Supply of media, podcast, and audio-visual equipment to namc

Supply and delivery of media equipment, podcast equipment, and audio visual systems to the National Agricultural Marketing Council (NAMC) in Gauteng. The extracted document (SBD 6.1 Preference Points Claim Form) does not provide the full scope, deliverables, or technical details. Bidders must request the complete tender pack for full requirements.

Submit the completed SBD 6.1 Preference Points Claim Form with your quotation. Include all proof or documentation required to claim points for specific goals — failure to do so means no preference points will be awarded. The organ of state may request substantiation of preference claims before adjudication or at any time during the contract. Fraudulent claims or non-fulfilment of contract conditions may result in: disqualification from the tendering process, recovery of costs or damages, contract cancellation, restriction from government business for up to 10 years, and/or criminal prosecution.

Evaluation uses either the 80/20 or 90/10 Preferential Procurement Regulations 2022 system, depending on the final tender values. Points are awarded for: Price (80 or 90 points) and Specific Goals (20 or 10 points). Specific Goals include: Black Ownership (10 points), Ownership by Women (4 points), Ownership by Youth (4 points), Ownership by People with Disability (2 points). Open to all company types: partnerships, joint ventures, sole proprietorships, close corporations, public companies, (Pty) Ltd, non-profit companies, and state-owned companies. Bidders must submit a valid company registration number.

Supply and delivery of media equipment, podcast equipment, and audio visual systems to the National Agricultural Marketing Council (NAMC) in Gauteng. The extracted document (SBD 6.1) does not include detailed technical specifications. Bidders must obtain the full tender pack for complete scope, deliverables, and technical requirements.

Bidders must be registered on the Central Supplier Database (CSD) with a valid tax compliance status. B-BBEE documentation is required to claim specific goal points. Bidders must certify that: (1) all information provided is true and correct, (2) preference points claimed align with the General Conditions, (3) documentary proof may be required to verify claims if awarded the contract. Fraudulent claims or non-compliance may lead to disqualification, cost recovery, contract cancellation, and/or a 10-year restriction from government business.

The National Agricultural Marketing Council (NAMC) aims to enhance visibility and brand awareness by setting up a podcast studio. This RFQ seeks a service provider to supply and deliver podcast studio equipment, including media and audio-visual systems, to NAMC’s head office in Pretoria. The equipment will support professional multi-person recording setups for podcasts, interviews, and media production.

Closing date for quote submission: 17 June 2026 at 11:00. Validity period for quotations: 90 days from submission.

For enquiries and submission of quotations, contact: Email: [email protected], Phone: 012 341 1115. Submission address: NAMC, Hillcrest Office Park, 177 Dyer Road, Barbet Place, Ground Floor, Hillcrest, Pretoria, 0083. Delivery address for equipment: Same as above.

Submit only one electronic copy of the quotation via email to [email protected]. If multiple submissions are made, the first one received will take precedence unless withdrawn in writing. Quotations must be directed to the National Agricultural Marketing Council (NAMC), valid for 90 days, signed by the supplier on official company letterhead, and inclusive of logistics costs and VAT (if VAT registered). Failure to meet these requirements may result in disqualification. Do not render any services without an official purchase order from NAMC; NAMC will not be liable for any costs incurred without one. Ensure all pages are numbered and none are missing or duplicated. Only English documentation will be accepted. NAMC reserves the right to extend the closing date, verify information, request documentary proof, appoint one or more service providers, award the RFQ in whole or in part, or cancel/withdraw it entirely.

Evaluation will use the 80/20 preference points system for quotations between R2,000.00 and R1,000,000.00 (inclusive of taxes). The lowest acceptable price scores 80 points. The remaining 20 points are allocated for specific goals based on B-BBEE ownership criteria: Black Ownership (10 points), Women Ownership (4 points), Youth Ownership (4 points), and People with Disability Ownership (2 points). Points are awarded as follows: Black Ownership: 91-100% = 10, 81-90% = 9, 71-80% = 8, 61-70% = 7, 51-60% = 6, 41-50% = 5, 31-40% = 4, 21-30% = 3, 11-20% = 2, 1-10% = 1. Women Ownership: 81-100% = 4, 51-80% = 3, 31-50% = 2, 1-30% = 1. Youth Ownership: 81-100% = 4, 51-80% = 3, 31-50% = 2, 1-30% = 1, 0% = 0. People with Disability Ownership: 51-100% = 2, 1-50% = 1, 0% = 0. Bidders must submit original or certified copies of valid B-BBEE Status Level Verification Certificates to qualify for specific goal points; non-submission disqualifies them from these points but not the bidding process. Tax compliance will be verified via the Central Supplier Database (CSD) or SARS website prior to awarding.

