How will bids be evaluated?

Must be registered on the CSD; must have a valid Tax Compliance Status PIN; must submit an originally certified B‑BBEE certificate or sworn affidavit; must complete MBD 4, MBD 6.1, MBD 8, MBD 9, MBD 10, Authority to Sign a Bid, OHSA Letter of Good Standing, Form of Indemnity, Pricing Schedule, Form of Offer and Declaration by Tenderer; bid must be valid for 120 days after closing; must be submitted in black ink on original documentation; no late, fax or email submissions.

What are the technical specifications?

APPOINTMENT UNTIL 30 JUNE 2027 PROCUREMENT DOCUMENT NAME OF TENDERER: Total Bid Price (Inclusive of VAT) B-BBEE LEVEL MUNICIPAL AREA: PLEASE REFER TO AND TICK AS MICRO SMALL MEDIUM APPROPRIATE: SMME SEPTEMBER 2026 CONTACT FOR ENQUIRIES REGARDING SPECIFICATIONS: PREPARED AND ISSUED BY: Mr. Wikus Burger Directorate: Finance: Senior Technician: Civil Services

What compliance and legal requirements must bidders meet?

Tax Compliance Status (TCS) Pin and Centralized Suppliers Database Tax Compliance Status /TCS Pin/CSD registration number may result in the invalidation of the bid Tax Compliance Status Pin -VALID Tax Compliance Pin? Yes No TAX COMPLIANCE STATUS TCS PIN: OR CSD No TAX COMPLIANCE REQUIREMENTS TAX COMPLIANCE STATUS (TCS) CERTIFICATE OR PIN MAY ALSO BE TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE TCS Pin/CSD registration number may result in the invalidation of the bid TCS PIN: OR CSD No CSD registration number may result in the invalidation of the bid CSD NUMBER CSD NUMBER MUST BE PROVIDED CSD registration number: MAAA Central Supplier Database (CSD) CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED Joint Venture Agreement showing clearly the percentage contribution Bidders must be registered as a prospective supplier on National Treasury’s Central Supplier Database (CSD). The Tax Compliance Status (TCS) Pin and Centralized Suppliers Database (CSD) Registration Number must be submitted together with the bid. Failure to submit a Tax Compliance Status /TCS Pin/CSD registration number may result in the invalidation of the bid. Points Allocation: 80 points B-BBEE Details: BERGRIVIER MUNICIPALITY TENDER NO: 8/3/48-2026 (MN187-2026) HIRING OF A VAC-JET COMBINATION TRUCK FOR THE BERGRIVIER MUNICIPAL AREA FROM DATE OF APPOINTMENT UNTIL 30 JUNE 2027 PROCUREMENT DOCUMENT NAME OF TENDERER: Total Bid Price (Inclusive of VAT) B-BBEE LEVEL MUNICIPAL AREA: PLEASE REFER TO AND TICK AS MICRO SMALL MEDIUM APPROPRIATE: SMME SEPTEMBER 2026 CONTACT FOR ENQUIRIES REGARDING SPECIFICATIONS: PREPARED AND ISSUED BY: Mr. Wikus Burger Directorate: Finance: Senior Technician: Civil Services Supply Chain Management Unit Bergrivier Municipality, PO Box 60 Piketberg 7320 Tel (W): 022 913 6000 Tel no.: (022) 913 6000 Email: burgerw@bergmun.org.za BERGRIVIER MUNICIPALITY TENDER 8/3/48-2026 / MN187-2026: HIRING OF A VAC-JET COMBINATION TRUCK FOR THE BERGRIVIER MUNICIPAL AREA FROM DATE OF APPOINTMENT UNTIL 30 JUNE 2027 TENDERS are hereby invited from suitably qualified and experienced service providers for the hiring of a Vac-Jet combination truck for the Bergrivier municipal area from date of appointment until 30 June 2027, as set out in the specifications. Bids, in sealed envelopes, clearly marked "Tender No 8/3/48-2026 / MN187-2026: Hiring of a Vac-Jet combination truck for the Bergrivier municipal area from date of appointment until 30 June 2027”, must be placed in the tender box at the Municipal Offices, 13 Kerk Street, Piketberg no later than 12:00 on Monday, 28 September 2026, when the bids will be opened in public. Bids addressed to any municipal official in his/her personal capacity will not be considered and will immediately be disqualified. It is the bidder’s responsibility to make sure that bids are being placed in the tender box by courier companies. The Municipality will not be held accountable for any bids not being p

What are the important dates and deadlines for this tender?

