. CSD, tax clearance, B-BBEE, CIDB, CIPC, professional registrations, or local content requirements are not mentioned. Refer to the main tender document for compliance obligations.

• Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted.
• All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed in the bid document.
• The successful bidder will be required to fill in and sign a written contract form (SBD7).
• Failure to provide or comply with any required particulars may render the bid invalid.

• Bidders must be tax compliant with SARS and provide PIN or CSD number.
• Persons in service of the state, companies with directors in state service, or close corporations with members in state service are excluded.
• Foreign suppliers must complete additional questionnaire regarding tax liability in South Africa.

• This bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations.
• Bidders must ensure compliance with their tax obligations.
• Bidders are required to submit their unique Personal Identification Number (PIN) issued by SARS for tax status verification.
• Application for Tax Compliance Status (TCS) PIN may be made via e-filing through the SARS website www.sars.gov.za.
• Bidders may also submit a printed TCS certificate together with the bid.
• In bids involving consortia, joint ventures, or subcontractors, each party must submit a separate TCS certificate, PIN, or CSD number.
• Where no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), a CSD number must be provided.
• No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members persons in the service of the state.
• Foreign suppliers must complete a questionnaire regarding residency, branch presence, permanent establishment, income source, and tax liability in South Africa. If the answer is 'no' to all, registration for a SARS TCS PIN is not required.

• Eskom’s eTendering system is a web-based platform for electronic tender submission.
• It replaces manual or physical submissions at Eskom offices.
• Suppliers must register on the system to gain access.
• A one-time pin (OTP) is sent to the registered cellphone and email for verification.

• For system-related difficulties, contact the buyer responsible for the published tender.
• Automated system emails may originate from [email protected].

• Submit tender documents electronically via Eskom’s eTendering system at https://tenderbulletin.eskom.co.za or https://eTendering.eskom.co.za.
• Registration on the system is mandatory. A valid CSD number is required to access the system.
• Upload documents under the correct category (e.g., Technical, Commercial, Finance).
• Individual file size limit: 50MB. Total submission size limit: 900MB.
• Verify all documents before clicking 'Final Submission'.
• Save the automated confirmation email with your submission ID for record-keeping.
• For system issues, contact the buyer responsible for the tender.

• Each uploaded file must not exceed 50MB in size.
• The total size of all uploaded files in a submission must not exceed 900MB.

• Suppliers must be registered on the South African Central Supplier Database (CSD) to be eligible to bid.
• Selection and evaluation criteria are applied to identify suppliers who meet the buyer’s needs.
• Specific tender evaluation details (e.g., scoring, thresholds) are not provided in this document; refer to the tender specification.

• The tender requires the use of Eskom’s web-based eTendering system for all submissions.
• The system replaces manual or physical document submissions at Eskom offices.
• Suppliers must register on the system, providing accurate details to gain access.
• A one-time pin (OTP) is sent to the registered cellphone and email for verification.
• The system is compatible with most web browsers, with Microsoft Edge recommended by Eskom.

• A valid Central Supplier Database (CSD) number is mandatory to access the eTendering system and submit a bid.
• For closed tenders, suppliers are pre-selected based on meeting the buyer’s criteria and invited via email link.

• For closed tenders, suppliers are selected based on meeting the buyer’s selection and evaluation criteria.
• Selected suppliers are invited to bid privately via a link sent by email.

• Selection and evaluation criteria are used to identify suppliers who meet the buyer’s needs.

This is Eskom's Vehicle Safety Specification document (32-345). Its purpose is to standardise vehicle safety specifications across Eskom and its contractors to comply with legislative and internal Eskom requirements. It applies throughout Eskom Holdings SOC Ltd, its divisions, subsidiaries, and any entity where Eskom has a controlling interest (including contractors). The document provides the minimum vehicle-related specifications that must be adhered to.

The document lists the following groups and individuals as having accepted or contributed to the specification:

• National Vehicle Safety Workgroup
• Occupational Health and Safety Steering Committee
• Chief Advisor Human Performance Sustainability Systems OHS
• Acting Middle Manager, SS OHS
• Senior Manager, SS OHS
• Miranda Moahlodi (Senior Manager, Sustainability Systems, OHS) as the owner.

No direct contact details (email, phone, address) are provided for tender enquiries.

The document does not define tender evaluation criteria. It references SANS 9001 as an informative standard only.

This is Eskom's Vehicle Safety Specification (Document 32-345, Rev 5). It sets minimum safety standards for all vehicles used for Eskom business, including contractor vehicles.

Key requirements for bidders:

• Applies to all Eskom-owned vehicles and vehicles used by contractors performing work for Eskom.
• Newly purchased vehicles and new contracts must comply immediately; existing vehicles follow a phased replacement plan.
• Standard minimum specifications include:
• Euro NCAP 4 rating for tested vehicles.
• Factory-fitted ABS, driver/passenger airbags, alarm/immobiliser, power steering.
• Tyres conforming to manufacturer specs for the work application.
• Two emergency warning triangles.
• Factory-fitted air conditioner, seatbelt reminder, and daytime running lights.
• Reverse-park distance control sensor for Eskom-owned vehicles.
• Reverse beeper for heavy commercial vehicles, buses, and construction equipment.
• Emergency contact label on rear right-hand side.
• Vehicle-monitoring devices (VMDs) and driver behaviour cameras fitted to all Eskom-owned vehicles.
• Specific requirements for Light Delivery Vehicles (LDVs), Heavy Commercial Vehicles, Minibuses, Midi-buses/Buses, Trailers/Caravans, and Construction Vehicles are detailed in the document.
• All vehicles and modifications must comply with the National Road Traffic Act, Occupational Health and Safety Act, and other referenced standards.
• Divisions may add supplementary specifications provided they comply with OEM and legislative requirements.

