Appointment of verification agency for annual b-bbee assessments and certification (3 years)

Scope: annual B-BBEE verification assessments for the Road Accident Fund and issuance of reports and B-BBEE certificates for a period of three (3) years.

Bidder experience requirement: provide details of up to five current or previous projects where the required services were rendered, including project description, services rendered, contract start and end dates, client name (entity that received the services, not a sub-contractor), client contact person, and client contactable email and/or telephone number. Additional supporting documents may be attached. The RAF reserves the right to contact listed clients to authenticate the information. Any falsified or misrepresented information leads to disqualification.

Returnable documents — all must be completed, signed and submitted with the quotation:

• Annexure B (Bidders Client References): table of up to five previous or current projects showing project description, services rendered, contract start and end dates, client name (entity that received the services, not a sub-contractor), client contact person, and client contactable email and/or telephone number. Bidders may attach additional supporting documents. Any falsified or misrepresented information leads to disqualification. The RAF reserves the right to contact listed clients to authenticate the information.
• Standard National Treasury forms (SBD 1, SBD 4, SBD 6.1, SBD 8, SBD 9) are implied by the tender type but are not detailed in this extract.

Bidder must be a qualified Verification Agency capable of conducting B-BBEE assessments and issuing valid B-BBEE certificates. No specific accreditation body, B-BBEE level, CIDB grading, or professional registration is stated in the provided text. Standard requirements such as CSD registration, tax compliance, and completion of mandatory National Treasury forms (e.g. SBD 4, SBD 6.1, SBD 8, SBD 9) are implied but not detailed in the extract.

Scope: annual B-BBEE verification assessments for the Road Accident Fund and issuance of reports and B-BBEE certificates for a period of three (3) years.

Bidder experience requirement: provide details of up to five current or previous projects where the required services were rendered, including project description, services rendered, contract start and end dates, client name (entity that received the services, not a sub-contractor), client contact person, and client contactable email and/or telephone number. Additional supporting documents may be attached. The RAF reserves the right to contact listed clients to authenticate the information. Any falsified or misrepresented information leads to disqualification.

Standard requirements such as CSD registration, tax compliance, and completion of mandatory National Treasury forms (e.g. SBD 4, SBD 6.1, SBD 8, SBD 9) are implied by the tender type but are not detailed in this extract.

The Road Accident Fund (RAF) wishes to appoint a suitably qualified Verification Agency to conduct annual B-BBEE assessments and issue B-BBEE certificates for a period of three years. The service provider must comply with RAF requirements and the Protection of Personal Information Act (POPIA), implementing comprehensive technical and organisational security measures for handling, transporting, storing, and protecting RAF's confidential, private, personal, or sensitive information.

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The service provider must be a suitably qualified Verification Agency capable of conducting B-BBEE assessments and issuing certificates. The provider must demonstrate compliance with POPIA and implement all specified technical and organisational security measures. RAF reserves the right to conduct security screening or vetting of company directors and resources. No specific B-BBEE level, CIDB grading, professional registration, or financial turnover thresholds are stated in the provided document.

Scope: Annual B-BBEE verification assessments for the Road Accident Fund (RAF) and issuance of B-BBEE certificates for a three-year period.

Security and data protection requirements:

• Document handling and transportation: Secure protocols for handling and transport of files; lockable containers or packaging; secure transportation system (lockable).
• Record keeping: Accurate records of each document stored, including location, access history, and retention schedule; detailed records of all retrieval activities (date, time, requester identity, reason).
• Secure retrieval: Verify identity of requester; ensure secure transport of documents.
• Secure storage: Physical documents in lockable cabinets; premises with secure perimeter, controlled access, surveillance systems, secure doors, locks, alarms; controlled access points, surveillance cameras, 24/7 security monitoring.
• Access control: Access on need-to-know basis; strong authentication methods; regular review and update of access permissions; only authorised personnel permitted to handle, view, or transport documents.
• Fire suppression: Fire suppression system or similar; carbon dioxide fire extinguishers.
• Network security: Firewalls, intrusion detection, encryption for digital document storage systems.
• Data protection obligations: Compliance with POPIA and applicable data protection laws; safeguard data against unauthorised access, disclosure, alteration, destruction; immediate notification to RAF of data breaches; confidentiality obligations on agents, subcontractors, third parties; third-party service providers handling PII must be screened/vetted and sign data protection agreements.
• Cybersecurity standards: Robust measures against malware, phishing, unauthorised access; encryption for data in transit and at rest using industry-standard protocols and algorithms; regular system, software, and application updates and patches.
• Incident reporting and response: Documented incident response plan; timely reporting of security incidents or data breaches to RAF.
• Subcontractor and third-party oversight: Subcontractors must adhere to same data protection and cybersecurity standards; service provider responsible for subcontractor compliance.
• Audit and monitoring: RAF reserves right to audit and monitor compliance; service provider must cooperate with audits and assessments.
• Breach notification: Service provider must inform RAF of any real, attempted, or suspected physical security breach and provide CCTV footage, police report, and linked alarm system records.

