Closed: Polokwane municipality lease tender PM15-26/27 limpopo

Quality Management

Source: Tender document PM15-26-27 LEASE.pdf

corner Bodenstein and Landdros Mare Street not later than 10:00 on 21 September 2026

An official and compulsory briefing session will be held on Friday 31 August 2026 @10h00, New Peter Mokaba Stadium

Complex, Executive Lounge 1st Floor 2025 at 10:00. Bidders are requested to meet at the New Peter Mokaba Stadium

Complex, Executive Lounge, 1st Floor after we proceed to site inspection

The Bid box is generally open 24 hours, 7 days a week.

Completed Bid document, fully priced and signed must be sealed in an envelope marked “ Bid number and Bid

description”

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that goods to be produced or services to be rendered should at any stage

be subject to inspections, tests and analyses, the bidder or contractor’s premises shall be open,

at all reasonable hours, for inspection by a representative of the purchaser or organization

acting on behalf of the purchaser.

8.3 If there are no inspections requirements indicated in the bidding documents and no mention is

carried out, the purchaser shall itself make the necessary arrangements, including payment

arrangements with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2and 8.3 show the goods to be in

accordance with the contract requirements, the cost of the inspections, tests and analyses shall

be defrayed by the purchaser.

8.5 Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with the contract

requirements, irrespective of whether such goods or services are accepted or not, the cost in

connection with these inspections, tests or analyses shall be defrayed by the supplier.

8.6 Goods and services which are referred to in clauses 8.2 and 8.3 and which do not comply with

the contract requirements may be rejected.

8.7 Any contract goods may on or after delivery be inspected, tested or analysed and may be

rejected if found not to comply with the requirements of the contract. Such rejected goods shall

be held at the cost and risk of the supplier who shall, when called upon, remove them

immediately at his own cost and forthwith substitute them with goods, which do comply with the

requirements of the contract. Failing such removal the rejected goods shall be returned at the

suppliers cost and risk. Should the supplier fail to provide the substitute goods forthwith, the

purchaser may, without giving the supplier further opportunity to substitute the rejected goods,

purchase such goods as may be necessary at the expense of the supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the

contract on account of a breach of the conditions thereof, or to act in terms of Clause 22 of

Pricing Schedule

Source: Tender document PM15-26-27 LEASE.pdf

 The bid must be properly received in a sealed envelope clearly indicating the description of

the service and the bid number for which the bid is submitted.

 The bid must be deposited in the relevant bid box as indicated on the notice of the bid on or

before the closing date and time of the bid.

 A valid Central Supplier Database Number (CSD)

 Bid forms must be completed in full and each page of the bid initialed.

 Submission of a Joint Venture Agreement, where applicable, which has been properly

signed by all parties.

 Proof of payment of municipal rates and taxes or letter from tribal authority or valid lease

agreement must be attached.

 Complies with the requirements of the bid and technical specifications.

 Adheres to Pricing Instructions.

 Financial ability to execute contact

 Comply in full and observe the requirements of the Notice to Bidders

of its directors has:

a) The person committed a corrupt or fraudulent act during the procurement process or

in the execution of the contract, or

b) An official or other role player committed any corrupt or fraudulent act during the

procurement process or in the execution of the contract that benefited that person.

c) Failed to pay municipal rates and taxes or municipal service charges and such rates,

taxes and charges are in arrears for more than three months;

d) Failed, during the last five years, to perform satisfactorily on a previous contract with

the Polokwane Municipality or any other organ of State after written notice was given

to that bidder that performance was unsatisfactory;

e) Abused the supply chain management system of the Municipality or have committed

any improper conduct in relation to this system;

f) Been convicted of fraud or corruption during the past five years;

g) Willfully neglected, reneged on or failed to comply with any government, municipal or

other public sector contract during the past five years; or

h) Been listed in the Register for Tender Defaulters in terms of section 29 of the

Prevention and Combating of Corrupt Activities Act (No. ) or has been

listed on National Treasury’s database as a person prohibited from doing business

with public sector.

Form “a”

Bid no:pm15-26/27

32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and

Other such levies imposed outside the purchaser’s country. 32.2 A local supplier shall be

entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of the

contracted goods to the purchaser.

32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to

the award of a bid SARS must have certified that the tax matters of the preferred bidder are in

order.

32.4 No contract shall be concluded with any bidder whose municipal rates and taxes and

municipal services charges are in arrears.