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Who should be contacted for queries about this tender?

{"name":"Mr. Wikus","email":"burgerw@bergmun.org.za","phone":"022 913 6000","department":"Bergrivier Municipality,","address":"al Offices, 13 Kerk Street,"}

Hiring of Vac-Jet Combination Truck - Bergrivier Municipality

At a GlanceAI Enhanced

Tender Type

Request for Bid(Open-Tender)

Delivery Location

13 Kerk Street - Piketberg - Piketberg - 7320

Organization Type

GOVERNMENT

Published

11 Sept 2026

OCDS Reference

ocds-9t57fa-169950

Summary

This tender is for the hiring of a vac-jet combination truck for the bergrivier municipal area, from the date of appointment until 30 june 2027. Bids must be submitted on the original bid documentation, in black ink, and deposited in the correct tender box. The municipality will not consider bids addressed to officials in their personal capacity, and courier companies are not accountable for bids not placed in the tender box. The bid price must be VAT inclusive. Bidders must be registered on the central supplier database (csd). Preference points will be allocated: 80 points for price and 10 points for specific participation (as per the preferential procurement regulations). Failure to submit the preference point claim form will not render the bid non-responsive, but the bidder will score 0 points for b-bbee. The contract will be governed by the general conditions of contract (gcc) and south african law. The supplier must not assign obligations without prior written consent, and subcontracts must be notified in writing. The supplier's aggregate liability is limited to the total contract price, except for costs of repairing or replacing non-conforming goods. Tax matters must be in order, and SARS must certify the preferred bidder's tax status before award.

Key Requirements

Bidders must submit bids on the original bid documentation provided by the municipality, completed in black ink.

Bids must be deposited in the correct tender box before the closing date and time; late, mailed, telegraphic, or faxed bids will not be accepted.

Bidders must be registered on National Treasury's Central Supplier Database (CSD).

The bid price must be VAT inclusive.

The Preference Point Claim form for the Preferential Procurement Regulations must be completed in full to apply for preference points (80 for price, 10 for specific participation).

If the bidder is a company or close corporation, a certified copy of the resolution authorising the signatory must be submitted with the bid before closing.

The successful bidder's tax matters must be in order, and SARS must certify this prior to award.

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Submission Guidelines

Source: T 8.3.48-2026 MN187-2026.pdf (unknown)