Quality and compliance management requirements:

• Service provider must have policies in place to comply with RAF requirements and POPIA.
• Document handling and transportation protocols with lockable containers and secure transportation system.
• Record keeping: accurate records of each document stored (location, access history, retention schedule); detailed records of all retrieval activities (date, time, requester identity, reason).
• Secure retrieval protocols including identity verification of requester.
• Secure storage in lockable cabinets; access limited to authorised personnel with controlled and monitored access procedures.
• Network security: firewalls, intrusion detection, encryption for digital storage systems.
• Access control: need-to-know basis; strong authentication; regular review and update of permissions.
• Data protection: compliance with applicable laws; safeguards against unauthorised access, disclosure, alteration, destruction; immediate breach notification to RAF; confidentiality obligations on agents, subcontractors, third parties.
• Cybersecurity: robust measures against malware, phishing, unauthorised access; encryption for data in transit and at rest using industry-standard protocols; regular system updates and patches.
• Incident response: documented plan; timely reporting to RAF.
• Subcontractor oversight: same standards apply; service provider responsible for compliance.
• Audit and monitoring: RAF right to audit; service provider cooperation required.

Mandatory compliance:

• Protection of Personal Information Act (POPIA).
• Applicable data protection laws and regulations.
• Industry-standard encryption protocols and algorithms.
• RAF security screening or vetting of company directors and resources (RAF reserves the right).

No specific B-BBEE level, CIDB grading, professional registration, CSD registration, tax clearance, or local content requirements are stated in the provided document.

Fire safety requirements:

• Service provider's premises must have a fire suppression system or similar in place.
• Carbon dioxide fire extinguishers must be available to prevent damage or loss of documents and records in the event of a fire.

Physical security requirements:

• Secure perimeter with controlled access and/or surveillance systems.
• Secure doors, locks, and alarms to prevent unauthorised access.
• Controlled access points, surveillance cameras, and/or 24/7 security monitoring.
• All document storage facilities must be adequately protected against unauthorised access.

Contractual obligations derived from Annexure A - Security Measures:

• Service provider must implement and maintain all specified technical and organisational security measures for the duration of the contract.
• RAF reserves the right to conduct security screening or vetting of company directors and resources provided.
• Service provider must inform RAF immediately of any real, attempted, or suspected breach of physical security and provide CCTV footage, police report, and linked alarm system records.
• Service provider must report any security incidents or data breaches to RAF in a timely manner.
• Service provider must have a documented incident response plan.
• Subcontractors must adhere to the same data protection and cybersecurity standards; service provider remains responsible for subcontractor compliance.
• RAF reserves the right to audit and monitor service provider's compliance; service provider must cooperate with audits and assessments.
• Third-party service providers handling PII must be screened/vetted for data protection policies and required to sign data protection agreements.
• Service provider must comply fully with legislative and regulatory frameworks in processing personal information.

The Road Accident Fund (RAF) is a Schedule 3A Public Entity established under the Road Accident Fund Act, 1996 (Act No. 56 of 1996), as amended. Its mandate is to provide social benefits to all users of South African roads, rehabilitate and compensate persons injured due to negligent driving, and promote safe road use. The RAF head office is in Centurion with Customer Experience Centres nationwide. This RFQ seeks a SANAS-accredited verification agency to conduct annual B-BBEE assessments and issue reports and certificates for three years, using the specialised scorecard for the Public Sector of the Integrated Transport Sector B-BBEE Codes.

RFQ issued: 31 August 2026.

Closing date and time: 4 September 2026 at 11:00.

RFQ validity period: 30 days from closing date.

Compulsory briefing session / site visit: N/A.

Expected service commencement: upon successful contracting.

Unsuccessful notification: if not contacted within 14 working days of the issued RFQ, consider the proposal unsuccessful.

SCM / procurement enquiries: Duduetsang Sono, email [email protected], phone 012 429 5605.

Quotation submission email: [email protected].

Delivery address for goods/services: RAF Head Office, 420 Witch Hazel Avenue, Eco-Glades 2, Centurion, 0046.

RAF reception hours: 07:45–16:00, Monday to Friday.

