Disposal of 1 x 20 mva transformer at empangeni substation, kwazulu-natal — enabling agreement (olt2128247)

Reverse e-auctioning

• An electronic negotiation process used to obtain the most competitive prices for clearly specified items.
• Tenderers found responsive are trained on the reverse e-auction system and receive login details in order to take part.

Reverse e-auction stage

• Only tenderers found responsive through the normal procurement process proceed to the reverse e-auction.
• The auction is an electronic negotiation on price only and takes the place of the usual negotiation stage.
• The tender outcome is available immediately once the auction closes.
• Eskom reserves the right to award to a supplier that is not the highest scoring or highest ranked, in accordance with section 2(1)(f) of the PPPFA.

Returnable document

• Annexure A.1 (Acknowledgement Form — Reverse E-auctioning Training): must be completed, signed and dated by the bidder, confirming either that the bidder attended the reverse e-auction training presented at the clarification meeting, or that the bidder completed the uploaded self-training video, and confirming the bidder can operate the reverse e-auction system if recommended for award.

Scope

• Disposal of 1 x 20MVA transformer from Empangeni Substation, KwaZulu-Natal Operating Unit, under an enabling agreement.
• The disposal is run as a reverse e-auction; the bidder must be able to operate the reverse e-auction system if it is the recommended bidder.

Bidders may bid on one item at a time, and each item in the auction carries its own price.

Auction system

• Email: [email protected]
• Note: bidders should alert their nominated contact person for the auction if the account activation link does not work.

Submission channel

• Bids are placed through Eskom's e-auction platform at eauction.eskom.co.za.
• Registration is required; an activation email is sent and the account must be activated within 72 hours of receiving it.
• If the activation link does not work, alert the nominated contact person for the auction.
• Mail from [email protected] may land in spam or junk folders and should be checked there.
• Returning bidders log in with their registered email address and existing password; a forgotten password can be reset through the platform link.

Bidding rules

• Only one item may be bid at a time, and each item carries its own price.
• Select an item to open its bid section.
• The system suggests the next bid amount, but a bidder may enter their own amount.
• A bid is valid only once the system confirms acceptance with a green pop-up message.
• Bidders are notified on the system and by email when they are out-bid and when the auction closes.
• The auction end time may be extended when a last-minute bid is placed; the extension period is pre-configured per auction (for example, a bid at 13:58 on an auction closing at 14:00 may extend the close to 14:05).
• Past auctions can be viewed by changing the date selector and setting the status filter to All.

Award is made through a live e-auction rather than a scored evaluation.

• Bidders compete by placing bids on individual items, each priced separately.
• The system proposes a next bid amount; bidders may bid their own amount.
• A bid counts only once the system confirms acceptance with a green pop-up message.
• Bidders are notified when out-bid and when the auction closes.
• The auction end time may be extended where a last-minute bid is placed, with the extension pre-configured per auction.

Scope

• Disposal of 1 x 20MVA transformer from Empangeni Substation, KwaZulu-Natal Operating Unit.
• The disposal is conducted as an e-auction on Eskom's platform.

Auction structure

• Each item in the auction is listed separately and carries its own price.
• Bidders may bid on one item at a time.
• The system suggests the next bid amount; bidders may enter their own amount.
• A bid is accepted only once the system confirms it with a green pop-up message.
• The auction end time may be extended where a last-minute bid is placed; the extension is pre-configured per auction.

Eligibility to participate

• Registration on Eskom's e-auction platform at eauction.eskom.co.za.
• A valid email address to receive registration and auction notifications.
• Account activation within 72 hours of the activation email.

Returnable OHS documents — all must be completed and submitted with the bid:

• Annexure B acknowledgement form: acceptance of Eskom's rules and requirements, signed by the CEO and two witnesses.
• OHS plan: must address the OHS risks of the disposal scope and align with the health and safety specification.
• Baseline OHS risk assessment: covers all risks in the scope, including driving risks, with mitigation and controls.
• Valid Letter of Good Standing: must relate to the nature of the business.
• SHE policy: carries a review date and is signed by the Director or CEO.

OHS returnables are reviewed by Eskom's/client's OHS representative, who records a recommendation of Recommended or Not Recommended.

• Annexure B acknowledgement form must be signed by the CEO and two witnesses.
• SHE policy must be signed by the Director or CEO and comply with Section 7 of the OHS Act.
• A valid Letter of Good Standing relevant to the nature of the business is required.

Scope: disposal of one 20 MVA transformer from Empangeni Substation, within the KwaZulu-Natal Operating Unit (Empangeni CNC).

• The work is classified as low-risk work under Eskom's OHS documentation.

OHS compliance documents required with the bid:

• Annexure B acknowledgement form, signed by the CEO and two witnesses.
• OHS plan aligned with the health and safety specification, covering incident management, SHE communication, emergency management, substance abuse management and safe working procedures for the scope.
• Baseline OHS risk assessment with mitigation and controls for all scope risks, including driving risks.
• Valid Letter of Good Standing relevant to the nature of the business.
• SHE policy with a review date, signed by the Director or CEO and compliant with Section 7 of the OHS Act.

OHS returnables for this disposal:

• OHS plan addressing the OHS risks of the scope and aligned with the health and safety specification, covering incident management, SHE communication, emergency management, substance abuse management and safe working procedures.
• Baseline OHS risk assessment (BRA) with mitigation and controls for every risk in the scope, including driving risks.
• Valid Letter of Good Standing relevant to the nature of the business.
• SHE policy with a review date, signed by the Director or CEO, compliant with Section 7 of the OHS Act.
• Annexure B acknowledgement form signed by the CEO and two witnesses.

Eskom's/client's OHS representative records a recommendation of Recommended or Not Recommended.

Returnable document

• Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements): must be signed by the company's authorised person (CEO, Director or Managing Director) and witnessed, confirming that the bidder has obtained, understands and will comply with Eskom's OHS requirements and accepts the consequences of non-compliance.