Compliance Requirements

Source: Tender document PM15-26-27 LEASE.pdf (TENDER)

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via e-filing

Tax compliance status system pin code from the south african revenue service (SARS) and if not

TCS PIN: OR CSD No

Csd number

Csd number must be provided

Central supplier database (csd),

Central Supplier Database Number (CSD)

Joint Venture Agreement, where applicable, which has been properly

Power of Attorney

Mbd 3.1 Schedule of prices

Mbd 6.1 Preferential procurement form

Mbd 4 declaration of interest

Mbd 5 declaration for procurementabove r10 million

Mbd 8 declaration of bidder’s past supply chain management

Mbd 9 certificate of independent dib determination

Bid descriptions: lease of remaining extent of erf a portion of the

Bids are hereby invited for the LEASE OF REMAINING EXTENT OF ERF A PORTION OF THE

(Attach of identity Document, if bidder is a Sole Proprietor and/or partners in partnership)

person signing does so, whether by Articles of Association, Resolution, Power of Attorney

Very important notice on disqualifications

 A valid Central Supplier Database Number (CSD)

 Submission of a Joint Venture Agreement, where applicable, which has been properly

 Proof of payment of municipal rates and taxes or letter from tribal authority or valid lease

Tax compliance requirements

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing.

Submit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd),

A csd number must be provided.

Points Allocation: 80 points

B-BBEE Details: P 688 LS BADMINTON CLUB A FOR A

Period of nine (9) years and 11 months

Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it

will not be accepted for consideration.

This bid is subject to the, preferential procurement policy framework act

And the preferential procurement regulation, 2022, and the general

Conditions of contract (gcc) and, if applicable, any other special

Conditions of contract.

The Municipality shall adjudicate and award bids in accordance with preference points of

80/20-point system, 80 points for the price and 20 points for specific goals. Prospective

bidders must accept that the bid will be adjudicated, according to the said legislation. Bids

will remain valid for 90 (ninety) days. The Council also reserves the right to negotiate further

conditions and requirements with the successful bidder

N.B: NO bids will be considered from persons in the service of the state [as

Defined in regulation 1 of the local government: municipal supply chains

Management regulations]

Ms. Thuso nemugumoni

City manager

Civic centre

Landdros mare street

Responsiveness and evaluation criteria

Polokwane municipality will consider NO bid unless its meets the

Following responsiveness criteria

 The bid must be properly received in a sealed envelope clearly indicating the description of

the service and the bid number for which the bid is submitted.

 The bid must be deposited in the relevant bid box as indicated on the notice of the bid on or

before the closing date and time of the bid.

 A valid Central Supplier Database Number (CSD)

 Bid forms must be completed in full and each page of the bid initialed.

 Submission of a Joint Venture Agreement, where applicable, which has been properly

signed by all parties.

Health & Safety

Source: Tender document PM15-26-27 LEASE.pdf

“Closing time” means the date and hour specified in the bid documents for the receipt of

bids.

“Order” means an official written order issued for the supply of goods or the rendering of a

service in accordance of the accepted bid or price quotation.

“Written” or “in writing,” means hand written in ink or any form of mechanical writing in

printed form.

“Highest acceptable tender” Means a tender that complies with all specifications and

conditions of tender and that has the highest price compared to other tenders

“Historically Disadvantaged Individual (HDI)” means a South African Citizen (1) who, due

to the apartheid policy that had been in place, had no franchise in national elections prior to

the introduction of the Constitution of the Republic of South Africa, 1983 (Act No )

or the Constitution of the Republic of South Africa, 1993 (Act No ) (“the Interim

Constitution”); and/or (2) Who is a female; and /or (3) Who has a disability; Provided that a

person who obtained South African citizenship on or after the coming to effect of the Interim

Constitution, is deemed not to be an HDI;

“Lowest acceptable offer” Means a tender that complies with all specifications and

conditions of tender and that has lowest price compared to other tenders

“Specific goals” Means specific goals as contemplated in section 2(1)(d) of the Act which

may include contracting with persons, or categories of persons, historically disadvantaged

by unfair discrimination on the basis of race, gender and disability including the

implementation of programmes of the Reconstruction and Development Programme as

published in Government Gazette No. 16085 dated 23 November 1994

“Tender for income-generating contracts” Means a written offer in the form determined

by an organ of state in response to an invitation for the origination of income-generating

contracts through any method envisaged in legislation that will result in a legal agreement

between the organ of state and a third party that produces revenue for the organ of state,

and includes, but is not limited to, leasing and disposal of assets and concession contracts,

excluding direct sales and disposal of assets through public auctions

1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt of

bids

1.2 “Contract” means the written agreement entered into between the purchaser and the supplier,

as recorded in the contract form signed by the parties, including all attachments and appendices

thereto and all documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the contract for the full and

proper performance of his contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to

influence the action of a public official in the procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its

government and encouraged to market its products internationally.

1.6 “Country of origin” means the place where the goods were mined, grown or produced or

from which the services are supplied. Goods are produced when, through manufacturing,

processing or substantial and major assembly of components, a commercially recognized new

product results that is substantially different in basic characteristics or in purpose or utility from

its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the

specified store or depot or on the specified site in compliance with the conditions of the

contract or order, the supplier bearing all risks and charges involved until the goods are so

delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the

3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any

expense incurred in the preparation and submission of a bid. Where applicable a

nonrefundable fee for documents may be charged.