For implementation: Newly purchased vehicles and new contracts must comply immediately. Existing vehicles in the business will follow a phased replacement approach according to the Fleet Services Department's plan. Scheme and non-Eskom vehicles must comply when being replaced.

The specification mandates compliance with several legislative and Eskom standards, but does not list typical tender compliance documents (e.g., CSD, tax, B-BBEE).

Key referenced standards and acts:

• National Road Traffic Act.
• Occupational Health and Safety Act (including Construction Regulations).
• Mine Health and Safety Act.
• National Environmental Management Act.
• AARTO – Administrative Adjudication of Road Traffic Offences Act.
• Various Eskom internal procedures and policies (e.g., OHS Roles, Vehicle and Driver Safety Management, Corporate Identity).
• South African National Standards (SANS) including SANS 1055, SANS 1563, SANS 9001, SANS 39001, SANS 45001.
• Fleet Section Technical Specifications.

Bidders must ensure all vehicles used for Eskom work meet these safety specifications and legislative requirements.

This is a comprehensive vehicle safety specification document. It mandates compliance with:

• Occupational Health and Safety Act.
• National Road Traffic Act.
• Mine Health and Safety Act.
• Construction Regulations.

It details minimum safety specifications for all vehicle types (light vehicles, heavy commercial vehicles, minibuses, buses, construction vehicles, trailers) used for Eskom business. Key requirements include factory-fitted safety features (ABS, airbags), specific equipment (warning triangles, reflective tape, warning signs), and monitoring devices (VMDs, driver cameras). The purpose is to standardise safety specifications to protect Eskom employees, contractors, and the public.

The document is a compendium of vehicle safety requirements. Bidders must consult the full specification, but key points include:

• Adherence to the latest editions of referenced standards (National Road Traffic Act, OHS Act, SANS standards, Eskom procedures).
• Specific safety features required for different vehicle categories (e.g., roll bars for LDVs based on risk assessment, under-run protection for heavy vehicles, SANS-approved seatbelts for buses).
• All modifications to vehicles must be managed per Fleet Management Policy and certified safe by the manufacturer, approved by the Fleet section.
• Vehicle inspection sheets are required as supporting documents.

The document references SANS 9001 Quality Management Systems as an informative standard, but does not define tender evaluation criteria.

This OHS specification lists the legislative and Eskom requirements that must be met by the contractor for the duration of the contract. The contractor is expected to develop an OHS plan that meets these requirements and all relevant applicable legislation. This document reflects minimum requirements and should not be construed as all-encompassing.

Key eligibility is demonstrated through OHS compliance capability. Applicants must prove:

• Registration with the Compensation for Occupational Injuries and Diseases Act (COID) and a valid Letter of Good Standing.
• A demonstrable history of complying with the OHS Act (Act 85 of 1993) and all its regulations.
• The organizational structure and competent personnel to fulfill all statutory and Eskom-appointed OHS roles (e.g., 16(2) appointee, site supervisor, safety officer).
• A functional SHEQ Policy aligned with Eskom's requirements.
• The ability to manage subcontractors' OHS compliance and enforce Eskom's Life-Saving Rules.
• Financial and technical eligibility for the refurbishment work itself is implied but not detailed in this OHS-specific document.

The contract is for full refurbishment, testing, and delivery of Medium Voltage motors (185kW to 5800kW) at Arnot Power Station for a 60-month period.

• Scope includes site collection, total refurbishment, testing, and delivery.
• Specific tasks include:
• Replacement of all broken nuts, bolts, and washers.
• Repair of loose wedges and end-winding bracing components.
• Repair of stator core defects and testing.
• Replacement of cracked or broken core bolt insulation.
• Repair of rotor core defects per OEM recommendations.
• Repair of rotor fan and/or rotor bar defects.
• Micro welding of cracks and replacement of defective bearing insulation material.
• Manufacturing of explosion-proof terminal boxes (as and when required).
• Replacement of defective heater wiring and resistive elements.
• Recording of all tests and inspections during motor build.
• No-load test run.
• Painting and colouring per SOW (motor frame: dark battleship grey, terminal boxes: red, fan cowl: orange).
• Delivery to Arnot Power Station.
• Provision of a Motor Build Data Pack.
• If a motor is found beyond repair and scrapped by Eskom, the contractor must re-assemble it as best as possible and deliver it back to Arnot.

The main contractor and appointed contractors must have appropriate qualifications, certificates, and employees should always be under competent supervision.

Quality management is implied through requirements for tool and equipment inspections, record-keeping, and adherence to standards. Specific quality requirements are not detailed in this OHS document.

