Supply and delivery of laboratory instruments and a 3-Year service plan at midmar water care, howick (RFQ 18/10/2026)

Closing date and time: 09 November 2026 at 11:00.

Briefing session: none required (briefing requirements and mandatory requirement are recorded as N/A).

Bid validity: 90 calendar days from the closing date.

Bidding procedure enquiries

• Contact: Nobuhle Magubane
• Telephone: 033 845 1727
• Email: [email protected]

Technical enquiries

• Contact: Sandile Mthiyane
• Telephone: 033-330-5179
• Email: [email protected]

Submission

• Method: email
• Submission email: [email protected]

Delivery address

Ezemvelo KZN Wildlife

Midmar Water Care Office

R103 Midmar Dam Nature Reserve

Howick, 3290

Submission method

• Email only, to [email protected], before the closing time.
• The subject line must carry the RFQ number: RFQ 18/10/2026.
• Only PDF submissions are accepted; any other format invalidates the bid.
• Send a single email. If the file is large, compress everything into one zip file. More than one email disqualifies the bid.
• Late submissions are not accepted.

Returnable documents

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.1 (Pricing Schedule – Firm Prices): itemised pricing for the instruments and the 3-year service plan.
• SBD 4 (Bidder's Disclosure): discloses any director, shareholder or member employed by the state or connected to anyone at the department.
• SBD 6.1 (Preference Points Claim): claims the 20 specific-goals points.
• Authority to Sign a Bid: names the signatory authorised to bind the enterprise; proof of authority such as a company resolution must be attached.
• CSD registration certification: confirms the bidder's CSD details are correct and current.
• B-BBEE status level verification certificate or sworn affidavit (EMEs and QSEs).
• Manufacturer or Distributor Sales Authorization Letter (see mandatory requirements).
• The successful bidder must complete and sign SBD 7 (contract form).

Disqualification risks

• Quotation sent to any address other than [email protected].
• Submission in a format other than PDF, or split across more than one email.
• Late receipt.
• Any form left unsigned, incomplete or blank; mark N/A where a question does not apply.
• Not registered on the CSD at closing time.
• Missing Manufacturer/Distributor Sales Authorization Letter.
• Retyping or redrafting the quotation forms; any alteration must be initialled.

Preference point system: 80/20 (Rand value up to R50 000 000)

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Evaluation phases

• Phase 1 – Administrative compliance: CSD registration, SBD 4 disclosure, completed and signed Authority to Sign, on-time receipt, tax compliance, a separate TCS for each consortium/JV/sub-contractor party, original signatures, and not being listed on the Register of Tender Defaulters or restricted from doing business with government.
• Phase 2 – Mandatory requirements: Manufacturer or Distributor Sales Authorization Letter. Failure renders the bid non-responsive.
• Phase 3 – Price and preference: 80 points for price and 20 points for specific goals.

Specific goals (20 points)

• At least 51% black ownership — points allocated by percentage of ownership.
• At least 51% black women ownership — 4 points.
• At least 51% black youth ownership — 4 points.
• At least 51% black people with disabilities — 4 points.
• Geographical location in uMgungundlovu District Municipality — 4 points.
• Proof: the CSD report must be attached; disability claims require a letter from a medical doctor or other authorised healthcare professional. Failure to submit proof means the points are not claimed.

Award

• Ezemvelo KZN Wildlife may appoint more than one bidder or make no appointment, and may negotiate the final price of technically compliant bids.

Scope: supply and delivery of laboratory instruments to the Midmar Water Care Office, R103 Midmar Dam Nature Reserve, Howick, 3290.

Instruments and quantities

• Thermoreactor TR420 Spectroquant (or approved equivalent): 24 reaction tube positions, 8 preinstalled and 8 user-programmable methods, temperature range 40°C–170°C, supplied with low-range COD test kit (0–150 mg/L) and standard accessories — 1.
• Portable multi-meter HQ4300 (or equivalent): 3-channel, PHC pH probe, CDC conductivity probe, LDO dissolved oxygen probe, temperature measurement, calibration standards, carrying case and accessories — 1.
• Rack for 21 × 1-inch round cuvettes: 30 mm diameter holes, 21-hole capacity, 3 × 7 arrangement — 4.
• Water-resistant digital stopwatch: 0.01 second accuracy, approximately 54 mm — 2.
• Floc tester / jar test apparatus: 6 × 2-litre square acrylic/glass beakers, SS304 paddles and shafts, variable speed 0–300 RPM, rapid mix 100–300 RPM, floc mix 20–40 RPM, 220–240V AC, 50 Hz, approximately 800 mm L × 400 mm W × 600 mm — 1.
• Analytical weighing balance: accuracy 0.0001, capacity 80 g, 100–240V, 50/60 Hz, approximately 324 mm — 2.

Requirements

• Brand names are indicative; equivalent or superior products may be offered, but bidders must submit technical brochures, datasheets and supporting documentation proving compliance with the specification.
• All equipment must be new and unused, with a minimum 12-month manufacturer's warranty.
• Bidders must detail local technical support, maintenance arrangements, spare-part availability and technical assistance contacts.
• A fixed-price 3-year service plan is required for the thermoreactor, portable multi-meter, floc tester and analytical weighing balances, covering preventative maintenance, calibration, labour, travel, standard service parts, technical support and service reports. No additional charges are accepted during the contract unless approved by the employer.
• Where applicable, the price must include installation, commissioning, operational testing, user training, manuals and all accessories needed for the equipment to function.
• Illustrations in the bid document are for reference only.