Scope: Supply and deliver podcast studio equipment to NAMC’s head office in Pretoria, including guarantees. Required items: 1) RØDE 4-Person Podcasting Package (or equivalent): Includes RØDECaster Pro II console, 4 x PodMic dynamic microphones, 4 x NTH-100 studio headphones, 4 x PSA1+ boom arms, and 4 x high-quality XLR cables. 2) 4 x Rilynn Upholstered Track Arm Accent Chairs (Dark Grey). 3) Soundproofing: 1 side dry wall (3m height x 4m length, 12m²) fitted with Dark Grey/Black Soundproof Panels (300mm x 300mm), including installation cost. 4) Wall-mounted digital clock with 6-digit display (HH:MM:SS), calendar (date, month, year), and temperature display in bright red LED. 5) 1 x 84cm Godox UB-004 Reflector Umbrella (or equivalent). 6) 1 x Pair PreSonus Eris 3.5 BT Studio Monitors (or equivalent): 3.5" woofers, 1" tweeters, 80 Hz–20 kHz frequency response, inputs for 1/4" TRS, RCA, 3.5mm aux, Bluetooth 5.0, 50W Class AB power, front-panel volume control, rear EQ knobs, and built-in headphone amp. 7) 1 x 3m x 6m PVC Vinyl Studio Backdrop (White with black backing). 8) 4 x Newell NP-F970 Batteries (or equivalent): 8600 mAh, 7.4V, 61.9Wh, 40-month warranty, compatible with NP-F970/960/950/930 models. 9) 1 x Newell DF-4CH Four-Channel Battery Charger (or equivalent): Charges up to 4 NP-F batteries (F570/F770/F970), backlit display, anti-overheating/overcharging, 8.4V output, fast charging up to 2000 mA. 10) 1 x 3m x 6m Green Muslin Backdrop (100% cotton, heavy-duty), including installation on one side wall using eyelets.

Submit a pricing schedule for all 10 items: 1) RØDE 4-Person Podcast Bundle (or equivalent), 2) 4 x Rilynn Upholstered Chairs, 3) Soundproofing and installation, 4) Digital Clock, 5) Reflector Umbrella, 6) Studio Speakers, 7) Photo Studio Backdrop, 8) 4 x Newell NP-F970 Batteries (or equivalent), 9) Newell DF-4CH Four-Channel Charger (or equivalent), 10) Green Screen Backdrop. Prices must include logistics and VAT (if applicable).

Quotation must include pricing for all listed items, formatted as follows: 1) RØDE 4-Person Podcast Bundle (or equivalent), 2) 4 x Rilynn Upholstered Chairs, 3) Soundproofing and installation, 4) Digital Clock, 5) Reflector Umbrella, 6) Studio Speakers, 7) Photo Studio Backdrop, 8) 4 x Newell NP-F970 Batteries (or equivalent), 9) Newell DF-4CH Four-Channel Charger (or equivalent), 10) Green Screen Backdrop. Prices must cover all obligations under the contract, including logistics and VAT (if applicable). Bidders must confirm the correctness and validity of their proposal; errors in pricing or calculations are at the bidder’s own risk. Payment terms and bonds/guarantees are not specified.

Mandatory documents: Completed and signed SBD 4 (Bidder’s Disclosure), SBD 6.1, Terms of Reference document, and General Conditions of Contract (initialled). Proof of registration on the Central Supplier Database (CSD) with a report not older than one month at submission time; tax status must be compliant. Mandatory experience: Minimum of 3 reference letters on company letterhead for supplying media equipment, podcast equipment, AV systems, or conferencing systems, detailing project type and dates. B-BBEE Status Level Verification Certificate (original or certified copy) is required to qualify for specific goal points but is not mandatory for bid participation. Non-tax-compliant bidders will be notified and granted 7 working days to resolve obligations with SARS (subject to service nature). Omission of material information, factual inaccuracies, or misrepresentation may result in disqualification or contract cancellation.

B-BBEE Status Level Verification Certificates (original or certified copies) must be submitted to qualify for specific goal points. Points are allocated as follows: Black Ownership (10 points: 91-100% = 10, 81-90% = 9, etc.), Women Ownership (4 points: 81-100% = 4, etc.), Youth Ownership (4 points: 81-100% = 4, etc.), People with Disability Ownership (2 points: 51-100% = 2, etc.). Non-submission of B-BBEE certificates disqualifies bidders from specific goal points but not the bidding process.

NAMC reserves the right to: extend the closing date, verify proposal information, request documentary proof, appoint one or more service providers (jointly or separately), award the RFQ in whole or in part, or cancel/withdraw it entirely. Bidders must not render services without an official purchase order; NAMC will not be liable for unauthorized services. Only one electronic proposal submission is allowed; duplicates will be disregarded unless withdrawn in writing. Bidders bear all risks and costs for proposal preparation.

Do not render services without an official NAMC purchase order; NAMC will not be liable for unauthorized services. NAMC reserves the right to extend deadlines, verify information, request proof, appoint providers, award partially, or cancel the RFQ. All personal information collected will be used solely for bid evaluation under POPIA; further use requires specific consent.