3.2 Invitations to bid are usually published in locally distributed news media and on the

municipality/municipal entity website.

5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or

any provision thereof, or any specification, plan, drawing, pattern, sample, or information

furnished by or on behalf of the purchaser in connection therewith, to any person other than a

person employed by the supplier in the performance of the contract. Disclosure to any such

employed person shall be made in confidence and shall extend only so far as may be

necessary for purposes of such performance.

5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any

document or information mentioned in GCC clause 5.1 except for purposes of performing the

contract.

5.3 Any document, other than the contract itself mentioned in GC Clause 5.1 shall remain the

property of the purchaser and shall be returned (all copies) to the purchaser on completion of

the supplier’s performance under the contract if so required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the

performance of the supplier and to have them audited by auditors appointed by the purchaser,

if so required by the purchaser.

21.1 Delivery of the goods and performance of services shall be made by the supplier in

accordance with the time schedule prescribed by the purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should

encounter conditions impeding timely delivery of the goods and performance of services, the

supplier shall promptly notify the purchaser in writing of the fact of the delay, its likely duration

and its cause(s). As soon as practicable after receipt of the supplier’s notice, the purchaser

shall evaluate the situation and may at his discretion extend the supplier’s time for

performance, with or without the imposition of penalties, in which case the extension shall be

ratified by the parties by amendment of contract.

21.3 The right is reserved to procure outside of the contract small quantities or to have minor

essential services executed if an emergency arises, the supplier’s point of supply is not

situated at or near the place where the goods are required, or the supplier’s services are not

readily available. 21.4 Except as provided under GCC Clause 25, a delay by the supplier in

the performance of its delivery obligations shall render the supplier liable to the imposition of

penalties, pursuant to GCC Clause 22, unless an extension of time is agreed upon pursuant to

GCC Clause 22.2 without the application of penalties.

21.5 Upon any delay beyond the delivery period in the case of a goods contract, the purchaser

shall, without cancelling the contract, be entitled to purchase goods of a similar quality and up

to the same quantity in substitution of the goods not supplied in conformity with the

contract and to return any goods delivered later at the supplier’s expense and risk, or to

cancel the contract and buy such goods as may be required to complete the contract and

without prejudice to his other rights, be entitled to claim damages from the supplier.

31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or

certified mail and any other notice to him shall be posted by ordinary mail to the address

furnished in his bid or to the address notified later by him in writing and such posting shall be

deemed to be proper service of such notice.

31.2 The time mentioned in the contract documents for performing any act after such aforesaid

notice has been given, shall be reckoned from the date of posting of such notice.

On the date that the advertisement appears in the Municipality’s Tender Bulletin, and or

media, prospective bidders may request copies of the tender documentation.

Contractual Terms

Source: Tender document PM15-26-27 LEASE.pdf

15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the

most recent or current models, and that they incorporate all recent improvements in design

and materials unless provided otherwise in the contract. The supplier further warrants that all

goods supplied under this contract shall have no defect, arising from design, materials, or

workmanship (except when the design and/or material is required by the purchaser’s

specifications) or from any act or omission of the supplier, that may develop under normal

use of the supplied goods in the conditions prevailing in the country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof

as the case may be, have been delivered to and accepted at the final destination indicated in

the contract, or for eighteen (18) months after the date of shipment from the port or place of

loading in the source country, whichever period concludes earlier, unless specified otherwise.

15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this

warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period specified and with all

reasonable speed, repair or replace the defective goods or parts thereof, without costs to the

purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified,

the purchaser may proceed to take such remedial action as may be necessary, at the

supplier’s risk and expense and without prejudice to any other rights which the purchaser may

have against the supplier under the contract.

Payment

16.1 The method and conditions of payment to be made to the supplier under this contract shall

be specified.

16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the

Delivery note and upon fulfillment of other obligations stipulated in the contract. 16.3

Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days

after submission of an invoice or claim by the supplier.

16.3 Payment will be made in Rand unless otherwise stipulated.

Prices

17.1 Prices charged by the supplier for goods delivered and services performed under the contract

shall not vary from the prices quoted by the supplier in his bid, with the exception of any price

adjustments authorized or in the purchaser’s request for bid validity extension, as the case

may be.

Variation orders

18.1 In cases where the estimated value of the envisaged changes in purchase does not vary

more than 15% of the total value of the original contract, the contractor may be instructed to

deliver the goods or render the services as such. In cases of measurable quantities, the

contractor may be approached to reduce the unit price, and such offers may be accepted

provided that there is no escalation in price.

19.Assignment

19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the contract,

except with the purchaser’s prior written consent.

Subcontracts

20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this

contracts if not already specified in the bid. Such notification, in the original bid or later, shall

not relieve the supplier from any liability or obligation under the contract.

Delays in the performance