Provision of vaalputs video update

Email the quotation to: [email protected]. For any clarification regarding this matter, please contact Moses Shandukani at 012 305 6160 or email at [email protected].

Returnable Documents: . Bidders must submit their quotations to [email protected] before the closing deadline. Any quotation received after the deadline will not be considered. Please attach a valid BBBEE certificate or affidavit, if applicable. Complete all SBD forms and send back together with your quotation (SBD 4&6.1).

The quotations will be evaluated on the following criteria: Technical Capacity (A), References (B), Methodology & Creative Approach (C), Team Composition & Expertise (D), and Project Delivery (E). The bidder must score at least 70 points to be evaluated further. Failure to score or obtain a minimum of 70 points will lead to disqualification. The 80/20 preference point system will be applied to evaluate received quotations that passed the evaluation criteria.

Deliverable Unit/Description Unit Cost Total

Script Development (English) Draft + revisions R R

Script Translation (Afrikaans) Translation R R

Voiceover (English) 8 min, professional artist R R

Voiceover (Afrikaans) 8 min, professional artist R R

Subtitles Afrikaans SRT (SubRip Subtitle R R

File) + embedding

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Logo Replacements & Intro/outro + overlays R R

Branding Updates

Editing & post-production Syncing, sound, graphics R R

On-Site Filming (Vaalputs) Crew + drone + travel R R

Graphical / Animated Animated sequence illustrating R R

Representation of Disposal key stages of the Vaalputs

Process disposal process

Incorporation of Supplied Integration into storyline R R

Footage/Images

8-Minute Master Video Final version R R

30-Second Highlight Cut Exhibition/Conference (loop R R

format, minimal narration,

strong visual appeal)

1–2 Minute 3 variants per item 3.3.2 R R

Deliverables in HD/4K (MP4 + All outputs R R

raw files)

Sub-Total R

VAT r

Grand Total R

2. Description of the need / scope of work

2.1 Video Update (8 minutes)

2.1.1 Replace all references, logos, and visuals referring to Necsa with updated NRWDI

branding.

2.1.2 Update and refine the script to align with NRWDI’s current messaging (English and

Afrikaans).

2.1.3 Record professional English and Afrikaans voiceovers.

2.1.4 Edit and finalise the 8-minute video with improved sound, music, and graphics.

2.1.5 Include translated Afrikaans subtitles in the English version.

2.1.6 Incorporate additional supplied content: NRWDI will provide the original video file, plus a

series of images of stakeholder engagements and video material from the Vaalputs handover

event, to be reviewed and integrated into the final cut.

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2.2 Additional Videography

2.2.1 Capture on-site video footage at the Vaalputs facility, including aerial shots (drone),

operational views, and environmental context, to enrich the updated video content.

2.2.2 Develop a clear, graphical or animated representation of the radioactive waste disposal

process, illustrating the safe, controlled, and environmentally responsible operations at the

Vaalputs facility. Ensure filming complies with safety, security, and branding protocols.

2.3 Shorter Versions

3.3.1 Produce a 30-second highlight video for exhibitions and conference use.

3.3.2 Create a set of shorter clips (1–2 minutes each) tailored for:

o Social media platforms (LinkedIn, Facebook, X, YouTube)

o Educational outreach (schools, universities)

o Stakeholder briefings and presentations

2.4 Deliverables

2.4.1 Master video (8 minutes, English + Afrikaans VO, English version subtitled in Afrikaans).

2.4.2 Shorter versions (30 seconds, 1–2-minute cuts).

2.4.3 Raw footage and project files to remain the property of NRWDI.

2.4.4 Final outputs in multiple formats (HD MP4 for online; high-resolution versions for

exhibitions and large-screen projection).

2.5 Technical Requirements

2.5.1 Full HD/4K production quality.

2.5.2 Professional scriptwriting and translation services (English to Afrikaans).

2.5.3 Broadcast-quality voiceover artists (English and Afrikaans).

2.5.4 Graphic animation for logo transitions and infographics.

2.5.5 Subtitles embedded and supplied as separate SRT files.

3. Proposal requirements

Bidders must submit:

3.1 Company profile and relevant experience (similar projects).

3.2 Proposed methodology and creative approach.

3.3 Detailed work plan and timeline.

3.4 Itemised cost breakdown, including:

3.4.1 Scriptwriting and translation

3.4.2 Voiceover (English and Afrikaans)

3.4.3 Editing and logo replacements

3.4.4 Integration of supplied content (images, handover event footage)

3.4.5 On-site filming and post-production

3.4.6 Development of shorter video versions

4. Delivery timelines

The expected project delivery timeframe is 6 to 8 weeks from appointment.

The bidder must be registered on the Central Supplier Database, except for foreign bidders with no local registered entity. The bidder must also comply with the General Conditions of Contract from National Treasury, refer to: http://ocpo.treasury.gov.za/Resource_Centre/Legislation/General%20Conditions%20of%20Contract-%20Inclusion%20of%20par%2034%20CIBD.pdf