Supply, delivery and offloading of insecticides, fungicides and rodenticides to poison store s010 (1-Year term)

Closing date and time: 9 September 2026 at 10:00 (online submission). Compulsory briefing session: 2 September 2026 at 11:00 at City of Tshwane Municipal Nursery, Nic van Vuuren Place, Philip Nel Park. Bid validity: 90 days from closing date. Delivery after award: within 14 working days of receiving official purchase order.

Supply Chain Management enquiries: Josia Masenya, (012) 358 0658, [email protected]. Technical enquiries: Shane Paul, (012) 358 6090, [email protected]. Submission address: City of Tshwane e-tender portal (online only). Physical reference: Tshwane House, 320 Madiba Street, Pretoria 0001.

Submission method: online via the City of Tshwane e-tender portal only; no physical tender box deposits. Closing: 9 September 2026 at 10:00. All returnable documents must be uploaded with the bid. Returnable forms (all compulsory, completed in black ink, no correction fluid, no blank spaces, signed by authorised signatory with delegation of authority if not a director): MBD 1 (Invitation to Bid), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 8 (Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination). Additional mandatory documents: Company Registration Certificate (CIPC), Tax Clearance Certificate or SARS TCS PIN, valid B-BBEE certificate or sworn affidavit (EME/QSE), Municipal rates and taxes statement ≤3 months old for bidding company and all SA-based directors/members/shareholders (or lease agreement / councillor letter if exempt), CSD summary report, Audited Financial Statements for most recent 3 years (or from inception if younger) or proof not legally required to prepare them. Joint ventures: JV agreement signed by all parties plus all above documents for each partner. Compulsory briefing session: 2 September 2026 at 11:00 at City of Tshwane Municipal Nursery, Nic van Vuuren Place, Philip Nel Park — attendance register must be signed; non-attendance disqualifies. Pricing schedule: all 23 items must be quoted; incomplete schedule disqualifies. Corrections on pricing schedule must be crossed out in ink and initialled; correction fluid disqualifies the item or the whole bid. Bids valid for 90 days after closing.

Three-stage evaluation. Stage 1 — Administrative compliance: all returnable documents submitted, fully completed, signed, CSD registration valid, tax status compliant, municipal accounts not in arrears >90 days, audited financials or proof of exemption provided, JV documents if applicable, briefing attendance confirmed. Stage 2 — Mandatory requirements (failure disqualifies): only SA-registered insecticides/rodenticides in exact container sizes listed; first page of product label, trade name, and Department of Agriculture registration number supplied for every item in Table 3; trade name and manufacturer must match label. Stage 3 — Preference points (80/20 system): 80 points for price (lowest price scores 80 using standard formula); 20 points for specific goals. Specific goals and proof required: B-BBEE level (Level 1 = 8 pts, Level 2 = 7, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, non-compliant = 0) — certified B-BBEE certificate or sworn affidavit (EME/QSE) or CIPC B-BBEE certificate; EME/QSE = 2 pts — sworn affidavit or CIPC certificate; ≥51% women-owned = 2 pts — certified ID copies and proof of ownership; ≥51% owned by people with disability = 2 pts — medical certificate with practice details and proof of ownership; ≥51% youth-owned = 2 pts — certified ID copies and proof of ownership; Local economic participation: City of Tshwane = 4 pts, Gauteng = 2 pts, National = 1 pt — municipal account statement or lease agreement. Non-submission of proof = zero points for that goal; does not disqualify.

Scope: supply, delivery and offloading of insecticides, fungicides and rodenticides to Poison Store S010 (Centurion Mega Store, 252 Basden Avenue, Die Hoewes, Centurion) and pest control equipment to Municipal Nursery, Phillip Nel Park, over 1 year on an as-and-when-required basis. Single bidder awarded for all items. Delivery by appointment with storekeeper only. Prices include delivery and offloading; bidder supplies labour for offloading inside poison store. Delivery within 14 working days of purchase order. Containers must be intact, exact weight/volume as labelled, sealed per Fertilizers Act Section 9(1). Manufacturer labels must remain; no decanting. Transport and labelling per SANS 10228:2003 and SANS 10229:1996. Products (23 items with SAP numbers, active ingredients, unit sizes): Insecticides/Fungicides — 1) Bifenthrin 2.0 g/l + Myclobutanil 7.5 g/l 500 ml; 2) Deltamethrin 25 g/l 1 L; 3) Cypermethrin 200 g/l 1 L; 4) Deltamethrin 30 g/kg per box (6 tablets); 5) Hydramethylnon 10 g/kg 225 g bottle; 6) Dichlorvos 124 g/kg fogger 330/300 ml tin; 7) Imidacloprid 21.5 g/kg 30 g cartridge; 8) Alpha-cypermethrin 100 g/l 1 L; 9) Methomyl 10 g/kg + Tricosene 0.5 g/kg 1 kg; 10) Carbaryl 16 g/kg 20 kg bag; 11) Carbaryl 16 g/kg 1 kg box; 12) Esbiothrin 1.0 g/l + Deltamethrin 0.2 g/l 500 ml ready-to-use spray; 13) Methomyl 10 g/kg + Tricosene 0.5 g/kg 1 kg fly bait; 14) Mineral Oil 720 g/l 500 ml; 15) Chlorothalonil 720 g/l 1 L; 16) Propamocarb-HCl 722 g/l 1 L. Rodenticides — 17) Cholecalciferol bait block 10 kg; 18) Flocoumafen 0.05 g/kg bait blocks 10 kg; 19) Flocoumafen 0.05 g/kg pellets 500 g; 20) Flocoumafen 0.05 g/kg pellets 5 kg. Pest control equipment — 21) Polystyrene hot dog trays 190×90×100 mm ±20 mm deep, 100 trays; 22) Cardboard bait stations 170×70 mm per station; 23) Plastic lockable rodent bait stations (wall-mountable, indoor/outdoor) per station. Compliance with Fertilizers Act 1947, Hazardous Substances Act 1947, OHS Act 1993.