No specific requirements found

B-BBEE Minimum Level: 2

This is the primary focus of the document. Key requirements include:

• Compliance with the OHS Act and regulations.
• Appointment of statutory and non-statutory OHS roles.
• Adherence to Eskom's Life-Saving Rules (Open/Isolate/Test/Earth/Bond/Insulate, Hook Up at Heights, Buckle Up, Be Sober, Permit to Work).
• Substance abuse policy with 0% allowable alcohol/drug level.
• Provision of organizational structure (organogram).
• Risk assessments and safe work procedures.
• Fire equipment, flammable liquid storage, first aid, and emergency management.
• OHS training and induction.
• Vehicle management, housekeeping, stacking/storage, signage, tools/equipment, ladders, scaffolding.
• Auditing and performance monitoring.
• Eskom's right to terminate the contract.

The contractor must comply with environmental legislation, including the National Environmental Management Act. Waste must be disposed of promptly and stored temporarily in designated areas.

The document includes sections on risk assessment, safe work procedures, fire equipment, flammable liquids, first aid, OHS communication, toolbox talks, and OHS training. These are contractual requirements for the duration of the project.

The OHS department will issue the Section 37(2) agreement to the project manager/end user who will facilitate signing by Eskom and contractor representatives. The contractor must be accountable for the quality and execution of their health and safety programme.

Closing date: 31 May 2024. No other dates (briefings, site visits, clarifications) are specified in the extracted document.

Email for fraud/corruption reporting: [email protected]. No SCM or technical contact details, phone numbers, or submission addresses are provided.

Returnable documents are not specified in this document. Refer to the specific tender invitation or specification documents for submission details, required forms, and disqualification risks.

This document does not specify evaluation criteria. It is the general conditions of purchase. Evaluation criteria would be in the invitation to tender or specification documents.

Scope: Supply goods or execute works/services as described in the agreement. The agreement includes order documents, General Conditions of Purchase, specifications, schedules, and drawings approved by Eskom. Rejection: Eskom may reject goods if Supplier fails obligations, requiring replacement or re-work. For delivered goods, Eskom may return rejected goods at Supplier's risk and expense, with cost recovery. For works/services, Supplier must correct defects as indicated.

Prices or rates may include a price adjustment calculated per formula in the agreement.

Pricing and payment: Prices may include a price adjustment calculated per formula in the agreement. Payment can be in any currency, converted to ZAR at a single exchange rate. Eskom's CPA (IG) form must be completed. Payment within 30 days after receipt of a correct tax invoice. Eskom's VAT number (4740101508) must appear on the invoice.

Statutory requirements: Supplier must adhere to all statutory requirements relevant to the agreement, governed by RSA law. No specific mention of CSD, tax, B-BBEE, CIDB, CIPC, or professional registrations.

Delivery means compliance at specified point/site by agreed date. Late delivery/completion may incur penalties. No payment if goods/services not provided as stated. Packaging and documentation requirements: Mark consignments with Supplier name and destination details, include packing note. Send advice note with transport details, weight, volume, dispatch point/date to Eskom. Send detailed tax invoice after delivery/completion. State agreement number on all communications. State if delivery cost included in price (deemed included if not stated). No payment for containers/packing unless otherwise stated. Acceptance subject to Eskom inspection/testing at any stage.

The agreement consists of order documents, General Conditions of Purchase, specifications, schedules, and drawings approved by Eskom. These conditions form the contract basis and are deemed accepted unless non-acceptance is indicated. No oral variations are allowed. Risk passes to Eskom upon proof of delivery and acceptance. Ownership passes upon payment or as otherwise stated. Entire agreement clause: No additions or variations are valid unless in writing and signed by both parties. Indemnity against negligence, infringement, defects. Warranty of fitness for purpose and defect-free for one year (unless otherwise stated). Assignment/subcontracting requires written consent. Statutory compliance required under RSA law. Breach and termination rights specified. Ethics commitment expected.

Mandatory returnable: Fully complete and submit the E-Tendering Training Acknowledgement Form to Eskom within the prescribed period. Failure to do so will disqualify the bidder from the procurement process. The form must include: Business name/JV, contact person, landline, cellphone, email address, acknowledgment statement, authorized signature, designation, and date.

Mandatory returnable: E-Tendering Training Acknowledgement Form. Must include: Business name/JV, contact person, landline, cellphone, email address, acknowledgment statement, authorized signature, designation, and date.

All tenderers must be registered on Eskom's e-tendering system and complete mandatory e-tendering training. The form must be fully completed and submitted within prescribed period. Joint ventures must specify business structure.

Self-training requirement: Bidder must acknowledge completion of e-Tendering training via the Noddy Guide, video, or clarification meeting. Non-compliance with this requirement will result in disqualification. Failure to fully complete and submit the E-Tendering Training Acknowledgement Form to Eskom within the prescribed period will render the bidder non-responsive and disqualified.

• This document is the Declaration Certificate for Local Production and Content (SBD 6.2) for designated sectors.\n• It is a mandatory component of the bid submission for this tender.

