1 Observatory Road - Observatory - Cape Town - 7925
Organization Type
GOVERNMENT
Published
01 Jul 2026
OCDS Reference
ocds-9t57fa-160784
Summary
This is a request for quotation (RFQ) from the south african astronomical observatory (saao) for the supply and delivery of one multi-function colour laser printer with specific technical specifications. IT is intended for suppliers who can provide the specified printer and meet the administrative and compliance requirements.
Key Requirements
Submit quotation by email to [email protected] by 16:00 on 06 July 2026.
Supply and deliver one Multi-function Colour Laser Printer matching detailed technical specs (e.g., 47 dB noise, laser, multi-function, Ethernet/USB/Wi-Fi, equivalent to Brother).
Prices must be firm, inclusive of VAT, and valid for at least 60 days.
Mandatory registration on the Central Supplier Database (CSD) is required for award.
For quotes above R2,000 (VAT inclusive), submit mandatory SBD forms (1, 3.1, 4, 6.1) and B-BBEE proof for preference points under the 80/20 system.
Payment terms are 30 days from invoice and delivery; no pre-payment allowed.
1 Observatory Road - Observatory - Cape Town - 7925
Information & Communication Technology Industry Profile
Critical Requirements
POPIA Compliance
Regulatory Bodies
IITPSA
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Typical Documents
9 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
ISO 27001 Certificate (if applicable)
Technical Certifications
Solution Architecture Documents
Reference Letters
Recommended Certifications
Having these can improve your winning chances: IITPSA Membership, ISO 27001 (Information Security Management), ISO 20000 (IT Service Management), CISSP
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQRFQ117661 - Supply and Delivery of Office Printer .pdfReview complete
Description
Source: RFQ117661 - Supply and Delivery of Office Printer .pdf
Important Dates
01 Jul
2026
PUBLICATION
Tender Published
Tender was published
06 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
RFQ117661 - Supply and Delivery of Office Printer .pdf
The National Research Foundation (NRF) South African Astronomical Observatory (SAAO) invites quotations for the supply and delivery of one multifunction color laser printer with specified consumables. The tender uses an 80/20 preferential point system (80 for price, 20 for B-BBEE status) and is governed by standard public procurement regulations.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
The South African Astronomical Observatory (SAAO) is the national centre for optical and infrared astronomy in South Africa, conducting fundamental research.
Important Dates
Source: RFQ117661 - Supply and Delivery of Office Printer .pdf (RFQ)
Closing Date and Time: Monday, 06 July 2026 at 16:00.
No other dates (e.g., briefings, site visits, clarification deadlines) are stated.
Contact Information
Source: RFQ117661 - Supply and Delivery of Office Printer .pdf (RFQ)
For bidding procedure enquiries: Contact the SCM unit. Email: [email protected]. Telephone: 021 201 1629.
For technical enquiries: Contact person: Mmakoma Moukangwe. Email: [email protected].
Source: RFQ117661 - Supply and Delivery of Office Printer .pdf (RFQ)
Submit your quotation via email to [email protected] by Monday, 06 July 2026 at 16:00.
Include all mandatory returnable documents: signed SBD 1, completed SBD 3.1 (pricing schedule), SBD 4 (for quotes above R2,000 VAT inclusive), and SBD 6.1 (for quotes above R2,000 VAT inclusive).
Submit a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.
Prices must be firm, valid for at least 60 days from your offer date, and inclusive of VAT.
If prices are variable, specify the variables affecting the price.
You must be registered on the Central Supplier Database (CSD) to be eligible for award.
For quotations above R2,000 (VAT inclusive), award is based on the highest points under the 80/20 system.
For goods/services below R2,000, award is to the cheapest acceptable quotation.
SAAO reserves the right to withdraw the invitation, re-advertise, or accept only part of a quotation.
Payment terms are 30 days from receipt of invoice and after delivery; no pre-payment is allowed.
The contract is governed by the National Treasury General Conditions of Contract (GCC).
Returnable Documents
Source: RFQ117661 - Supply and Delivery of Office Printer .pdf (RFQ)
You must sign the SBD 1 form, confirming you have read and accepted all document pages, undertake to supply as per specifications, and accept responsibility for the offer's validity and execution.
Evaluation Criteria
Source: RFQ117661 - Supply and Delivery of Office Printer .pdf (RFQ)
The 80/20 preference point system applies (80 points for price, 20 points for specific goals).
Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is your price and Pmin is the lowest acceptable tender price.
Specific goals points are awarded for B-BBEE status level contribution and specific ownership categories as per SBD 6.1.
For quotations above R2,000 (VAT inclusive), the successful provider is the one scoring the highest total points.
For quotations below R2,000, the cheapest acceptable quotation wins.
Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.
Foreign suppliers must answer additional tax compliance questions.
Technical Specifications
Source: RFQ117661 - Supply and Delivery of Office Printer .pdf (RFQ)
Supply and delivery of one (1) Multi-function Colour Laser Printer.
Key Specifications:
Active Noise Level: 47 dB.
Printing Method: Laser.
Type: Multi-function.
Display: 8.8cm Colour Touchscreen.
Colour: White.
Series: Colour Laser Multifunction.
Printing Output: Colour.
Internal Memory: 512 MB.
Functions: Print.
Refill Type: Toner Cartridge.
Ideal Usage: Home & Small Office.
Connection/Interface Support: Ethernet, USB, and Wi-Fi.
Equivalent or similar to Brother.
Included Toner Cartridges: 2 x Black, 2 x Yellow, 2 x Cyan, 2 x Magenta.
Pricing Schedule
Source: RFQ117661 - Supply and Delivery of Office Printer .pdf
Submit firm prices valid for 60 days. Specify any price variables. Complete the provided pricing schedule for the scope of work.
Financial Requirements
Source: RFQ117661 - Supply and Delivery of Office Printer .pdf (RFQ)
Submit firm prices; non-firm prices (including those subject to exchange rate variations) will not be considered.
Prices must be valid for at least 60 days from the date of your offer.
All prices must be inclusive of VAT.
Complete the pricing schedule (SBD 3.1) as part of your submission.
If you have additional items to price outside the original scope, submit a separate quotation on company letterhead.
Payment Terms: Payment within 30 days from receipt of a valid invoice and after goods have been delivered. No pre-payment allowed.
Compliance Requirements
Source: RFQ117661 - Supply and Delivery of Office Printer .pdf (RFQ)
Mandatory: You must be registered on the Central Supplier Database (CSD). No award will be made to unregistered providers.
Tax Compliance: If you are a resident of the RSA, have a branch, permanent establishment, source of income, or are liable for taxation in the RSA, you must register for a tax compliance status PIN from SARS.
B-BBEE Compliance: Submit proof of your B-BBEE Status Level (certificate or sworn affidavit) to qualify for preference points. This is mandatory for quotations above R2,000 (VAT inclusive).
General Compliance: The tender is subject to the National Treasury General Conditions of Contract (GCC).
B-BBEE Requirements
Source: RFQ117661 - Supply and Delivery of Office Printer .pdf (RFQ)
To claim B-BBEE preference points, submit a B-BBEE status level verification certificate or a sworn affidavit (for EMEs and QSEs).
Foreign suppliers must answer a questionnaire regarding residency, establishment, income, and tax liability in the RSA to determine SARS PIN code requirements.
Contractual Terms
Source: RFQ117661 - Supply and Delivery of Office Printer .pdf
The contractual relationship is governed by the National Treasury General Conditions of Contract, available on SAAO's website.
Special Conditions
Source: RFQ117661 - Supply and Delivery of Office Printer .pdf (RFQ)
Prices must be valid for 60 days and inclusive of VAT.
Submit B-BBEE proof (certificate or affidavit) for preference points.
CSD registration is mandatory for award.
For quotes above R2,000, the highest-scoring bidder wins; below R2,000, the cheapest acceptable quote wins.
SAAO reserves standard rights to withdraw, re-advertise, or partially accept.
Payment terms are 30 days after delivery and invoice receipt; no pre-payment.
The National Treasury GCC governs the contract.
Requirements
Source: RFQ117661 - Supply and Delivery of Office Printer .pdf (RFQ)
Supply one multi-function colour laser printer with detailed specifications including noise level, printing method, display, connectivity (Ethernet, USB, Wi-Fi), and included toner cartridges (2 each of black, yellow, cyan, magenta).
Section
Source: RFQ117661 - Supply and Delivery of Office Printer .pdf
The 80/20 preference point system applies for tenders up to R50 million.
Points are awarded for Price (80) and Specific Goals (20), detailed in the SBD 6.1 form, including B-BBEE status levels and specific ownership categories.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
1 Observatory Road - Observatory - Cape Town - 7925
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
20 Jul 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.