Occupational health and safety

• Compliance is required with Eskom contractor Health and Safety requirements standard 32-136, the SHE Specification, the Occupational Health and Safety Act and its Regulations, and the Compensation for Occupational Diseases and Illnesses Act when working at or rendering services to Eskom.
• After contract award, the bidder must align its company processes with Eskom's OHS policies, procedures and standards.
• All employees of the contractor or supplier must complete the relevant Eskom induction.
• Penalties are enforced against the main supplier for OHS non-conformances by the main supplier, its contractors or its suppliers.

Returnable form

• Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements): signed acknowledgement of the listed OHS documents and of the consequences of non-compliance.

OHS requirements

• The bidder must understand and comply with Eskom contractor Health and Safety requirements standard 32-136, the SHE Specification, the Occupational Health and Safety Act and its Regulations, and the Compensation for Occupational Diseases and Illnesses Act.
• After contract award, the bidder must align its company processes with Eskom's OHS policies, procedures and standards.
• All employees of contractors and suppliers must complete the relevant Eskom induction.
• Penalties apply to the main supplier for OHS non-conformances by the main supplier, its contractors or its suppliers.
• Annexure B must be signed by the authorised person (CEO, Director or Managing Director) and witnessed, acknowledging receipt and understanding of the OHS documents.

Management of contractors and suppliers

• The main supplier must demonstrate to Eskom the process and selection criteria it applies when appointing contractors and suppliers.
• Eskom must be notified before contractors or suppliers are appointed and before work starts.
• The main supplier must ensure its contractors and suppliers have adequate resources and competencies.
• The main supplier is accountable for its contractors' and suppliers' compliance with the applicable legal and Eskom requirements during contract execution.
• The main supplier must monitor contractors and suppliers through OHS audits and assessments while the work is carried out.
• The main supplier must set the grounds on which contractors' or suppliers' work is terminated.
• Non-conformances by contractors or suppliers at any tier are dealt with directly with the main supplier under the performance and penalty processes.
• Eskom may verify compliance and may require testimonials, references and client contact details for similar work previously performed.

The Safety, Health, Environment and Quality (SHEQ) Policy, document 32-727 revision 5, sets out Eskom Holdings SOC Ltd's commitment to safety, health, environmental and quality management.

• Applies across Eskom Holdings SOC Ltd, its divisions, subsidiaries and entities in which Eskom holds a controlling interest or influence.
• Covers the environmental, social and governance (ESG) framework and requires uniform compliance with legal and other requirements.
• Takes effect from the date of official authorisation and communication.
• External service providers are bound by the policy's SHEQ obligations.
• Next review date: November 2030.

Scope

• Disposal of one 20 MVA transformer from Empangeni Substation in the KwaZulu-Natal Operating Unit, under an enabling agreement.

SHEQ obligations on contractors and suppliers

• External service providers must meet all applicable safety, health, environmental and quality obligations and conform to Eskom's standards and organisational requirements.
• A documented management system aligned to ISO 9001, ISO 14001 and ISO 45001, or other applicable standards, must be established and maintained.
• SHEQ requirements are managed through the Plan-Do-Check-Act cycle, with objectives set and performance measured for continual improvement.
• SHEQ management must be applied throughout the procurement and supply chain of goods, services and products sourced from contractors and suppliers.
• Eskom's Life-saving Rules apply to all contractors, suppliers and visitors.

Quality management requirements

• SHEQ requirements are integrated into operations through the Plan-Do-Check-Act (PDCA) cycle, balancing economic development, environmental duty of care, social equity and continuous improvement.
• Management systems must be established, documented, implemented and reviewed against ISO 9001, ISO 14001 and ISO 45001.
• SHEQ objectives must be set and performance measured to drive continual improvement.
• Quality is driven by Lean and Six Sigma principles: elimination of waste, zero rework, reduced variation and process optimisation.
• Contractors and suppliers must establish, develop and implement a management system conforming to ISO 9001, ISO 14001, ISO 45001 or other applicable standards.
• Risk-based assessment methods, emergency preparedness, disaster response, response to emerging outbreaks and medical surveillance must be applied.
• SHEQ committees must be established and supported, and skills and competency developed through ongoing training, education and awareness.
• Adequate structures and resources must be provided for SHEQ management.
• Implementation is audited in line with the applicable audit schedules.

Safety, Health, Environment and Quality (SHEQ)

• Contractors and suppliers must comply with all applicable SHEQ legal requirements and with Eskom's SHEQ standards and organisational requirements.
• A management system conforming to ISO 9001, ISO 14001 and ISO 45001, or other applicable standards, must be established, documented and maintained.
• Compliance with the Occupational Health and Safety Act, the Compensation for Occupational Injuries and Diseases Act, the National Environmental Management Act and the Climate Change Act is required.
• Eskom's Life-saving Rules apply to contractors, suppliers and visitors.

Supply chain registration

• Registration on the Central Supplier Database (CSD) and a valid tax compliance status (SARS TCS or tax pin) are required.

Returnable forms

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses previous supply chain management transgressions.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, without collusion or price disclosure.

Occupational health and safety requirements

• Compliance with the Occupational Health and Safety Act and the Compensation for Occupational Injuries and Diseases Act is required.
• Zero Harm applies to employees, contractors, the public and the environment: zero fatalities, zero injuries and ill-health, zero environmental incidents, zero tolerance and zero defects.
• No operating condition or urgency of service justifies exposing anyone to SHEQ risk.
• Eskom's Life-saving Rules apply to all employees, contractors, suppliers and visitors: open, isolate, test, earth, create an equipotential zone bond and/or insulate before touch; hook up at heights; buckle up; be sober; permit to work; ensure safe live working.
• Risk assessments, emergency preparedness and disaster response, response to emerging outbreaks and medical surveillance must be in place.
• Workers and their representatives must be consulted and participate in SHEQ management system matters.
• SHEQ training and awareness must be provided, and SHEQ committees established and supported.