• Submit the Declaration Certificate (SBD 6.2) and Annex C (Local Content Declaration: Summary Schedule) as part of the bid.\n• Failure to submit these documents by the deadline will result in disqualification.\n• Declarations D and E must be completed for internal records and retained for at least 5 years for verification purposes.

• Bids must meet the stipulated minimum local production and content thresholds for designated sectors.\n• Only locally produced or manufactured goods meeting these thresholds will be considered.\n• Compliance with dtic directives and SATS 1286:2011 is mandatory.\n• The local content percentage must be calculated using the formula: LC = [1 - (imported content in ZAR / bid price in ZAR excluding VAT)]
• 100.\n• Exchange rates for imported content must use the SARB-published rate at 12:00 on the bid advertisement date, with proof submitted.\n• The Declaration Certificate must be signed by the CFO or a legally responsible senior person; delegation to external parties is not permitted.\n• Bids without proper local content documentation or with incorrect/non-verifiable data may be disqualified.

• This is a designated sector tender; only locally produced or manufactured goods meeting the stipulated minimum local content threshold are eligible.\n• Local content percentage must be calculated per SATS 1286:2011 using SARB exchange rates at 12:00 on the bid advertisement date.\n• Bidders must study dtic General Conditions, Definitions, and Directives for local content.\n• Mandatory submissions: Declaration Certificate (SBD 6.2) and Annex C (Local Content Declaration: Summary Schedule).\n• Bidders must complete Annex D (Imported Content Declaration) and Annex E (Local Content Declaration: Supporting Schedule) for internal records, retained for 5 years.\n• The declaration must be signed by the CFO or a legally responsible senior person; external delegation is prohibited.\n• Post-award, challenges in meeting local content thresholds must be reported to the dtic for verification and directives.\n• Non-compliance with local content requirements may result in remedies under PPPFA Regulations 9.1.

To submit, bidders must complete and return a sworn affidavit for B-BBEE Qualifying Small Enterprise. The affidavit must be signed and dated, and must include the required declarations and information.

The deponent must declare understanding of the affidavit contents and consent to the oath. The sworn affidavit is valid for 12 months from the date signed by the commissioner.

The evaluation criteria include the enterprise's B-BBEE level, with a minimum requirement of Level Two (at least 51% black owned) or Level One (100% black owned). The enterprise must also meet the definition of 'Black People' and 'Black Designated Groups' as defined in the Broad-Based Black Economic Empowerment Act.

The compliance requirements include: B-BBEE Minimum Level: One; completion of a sworn affidavit declaring B-BBEE status as a Qualifying Small Enterprise; declaration of percentage Black Owned, percentage Black Female Owned, and percentage Black Designated Group Owned; provision of Black Designated Group breakdown percentages; and indication of B-BBEE level contributor.

The definition of 'Black People' includes Africans, Coloureds, and Indians who are South African citizens by birth, descent, or naturalisation. The definition of 'Black Designated Groups' includes unemployed black people, black youth, black persons with disabilities, black people living in rural/underdeveloped areas, and black military veterans.

The enterprise must have annual total revenue between R10,000,000.00 and R50,000,000.00 based on the latest financial year-end.

• This annexure details the requirements for Contract Price Adjustment (CPA) and payment methodologies for tenders involving foreign goods and services.
• These provisions apply to contracts involving foreign currency or imported components and specifically exclude professional services contracts.

• Must submit a completed Contract Price Adjustment (CPA) formula table as part of the tender submission.
• Failure to propose a CPA or submit a valid CPA formula will result in pricing being treated as fixed.
• For foreign currency pricing, tenderers must establish with the Procurement Practitioner prior to tender close that the chosen foreign currency is acceptable to Eskom.
• Tenderers using Payment Method 2 (ZAR at spot rate) must request approval from Eskom and provide a written indemnity confirming they will not buy forward cover before the tender closes.

• Bidders must be capable of performing medium voltage motor refurbishment and testing.
• For foreign goods/services, bidders must be the direct importers.
• Pricing in foreign currency requires prior approval from Eskom for the specific currency used.
• Compliance with all CPA and documentation requirements is mandatory to avoid fixed pricing terms or disqualification.

• CPA applies to contracts with a duration exceeding 12 months; for contracts $\le$ 12 months, a fixed price must be submitted.
• CPA is not applicable during the first year of contracts longer than 12 months; it applies from year two onwards.
• Tenderers must align CPA with Eskom’s proposed breakdown or submit an alternative proposal for Eskom's approval.
• A minimum of 15% of the total agreement value must remain fixed when a CPA formula is applied.
• Each CPA formula must total 100%.
• Only official, publicly published indices may be used; in-house indices are prohibited.
• Separate CPA formulae are required for local and foreign components; they cannot be combined.
• Eskom does not accept Rate of Exchange (RoE) adjustments within CPA formulae.
• Local indices may not be used for imported components.