Submission method: email only to [email protected]. Use RFQ number PR 10117919 as the reference. Late submissions will not be accepted. All returnable documents must be completed, signed and submitted with the quotation:

• SBD 4 (Bidder's Disclosure): discloses whether any director or shareholder is employed by the state or connected to anyone at the RAF. A false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim under PPR 2022): claims specific-goal points; points will be verified through CSD.
• Valid SANAS accreditation certificate or written confirmation from the accreditation authority for B-BBEE Sub-Sector Code for Public Sector of the Integrated Transport Sector B-BBEE Codes.
• Annexure B (Bidder's Client References) completed with a minimum of three public sector or state-owned entity verification references, plus reference letters on client letterhead with contact person, contact details and confirmation that verification services were conducted.
• Annexure C (CV Template) for each of the minimum three resources allocated to the RAF, each showing at least three years' verification experience.
• Proof of CSD registration and a valid tax compliance status (SARS tax matters in order).

Disqualification risks: any returnable form left unsigned or omitted; quotation received after closing time; non-VAT-registered supplier charging VAT; collusive behaviour or multiple submissions from entities with common directors/shareholders.

Two-phase evaluation:

Phase 1 — Mandatory Requirements (disqualifying if not met):

• Valid SANAS accreditation for B-BBEE Sub-Sector Code for Public Sector of Integrated Transport Sector B-BBEE Codes.
• Minimum three public sector/SOE verification references with reference letters.
• Minimum three resources allocated, each with at least three years' verification experience.

Phase 2 — Price and Specific Goals (80/20 preference point system):

• Price: 80 points.
• Specific Goals: 20 points (verified via CSD).

Total: 100 points. The 80/20 system applies to bids with a Rand value equal to or above R2 000.01 and up to R1 000 000.00 (all applicable taxes included).

Scope: annual B-BBEE verification assessments and issuance of reports and B-BBEE certificates for the Road Accident Fund (RAF) over a three-year period.

Entity profile: Schedule 3A public entity; ~2 800 employees; annual turnover R50.07 billion; total measured procurement spend R6.01 billion; head office at Eco-Glades Centurion; five regional offices (Pretoria, Johannesburg, Durban, East London, Cape Town).

Accreditation: service provider must be SANAS-accredited and meet requirements to issue B-BBEE Sub-Sector Code for Public Sector of the Integrated Transport Sector B-BBEE Codes.

Resources: minimum three resources allocated to the RAF, each with at least three years' verification experience.

Project plan: detailed plan required on award, including schedule of timelines, estimated hours, preferably within one-month project timeframes, and deliverables: briefing of project plan (pre-site visit), data collection, data processing, analysis, site visits (if applicable), report compilation, preliminary report for RAF review, final report and certificate, completion and submission of B-BBEE Commission Forms (B-BBEE 1 Compliance Report 13G1, Compliance Reporting Matrix).

Ad hoc services: provision of ad hoc services on an as-and-when basis against a separate purchase order; rates for kilometres and accommodation per night to be quoted.

Pricing format: cost breakdown table for Year 1, Year 2 and Year 3 (all prices VAT inclusive if VAT registered, quoted in ZAR). Non-VAT-registered suppliers must not charge VAT; doing so leads to automatic disqualification. If a VAT vendor omits VAT, the quoted price is deemed all-inclusive and no VAT will be added after award. Pricing for Year 2 and Year 3 must include annual escalations. Only prices completed in the provided table will be accepted; failure to provide prices in the table leads to disqualification. No price changes after official Award Letter / Purchase Order is issued. Ad hoc services priced separately: rate per kilometre and accommodation per night. Payment against official RAF Award Letter or Purchase Order signed by authorised SCM Manager or delegated official; no payment for services delivered before PO issuance.

Mandatory compliance:

• CSD registration (RAF conducts business only with CSD-registered suppliers).
• Tax matters declared in order by SARS (valid tax compliance status PIN).
• Valid SANAS accreditation for B-BBEE Sub-Sector Code for Public Sector of Integrated Transport Sector B-BBEE Codes (copy or written confirmation required at closing).
• Minimum three public sector/SOE verification references with reference letters.
• Minimum three resources each with at least three years' verification experience (CVs via Annexure C).
• SBD 4 (Bidder's Disclosure) completed and signed.
• SBD 6.1 (Preference Points Claim under PPR 2022) completed and signed.
• Suppliers with a disability must provide a valid medical certificate from a registered medical practitioner as proof (RAF reserves the right to verify).
• No collusive behaviour; no multiple submissions from entities with common directors/shareholders.
• Prohibition of gifts and hospitality: branded marketing material considered a gift; any request by RAF official must be reported to fraud line 0800 005919.

The Road Accident Fund (RAF) invites suitably qualified B-BBEE Verification Agencies to submit quotations for conducting annual B-BBEE assessments and issuing verification reports and B-BBEE certificates over a three-year period. The tender is issued as a Request for Quotation and will be evaluated under the 80/20 preference point system in terms of the Preferential Procurement Regulations 2022. Specific-goal points are allocated for historically disadvantaged individuals (10), women (8), and persons with disability (2).

