Framework agreement for the appointment of forensic investigation specialists to conduct investigations on behalf of newcastle municipality for a period of three (3) years

Submit bid documents in person at the Municipal Civic Centre by 12:00 hrs on 23 January 2026; late, faxed or emailed bids will be rejected.
Pay a non‑refundable R 300 document fee when collecting the bid pack.
Be registered on the Central Supplier Database (CSD) and provide a valid CSD number.
Provide a certified B‑BBEE certificate to claim preference points under the Preferential Procurement Regulations 2022.
Meet the functional assessment minimum of 70 % and price‑preference scoring (80 % price, 20 % preference).
Offer qualified forensic investigation services, including reports, evidence collection and expert testimony, in accordance with GCC 2010 and municipal requirements.

Bid documents available: from 15 December 2025.
Closing date and time: 23 January 2026, 12:00 hrs.
Bids opened publicly after the deadline at the Municipal Civic Centre.
Validity period of bids: 180 days from closing date.

Procurement enquiries: Mr S Vilakazi / Mrs D.D. Marais – Tel 034 328 7818 / 7769 – Email [email protected] / [email protected].
Technical enquiries: Ms K Pentz‑Coates – Tel 034 328 7722 – Email [email protected]; or Mr P. Dlamini – Tel 034 328 7980.
Submission address: Bid box, 1st floor, Rates Hall, Municipal Civic Centre, 37 Murchison Street, Newcastle, 2940.

Obtain bid documents from the Strategic Executive Director, Budget and Treasury Office (37 Murchison Street, Newcastle) from 15 December 2025; pay a non‑refundable R 300 fee (cash or bank‑guaranteed cheque, ABSA account 4110354947, reference bid number and bidder name).
All required MBD forms must be completed, signed and attached (Invitation to Bid, Authority to Sign, Pricing Schedule, Declaration of Interest, Preference Points claim with certified B‑BBEE certificate, Declaration of Past Supply Chain Practices, Independent Bid Determination, Municipal Accounts payment proof, Experience of Bidder, CSD registration proof).
Use the official forms; do not re‑type information.
Seal the complete bid package, label the envelope with “Bid no.: A014‑2025/26 Framework Agreement …”, include bidder name and address on the back, and deposit it in the official bid box at the Municipal Civic Centre (Rates Hall, 1st floor, 37 Murchison Street) no later than 12:00 hrs on Friday 23 January 2026.
Late submissions, faxed or emailed bids will be rejected.
Bids must remain valid for 180 days from the closing date.
Only suppliers registered on the National Treasury Supplier Database (CSD) may bid; register at www.csd.gov.za if not already registered.

Scoring is based on an 80/20 points system (price = 80 points, preference = 20 points) as per the Preferential Procurement Regulations 2022.
Minimum functional requirement score: bidders must achieve at least 70 % on the functionality assessment to be shortlisted.
Preference points are awarded according to the Reconstruction and Development Programme initiatives (e.g., black people, women, disabled, youth, locality).
Evaluation follows MBD 6.1 – Price and Preference; detailed weighting is outlined in the attached evaluation matrix (not reproduced here).

Scope: Provide forensic investigation services for Newcastle Municipality over a three‑year framework period.
Services include conducting investigations on behalf of the municipality as and when instructed via assignment letters.
Suppliers must be suitably qualified and experienced forensic investigation firms.
Deliverables: investigation reports, evidence collection, expert testimony as required by the municipality.
Compliance with applicable standards and the General Conditions of Contract (GCC 2010) and any special conditions.

Document fee: non‑refundable R 300 payable on collection of bid documents (cash or bank‑guaranteed cheque).
No specific performance bond or guarantee is mentioned in the excerpt; bidders should refer to the full tender documents for any security requirements.
Pricing must be submitted on the MBD 3.3 Pricing Schedule for Professional Services.
Payment terms will be governed by the General Conditions of Contract and any subsequent contract agreement.

Registration on the Central Supplier Database (CSD) is mandatory; provide CSD number.
Tax compliance: submit Tax Compliance Status (TCS) certificate or SARS PIN; foreign suppliers must complete the pre‑award questionnaire.
B‑BBEE: attach certified copy of B‑BBEE certificate for preference points.
No additional CIDB, CIPC, or professional registration requirements are stated in the extracted text.
Ensure no involvement of persons in the service of the state.

Forensic investigation services framework agreement for newcastle municipality (3‑year)

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