• Payment Methods for Foreign Currency:
• Method 1A: Payment to a nominated foreign bank account in foreign currency (Contracting party must be the direct importer).
• Method 1B: Payment to a SARB-approved CFC account in South Africa in foreign currency (Requires proof of SARB approval to invoice in foreign currency).
• Method 2: Payment in ZAR at the selling spot rate obtained by Eskom’s Treasury on the date forward cover is cancelled (Not applicable for services; requires prior approval and written indemnity).
• Method 3 (Fixed ZAR): Tenderer assumes all foreign exchange/rate risk; Eskom and tenderer compare exchange rates to ensure market rates; tenderer must match or better Eskom's rate.
• General Financial Rules:
• Domestic value-added costs (e.g., local transport) must be quoted and paid in ZAR.
• The exchange rate for submission is the SARB rate at 12:00 on the date of tender advertisement; proof of this rate must be submitted.
• For services involving foreign specialists, documentation must include commercial invoices, local tax invoices, passports, and valid work permits.
• If a supplier cannot provide a commercial invoice, the contract will be concluded in ZAR without exchange rate linkage.

This document is the SBD 6.1 Preference Points Claim Form, a mandatory component of all tenders under the Preferential Procurement Regulations 2022. It provides general information and serves as the official claim form for preference points tied to specific goals.

Submit the completed SBD 6.1 Preference Points Claim Form as part of your tender. This form is mandatory and must accompany all tender submissions.

Evaluation is open to all legal business structures, including: partnerships, joint ventures, close corporations, public companies, (Pty) Ltd companies, trusts, non-profit companies, and state-owned companies. Scoring follows the Preferential Procurement Regulations 2022. Points are awarded for: Price (80 or 90 points, depending on tender value) and Specific Goals (20 or 10 points). The applicable system (80/20 or 90/10) will be determined by the lowest/highest acceptable tender once submissions are received. Failure to submit required proof/documentation for specific goals will result in zero preference points for those goals.

Mandatory compliance requirements: Submit the SBD 6.1 Preference Points Claim Form with your tender. Study the General Conditions, Definitions, and Directives of the Preferential Procurement Regulations 2022 before completing the form. The organ of state may require substantiation of preference claims at any time. Fraudulent claims or non-compliance may lead to: disqualification from the tender process, recovery of costs/losses/damages by the organ of state, contract cancellation, restriction from obtaining state business for up to 10 years, and criminal prosecution.

• This is an invitation for the full refurbishment, testing, and delivery of medium voltage motors at Arnot Power Station for a period of four years.
• Any person (natural or juristic) may submit an offer.
• Eskom requires tenderers to complete a disclosure declaration in line with principles of transparency, accountability, impartiality, and ethics.

Please submit your tender to Eskom, complete the SBD 4 (Tenderer’s Disclosure) form, and declare any state employment, relationships with Eskom employees, and independent bidding status.

Tenderers must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers. Must declare any state employment of directors/trustees/shareholders. Must disclose any relationships with Eskom employees. Must confirm independent bidding without collusion. Must certify all information as true under penalty of disqualification, investigation by Competition Commission/NPA, and potential blacklisting.

• The tenderer must complete and submit the SBD 4 (Tenderer’s Disclosure) form.
• The tenderer must declare any employment by the state of its directors, trustees, shareholders, members, partners, or persons with a controlling interest.
• The tenderer must declare any relationship with persons employed by Eskom.
• The tenderer must declare any interest in other related enterprises bidding for this contract.
• The tenderer must certify that the tender was arrived at independently, without collusive consultations, communications, agreements, or arrangements with competitors.
• The tenderer must certify that there have been no improper consultations with Eskom officials regarding the procurement process.
• False declarations may lead to disqualification, reporting to the Competition Commission or NPA, and possible restriction from public sector business for up to ten years.

Type of Invitation to Tender 1.4 An open Invitation to Tender will be advertised on Eskom’s Tender Bulletin and National Treasury (NT) e-Tender Portal and in any other media if so required. A closed Invitation to Tender, also known as procurement from multiple sources, will be sent directly to specific tenderers that Eskom has identified. A sole source and a single source are regarded as a tenderer that meets the requirements stated in the Eskom Procurement and Supply Chain Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be published or issued in the same way as the Invitation to Tender was and will form part of the Invitation to Tender documents.

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{"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":"g time 2.2 Ensure that Eskom has received the complete original tender and one (1) complete hard"}

The document outlines standard Eskom tender submission rules. Key points:

• Tenders must be received by the closing date and time specified in the Tender Data. Late tenders will not be accepted.
• For paper submissions: Submit one original and one copy in separate sealed packages marked 'ORIGINAL' and 'COPY'. Place both in an outer package marked 'Confidential' with the tender number, your company name, address, email, and phone number.
• For e-tendering: upload and finalise the tender via the Eskom Tender Bulletin site on the Eskom E-tendering page. No physical tender box submission is allowed for e-tendering.
• All documents must be in English, completed in ink (not pencil), and signed by an authorised representative.
• Mandatory returnables must be submitted by the closing date. Missing mandatory documents lead to disqualification.
• Tenderers must complete an Acknowledgement Form and state if bidding for the whole or part of the scope.
• Do not alter tender documents except to correct errors; all alterations must be initialled. No correction fluid/tape.
• Tenders must remain valid for the period stated in the Tender Data. Eskom may request an extension.
• If an agent submits on behalf of a principal, provide an authenticated authority document.
• Check the Eskom Tender Bulletin and NT e-Tender Portal regularly for addenda and clarifications.
• Eskom is not responsible for courier/postal delays or network issues during e-submission.