Quotations must be directed to NAMC, valid for 90 days, signed on official letterhead, and inclusive of logistics and VAT. Submit SBD 4, SBD 6.1, Terms of Reference, and General Conditions of Contract (initialled). Provide CSD registration proof (≤1 month old) with compliant tax status. Include 3 reference letters on company letterhead for media/AV equipment supply. Non-tax-compliant bidders may be granted 7 days to resolve issues. Omissions or misrepresentations may lead to disqualification.

Quotations between R2,000.00 and R1,000,000.00 will be evaluated using the 80/20 preference points system. The lowest acceptable price scores 80 points. The remaining 20 points are allocated for B-BBEE ownership criteria: Black Ownership (10 points), Women Ownership (4 points), Youth Ownership (4 points), and People with Disability Ownership (2 points). Tax compliance will be verified via CSD or SARS prior to awarding.

The GCC is a standard National Treasury document establishing general conditions for government procurement. It defines terms, establishes rights and obligations of purchasers and suppliers, and provides remedies for breach. The document applies to all bids, contracts, and orders unless otherwise indicated.

The document provided is the standard Government General Conditions of Contract (GCC) July 2010, not the specific RFQ document for NAMC RFQ1766B. The GCC does not contain tender-specific submission instructions. Bidders must obtain the actual RFQ document for submission requirements, returnable documents, and submission address.

Collusive bidding (bid rigging) is prohibited under Section 4(1)(b)(iii) of the Competition Act. If evidence of restrictive practices is found, the purchaser may refer the matter to the Competition Commission. If found guilty, consequences include: invalidation of bids, contract termination, prohibition from public sector for up to 10 years, and/or damages claims.

[Source: General Conditions of Contract - July 2010.pdf]

The GCC does not contain evaluation criteria. Obtain the RFQ document for evaluation methodology, scoring, and preference points.

General eligibility requirements stated in the GCC:

1. Must be a legal entity capable of entering a contract.
2. Must have tax matters in order and provide an original Tax Clearance Certificate from SARS prior to award.
3. Must not be restricted from doing business with the public sector (checked against National Treasury database).
4. Must not engage in corrupt, fraudulent, or collusive practices as defined in the GCC.

[Source: General Conditions of Contract - July 2010.pdf]

The document does not contain technical specifications for media equipment, podcast equipment, or audio-visual systems. The GCC only provides definitions and general contract terms. Obtain the RFQ document for scope of supply, deliverables, and technical requirements.

[Source: General Conditions of Contract - July 2010.pdf]

The GCC does not contain quality management requirements. Obtain the RFQ document for quality standards, QA/QC requirements, and required certifications for media and audio-visual equipment.

Payment terms (Clause 16): Payments within 30 days of invoice submission, made in Rand.

Performance security (Clause 7): Must be provided within 30 days of contract award in the form of a bank guarantee, irrevocable letter of credit, or certified cheque. Amount specified in Special Conditions of Contract.

Pricing (Clause 17): Prices fixed unless adjustments authorised in SCC or through written amendment.

[Source: General Conditions of Contract - July 2010.pdf]

Tax clearance (Clause 32.3): No contract will be concluded with a bidder whose tax matters are not in order. An original tax clearance certificate from SARS must be submitted prior to award.

Anti-dumping and countervailing duties (Clause 24): Apply to imported goods. The State is not liable for any amounts required or imposed after bid date.

Restrictive practices (Clause 34): Collusive bidding is prohibited under Section 4(1)(b)(iii) of the Competition Act. Consequences include: bid invalidation, contract termination, prohibition from public sector for up to 10 years, and/or damages claims.

National Industrial Participation Programme (Clause 33): May apply to contracts subject to NIP obligations.

Obtain the RFQ for CSD registration, B-BBEE requirements, and any local content requirements specific to this tender.

[Source: General Conditions of Contract - July 2010.pdf]

The GCC references the National Industrial Participation Programme (NIPP) administered by the Department of Trade and Industry (Clause 33) for contracts subject to NIP obligations. B-BBEE requirements specific to this tender are not stated in this document; obtain the RFQ for those details.

The GCC does not contain health and safety requirements. Obtain the RFQ document for OHS compliance requirements, safety plans, and HSE specifications.

The GCC July 2010 forms part of all bid documents and may not be amended. Special Conditions of Contract (SCC) supplement the GCC and prevail where conflicts exist.

Key contractual terms:

• Payment within 30 days of invoice (Clause 16)
• Prices fixed unless adjustments authorised in SCC (Clause 17)
• No contract amendments except by written signed agreement (Clause 18)
• Assignment prohibited without prior written consent (Clause 19)
• Subcontractors must be disclosed in writing (Clause 20)
• Penalties for late delivery calculated at prime interest rate per day (Clause 22)
• Termination for default, insolvency, or corrupt/fraudulent practices (Clauses 23, 26)
• Force majeure provisions apply (Clause 25)
• Disputes resolved through mediation then South African courts (Clause 27)
• Contract governed by South African law in English (Clauses 29, 30)
• Warranty: 12 months after delivery or 18 months after shipment, whichever is earlier (Clause 15)
• Performance security returned within 30 days of completion (Clause 7)