Returnable Documents: PLEASE ENSURE THAT THE FOLLOWING FORMS HAVE BEEN DULY COMPLETED AND SIGNED AND THAT ALL DOCUMENTS AS REQUESTED, ARE ATTACHED TO THE TENDER DOCUMENT: Authority to Sign a Bid - Is the form duly completed and is a certified copy of the resolution Yes No attached? Tax Compliance Status Pin -VALID Tax Compliance Pin? Yes No MBD 4 (Declaration of Interest) - Is the form duly completed and signed? Yes No MBD 6.1 (Preference Points claim form for purchases/services) - Is the form duly completed and signed? Yes No Is a CERTIFIED copy of the B-BBEE Certificate or the original B-BBEE Certificate attached? MBD 8 (Declaration of Past Supply Chain Practices) - Is the form duly completed and signed? Yes No MBD 9 (Certificate of Independent Bid Determination) - Is the form duly completed and signed? Yes No MBD 10 (Certificate of Payment of Municipal Accounts) - Is the form duly completed and signed? Are the Identity numbers, residential addresses and municipal account numbers of ALL Yes No members, partners, directors, etc. provided on the form as requested? Are copies of these municipal accounts attached? OHSA (Occupational Health and Safety) - Is the form duly completed and signed? Yes No Is a valid Letter of Good Standing from the Compensation Commissioner attached? Form of Indemnity - Is the form duly completed and signed? Yes No Yes NoPricing Schedule - Is the form duly completed and signed? Yes NoForm of Offer- Is the form duly completed and signed? Declaration by Tenderer - Is the form duly completed and signed? Yes No By submitting an offer as well as participating in SCM processes I hereby warrant that I provide my information voluntarily, for the purposes of participating in this procurement process, and that I understand that this information will be processed, stored and even shared with third parties, if and when required, including for adjudication, verification and auditing purposes, and hereby, with my signature provide my consent to that effect. SIGNATURE NAME (PRINT) CAPACITY DATE NAME OF FIRM Reference No: T 8/3/48-2026 MN187-2026 INITIAL ................................. of 55 Authority to Sign a Bid BERGRIVIER MUNICIPALITY, AUTHORITY TO SIGN A BID, SOLE PROPRIETOR (SINGLE OWNER BUSINESS) AND NATURAL PERSON 1.1. I, , the undersigned, hereby confirm that I am the sole owner of the business trading as OR 1.2. I, , the undersigned, hereby confirm that I am submitting this tender in my capacity as natural person. SIGNATURE: DATE: PRINT NAME: WITNESS 1: WITNESS 2, COMPANIES AND CLOSE CORPORATIONS 2.1. If a Bidder is a COMPANY, a certified copy of the resolution by the board of directors, duly signed, authorising the person who signs this bid to do so, as well as to sign any contract resulting from this bid and any other documents and correspondence in connection with this bid and/or contract on behalf of the company must be submitted with this bid, that is, before the closing time and date of the bid 2.2. In the case of a CLOSE CORPORATION (CC) submitting a bid, a resolution by its members, authorizing a member or other official of the corporation to sign the documents on their behalf, shall be included with the bid. PARTICULARS OF RESOLUTION BY BOARD OF DIRECTORS OF THE COMPANY/MEMBERS OF THE CC Date Resolution was taken Resolution signed by (name and surname) Capacity Name and surname of delegated Authorized Signatory Capacity Specimen Signature Full name and surname of ALL Director(s) / Member (s), 10. Is a CERTIFIED COPY of the resolution attached? YES NO SIGNED ON BEHALF OF DATE: COMPANY / CC: PRINT NAME: WITNESS 1: WITNESS 2: Reference No: T 8/3/48-2026 MN187-2026 Initials ....................... of 55 Authority to Sign a Bid BERGRIVIER MUNICIPALITY, PARTNERSHIP We, the undersigned partners in the business trading as hereby authorize Mr/Ms to sign this bid as well as any contract resulting from the bid and any other documents and correspondence in connection with this bid and /or contract for and on behalf of the abovementioned partnership. The following particulars in respect of every partner must be furnished and signed by every partner: Full name of partner Signature SIGNED ON BEHALF OF DATE: PARTNERSHIP: PRINT NAME: WITNESS 1: WITNESS 2, CONSORTIUM We, the undersigned consortium partners, hereby authorize (Name of entity) to act as lead consortium partner and further authorize Mr./Ms. To sign this offer as well as any contract resulting from this tender and any other documents and correspondence in connection with this tender and / or contract for and on behalf of the consortium. The following particulars in respect of each consortium member must be provided and signed by each member: % Full Name of Consortium Member Role of Consortium Member Signature Participation SIGNED ON BEHALF OF DATE: PARTNERSHIP: PRINT NAME: WITNESS 1: WITNESS 2: Reference No: T 8/3/48-2026 MN187-2026 Initials ....................... of 55 BERGRIVIER MUNICIPALITY, CERTIFICATE OF AUTHORITY FOR JOINT VENTURES This returnable schedule is to be completed by JOINT VENTURES We, the undersigned, are submitting this tender offer in joint venture and hereby authorize Mr./Ms. authorized signatory of the Company/Close Corporation/Partnership (name) , acting in the capacity of lead partner, to sign all documents in connection with the tender offer and any contract resulting from it on our behalf. (i) Name of firm (Lead partner) Address Tel. No. Signature Designation (ii) Name of firm Address Tel. No. Signature Designation (iii) Name of firm Address: Tel. No. Signature Designation (iv) Name of firm Address Tel. No. Signature Designation NOTE: A copy of the Joint Venture Agreement showing clearly the percentage contribution of each partner to the Joint Venture, shall be appended to this Schedule. Reference No: T 8/3/48-2026 MN187-2026 Initials ....................... of 55 BERGRIVIER MUNICIPALITY, GENERAL CONDITIONS OF CONTRACT – GOVERNMENT PROCUREMENT, DEFINITIONS The following terms shall be interpreted as indicated: 1.1. “Closing time” means the date and hour specified in the bidding documents for the receipt of bids. 1.2. “Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in the contract form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein. 1.3. “Contract price” means the price payable to the supplier under the contract for the full and proper performance of his contractual obligations. 1.4. “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution. 