Tender closing time 2.2 Ensure that Eskom has received the complete original tender and one (1) complete hard copy of the original tender at the address and in the tender box or e-mail address specified in the Tender Data by no later than the closing date and time for tender submission. Proof of posting or of courier delivery does not equate to proof of delivery. Eskom will not accept a tender submitted by e-mail unless stated otherwise in the Tender Data. For E-tendering the tenderer must upload and finalize the tender via Eskom Tender bulletin site on the Eskom E- tendering page by no later than the closing date and time for tender submission. It remains the sole responsibility of the tenderer to ensure that the documents (PDF/Excel) are submitted and accessible for downloading/evaluation without any challenges as well as they are not corrupt or unreadable. It is the tenderer’s responsibility to ensure that their tenders documents are submitted/uploaded, and the submission is finalised before the closing date and time For E-tendering tenderers are not permitted to deposit a tender into the Eskom tender box only electronic submission via the Eskom Tender bulletin site on the Eskom E- tendering page will be accepted.

Tenderer must meet eligibility criteria stated in the Tender Data, not be restricted from doing business with Eskom or State-Owned Companies, and cannot subcontract 100% of the work. Proof of B-BBEE status (certificate/affidavit/CSD report) is required. Where CIDB grading is stipulated, registration or proof of application is mandatory. Tenderers may be disqualified for misrepresentation, fronting, or fraudulent B-BBEE documentation.

Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Invitation to Tender documents.

Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom

Representative only, in w

of a tenderer.

Cost of tendering 2.6 Accept that Eskom will not compensate the tenderer for any costs incurred in the preparation

and submission of a tender, including the costs of any testing necessary to demonstrate that

aspects of the tender satisfy the evaluation criteria, or the negotiation of any contract.

Submitting a tender 2.7 Check the Invitation to Tender documents on receipt and notify the Eskom representative of

any discrepancy or omitted documents. The Acknowledgement Form must be completed

and submitted with the tender and must clearly state if the tender is for the whole or part of

the works, services or supply identified in the specification and/or works information by

reasonable time for tenderers to make consequential adjustments to their tenders before

the closing date and time for submission.

In writing’ means hand-written, typed, type-written, printed or electronically made, and that

results in a permanent record.

Insurance 2.17 The extent (if any) of insurance provided by Eskom may not be for the full cover required in

the conditions of contract. The tenderer is advised to seek qualified advice regarding

insurance.

Pricing the tender 2.18 Include in the rates, prices, and the tendered total of the Prices all duties, taxes (including

VAT), and other levies payable by the tenderer if successful. Such duties, taxes and levies

are those applicable 14 (fourteen) days prior to the closing date and time for tender

submission.

2.19 Provide rates and Prices that are fixed for the duration of the contract and are not subject to

contract price adjustment except as provided for in the Invitation to Tender.

2.20 State the rates and Prices in South African Rand unless instructed otherwise in the Invitation

to Tender. The selected conditions of contract may provide for part payment in other

currencies. Therefore, submit Rates/Prices in Rands in accordance with the exchange rate

and base date as stipulated in the Invitation to tender.

Alterations to 2.21 May not make any alterations or additions to the tender documents, other than for purposes

documents of complying with instructions issued by the Eskom Representative or if necessary to correct

errors made by the tenderer. All such alterations shall be initialed by all signatories to the

tender. Corrections may not be made using correction fluid, correction tape or the like.

Alternative tenders 2.22 Submit alternative tenders only if a main tender is also submitted, and only if the submission

of alternative tenders is permitted by the Invitation to Tender. Accept that an alternative

tender may be based only on the criteria stated in the Tender Data.

Clarification and 2.23 Provide clarification and documents as may be required by the Eskom Representative

correction of Prices during the evaluation of tenders. However, documents identified as mandatory tender

after tender returnables that are required to be submitted at the closing date and time for tender

submission submission will not be requested and may not be submitted after the closing date and time.

phases, as this is regarded as ‘double dipping’.

Designated 3.12 Tenderers are also required to submit information on designated material and

materials and thresholds no later than contract award. If this information is not completed and

thresholds submitted as indicated in the Invitation to Tender, your tender will not be considered for

contract award

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

requirements will be required meet the minimum threshold stated in the Tender Data to proceed to

further evaluation.

Financial analysis 3.14 Eskom has to determine the risk of doing business with a supplier who may pose a

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

financial statements, Eskom will attempt to identify mitigating factors or requirements for

the tenderer to meet, if such factors/requirements exist in the tender’s context. However,

should suitable mitigating factors not exist in the tender’s context or should mitigating

factors exist but be insufficient or if the risk is considered to be too high or should the

tenderer not agree with the mitigating factors, the tenderer will not be considered for

award.

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

such as CPA, FOREX, commodity exposure, unconditional discounts, technical

adjustment, PV and forecasted rates of invoicing are taken into account when determining

the evaluation Price.

Arithmetical errors 3.16 Check responsive tenders for arithmetical errors. If there is a discrepancy between an

amount in figures and the amount in words, the amount in words shall prevail.

