36-Month physical security services contract for department of employment and labour – mpumalanga provincial office

14.1 Provincial Office Bid price proposal must be based on ALL OF THE BID

SPECIFICATIONS AND NOTHING MUST BE LEFT OUT

14.2 A Bid Price Proposal excluding some of the required services (as outlined in the

bid specifications) shall not be accepted

14.3 The Labour costs for the security staff (Supervisor and junior employees must not

be below the approved sectorial wage determination as determined by the

Department of Employment and Labour

ONLY PRICE PROPOSALS SUBMITTED IN LINE WITH THIS TEMPLATE SHALL BE

ACCEPTED

Supervisor (only where a full time Full Time (per month)

supervisor required is)

Basic salary R

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TENDER NO: LMP 04/2026

Provident Fund R

Sick leave R

Skills Development Levy (SDL) R

UIF R

Bonus R

Other allowances (please specify) R

R

Total R

Security officers (full time) Full Time (per month)

Basic Salary R

Provident Fund R

Sick leave R

Skill Development Levy (SDL) R

UIF R

Bonus R

Other allowances (please specify) R

Total monthly cost per security officer R

Numbers of security officers

Total monthly cost as per number of R

security officers

OVERTIME COST

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TENDER NO: LMP 04/2026

SUPERVISOR

Saturday R

Number of sessions (refer to tender

document for specifications for afterhours

services)

Sunday R

Number of sessions (refer to tender R

document for specifications for afterhours

services)

SECURITY OFFICER

Saturday R

Number of sessions (refer to tender R

document for specifications for after house

services)

Sunday R

Number of sessions (refer to tender

document for specifications for after hours

TOTAL COST FOR SECURITY OFFICERS R

TOTAL COST (SUPERVISOR AND R

SECURITY OFFICERS COMBINED)

SECURITY SERVICES TOTAL COST PER MONTH

Overheads R

Total bid price for the 36 months R

Total bid price for 36 months ( all cost R

included)

Name of bidder: ------------------------------------------------------

Signature: --------------------------------------------------------------

Date: --------------------------------------------------------------------

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TENDER NO: LMP 04/2026

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SBD1

PART A

INVITATION TO BID

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF DEPARTMENT/ PUBLIC ENTITY)

BID NUMBER: LMP04/2026 CLOSING DATE: 13 MARCH 2026 CLOSING TIME: 11:00 AM

APPOINTMENT OF SERVICE PROVIDER TO RENDER PHYSICAL SECUIRTY SERVICES FOR DEPARTMENT OF

DESCRIPTION EMPLOYMENT AND LABOUR AT MPUMALANGA PROVINCIAL OFFICE FOR PERIOD OF 36 MONTHS.

BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS)

DEPARTMENT OF EMPLOYMENT AND LABOUR MPUMALANGA PROVINCIAL OFFICE

CORNER HOFMEYER AND BEATTY AVENUE (TENDER BOX)

EMALAHLENI

1035

BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO:

CONTACT PERSON Tshepo Seoe CONTACT PERSON

TELEPHONE

NUMBER 0136558967/8759 TELEPHONE NUMBER

FACSIMILE NUMBER FACSIMILE NUMBER

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

SUPPLIER INFORMATION

NAME OF BIDDER

POSTAL ADDRESS

STREET ADDRESS

TELEPHONE

NUMBER CODE NUMBER

CELLPHONE

NUMBER

FACSIMILE NUMBER CODE NUMBER

E-MAIL ADDRESS

VAT REGISTRATION

NUMBER

SUPPLIER TAX CENTRAL

COMPLIANCE COMPLIANCE OR SUPPLIER

STATUS SYSTEM PIN: DATABASE No: MAAA

ARE YOU THE

ACCREDITED ARE YOU A FOREIGN

REPRESENTATIVE IN BASED SUPPLIER FOR THE Yes No

SOUTH AFRICA FOR Yes No GOODS /SERVICES

THE GOODS OFFERED? [IF YES, ANSWER THE QUESTIONNAIRE

/SERVICES [IF YES ENCLOSE PROOF] BELOW]

OFFERED?

QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS

IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO

DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO

DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO

DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO

IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO

IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS

SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW.

Version

SBD1

PART B

TERMS AND CONDITIONS FOR BIDDING

BID SUBMISSION:

1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE

ACCEPTED FOR CONSIDERATION.

1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED (NOT TO BE RE-TYPED) OR IN THE

MANNER PRESCRIBED IN THE BID DOCUMENT.

1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE

PREFERENTIAL PROCUREMENT REGULATIONS, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF

APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT.

1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7).

1.5. BID VALIDITY 120 DAYS

TAX COMPLIANCE REQUIREMENTS

2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.

2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY

SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS.

2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS

WEBSITE WWW.SARS.GOV.ZA.

2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID.

2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED; EACH PARTY MUST

SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER.

2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE

(CSD), A CSD NUMBER MUST BE PROVIDED.

2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH

DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH

MEMBERS PERSONS IN THE SERVICE OF THE STATE.”

NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID.

SIGNATURE OF BIDDER: ...................................................

CAPACITY UNDER WHICH THIS BID IS SIGNED: ...................................................

(Proof of authority must be submitted e.g. company resolution)

DATE: .................................

Version

SBD 3.3 DEOL

PRICING SCHEDULE

(Professional Services)

NAME OF BIDDER: ............................................................................................................BID NO.: LMP 04/2025

CLOSING TIME: 11:00AM CLOSING DATE: 13 MARCH 2026

OFFER TO BE VALID FOR 120 DAYS FROM THE CLOSING DATE OF BID.

ITEM DESCRIPTION BID PRICE MUST BE FIRM IN RSA CURRENCY

NO Rendering of Security Services at Mpumalanga Provincial Office for 36 Months **(ALL APPLICABLE TAXES INCLUDED)

1. Required by: ........................................................................

At: ........................................................................

Bidders are required to indicate a total price based on the total

contract period and including all expenses inclusive

of all applicable taxes for the service. R.......................................................................

Does offer comply with specification? *YES/NO

TOTAL: R..........................................................

Period required for commencement with project after

acceptance of bid .........................................................................

Are the rates quoted firm for the full period of contract? *YES/NO

PRICING SCHEDULE BREAKDOWN AS FOLLOWS:

YEAR 1: .............................................................

YEAR 2: .............................................................

YEAR 3: .............................................................

GRAND TOTAL INCLUDING VAT (SECURITY SERVICES): ..............................................................

Are you, the company or close corporation and every direct of

The company or every member of corporation registered in terms *YES/NO

Of section 20 of the PSIRA Act (Act and all employees

Registered as Security Officers)

If so, indicate the PSIRA registration number(s). Attach proof of ------------------------------------------------

Registration

Are you or the company or close corporation registered in terms *YES/NO

Of the Unemployment Insurance Act?

2-

Bid No.: ..........................................

Name of Bidder: .....................................................................................................................................

If so, provide registration number. Attach proof -------------------------------------------------

Are you or the company or close corporation registered in terms of *YES/NO

The Compensation for Occupational injuries and Diseases act 1993?

If so, provide registration number. Attach proof ---------------------------------------------------

Name of bidder: --------------------------------------- Signature: ----------------------------------

Bid No: ----------------------------------