Environmental requirements

• Compliance with the National Environmental Management Act and the Climate Change Act is required.
• Zero environmental incidents is the target; pollution and environmental degradation must be minimised.
• The environmental footprint must be proactively managed, pursuing a low-carbon future and prioritising energy and water conservation and demand management.
• Greenhouse gas emissions must be reduced while maintaining grid stability, meeting electricity demand, minimising supply costs and supporting financial sustainability.
• Eskom's assets and operations must be protected from the adverse impacts of climate change to promote resilience.
• Environmentally friendly technologies must be developed and implemented to preserve natural resources and meet environmental targets.
• Environmental, social and governance (ESG) risks and opportunities must be identified, treated and measured against key performance indicators.

Eskom invites tenders for the purchase, collection and removal of 1 x 20MVA transformer from Empangeni Substation in the KwaZulu-Natal Operating Unit, under a once-off disposal agreement executed on an as-and-when required basis.

The invitation is an open tender issued free of charge.

Tender documents are published in three parts: Commercial, Safety and Environmental.

All queries must be directed in writing to the Eskom representative; no other Eskom official may be approached.

Submission is electronic to [email protected].

Foreign bidders must complete SBD 1; those with no South African footprint are not required to prove tax compliance.

Closing: 17 November 2026 at 10H00

Compulsory clarification meeting: 10 November 2026, 10H00 to 11H00, Empangeni Substation, Bronze Street, Empangeni, KwaZulu-Natal — attendance is compulsory; bidders who do not attend are disqualified and will not be evaluated

RSVP for the meeting: by Monday 09 November 2026 at 13H00, by email to [email protected], giving the company name, the representative's name and cell number, the attendee's ID number, and the vehicle registration number

Clarification queries: must reach Eskom at least 5 working days before the tender closing deadline

Tender validity: 90 days (12 weeks) from the closing date and time

Issue date: 03 November 2026

Eskom representative

• Name: Reqeba Kamroodeen
• Role: Senior Advisor, Investment Recovery, Procurement and Supply Chain Management
• Telephone: 031 710 5674
• Email: [email protected]

Enquiries

• All queries and clarifications must be submitted in writing to the Eskom representative; no other Eskom official may be approached.

Submission

• Method: email
• Submission email: [email protected]

Site

• Empangeni Substation
• Bronze Street
• Empangeni
• KwaZulu-Natal

Fraud and corruption reporting

• Telephone: 0800 11 2722
• Email: [email protected]

Submission method: electronic only, by email to [email protected]

Closing time: 10H00 on 17 November 2026; late tenders are not accepted

Hard copies: not accepted

File format: no zipped or condensed files may be uploaded; the e-tendering upload limit is 900MB

Resubmission: only the latest version submitted is accepted; all earlier versions become null and void

The submission status must be shown as complete on the e-tendering system

Tender documents are issued in three parts — Commercial, Safety and Environmental

Alternative tenders: not permitted

No public tender opening; tenders are downloaded electronically

Returnables required at closing (disqualifiable if incomplete, unsigned or missing):

• Annexure A (Authorisation Form): confirms the signatory may bind the bidder; a certified board, members, trustee or partnership resolution, or a JV power of attorney, must be attached.
• Annexure B (Acknowledgement Form): confirms receipt of the invitation and addenda and the cataloguing position.
• Annexure C (Tenderer's Particulars): records the bidding structure, CIPC, VAT, CIDB and contact details, and any subcontractors.
• Annexure D (Integrity Declaration): discloses interests and commits the bidder to the Eskom Supplier Integrity Pact.
• SBD 1 (Invitation to Bid): the signed offer cover page.
• SBD 4 (Declaration of Interest): discloses state employment or connections of directors and shareholders.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points under the PPPFA 2022 regulations.
• Completed Invitation to Tender document.

Returnables required at closing (non-disqualifiable; if missing, Eskom requests them in writing and allows 5 working days before disqualification):

• B-BBEE affidavit on the DTI template, or a B-BBEE verification certificate from an accredited agency.
• Certified copy of a tax clearance certificate where the bidder is not on CSD and has not supplied a SARS e-filing PIN.
• CSD registration report or MAAA number (valid and current).
• Second-Hand Goods Act certificate or SAPS licence for scrap dealers and recyclers (valid and current).
• CIPC company registration or CIPRO documents, or a declaration of shareholding and directorship.
• COIDA certificate of good standing.
• Completed pricing schedule.

Scored returnables (zero points if not submitted):

• Technical inventory list and a method statement based on the scope of work.

Joint venture bidders must also submit a letter of intent or valid JV agreement showing rights, obligations and profit-sharing, confirmation that the JV operates as a single incorporated entity for the contract, and details of a single designated JV bank account.

Disqualification risks:

• Tender received after the closing time.
• Failure to attend the compulsory clarification meeting.
• Any disqualifiable returnable left incomplete, unsigned or unsubmitted.
• Signatory not authorised to bind the bidder.
• Conflict of interest, restriction by National Treasury, or listing on the Tender Defaulters list.
• Default on an existing or expired Eskom contract, or an open non-conformance that has not been closed.
• Subcontracting 100% of the scope of work.