Check the highest-ranked tenders for the following errors or omissions: -

(a) the misplacement of the decimal point in any unit rate; or

(b) omissions in completing the pricing schedule or bill of quantities, or

(c) arithmetical errors in line-item totals that are the result of the incorrect multiplication

of a unit rate and a quantity in a bill of quantities or schedule of prices; or

(d) arithmetical errors that are the result of the incorrect addition of the prices.

will request the tenderer to either confirm the prices as tendered or to accept the

corrected prices.

Where the tenderer elects to confirm the prices as tendered; Eskom will correct the error

as follows: -

(a) If a bill of quantities or pricing schedule applies and there is an error in the line-item

total that is the result of an error in multiplying the unit rate and the quantity, the line-

item total shall prevail, and the rate shall be corrected.

(b) Where there is a misplacement of the decimal point in the unit rate, the line-item total

as quoted shall prevail, and the unit rate shall be corrected.

(c) Where there is an error in the total of the prices that is the result either of other

corrections required by the checking process or in the tenderer’s addition of prices,

the total of the prices shall prevail, and the tenderer shall be asked to revise the

selected item prices (and their rates if a bill of quantities applies) to result in the

tendered total of the prices.

documentation by closing date and time of tender submission, the tenderer will not be

disqualified if otherwise evaluated as acceptable in all other criteria; however, the tenderer

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

together and rank the suppliers from the highest to the lowest.

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

accordance with Section 2(1) (f) of the Preferential Procurement Policy Framework Act,

2000. If Eskom intends to apply Objective Criteria envisaged in section 2(1)(f), Eskom

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

CSD report or as per certificate/affidavit provided

CSD number/CSD report) must be provided at the closing date and time for

CSD number or B-BBEE certificate/affidavit will need to be

B-BBEE Details: kom Representative and

Agreement to sign the contract documents.

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Environment and closing date and time for tender submission stipulated in the Invitation to Tender and/or

Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated

tenderers that Eskom has identified. A sole source and a single source are regarded as a

tenderer that meets the requirements stated in the Eskom Procurement and Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated in the Invitation to

Tender; the tender will be disqualified. However, in the event that, at the closing date and

time for tender submission, only proof of application for registration on CIDB is available,

then this must be submitted by the closing date and time for tender submission, while the

actual proof of CIDB registration (printout from CIDB database) must be submitted by

contract award

Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the performance of

Development Goal the contract the Contract Skills Development Goals (CSDG) established in the CIDB

(CSDG) Standard for Developing Skills through Infrastructure Contract (published in GN 1779,

Government Gazette No. April 2023)

that has a duration of 12 months or more, and to:

a contract of R5 million or more, in the case of a professional service or service contract

or an order issued in terms of such a contract; or

a CIDB grading designation of grade 7 or higher, in case of an engineering and

construction works, or design and build contract or an order issued in terms of such a

contract.

Contract 2.30 The Contractor shall achieve in the performance of the contract the Contract Participation

Participation Goals Goals (CPG) relating to the engagement of targeted enterprises as established in the CIDB

(CPG) standard for indirect targeting for enterprise development through Construction works

contracts (published in Government Gazette No. February 2013).

enterprises as established in the aforesaid standard applies to:

construction works contracts in the General Building (GB) and to Civil Engineering (CE)

classes of construction works;

construction works contracts of an estimated minimum project duration of 6 months; and

construction works contracts in which at least 25% of the main contract could reasonably

be expected to be subcontracted out in one or more of the following CIDB classes of

construction works:

Civil Engineering (CE)

Electrical Engineering Work (EB)

) General Building Works (GB)

) Mechanical Engineering (ME)

2.31 Eskom may disqualify a tender if it is found that the tenderer has misrepresented or

falsified any information, certificate, affidavit or document. Eskom will report any fraud

in relation to a tenderer’s B-BBEE certificate/affidavit, or evidence of ‘fronting’ as

defined in the B-BBEE Act , as amended, to the B-BBEE Commission. The

tenderer will be suspended from business with any State-Owned Company for up to 10

years and may even be sentenced to jail.

2.32 Tenderers are also required to complete fully and submit the SDL&I Undertaking

(annexure to the Invitation to Tender) by no later than contract award. If the SDL&I

Respond 3.1 Respond to a request for clarification that Eskom receives before the closing date for

clarification clarification or queries. Eskom’s responses will be published to all tenderers in the same

manner the Invitation to Tender documents were issued. It is the tenderers’ responsibility

to check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updated

responses to clarifications.

Issue Addenda 3.2 If necessary and prior to the closing date and time for tender submission, amend, amplify, or

add to the Invitation to Tender documents by way of Addenda published in the same

platform that the Invitation to Tender was issued. It is the tenderers’ responsibility to

check the Eskom Tender Bulletin and NT e-Tender Portal regularly for Addenda.

electronically. The Eskom Representative will publish the names of all tenderers received

on the Eskom Tender Bulletin and NT e-Tender Portal.

Tender Prices 3.5 Eskom will announce the names of the tenderers. Prices may be announced if so, stated

in the Tender Data.

Non-disclosure 3.6 Unless required by law, Eskom will not disclose information relating to the evaluation and

comparison of tenders and recommendations for the award of a contract to tenderers or to

any other person not officially concerned with the tender process until after the tender

award.