1.5. "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and encouraged to market its products internationally 1.6. “Country of origin” means the place where the goods were mined, grown or produced or from which the services are supplied. Goods are produced when, through manufacturing, processing or substantial and major assembly of components, a commercially recognized new product results that is substantially different in basic characteristics or in purpose or utility from its components. 1.7. “Day” means calendar day. 1.8. “Delivery” means delivery in compliance of the conditions of the contract or order. 1.9. “Delivery ex stock” means immediate delivery directly from stock actually on hand 1.10. “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or depot or on the specified site in compliance with the conditions of the contract or order, the supplier bearing all risks and charges involved until the supplies are so delivered and a valid receipt is obtained. 1.11. "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower prices than that of the country of origin and which have the potential to harm the local industries in the RSA. 1.12. ”Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or negligence and not foreseeable. 1.13. Such events may include, but is not restricted to, acts of the purchaser in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes. 1.14. “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of any bidder, and includes collusive practice among bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the bidder of the benefits of free and open competition. 1.15. “GCC” means the General Conditions of Contract. 1.16. “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply to the purchaser under the contract. 1.17. “Imported content” means that portion of the bidding price represented by the cost of components, parts or materials which have been or are still to be imported (whether by the supplier or his subcontractors) and which costs are inclusive of the costs abroad, plus freight and other direct importation costs such as landing costs, dock dues, import duty, sales duty or other similar tax or duty at the South African place of entry as well as transportation and handling charges to the factory in the Republic where the supplies covered by the bid will be manufactured. 1.18. “Local content” means that portion of the bidding price which is not included in the imported content provided that local manufacture does take place. Reference No: T 8/3/48-2026 MN187-2026 Initials ....................... of 55 BERGRIVIER MUNICIPALITY 1.19. “Manufacture” means the production of products in a factory using labor materials, components and machinery and includes other related value-adding activities. 1.20. “Order” means an official written order issued for the supply of goods or works or the rendering of a service. 1.21. “Project site” where applicable, means the place indicated in bidding documents. 1.22. “Purchaser” means the organization purchasing the goods. 1.23. “Republic” means the Republic of South Africa. 1.24. “SCC” means the Special Conditions of Contract. 1.25. “Services” means those functional services ancillary to the supply of the goods, such as transportation and any other incidental services, such as installation, commissioning, provision of technical assistance, training, catering, gardening, security, maintenance and other such obligations of the supplier covered under the contract. 1.26. “Supplier” means the successful bidder who is awarded the contract to maintain and administer the required and specified service(s) to the State. 1.27. “Tort” means in breach of contract. 1.28. “Turnkey” means a procurement process where one service provider assumes total responsibility for all aspects of the project and delivers the full end product / service required by the contract. 1.29. “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing., Application 2.1. These general conditions are applicable to all bids, contracts and orders including bids for functional and professional services, sales, hiring, letting and the granting or acquiring of rights, but excluding immovable property, unless otherwise indicated in the bidding documents. 2.2. Where applicable, special conditions of contract are also laid down to cover specific supplies, services or works. 2.3. Where such special conditions of contract are in conflict with these general conditions, the special conditions shall apply., General 3.1. Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense incurred in the preparation and submission of a bid. Where applicable a non- refundable fee for documents may be charged. 3.2. Invitations to bid are usually published in locally distributed news media and on the municipality / municipal entity website., Standards 4.1. The goods supplied shall conform to the standards mentioned in the bidding documents and specifications., Use of contract documents and information; inspection. 5.1. The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the purchaser in connection therewith, to any person other than a person employed by the supplier in the performance of the contract. Disclosure to any such employed person shall be made in confidence and shall extend only as far as may be necessary for purposes of such performance. 5.2. The supplier shall not, without the purchaser’s prior written consent, make use of any document or information mentioned in GCC clause 5.1 except for purposes of performing the contract. 5.3. Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the property of the purchaser and shall be returned (all copies) to the purchaser on completion of the supplier’s performance under the contract if so required by the purchaser. Reference No: T 8/3/48-2026 MN187-2026 Initials ....................... of 55 BERGRIVIER MUNICIPALITY 5.4. The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of the supplier and to have them audited by auditors appointed by the purchaser, if so required by the purchaser., Patent rights 6.1. The supplier shall indemnify the purchaser against all third-party claims of infringement of patent, trademark, or industrial design rights arising from use of the goods or any part thereof by the purchaser. 6.2. When a supplier developed documentation / projects for the municipality / municipal entity, the intellectual, copy and patent rights or ownership of such documents or projects will vest in the municipality / municipal entity., Performance security 7.1. Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish to the purchaser the performance security of the amount specified in SCC. 7.2. The proceeds of the performance security shall be payable to the purchaser as compensation for any loss resulting from the supplier’s failure to complete his obligations under the contract. 7.3. The performance security shall be denominated in the currency of the contract or in a freely convertible currency acceptable to the purchaser and shall be in one of the following forms: 7.3.1. bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the purchaser’s country or abroad, acceptable to the purchaser, in the form provided in the bidding documents or another form acceptable to the purchaser; or 7.3.2. a cashier’s or certified cheque. 7.4. The performance security will be discharged by the purchaser and returned to the supplier not later than thirty (30) days following the date of completion of the supplier’s performance obligations under the contract, including any warranty obligations, unless otherwise specified., Inspections, tests and analyses 8.1. All pre-bidding testing will be for the account of the bidder. 8.2. If it is a bid condition that supplies to be produced or services to be rendered should at any stage during production or execution or on completion be subject to inspections tests and analysis, the bidder or contractor’s premises shall be open, at all reasonable hours, for inspection by a representative of the purchaser or an organization acting on behalf of the purchaser. 8.3. If there are no inspection requirements indicated in the bidding documents and no mention is made in the contract, but during the contract period it is decided that inspections shall be carried out, the purchaser shall itself make the necessary arrangements, including payment arrangements with the testing authority concerned. 8.4. If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the goods to be in accordance with the contract requirements, the cost of the inspections, tests and analyses shall be defrayed by the purchaser. 8.5. Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with the contract requirements, irrespective of whether such goods or services are accepted or not, the cost in connection with these inspections, tests or analyses shall be defrayed by the supplier. 8.6. Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the contract requirements may be rejected. Reference No: T 8/3/48-2026 MN187-2026 Initials ....................... of 55 BERGRIVIER MUNICIPALITY 8.7. Any contract goods may on or after delivery be inspected, tested or analyzed and may be rejected if found not to comply with the requirements of the contract. Such rejected goods shall be held at the cost and risk of the supplier who shall, when called upon, remove them immediately at his own cost and forthwith substitute them with goods which do comply with the requirements of the contract. Failing such removal, the rejected goods shall be returned at the suppliers cost and risk. Should the supplier fail to provide the substitute goods forthwith, the purchaser may, without giving the supplier further opportunity to substitute the rejected goods, purchase such goods as may be necessary at the expense of the supplier. 8.8. The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract on account of a breach of the conditions thereof, or to act in terms of Clause 22 of GCC., Packing 9.1. The supplier shall provide such packing of the goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in the contract. The packing shall be sufficient to withstand, without limitation, rough handling during transit and exposure to extreme temperatures, salt and precipitation during transit, and open storage. Packing, case size and weights shall take into consideration, where appropriate, the remoteness of the goods’ final destination and the absence of heavy handling facilities at all points in transit. 9.2. The packing, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the contract, including additional requirements, and in any subsequent instructions ordered by the purchaser., Delivery Delivery of the goods shall be made by the supplier in accordance with the documents and terms specified in the contract. The details of shipping and/or other documents to be furnished by the supplier are specified., Insurance The goods supplied under the contract shall be fully insured in a freely convertible currency against loss or damage incidental to manufacture or acquisition, transportation, storage and delivery in the manner specified., Transportation Should a price other than an all-inclusive delivered price be required, this shall be specified., Incidental 13.1. The supplier may be required to provide any or all of the following services, including additional services, if any: 13.1.1. performance or supervision of on-site assembly and/or commissioning of the supplied goods; 13.1.2. furnishing of tools required for assembly and/or maintenance of the supplied goods; 13.1.3. furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied goods; 13.1.4. performance or supervision or maintenance and/or repair of the supplied goods, for a period of time agreed by the parties, provided that this service shall not relieve the supplier of any warranty obligations under this contract; and 13.1.5. training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up, operation, maintenance, and/or repair of the supplied goods. 13.2. Prices charged by the supplier for incidental services, if not included in the contract price for the goods, shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to other parties by the supplier for similar services., Spare parts 14.1. As specified, the supplier may be required to provide any or all of the following materials, notifications, and information pertaining to spare parts manufactured or distributed by the supplier: Reference No: T 8/3/48-2026 MN187-2026 Initials ....................... of 55 BERGRIVIER MUNICIPALITY 14.1.1. such spare parts as the purchaser may elect to purchase from the supplier, provided that this election shall not relieve the supplier of any warranty obligations under the contract; and; 14.1.2. in the event of termination of production of the spare parts: 14.1.2.1. advance notification to the purchaser of the pending termination, in sufficient time to permit the purchaser to procure needed requirements; and 14.1.2.2. following such termination, furnishing at no cost to the purchaser, the blueprints, drawings, and specifications of the spare parts, if requested.