Preference system: 80/20

Price: 80 points, scored through the Eskom e-auction pricing tool

Specific goals: 20 points, awarded under the PPPFA

Ranking: price and specific goal scores are added and bidders are ranked highest to lowest

Specific goal evidence: a bidder that does not submit evidence of its claim is not disqualified but scores 0 for that goal

Price basis: evaluated exclusive of VAT, corrected for arithmetical errors, excluding contingencies in any bill of quantities or activity schedule, and adjusted for acceptable variations or deviations

Contractual requirements (proof of CSD registration and the completed Invitation to Tender) are not evaluation criteria; they are assessed after evaluation and ranking and must be met before contract award

Failure to meet contractual requirements by the stated deadline may render the bid non-responsive and ineligible for award

No minimum qualifying score is stated

Reverse e-auction: not applicable; award is based on the highest ranked bid per line item

Evaluation annexures: Annexure H (technical), Annexure J (safety), Annexure K (environmental), Annexure L (quality)

Scope: purchase, collection and removal of 1 x 20MVA transformer from Empangeni Substation, KwaZulu-Natal Operating Unit

Contract type: once-off disposal agreement, executed on an as-and-when required basis

Item: 1 x 20MVA transformer, DESTA 20MVA 88/11kV, year of manufacture 1974, serial number T-560/2

Core and windings: 19 627 kg

Oil: none stated; any oil remaining in the equipment becomes the property of the successful bidder, who is responsible for any spillage and its rehabilitation

Site access: subject to the conditions set by the Eskom site agent

Permit: the successful bidder must obtain an Eskom permit before work starts and notify the site agent on completion so the job can be signed off

Waste: littering is prohibited; waste collection facilities must be provided on site during dismantling and no rubble may be left behind

Cutting work: additional precautions apply and portable fire-fighting equipment must be available on site throughout the work programme

Accommodation: not permitted on site

Liability: Eskom accepts no responsibility for loss, theft, damage or personal injury arising during the work

Technical submission: a technical inventory list and a method statement based on the scope of work

Bidders must submit a technical inventory list and a method statement based on the scope of work as part of the technical requirements

These documents are scored; failure to submit them results in zero points for that criterion

All work must comply with the Occupational Health and Safety Act and safety documentation must be available on site

Oil spills occurring during the work must be rehabilitated by the successful bidder

Quality evaluation requirements are set out in Annexure L, with detailed quality returnables in Annexure O

A bidder with an open non-conformance that has not been closed will be disqualified

No accommodation is permitted on site

Pricing is submitted through the Eskom e-auction system, which is used to obtain bids; prices are quoted excluding VAT

Item 1: 1 x 20MVA transformer — DESTA 20MVA 88/11kV, year of manufacture 1974, serial number T-560/2, core and windings 19 627 kg, no oil

Bidders must factor their costs into their prices, bearing in mind that each material classification relates to a type of scrap

Prices are evaluated exclusive of VAT, corrected for arithmetical errors, excluding contingencies in any bill of quantities or activity schedule, and adjusted for acceptable variations or deviations

A completed pricing schedule must be submitted if it is not already contained in the contract

Pricing: submitted through the Eskom e-auction pricing tool; prices are quoted excluding VAT

Price evaluation basis: exclusive of VAT, corrected for arithmetical errors, excluding contingencies in any bill of quantities or activity schedule, and adjusted for acceptable variations or deviations

Payment: Eskom's standard payment terms apply

Price negotiation: Eskom reserves the right to negotiate with preferred bidders where tendered prices are not market related

Subcontracting: main contractors are discouraged from subcontracting to their own subsidiaries, which may be treated as fronting; any such subcontract must be declared in the tender

No bid security, performance guarantee or retention is stated

CSD: registration on National Treasury's Central Supplier Database is not required at tender stage but is mandatory before award; submit a valid CSD registration report or MAAA number

Tax: a tender will not be awarded to a bidder with a non-compliant tax status; local bidders must supply a SARS e-filing PIN or CSD profile, and foreign bidders with a South African footprint that are not on CSD must submit a certified copy of a valid tax clearance certificate

B-BBEE: submit a B-BBEE affidavit on the DTI template or a verification certificate from an accredited agency; evidence is required to claim the 20 specific goal points

Second-Hand Goods Act: a valid and current certificate or SAPS licence is required for scrap dealers and recyclers

CIPC: company registration or CIPRO documents, or a declaration of shareholding and directorship, to allow assessment of conflicts of interest

COIDA: a valid certificate of good standing, or proof of application, from the Compensation Fund or a licensed compensation insurer (South African bidders)

Eligibility: bidders and their principals must not be restricted from doing business with Eskom or state-owned companies, must not be on National Treasury's restricted list or the Tender Defaulters list, and must not have a conflict of interest

Nationality: bidders from countries on an international sanctions list are ineligible, as are their proposed subcontractors or suppliers

Multiple tenders: a bidder may not submit more than one tender, individually or as a JV partner, except where the e-tendering size limit allows repeat submissions under the same tender number

Joint ventures: the JV agreement must state joint and several liability for contract execution

Subcontracting: a bidder that subcontracts 100% of the scope of work is ineligible

SHEQ: safety, environmental and quality requirements apply as set out in Annexures J, K and L, with detailed returnables in Annexures M, N and O

Section 37(2) Agreement: Annexure I applies

Safety evaluation requirements: Annexure J, with detailed safety returnables in Annexure M

COIDA: an original certificate of good standing, or proof of application, from the Compensation Fund or a licensed compensation insurer is required from South African bidders

SHEQ requirements apply where stipulated

Site access: minimum PPE is required; no access will be granted without it

Work must comply with the Occupational Health and Safety Act and safety documentation must be available on site

Portable fire-fighting equipment must be available on site at all stages of the work programme

An Eskom permit must be obtained before work starts

Environmental evaluation requirements: Annexure K, with detailed environmental returnables in Annexure N

Oil: any oil remaining in the transformer becomes the property of the successful bidder, who is responsible for any spillage and for rehabilitating oil spills caused during the work

Waste: littering is prohibited; waste collection facilities must be provided on site during dismantling and no rubble may be left behind

Eskom accepts no liability for loss, theft, damage or personal injury during the work

Site access is subject to the conditions set by the Eskom site agent

Contract form: disposal agreement for a once-off contract period

Tender validity: 90 days from the closing date and time

Eligibility restrictions: bidders from sanctioned countries, bidders submitting more than one tender, JVs without joint and several liability, bidders with a conflict of interest, tenders signed by unauthorised persons, bidders restricted by National Treasury, bidders on the Tender Defaulters list, and bidders subcontracting 100% of the scope are ineligible

Tax: no award will be made to a bidder with a non-compliant tax status

Prior Eskom contracts: a bidder that has defaulted on an existing or expired Eskom contract, or that has an open non-conformance, will be disqualified

Subcontracting to subsidiaries must be declared

Payment: Eskom's standard payment terms apply

Preference system: 80/20

Price: 80 points, scored through the e-auction pricing tool

Specific goals: 20 points under the PPPFA; a bidder that does not submit evidence of its claim scores 0 for that goal but is not disqualified

Ranking: combined price and specific goal scores, highest to lowest

Technical, safety, environmental and quality evaluation requirements are set out in Annexures H, J, K and L, with detailed returnables in Annexures M, N and O

Contractual requirements are assessed after evaluation and ranking, not as evaluation criteria

The Eskom eAuction site is an internet-based service through which external users and companies bid for products or services, creating a competitive process between buyers and sellers in different locations.