Grounds for 3.7 Reject a tender if Eskom establishes that there is proof that the tenderer influenced the

rejection processing of tenders or the awarding of the contract, the existence of collusion and/or bid

rigging, and/or that the tenderer has participated in any fraudulent/illegal activity in

connection with the Invitation to Tender.

Clarification of a 3.8 Obtain clarification from a tenderer in respect of any matter in the tender that may not be

tender clear or that could give rise to ambiguity in a contract arising from this tender if the matter

were not to be clarified. A document that the Invitation to Tender identifies as a mandatory

tender returnable that is required to be submitted at the closing date and time for tender

submission will not be requested, but Eskom may seek clarity on it.

may utilise reverse e-auction in certain Enquiries. Where reverse e-auction will be utilised,

this will be indicated in the respective Invitation to Tender and the reverse e-auction

supporting documents will be issued in the Invitation to Tender. Tenderers will be required

to submit a complete tender that does not contain Prices. If a tenderer has included prices

in its tender, the prices will not be considered.

Acceptance of 3.22 Notify Eskom's acceptance to the successful tender before the expiry of the validity period

tender or agreed additional validity period. Inform the successful and unsuccessful tenderers only

once approval has been granted by the Eskom Adjudication Authority. For open tenders,

this notification must be published on the Eskom Tender Bulletin and NT e-Tender Portal

Prepare contract 3.23 Revise the contract documents issued by Eskom in the Invitation to Tender documents to

documents take account of:

 Addenda issued during the tender period;

 inclusion of returnables stipulated in the Invitation to Tender;

 inclusion of changes agreed in contract negotiations; and

 Other revisions or documents agreed to between Eskom and the successful

tenderer during negotiations,

Sign Form of 3.24 Arrange for authorised signatories of both parties to complete and sign the original and one

including the Eskom Representative shall not be liable for any losses, claims or damages of

whatsoever nature or howsoever arising that may be sustained by a tenderer or any other

person as a result of its participation in the tender or from any amendment, termination or

suspension of the process set out in the Invitation to Tender or from its exclusion from

participating in the tender process at any point.

Eskom’s right to 1.7 Eskom reserves the right to enter into mandated negotiations with any, one or more selected

negotiate tenderer(s) in accordance with Eskom’s approved procurement policies and procedures.

240-62044728 Rev 12 Eskom Standard Identifier

Conditions of Tender Effective Date 01 February 2025

Review Date January 2030

Disclaimer 1.8 While Eskom takes all reasonable measures to ensure that all information contained in the

regarding accuracy tender documents is correct and complete, Eskom does not, however, make any

of tender representations or warranties, express or implied, as to the accuracy or completeness of

documents such information and Eskom expressly disclaims any, and all liability for such

representations, warranties or statements.

Tenderer’s 2. The tenderer shall comply with the following obligations when submitting a tender and shall:

Tender validity 2.12 Hold the tender(s) valid for acceptance by Eskom at any time within the validity period after

the closing date and time for tender submission. Extend the validity period for a specified

additional period if Eskom requests the tenderer to do so. A tenderer that agrees to extend

the validity of its tender will not be required or permitted to modify its tender. A tenderer that

does not agree to extend the validity of its tender will be excluded from further

consideration. Tenderers will be requested to extend the validity of their tenders until a

contract(s) have been concluded with one or more tenderers. A request that a tenderer

extend the validity of its tender is not a representation that the tender is an acceptable

tender or that Eskom will seek to negotiate or conclude a contract with the tenderer. If the

validity of tenders expires before contracts have been concluded, the procurement process

is deemed to have concluded without an award.

Confidentiality and 2. 13 Treat as confidential all matters that arise in connection with the procurement. Use and copy

copyright of the documents provided by Eskom only for the purpose of preparing and submitting a tender

documents in response to this Invitation to Tender.

Standardised 2.14 Obtain and familiarise themselves with, if required for the purposes of submitting a tender,

specifications and the latest revision of standardised specifications and/or other documents that have been

other publications incorporated by reference into the Invitation to Tender documents by reference.

Site visit and / or 2.15 Tenderers must attend a site visit and/or clarification meeting that is stipulated as being

clarification compulsory in order to familiarise themselves with the proposed work, services, supply,

meeting location or similar. Failure to attend a clarification meeting or site visit that is identified as

compulsory will result in disqualification from participation.

Details of the meeting(s) are stated in the Tender Data. Tenderers are entitled to ask

correction of errors as required above.

Evaluation of 3.17 Score the B-BBEE level as stated on the CSD report or as per certificate/affidavit provided.

B-BBEE If the B-BBEE level is a pre-qualification criterion; then the proof of the B-BBEE level

(certificate/CSD number/CSD report) must be provided at the closing date and time for

tender submission; or the tender will be disqualified. If sub-contracting to designated groups

pre-qualification criteria are utilized (selected/mandatory) in terms of the PPPFA

Regulation, then Eskom will apply the PPPFA requirements for sub-contractors’ B-BBEE

status and the sub-contractors’ CSD number or B-BBEE certificate/affidavit will need to be

provided at the closing date and time for tender submission. Should the

information/documents provided indicate that the level is in dispute (fraudulent/ expired)

then the tender will be disqualified.