Service and maintenance

• A fixed-price 3-year service plan is required for the thermoreactor, portable multi-meter, floc tester and analytical weighing balances, covering preventative maintenance, calibration, labour, travel, standard service parts, technical support and service reports.
• No additional charges are accepted during the contract period unless approved by the employer.
• All equipment must be new and unused and carry a minimum 12-month manufacturer's warranty.
• Bidders must detail local technical support capability, maintenance support arrangements, spare-part availability and technical assistance contacts.

Installation and commissioning

• Where applicable, the price must include installation, commissioning, operational testing, user training, manuals and all accessories, fittings and components needed for the equipment to function as intended.
• Illustrations, photographs and images in the bid document are for reference only.

Pricing schedule (SBD 3.1 – Firm Prices)

• Only firm prices are accepted; non-firm prices, including prices subject to exchange-rate variation, are not considered.
• Prices must be quoted in South African Rand, inclusive of all applicable taxes, and include supply, delivery, installation, commissioning and operation at the Midmar Water Care Office.
• A separate pricing schedule is required for each delivery point where delivery points affect pricing.

Instruments (unit price and total, excluding VAT)

• Thermoreactor TR420 Spectroquant — 1.
• Portable multi-meter HQ4300 — 1.
• Rack for 21 × 1-inch round cuvettes — 4.
• Water-resistant digital stopwatch — 2.
• Floc tester (jar test apparatus) — 1.
• Analytical weighing balance — 2.
• Delivery — 1.
• VAT at 15% is added; the grand total must be carried to the summary.

3-year service plan (unit price excluding VAT)

• Thermoreactor TR420 Spectroquant — 1.
• Portable multi-meter HQ4300 — 1.
• Floc tester (jar test) — 1.
• Analytical weighing balance — 2.
• VAT at 15% is added; the grand total must be carried to the summary.

Summary

• Grand total for laboratory instruments.
• Grand total for the 3-year service plan.
• Combined grand total for instruments and the 3-year service plan.

Bidders must also state the required-by party, delivery location, brand and model, country of origin, whether the offer complies with the specification (and any deviations), the delivery period, whether delivery is firm, and the delivery basis.

Pricing

• SBD 3.1 (Pricing Schedule – Firm Prices) must be completed. Only firm prices are accepted; non-firm prices, including prices subject to exchange-rate variation, are not considered.
• Prices must be quoted in South African Rand and include all costs of supply, delivery, installation, commissioning and operation at the Midmar Water Care Office, plus all delivery, transport, packaging and handling costs.
• VAT is charged at 15%.
• A separate pricing schedule is required for each delivery point where delivery points affect pricing.
• A separate fixed-price schedule is required for the 3-year service plan.
• Bid validity: 90 calendar days from the closing date.

Security and guarantees

• The successful bidder must provide a performance security within 30 days of the award notification, in the amount stated in the Special Conditions of Contract, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque. It is released within 30 days after completion of the supplier's obligations, including warranty obligations.

Registration and status

• CSD registration is mandatory at the closing time; unregistered bidders are disqualified.
• Tax compliance: submit a SARS Tax Compliance Status (TCS) PIN, or a CSD number where no TCS PIN is available. Each consortium, joint venture or sub-contractor party must submit a separate TCS.
• B-BBEE: a valid B-BBEE status level verification certificate or a sworn affidavit (EMEs and QSEs) is required to claim preference points.
• Bidders must not be persons in the service of the state, companies with such directors, or close corporations with such members.
• Bidders must not appear on the Register for Tender Defaulters or the List of Restricted Suppliers.

Mandatory requirement

• Manufacturer or Distributor Sales Authorization Letter, Letter of Intent or Appointment Letter from the OEM or an authorised distributor, on official letterhead, signed by an authorised representative, confirming the bidder may supply the proposed equipment and listing products that meet the specification. Missing or invalid letters render the bid non-responsive.

Returnable forms

• SBD 1, SBD 3.1, SBD 4, SBD 6.1, Authority to Sign a Bid, CSD registration certification, and the B-BBEE certificate or affidavit.

Contract framework

• The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, 2022, the General Conditions of Contract and any Special Conditions of Contract.
• The successful bidder must complete and sign SBD 7 (contract form).
• Where Special Conditions of Contract conflict with the General Conditions of Contract, the Special Conditions prevail.

Delivery and pricing

• Delivery, transport, packaging and handling costs to the Midmar Water Care Office must be included in the bid price.
• Brand names are indicative; equivalent or superior products may be offered if they meet or exceed the specification.
• Equivalent products require technical brochures, datasheets and supporting documentation.
• All equipment must be new and unused with a minimum 12-month manufacturer's warranty.
• Bidders must provide details of local technical support, maintenance arrangements, spare-part availability and technical assistance contacts.
• A fixed-price 3-year service plan is required for the thermoreactor, portable multi-meter, floc tester and analytical weighing balances, covering preventative maintenance, calibration, labour, travel, standard service parts, technical support and service reports. No additional charges are accepted during the contract unless approved by the employer.
• Installation, commissioning, operational testing, user training, manuals and all accessories must be included in the price where applicable.
• Illustrations in the bid document are for reference only.

Performance security

• The successful bidder must furnish a performance security within 30 days of the award notification, in the amount stated in the Special Conditions of Contract, released within 30 days after completion of the supplier's obligations including warranty obligations.