• Online auctions mirror traditional auctions and usually involve multiple bidders buying and selling tangible and intangible goods and services.
• Starting bids are set at Eskom's reserve value and increase at steady rates according to market demand and item popularity.
• An online auction runs for one to 10 days.
• Auctions are used because they remove fixed time constraints, allow flexible time limits, are not limited by geography, and create a highly competitive environment.
• The platform covers business-to-business, business-to-consumer and consumer-to-consumer auctions.
• It supports closed auctions for Eskom sales and purchases with business partners, and open auctions to the public where anyone may bid on equal terms.
• Companies taking part must maintain their B-BBEE score rating, because auctions are awarded on a point-based system weighing price and B-BBEE rating.
• Users must each have their own login; credentials may not be shared.
• Registration requires the unique company code emailed to the company's primary contact; that code links all users of the same company and their bids together.
• The company code is issued only to the primary user named in the RFP response, who is responsible for it; Eskom accepts no liability if it is shared with people who may not bid for the company.
• The site is at https://eauction.eskom.co.za.
• Registration requires an email address and a self-chosen password of more than 8 characters, mixing letters, numbers and special characters, with at least one capital and one lower-case letter.
• The company code must be entered to link the user to the company they bid for; all users of one company share the same code.
• Every bid is recorded against the user and the company, with the date and time, giving an audit trail.
• Users log in with their username and password and should log out when finished, so nobody else using the computer can bid on their behalf.
• The main screen lists all auctions the user may bid on and those that have closed.
• The system supports open auctions (Eskom selling to the public), standard auctions (Eskom selling) and reverse auctions (Eskom buying).
• In a standard auction each bid must exceed the previous bid; in a reverse auction each bid must be lower.
• The next bid shown is the current winning bid plus a fixed increment; in a standard auction lower bids are rejected while higher bids are accepted, and the reverse applies in a reverse auction.
• The end time is the earliest the auction can close, but bids placed near the end extend it by a set increment so other bidders can respond; the auction closes once no new bid arrives within the extension period.
• A bid is a financially binding commitment to deliver at the price offered; the End User Agreement sets out the legal position.
• Final bids remain subject to Eskom review, with award also influenced by factors such as B-BBEE rating.
• All bidders are emailed when an auction closes; after that no bids can be entered and the final bid cannot be changed.
• The procurement officer contacts the winning bidder to finalise the contract.
• The screen has a header with the Eskom logo and user profile button, a left menu for quick navigation, and a central area showing available auctions.
• Auction details are shown in a table, with a button indicating whether the logged-in bidder is currently winning; only auctions open to the user's company are displayed, along with closed auctions, and open auctions are always visible to all users.
• Inside an auction, the best unique bid from each bidder is shown, the user's own bid is marked, and the New Bid box shows the next possible bid; the screen updates as bids are made, and bidders are advised to refresh regularly if they hold the winning bid.
• Bidders who are outbid are notified by email.
• The user profile screen allows a password change and shows current settings including the company code entered at registration; inactive users are disabled and must re-enter their company code to regain access to their company's bids.

Submission channel

• Bids are placed online through the Eskom eAuction site at https://eauction.eskom.co.za.
• Every user must register with their own email address and password; login details may not be shared, because a shared username makes it impossible to verify who placed a bid.
• Registration requires the unique company security code Eskom emails to the primary user named in the RFP response. All users bidding for the same company use that one code so their bids are linked.
• Password rules: longer than 8 characters, mixing letters, numbers and special characters, with at least one capital and one lower-case letter.
• Each bid is recorded against both the individual user and the company, with the date and time, creating an audit trail.
• Users should log out when finished so that nobody else using the same computer can bid on their behalf.
• Inactive users are disabled and must re-enter their company code to regain access to their company's bids.

Bid conduct

• A bid placed on an auction is a financially binding commitment to deliver at the price offered; the End User Agreement governs the legal position.
• Once an auction closes, no further bids can be entered and the final bid cannot be changed.

Award basis

• Auctions are awarded on a point-based system that weighs both price and the bidder's B-BBEE rating.
• Bidders must maintain their B-BBEE score rating.
• Final bids remain subject to Eskom review, and award is also influenced by other requirements such as B-BBEE rating.
• The procurement officer contacts the winning bidder directly to finalise the contract.

Bidding mechanics

• Standard auction (Eskom selling): each bid must be higher than the previous bid. Reverse auction (Eskom buying): each bid must be lower.
• The system displays the next bid required, calculated from the current winning bid plus a fixed increment. In a standard auction a lower bid is rejected while a higher bid is accepted; the opposite applies in a reverse auction.
• The end time shown is the earliest the auction can close. A bid placed near the end extends the auction by a set increment, and further bids extend it again, until no new bid is received within the extension period.
• All bidders are emailed when the auction closes; bidders who are outbid are also notified by email.

Procurement

• Disposal of 1 x 20MVA transformer from Empangeni Substation in the KwaZulu-Natal Operating Unit, run as an enabling agreement through the Eskom eAuction platform.

