Sectional patching and repair panel – newcastle municipality (36‑month)

Technical enquiries: Mrs Dalene Marais – Tel 034 328 7769 – Email [email protected]

Bidding procedure enquiries: Mr Malibongwe Nsele – Tel 034 328 7935 – Email [email protected]

Submission address: Bid box, 1st Floor, Newcastle Municipality Offices, 37 Murchison Street, Newcastle, 2940.

• Submit one sealed tender package to the bid box at 1st Floor, Newcastle Municipality Offices, 37 Murchison Street, Newcastle (BID NO A043‑2023/24). Envelope must be marked “Tender No: A043‑2023/24 – Panel for sectional patching…”.
• Only paper submissions are accepted – facsimile, email or electronic bids will be rejected.
• Deliver the tender before the closing time (12:00 on 28 January 2026). Late deliveries are not considered.
• Use the official forms supplied (e.g., MBD7 – Form of Offer and Acceptance). Do not re‑format or edit the forms.
• All returnable documents listed in Part T2 must be completed in full, signed and initialed where required.
• Joint‑venture bids must include a notarised joint‑venture agreement and the CIDB registration of each partner.
• Disqualification risks: missing or incomplete forms, failure to provide CIDB grade 3SB or higher, no CSD number/TCS PIN, late submission, non‑compliance with the two‑envelope procedure (which is not used here), or failure to meet the minimum quality score (44 points).

• Evaluation follows Method 2: total evaluation points = Financial (NFO) + Preference (NP) + Quality (NQ).
• Financial scoring uses Formula 2 (Option 1) with a weighting of 90 if the lowest responsive bid > R50 million, otherwise 80.
• Preference points (20 % of total) are awarded based on HDI scores for historically disadvantaged individuals, women, disabled/youth and locality goals (max 20 points).
• Quality scoring: minimum 44 points required; points are allocated for experience (60), plant & equipment (20), human resources (20). Total quality points = 100.
• Minimum overall qualifying score = 70 % of total points.
• Non‑responsiveness triggers: non‑compliance with scope, missing signatures, CIDB grade not met, failure to provide required clarifications, or failure to meet minimum HDI/quality thresholds.
• Objective criteria (risk of wasteful/irregular expenditure, poor contract management, abnormally low bid, material irregularity) may lead to disqualification regardless of score.

Scope: Panel for sectional patching, repair and ancillary works for Newcastle Municipality over a 36‑month period (as‑and‑when required).

• Eligibility: CIDB registration with a contractor grading of 3SB or higher (or ability to obtain before evaluation). Joint‑ventures must have all partners CIDB‑registered and the lead partner graded 3SB+.
• Required plant/equipment: milling machine, asphalt paver, smooth roller, pneumatic roller (owned or hired with letter of intent).
• Experience: Minimum of R2 million per similar project, at least 8 years old, with appointment letters/completion certificates for up to four projects (40 points) plus current project evidence (20 points).
• Personnel: Project manager (civil engineering diploma + 5 years experience) and site agent (5 years experience) – CVs/organogram required.
• Deliverables: Completed works as per Bill of Quantities, compliance with Occupational Health & Safety, and provision of required certificates (CIDB, tax, CSD, etc.).

• Pricing must be in Rand, VAT shown separately; all duties and taxes (except VAT) included in rates.
• No cost reimbursement for tender preparation; printing cost limited to actual expense.
• Tender offer validity: 120 days.
• For bids > R10 million: audited financial statements for the last three years (or since incorporation), proof of no overdue municipal debts (>30 days), details of past organ‑of‑state contracts, and statement on foreign sourcing.
• Performance guarantee required (see C1.5) – details to be provided in the returnable schedule.
• Financial offer must be signed and sealed as per submission guidelines.

• CIDB contractor registration (grade 3SB or higher) – certificates for each JV partner if applicable.
• Central Supplier Database (CSD) registration number required; foreign suppliers must complete the pre‑award questionnaire.
• Tax Compliance Status (TCS) – submit PIN or printed TCS certificate for each party.
• No listing on the Register of Tender Defaulters.
• BBBEE/HDI points as per preference schedule (max 20 points).
• Local content: compliance with municipality’s local‑content requirements.
• All required certificates (CIDB, tax, CSD, performance guarantee) must be attached.
• Conflict of interest declaration required.