Health & Safety

Source: T 8.3.48-2026 MN187-2026.pdf

members, partners, directors, etc. provided on the form as requested? Are copies of these

municipal accounts attached?

OHSA (Occupational Health and Safety) - Is the form duly completed and signed?

NOTE: A copy of the Joint Venture Agreement showing clearly the percentage contribution

of each partner to the Joint Venture, shall be appended to this Schedule.

Reference No: T 8/3/48-2026 MN187-2026 Initials ....................... of 55

1.1. “Closing time” means the date and hour specified in the bidding documents for the receipt of

bids.

1.2. “Contract” means the written agreement entered into between the purchaser and the supplier,

as recorded in the contract form signed by the parties, including all attachments and appendices

thereto and all documents incorporated by reference therein.

1.3. “Contract price” means the price payable to the supplier under the contract for the full and

proper performance of his contractual obligations.

1.4. “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to

influence the action of a public official in the procurement process or in contract execution.

1.5. "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its

government and encouraged to market its products internationally

1.6. “Country of origin” means the place where the goods were mined, grown or produced or from

which the services are supplied. Goods are produced when, through manufacturing, processing

or substantial and major assembly of components, a commercially recognized new product

results that is substantially different in basic characteristics or in purpose or utility from its

components.

1.7. “Day” means calendar day.

1.8. “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9. “Delivery ex stock” means immediate delivery directly from stock actually on hand

1.10. “Delivery into consignees store or to his site” means delivered and unloaded in the specified

store or depot or on the specified site in compliance with the conditions of the contract or order,

the supplier bearing all risks and charges involved until the supplies are so delivered and a valid

receipt is obtained.

1.11. "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the

3.1. Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any

expense incurred in the preparation and submission of a bid. Where applicable a non-

refundable fee for documents may be charged.

3.2. Invitations to bid are usually published in locally distributed news media and on the municipality

/ municipal entity website.

specified in the contract. The details of shipping and/or other documents to be furnished by the supplier

are specified.

are imposed, or the amount of a provisional payment or anti-dumping or countervailing right is

increased in respect of any dumped of subsidized import, the State is not liable for any amount so

required or imposed, or for the amount of any such increase. When, after the said date, such a

provisional payment is no longer required or any such anti-dumping or countervailing right is abolished,

or where the amount of such provisional payment or any such right is reduced, any such favorable

difference shall on demand be paid forthwith by the contractor to the State or the State may deduct

such amounts from moneys (if any) which may otherwise be due to the contractor in regard to supplies

or services which he delivered or rendered, or is to deliver or render in terms of the contract or any

other contract or any other amount which may be due to him.

31.1. Every written acceptance of a bid shall be posted to the supplier concerned by registered or

certified mail and any other notice to him shall be posted by ordinary mail to the address

furnished in his bid or to the address notified later by him in writing and such posting shall be

deemed to be proper service of such notice

31.2. The time mentioned in the contract documents for performing any act after such aforesaid

notice has been given, shall be reckoned from the date of posting of such notice.

I, the undersigned (name) ,

certify that the information furnished in paragraph 3 above is correct.

The Broad-Based Black Economic Empowerment Act, 2003 requires: ‘’ (1) Every organ of state and

public entity must apply any relevant code of good practice issued in terms of this Act in (b) developing

and implementing a preferential procurement policy

The Preferential Procurement Policy Framework Act, 2000 (Act )-[PPPFA] was promulgated

by the Minister in response to the Constitutional provision and allow for a Municipality to develop a

preferential procurement policy and to implement such policy within the PPPFA framework.