Platform scope

• The eAuction site is an internet-based competitive bidding service for products and services, letting buyers and sellers in different locations bid against one another.
• Auction types: open auctions (Eskom selling to the public), standard auctions (Eskom selling) and reverse auctions (Eskom buying).
• Auctions may be closed, limited to invited business partners, or open to the public where anyone may bid on equal terms.
• An online auction runs for between one and 10 days.
• Bidders see the best unique bid from each bidder, with their own bid marked for comparison.
• Only auctions open to the logged-in user's company are displayed; closed auctions remain visible, and open auctions are always shown to all users.

Bid pricing

• Starting bids are set at Eskom's reserve value and rise at steady rates according to market demand and item popularity.
• The next acceptable bid is the current winning bid plus a fixed increment; in a standard auction bids below that amount are rejected while higher bids are accepted, and the reverse applies in a reverse auction.
• The fixed increment prevents immaterially small bid movements that would not change the final price obtained.
• A bid is a financially binding commitment to deliver at the price offered.

Bid commitment

• A bid placed on the auction is a financially binding commitment to deliver the product or service at the price offered.
• Starting bids are set at Eskom's reserve value and rise at steady rates according to market demand and item popularity.
• The next acceptable bid is the current winning bid plus a fixed increment; the increment prevents immaterially small price movements that would not change the final price obtained.

Registration and access

• Bidders must hold the unique company security code issued by Eskom and emailed to the primary user named in the RFP response; it is required to register on the eAuction site.
• Each user needs their own username and password; credentials may not be shared.
• Password must exceed 8 characters and combine upper and lower case letters, numbers and special characters.
• The company code is issued only to the primary user, who is responsible for it; Eskom accepts no liability if it is shared with people who may not bid for the company.

B-bbee

• Bidders must maintain their B-BBEE score rating, as auctions are awarded on a point-based system weighing price and B-BBEE rating.

Tender process

• The tender is conducted fairly, equitably, transparently, competitively and cost-effectively; Eskom and each bidder must act timeously and ethically.
• Open tenders are advertised on the Eskom Tender Bulletin and the National Treasury e-Tender Portal; closed tenders are issued directly to identified bidders.
• Addenda are published or issued in the same way as the original invitation and form part of the tender documents.
• All communication must be with the Eskom Representative only, in writing, in English, in a format that can be read, copied and recorded; Eskom is not responsible for non-receipt of communications.
• Bidders must check the Eskom Tender Bulletin and NT e-Tender Portal regularly for addenda and clarification responses.
• Clarification requests must be addressed in writing to the Eskom Representative; Eskom publishes all queries and responses without naming the bidder.
• The Standard Conditions of Tender and the Tender Data do not form part of any contract arising from the invitation.

Submission channel

• Paper submission: deliver the complete original tender plus one complete hard copy to the address and tender box stated in the Tender Data.
• E-tendering: upload and finalise the tender on the Eskom Tender Bulletin e-tendering page before the closing date and time.
• Email submission is not accepted unless the Tender Data states otherwise.
• For e-tendering, deposit into the Eskom tender box is not permitted; only electronic submission is accepted.

Packaging and marking

• The original and the copy must be submitted as separate sealed packages marked "ORIGINAL" and "COPY"; any required electronic copy must be packaged separately and marked "ELECTRONIC COPY".
• Each package must show the Eskom submission address, the Invitation to Tender number, the bidder's name, physical address, email address and contact telephone number of the authorised signatory.
• The packages must be sealed together in an outer package marked "Confidential" carrying the same details.
• Tenders must be in English; written tenders must be completed in ink, not pencil.
• The original tender must be signed by a person duly authorised to bind the bidder.

Returnables

• Mandatory returnables must reach Eskom by the closing date and time; returnables required for award must be submitted before contract award.
• All returned documents, forms, data and schedules must be fully completed.
• Certificates, proofs of registration and similar documents must be valid and current for the entire tender validity period.
• The Acknowledgement Form must be completed and submitted with the tender, stating whether the bid covers the whole or part of the works, services or supply.
• Where an agent bids for a principal, an authenticated copy of the authority to act must be submitted as a returnable.
• The SDL&I Undertaking must be completed and submitted by contract award.
• Information on designated materials and thresholds must be submitted by contract award.

Disqualification risks

• Late tenders are not accepted and are returned unopened; proof of posting or courier delivery is not proof of delivery.
• Failure to submit the original tender or the copy of the original results in disqualification, and a missing copy may not be supplied after closing.
• Missing mandatory returnables by the closing date and time disqualifies the bid.
• Corrections may not be made with correction fluid or tape; alterations must be initialled by all signatories.
• Eskom accepts no responsibility for misplacement or premature opening where packages are unsealed or incorrectly marked.

Tender validity

• Tenders must remain valid for the period stated in the Tender Data and be extended on Eskom's request; a bidder that refuses extension is excluded, and an extended tender may not be modified.

Evaluation stages

1. Basic compliance: each tender is checked against the basic compliance requirements in the Invitation to Tender; failure renders the tender non-responsive.
2. Mandatory returnables: a tender missing mandatory documents or information by the closing date and time is disqualified.
3. Pre-qualification criteria: applied where stipulated in the Tender Data; Eskom will not measure the same criterion in more than one phase.
4. Functionality: where functionality is a criterion, tenders are scored against the functionality criteria and must meet the minimum threshold stated in the Tender Data to proceed.
5. Financial analysis: Eskom assesses the financial risk of contracting with the bidder; where mitigating factors are absent or insufficient, or the risk is too high, the bidder is not considered for award.
6. Price: evaluated on the criteria in the Tender Data, taking into account CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, present value and forecast invoicing rates.
7. B-BBEE: the level on the CSD report or the certificate/affidavit provided is scored.
8. Specific goals: scored against supporting documentation; failure to meet the goals or to submit proof scores zero points but does not disqualify an otherwise acceptable bid.