Closing date and time: 4 September 2026 at 11:00 (South African Standard Time).

No compulsory briefing session, site visit, or clarification deadline is mentioned in the provided document.

Returnable forms — all must be completed, signed and submitted with the quotation:

• SBD 6.1 (Preference Points Claim Form): claims B-BBEE points under the 80/20 preference point system. The form must be fully completed, signed by an authorised signatory, and submitted with the bid. Failure to submit proof or documentation required to claim specific-goal points will be interpreted as not claiming those points.
• Proof of CSD registration and a valid SARS tax compliance status PIN (standard government procurement requirement).
• Company registration certificate (CIPC) and proof of B-BBEE verification agency accreditation (tender-specific eligibility requirement).

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Quotations received after the closing time, regardless of reason.
• False declarations on SBD 6.1 may lead to disqualification, cost recovery, contract cancellation, restriction from state business for up to 10 years, and criminal prosecution.

Preference point system: 80/20 (price 80 points, specific goals 20 points). The tender value falls within the R50 million threshold for the 80/20 system.

Price scoring: maximum 80 points awarded using the standard 80/20 formula (Ps = 80 × (1 - (Pt - Pmin) / Pmin)).

Specific goals scoring (20 points total):

• Historically disadvantaged individuals: 10 points
• Women: 8 points
• Persons with disability: 2 points

Bidders must submit proof/documentation to substantiate each specific-goal claim. The organ of state reserves the right to require substantiation before adjudication or at any time thereafter. No minimum qualifying score for functionality/technical evaluation is stated in the provided document.

Scope: Appointment of a suitably qualified B-BBEE Verification Agency to conduct annual B-BBEE assessments for the Road Accident Fund (RAF) and issue verification reports and B-BBEE certificates for a period of three (3) years.

Eligibility: Bidder must be an accredited B-BBEE Verification Agency recognised by SANAS or the relevant accreditation body. Proof of accreditation must be submitted.

Deliverables: Annual B-BBEE verification assessments, verification reports, and valid B-BBEE certificates for each year of the three-year contract.

No detailed service levels, capacity requirements, or technical standards are provided in the extracted document.

Pricing format: Not specified in the provided document (no pricing schedule, bill of quantities, or rate card included).

No bid security, performance bond, guarantee, or insurance requirements are mentioned.

Payment terms: Not specified.

Mandatory compliance documents:

• CSD registration (Central Supplier Database).
• Valid SARS tax compliance status PIN.
• CIPC company registration certificate.
• SANAS (or equivalent) accreditation as a B-BBEE Verification Agency.
• Completed and signed SBD 6.1 Preference Points Claim Form.

Specific-goal claims require supporting proof/documentation (e.g., shareholding certificates, identity documents, disability confirmation).

No CIDB grading, professional-body registration, or local-content requirements are stated.

Returnable forms — all must be completed, signed and submitted with the quotation:

• SBD 4 (Bidder's Disclosure): discloses whether any director, trustee, shareholder, member, partner or person with a controlling interest is employed by the state or has a relationship with anyone at the Road Accident Fund. Also requires declaration of any interest in other related enterprises. A false declaration disqualifies the bid.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no consultation, communication or arrangement with competitors regarding quality, quantity, specifications, prices or bidding intentions. Collusive bidding is prohibited.
• Proof of CSD registration and a valid tax compliance status PIN.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Bidder or its principals listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Quotations received after the closing time, regardless of reason.

Mandatory pre-qualification:

• Bidder must not be listed on the National Treasury Register for Tender Defaulters or the List of Restricted Suppliers.
• All directors, trustees, shareholders, members, partners or persons with a controlling interest must disclose any state employment or relationship with RAF employees.
• Bidder must declare any interest in other related enterprises.
• Bidder must certify independent bid determination and no collusive practices (SBD 9).

No functionality/technical scoring, price/preference split, or minimum qualifying scores are stated in the provided document.

Any person (natural or juristic) may make an offer or offers in terms

Mandatory compliance items:

• CSD registration (Central Supplier Database).
• Valid SARS tax compliance status (tax PIN).
• B-BBEE verification certificate or sworn affidavit (required for preference points claim under PPPFA).
• SBD 4 (Declaration of Interest) — completed and signed.
• SBD 9 (Certificate of Independent Bid Determination) — completed and signed.
• No director, trustee, shareholder, member, partner or controlling person may be listed on the Register for Tender Defaulters or List of Restricted Suppliers.
• Disclosure of any state employment or relationship with RAF employees.
• Disclosure of any interest in other related enterprises.