Section 2 (1) (d) (i) and (ii) of the Preferential Procurement Policy Framework Act, 2000 refers to

specific goals which may include:

(i) contracting with persons, or categories of persons, historically disadvantaged by unfair

discrimination on the basis of race, gender or disability;

(ii) implementing the programmes of the Reconstruction and Development Programme (RDP) as

published in Government Gazette 16085 dated 23 November 1994.

The RDP (1994), as basis for development in South Africa, was meant to provide a holistic, integrated,

coherent socio-economic policy that is aimed at mobilizing people and resources to work towards the

upliftment of the material and social conditions of local communities to build sustainable livelihoods for

these communities.

In terms of Section 2 (1)(d)(ii), the following activities may be regarded as a contribution towards

achieving the goals of the RDP, in addition to the awarding of preference points in favour of HDIs

(published in Government Gazette No. 16085 dated 23 November 1994):

(i) The promotion of South African owned enterprises;

(ii) The promotion of export orientated production to create jobs;

(iii) The promotion of SMMEs;

(iv) The creation of new jobs or the intensification of labour absorption;

(v) The promotion of enterprises located in a specific province for work to be done or services

Reference No: T 8/3/48-2026 MN187-2026 Initials ....................... of 55

published in Government Gazette No. 16085 dated 23 November 1994;

“SMME” means small, medium and micro enterprises namely Exempted Micro Enterprises and Qualifying

Contractual Terms

Source: T 8.3.48-2026 MN187-2026.pdf

15.1. The supplier warrants that the goods supplied under the contract are new, unused, of the most

recent or current models, and that they incorporate all recent improvements in design and

materials unless provided otherwise in the contract. The supplier further warrants that all goods

supplied under this contract shall have no defect, arising from design, materials, or

workmanship (except when the design and/or material is required by the purchaser’s

specifications) or from any act or omission of the supplier, that may develop under normal use

of the supplied goods in the conditions prevailing in the country of final destination.

15.2. This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof

as the case may be, have been delivered to and accepted at the final destination indicated in

the contract, or for eighteen (18) months after the date of shipment from the port or place of

loading in the source country, whichever period concludes earlier, unless specified otherwise in

Scc.

15.3. The purchaser shall promptly notify the supplier in writing of any claims arising under this

warranty.

15.4. Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all

reasonable speed, repair or replace the defective goods or parts thereof, without costs to the

purchaser.

15.5. If the supplier, having been notified, fails to remedy the defect(s) within the period specified, the

purchaser may proceed to take such remedial action as may be necessary, at the supplier’s risk

and expense and without prejudice to any other rights which the purchaser may have against

the supplier under the contract.

Payment

16.1. The method and conditions of payment to be made to the supplier under this contract shall be

specified.

16.2. The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery

note and upon fulfillment of other obligations stipulated in the contract.

16.3. Payments shall be made by the purchaser no later than thirty (30) days after submission of an

invoice, statement or claim by the supplier.

16.4. Payment will be made in Rand unless otherwise stipulated.

Prices

Prices charged by the supplier for goods delivered and services performed under the contract shall not

vary from the prices quoted by the supplier in his bid, with the exception of any price adjustments

authorized or in the purchaser’s request for bid validity extension, as the case may be.

Variation orders

In cases where the estimated value of the envisaged changes in purchase does not vary more tha15%

of the total value of the original contract, the contractor may be instructed to deliver the goods or render

the services as such. In cases of measurable quantities, the contractor may be approached to reduce

the unit price and such offers, may be accepted provided that there is no escalation in price.

Assignment

The supplier shall not assign, in whole or in part, its obligations to perform under the contract, except

with the purchaser’s prior written consent.

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Subcontracts

The supplier shall notify the purchaser in writing of all subcontracts awarded under this contract, if not

already specified in the bid. Such notification, in the original bid or later, shall not relieve the supplier

from any liability or obligation under the contract.

Delays in the supplier’s performance

21.1. Delivery of the goods and performance of services shall be made by the supplier in accordance

with the time schedule prescribed by the purchaser in the contract.