Ranking

• Price score and specific goals score are added and bidders ranked highest to lowest under the PPPFA 80/20 or 90/10 system.
• A contract may be awarded to a bidder that did not score the highest points only under section 2(1)(f) of the PPPFA, where objective criteria are stipulated in the Invitation to Tender; functionality and B-BBEE scorecard elements may not be used as objective criteria.
• A reverse e-auction may be used; where it applies, tenders must be submitted without prices and any prices included are disregarded.

Arithmetical errors

• Where figures and words differ, the amount in words prevails.
• Eskom checks the highest-ranked tenders for misplaced decimal points, incomplete pricing schedules or bills of quantities, and multiplication or addition errors.
• Bidders are asked to confirm the tendered prices or accept Eskom's corrections; a bidder that does not accept the correction has its tender rejected.
• The corrected total of prices, agreed with the bidder, is binding.

Quality and SHEQ

• Bidders must demonstrate to Eskom's satisfaction that safety, health, environmental and quality systems, policies and capabilities are in place at the closing date and time and/or at contract award.
• All costs and personnel associated with SHEQ must be reflected in the tender.
• Bidders must obtain and apply the latest revisions of standardised specifications and other publications incorporated by reference into the invitation.

Tender documents and acknowledgement

• Bidders must check the invitation documents on receipt and notify the Eskom Representative of any discrepancy or omitted document.
• The Acknowledgement Form must be completed and submitted with the tender, stating whether the bid covers the whole or part of the works, services or supply.
• Eskom does not compensate bidders for the cost of preparing or submitting a tender.

Pricing

• Rates, prices and the tendered total must include all duties, taxes (including VAT) and other levies payable by the successful bidder, applicable 14 days before the closing date and time.
• Rates and prices must be fixed for the duration of the contract and are not subject to adjustment except as provided in the Invitation to Tender.
• Prices must be stated in South African Rand unless the Invitation to Tender instructs otherwise; where part payment in another currency is allowed, the exchange rate and base date in the Invitation to Tender apply.
• Bidders may not alter or add to the tender documents except to comply with Eskom's instructions or to correct their own errors; alterations must be initialled by all signatories and correction fluid or tape may not be used.
• Alternative tenders may be submitted only alongside a main tender and only where the Invitation to Tender permits them, and only on the criteria in the Tender Data.
• Bidders must provide clarification and documents requested during evaluation; mandatory returnables due at closing may not be submitted afterwards.
• A clarification requiring a breakdown of rates or prices may not change prices or the substance of the tender, except to correct arithmetical errors; the corrected total of prices agreed with the bidder is binding.
• Where designated materials and thresholds apply, the required information must be submitted by contract award or the tender will not be considered for award.
• Where functionality is a criterion, the minimum threshold in the Tender Data must be met to proceed.
• Eskom assesses the bidder's financial risk from its financial statements; an unacceptable risk or refusal to accept mitigating factors excludes the bidder from award.
• Price is evaluated on the criteria in the Tender Data, taking into account CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, present value and forecast invoicing rates.
• Arithmetical errors: words prevail over figures; Eskom checks the highest-ranked tenders for misplaced decimal points, incomplete pricing schedules or bills of quantities, and multiplication or addition errors, and a bidder that does not accept the correction has its tender rejected.
• Price and specific goals scores are added and bidders ranked highest to lowest under the PPPFA 80/20 or 90/10 system.
• A contract may be awarded to a bidder that did not score the highest points only under section 2(1)(f) of the PPPFA where objective criteria are stipulated; functionality and B-BBEE scorecard elements may not be used as objective criteria.
• Insurance provided by Eskom may not cover the full requirement; bidders should obtain qualified insurance advice.

Pricing

• Rates, prices and the tendered total must include all duties, taxes (including VAT) and levies payable by the successful bidder, as applicable 14 days before the closing date and time.
• Rates and prices must be fixed for the duration of the contract and are not subject to price adjustment except as provided in the Invitation to Tender.
• Prices must be stated in South African Rand unless the Invitation to Tender instructs otherwise; where part payment in another currency is provided for, the exchange rate and base date in the Invitation to Tender apply.
• Where cataloguing is required, the pricing schedule must include a cataloguing line item; Eskom pays for cataloguing.

Financial capacity

• Eskom evaluates the bidder's financial statements to determine the risk of doing business with it; mitigating factors may be required, and an unacceptable risk or refusal to accept mitigating factors excludes the bidder from award.

Security and insurance

• Where performance security is required, the bidder must name at least two financial institutions it is likely to approach; Eskom may reject an unsuitable institution.
• Insurance provided by Eskom may not cover the full requirement in the conditions of contract; bidders are advised to obtain qualified insurance advice.

Cost of tendering

• Eskom does not compensate bidders for costs of preparing or submitting a tender, testing to demonstrate compliance with evaluation criteria, or contract negotiation.

Eligibility

• Bidders must meet the eligibility criteria in the Tender Data and must not be restricted from doing business with Eskom or any state-owned company.
• Bids based on sub-contracting 100% of the scope of work are ineligible and disqualified.

Statutory and regulatory compliance

• Compliance is required with National Treasury instruction notes, CIDB regulations for construction works, dtic designated local content and production requirements, PPPFA regulations, the amended B-BBEE codes, COIDA, the OHS Act and Eskom's SHEQ requirements.

Sheq

• Bidders must prove to Eskom's satisfaction that safety, health, environmental and quality systems, policies and capabilities are in place at the closing date and time and/or at contract award.
• All SHEQ costs and personnel must be reflected in the tender.

CIDB

• Where CIDB grading is a qualification criterion, bidders must be registered with the CIDB at the closing date and time, or be capable of registration within 21 working days of closing.
• Proof of CIDB registration is mandatory at closing; if only proof of application is available, it must be submitted at closing and the CIDB database printout by contract award.