Pricing schedule (Table 4) requires a unit price (VAT exclusive) for each of 23 items in the exact container size specified. All items must be quoted; incomplete schedule disqualifies. Unit price includes delivery and offloading to Poison Store (Centurion) or Municipal Nursery (Phillip Nel Park). No deviations from listed container sizes. VAT 15% applied to total. Payment terms: invoices only after goods received and verified; delivery note required with each invoice. No price escalation for contract duration. Corrections on pricing schedule must be crossed out in ink and initialled; correction fluid disqualifies the item or entire bid. Market analysis clause: City may test price viability; non-viable prices may lead to disqualification or tight performance contract. City may negotiate market-related price with top-ranked bidders sequentially; failure to agree permits cancellation.

Pricing: unit price per item (VAT exclusive) for the exact container size listed; quote all 23 items — bid awarded as a whole. Unit price includes delivery and offloading to Poison Store (Centurion) or Municipal Nursery (Phillip Nel Park). No price escalation for contract duration. Payment: invoices submitted only after goods received and quantities verified; delivery note must accompany each invoice. Market analysis clause: City may test price viability; if tenderer cannot confirm delivery at quoted price, bid disqualified; if confirmed, tight performance contract imposed. City may negotiate market-related price with highest-scoring tenderer, then second, then third; if no agreement, quotation may be cancelled. VAT 15% added to total. Validity: 90 days from closing.

Mandatory: CSD registration with valid CSD number. Tax compliance: SARS TCS PIN or CSD verification — status must be compliant before award. Municipal rates and taxes: bidding company and all SA-based directors/members/shareholders — municipal account statement ≤3 months old, not in arrears >90 days; or signed lease agreement; or councillor letter if in exempt area. B-BBEE: certified B-BBEE certificate or sworn affidavit (EME/QSE) or CIPC B-BBEE certificate for preference points. Returnable forms (completed in black ink, signed, no blanks, no correction fluid): MBD 1, MBD 4, MBD 6.1, MBD 8, MBD 9. Company Registration Certificate (CIPC). Audited Financial Statements for most recent 3 years (or from inception if younger) signed by auditor, or proof not legally required to prepare them. Joint venture: JV agreement signed by all parties plus all above for each partner. Compulsory briefing attendance. Product compliance: only SA-registered products in specified container sizes; first page of label, trade name, and Dept of Agriculture registration number for each item. Transport per SANS 10228/10229. No decanting; manufacturer labels intact.

Bidder must comply with all applicable laws and regulations for product registration, active ingredients and safe delivery. Specific national legislation: Fertilizers, Farm Feeds, Agricultural Remedies and Stock Remedies Act 1947 (regulations on fertilizers); Hazardous Substances Act 1947; Occupational Health and Safety Act 1993 (GN August 1995). Transport and labelling of poisons must comply with SANS 10228:2003 (identification and classification of dangerous goods) and SANS 10229:1996 (packaging of dangerous goods for road/rail). Containers must be sealed per Fertilizers Act Section 9(1). No damaged containers accepted. Offloading labour supplied by bidder; products offloaded inside poison store. Delivery by appointment only.

Contract duration: 1 year from award. Successful bidder must sign MBD 7.2 (Contract Form – Rendering of Services). Contract incorporates: bidding documents (invitation, tax clearance, pricing schedule, technical specifications, preference claims, declarations of interest, past SCM practices, independent bid determination, special conditions), General Conditions of Contract (GCC), and any special conditions. Bidder warrants correctness of bid, accepts risk for pricing errors, and assumes full responsibility for performance. No collusive practices. Payment within 30 days of invoice with delivery note. Validity of offer: 90 days from closing. No price increases during contract. City may conduct market analysis on price viability; if price deemed non-viable, bidder must confirm ability to deliver or be disqualified; if confirmed, tight performance contract applies. City may negotiate market-related price with highest, then second, then third ranked bidder; failure to agree allows cancellation. Performance failures handled per contract including warnings and listing on restricted supplier database. Joint venture must remain unchanged for contract duration unless City approves change.

Three-stage evaluation. Stage 1 — Administrative compliance: all returnable documents submitted, fully completed, signed in black ink, no correction fluid; valid CSD registration; tax compliant (TCS PIN or CSD); municipal accounts for company and all SA-based directors/shareholders not in arrears >90 days (statement ≤3 months, lease or councillor letter if exempt); audited financial statements for latest 3 years (or from inception) or proof of exemption; JV agreement and partner documents if applicable; compulsory briefing attendance confirmed. Stage 2 — Mandatory requirements (disqualification if not met): only SA-registered products in exact listed container sizes; first page of label, trade name, and Dept of Agriculture registration number provided for every item; trade name and manufacturer must match label. Stage 3 — Preference points (80/20): 80 points for price (standard formula); 20 points for specific goals with documentary proof: B-BBEE level (1=8, 2=7, 3=6, 4=5, 5=4, 6=3, 7=2, 8=1, non-compliant=0); EME/QSE=2; ≥51% women-owned=2; ≥51% disability-owned=2; ≥51% youth-owned=2; Local economic participation: CoT=4, Gauteng=2, National=1. Non-submission of proof = zero points for that goal; no disqualification.