21.2. If at any time during performance of the contract, the supplier or its subcontractor(s) should

encounter conditions impeding timely delivery of the goods and performance of services, the

supplier shall promptly notify the purchaser in writing of the fact of the delay, its likely duration

and its cause(s). As soon as practicable after receipt of the supplier’s notice, the purchaser shall

evaluate the situation and may at his discretion extend the supplier’s time for performance, with

or without the imposition of penalties, in which case the extension shall be ratified by the parties

by amendment of contract.

21.3. The right is reserved to procure outside of the contract small quantities or to have minor

essential services executed if an emergency arises, the supplier’s point of supply is not situated

at or near the place where the supplies are required, or the supplier’s services are not readily

available.

21.4. Except as provided under GCC Clause 25, a delay by the supplier in the performance of its

delivery obligations shall render the supplier liable to the imposition of penalties, pursuant to

GCC Clause 22, unless an extension of time is agreed upon pursuant to GCC Clause 22

without the application of penalties.

21.5. Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser

shall, without cancelling the contract, be entitled to purchase supplies of a similar quality and up

to the same quantity in substitution of the goods not supplied in conformity with the contract and

to return any goods delivered later at the supplier’s expense and risk, or to cancel the contract

and buy such goods as may be required to complete the contract and without prejudice to his

other rights, be entitled to claim damages from the supplier.

Penalties

Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the

services within the period(s) specified in the contract, the purchaser shall, without prejudice to its other

remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the

delivered price of the delayed goods or unperformed services using the current prime interest rate

calculated for each day of the delay until actual delivery or performance. The purchaser may also

consider termination of the contract pursuant to GCC Clause 23.

Termination for default

23.1. The purchaser, without prejudice to any other remedy for breach of contract, by written notice of

default sent to the supplier, may terminate this contract in whole or in part:

23.1.1. if the supplier fails to deliver any or all of the goods within the period(s) specified in the

contract, or within any extension thereof granted by the purchaser pursuant to GCC

Clause 21.2;

23.1.2. if the Supplier fails to perform any other obligation(s) under the contract; or

23.1.3. if the supplier, in the judgment of the purchaser, has engaged in corrupt or fraudulent

practices in competing for or in executing the contract.

23.2. In the event the purchaser terminates the contract in whole or in part, the purchaser may

procure, upon such terms and in such manner as it deems appropriate, goods, works or

services similar to those undelivered, and the supplier shall be liable to the purchaser for any

excess costs for such similar goods, works or services. However, the supplier shall continue

performance of the contract to the extent not terminated.

23.3. Where the purchaser terminates the contract in whole or in part, the purchaser may decide to

impose a restriction penalty on the supplier by prohibiting such supplier from doing business

with the public sector for a period not exceeding 10 years.

23.4. If a purchaser intends imposing a restriction on a supplier or any person associated with the

supplier, the supplier will be allowed a time period of not more than fourteen (14) days to

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provide reasons why the envisaged restriction should not be imposed. Should the supplier fail to

respond within the stipulated fourteen (14) days the purchaser may regard the supplier as

having no objection and proceed with the restriction.

23.5. Any restriction imposed on any person by the purchaser will, at the discretion of the purchaser,

also be applicable to any other enterprise or any partner, manager, director or other person who

wholly or partly exercises or exercised or may exercise control over the enterprise of the first-

mentioned person, and with which enterprise or person the first-mentioned person, is or was in

the opinion of the purchase actively associated.

23.6. If a restriction is imposed, the purchaser must, within five (5) working days of such imposition,

furnish the National Treasury, with the following information:

23.6.1. the name and address of the supplier and / or person restricted by the purchaser;

23.6.2. the date of commencement of the restriction

23.6.3. the period of restriction; and

23.6.4. the reasons for the restriction.

These details will be loaded in the National Treasury’s central database of suppliers or persons

prohibited from doing business with the public sector.

23.7. If a court of law convicts a person of an offence as contemplated in sections 12 or 13 of the

Prevention and Combating of Corrupt Activities Act, No. , the court may also rule that

such person’s name be endorsed on the Register for Tender Defaulters. When a person’s name

has been endorsed on the Register, the person will be prohibited from doing business with the

public sector for a period not less than five years and not more than 10 years. The National

Treasury is empowered to determine the period of restriction and each case will be dealt with on

its own merits. According to section 32 of the Act the Register must be open to the public. The

Anti-dumping and countervailing duties and rights

When, after the date of bid, provisional payments are required, or antidumping or countervailing duties