B-bbee

• The B-BBEE level is taken from the CSD report or the certificate/affidavit provided.
• Where B-BBEE level is a pre-qualification criterion, proof must be submitted at the closing date and time or the bid is disqualified; fraudulent or expired proof also disqualifies.
• Where B-BBEE is scored only for PPPFA points, a missing, expired or fraudulent certificate/affidavit scores zero points without disqualifying an otherwise responsive bid.
• Where sub-contracting to designated groups is a pre-qualification criterion, the sub-contractor's CSD number or B-BBEE certificate/affidavit must be submitted at closing.

Misrepresentation

• Misrepresenting or falsifying any information, certificate, affidavit or document may disqualify the bid.
• B-BBEE fraud or fronting is reported to the B-BBEE Commission; the bidder may be suspended from doing business with state-owned companies for up to 10 years and may face imprisonment.

Contract participation and skills

• Contract Skills Development Goals apply to contracts of 12 months or more and to service or professional service contracts of R5 million or more, or engineering, construction or design-and-build contracts at CIDB grade 7 or higher.
• Contract Participation Goals for engaging targeted enterprises apply to General Building and Civil Engineering contracts of at least 6 months where at least 25% of the main contract could be subcontracted in the CE, EB, GB or ME classes.

Health, safety and environment

• Bidders must comply with the OHS Act, COIDA and Eskom's safety, health, environment and quality (SHEQ) requirements.
• Proof of SHEQ systems, policies and capabilities must be provided to Eskom's satisfaction at the closing date and time and/or at contract award; all SHEQ costs and personnel must be reflected in the tender.
• Where CIDB grading is a qualification criterion, registration with the CIDB is required at closing or within 21 working days thereafter, with proof of registration at closing and the CIDB database printout by contract award.
• Contract Skills Development Goals apply to contracts of 12 months or more and to service contracts of R5 million or more or engineering and construction contracts at CIDB grade 7 or higher.
• Contract Participation Goals for targeted enterprises apply to General Building and Civil Engineering contracts of at least 6 months where at least 25% of the main contract could be subcontracted in the CE, EB, GB or ME classes.
• Misrepresentation or falsification of any information, certificate, affidavit or document may disqualify the bid; B-BBEE fraud or fronting is reported to the B-BBEE Commission, with suspension from state-owned company business for up to 10 years and possible imprisonment.
• The SDL&I Undertaking must be completed and submitted by contract award.
• Clarification requests must be in writing to the Eskom Representative; addenda are published on the same platform as the invitation and bidders must monitor the Eskom Tender Bulletin and NT e-Tender Portal.
• For e-tendering there is no public tender opening; bidder names are published on the Eskom Tender Bulletin and NT e-Tender Portal.
• A tender is rejected where the bidder influenced the process or award, colluded, engaged in bid rigging, or acted fraudulently or illegally.
• Where a reverse e-auction applies, tenders must be submitted without prices and any prices included are disregarded.
• Acceptance is notified before the validity period expires, after approval by the Eskom Adjudication Authority.

Tender validity

• Tenders must remain valid for acceptance for the validity period stated in the Tender Data and be extended for an additional period on Eskom's request.
• A bidder that extends may not modify its tender; a bidder that refuses extension is excluded from further consideration.
• If validity expires before contracts are concluded, the procurement process is deemed concluded without an award.

Eskom's rights

• Eskom may accept or reject any variation, deviation or alternative tender and may accept the whole or any part of a tender.
• Eskom may cancel the tender before a contract is concluded and will give written reasons on written request; it may abandon the goods, work or services or re-issue the invitation.
• Eskom may enter into mandated negotiations with one or more selected bidders.
• Eskom, its subsidiaries, shareholders, advisors, directors, employees and representatives are not liable for losses or claims arising from participation in the tender, or from amendment, termination, suspension or exclusion from the process.
• Eskom gives no warranty on the accuracy or completeness of the tender documents and disclaims liability for representations made in them.

Confidentiality and award

• Procurement matters must be treated as confidential; Eskom documents may be used only to prepare and submit the tender.
• Evaluation and comparison information and award recommendations are not disclosed until after award, unless required by law.
• Acceptance is notified before the validity period expires; successful and unsuccessful bidders are informed after approval by the Eskom Adjudication Authority, and open tender outcomes are published on the Eskom Tender Bulletin and NT e-Tender Portal.
• Contract documents are revised to include addenda, returnables and negotiated changes, and the Form of Agreement is signed by authorised signatories of both parties.

Rejection and opening

• A tender is rejected where there is proof that the bidder influenced the processing or award, colluded or engaged in bid rigging, or participated in fraudulent or illegal activity.
• Tender opening takes place in the presence of bidders' representatives at the time and place in the Tender Data; for e-tendering there is no public opening and bidder names are published.

Evaluation sequence

• Basic compliance is determined before detailed evaluation; failure renders the tender non-responsive.
• Mandatory returnables missing at the closing date and time disqualify the tender.
• Pre-qualification criteria apply where stipulated; Eskom will not measure the same criterion in more than one phase.
• Functionality, where a criterion, is scored and the minimum threshold in the Tender Data must be met to proceed.
• Financial analysis assesses the risk of doing business with the bidder; absent or insufficient mitigating factors, or unacceptable risk, exclude the bidder from award.
• Price is evaluated on the Tender Data criteria, taking into account CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, present value and forecast invoicing rates.
• B-BBEE level is scored from the CSD report or the certificate/affidavit provided.
• Specific goals are scored against supporting documentation; failure to meet them or to submit proof scores zero points without disqualifying an otherwise acceptable bid.
• Price and specific goals scores are added and bidders ranked highest to lowest under the PPPFA 80/20 or 90/10 system.
• A contract may be awarded to a bidder that did not score the highest points only under section 2(1)(f) of the PPPFA where objective criteria are stipulated; functionality and B-BBEE scorecard elements may not be used as objective criteria.
• A reverse e-auction may be used; where it applies, tenders must be submitted without prices and any prices included are disregarded.
• Where B-BBEE proof is missing, expired or fraudulent and B-BBEE is scored only for PPPFA points, the bidder scores zero points rather than being disqualified.