RFQ for replacement of translucent sheets and broken windows at TRANSNET engineering bloemfontein sites

Compulsory Briefing and Site Visit: 26 May 2026 at 10:00. Venue: Transnet Engineering, Transnet Road, Hilton, Bloemfontein, 9301. Duration: ~3 hours. Closing Date: 15 June 2026 at 12:00. Tender Validity Period: 12 weeks from closing date. PPE mandatory for site visit: safety shoes with steel toe cap, reflector vest, goggles, long-sleeve shirts, hard hats. Additional requirements: Breathalyzer testing and ID/passport/driver’s license checks for access. No late arrivals will receive repeated information.

Employer’s Agent: Naomi Jordaan. Email: [email protected]. Phone: 051-408 2268. Address: Transnet Engineering, Bloemfontein. Fraud/Corruption Reporting: Tip-offs Anonymous - Phone: 0800 003 056, Email: [email protected].

Submit via Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net). Steps: 1) Register or sign in; 2) Toggle 'Log an Intent' button; 3) Upload bid documents against the tender. Upload all documents at least one day before closing to avoid technical issues (e.g., internet speed, bandwidth). Maximum upload size: 30MB per file; multiple uploads allowed. Late submissions will not be accepted. Required: Complete and sign all returnable documents (T2.2 series), including Certificate of Attendance (T2.2-01) from compulsory briefing. All documents must be in English and marked for the attention of Employer’s Agent: Naomi Jordaan. Do not submit via email, fax, or phone. Ensure no documents from other tenders are included.

Evaluation follows a staged process: Stage 1: Must attend compulsory clarification meeting (failure disqualifies). Stage 2: CIDB registration of 2GB or higher class for the work. For Joint Ventures (JVs): all members must be CIDB-registered; lead partner must have grading not lower than one level below required; combined grading must meet or exceed required designation. Submit certified JV agreement. Stage 3: Functionality not applicable (work is simple/straightforward). Stage 4: Must submit valid Working on Heights Certificates for all employees executing the work. Additional disqualification risks: Tenderer or directors/shareholders listed on Register of Tender Defaulters or Transnet’s restricted list; conflicts of interest; incomplete Compulsory Enterprise Questionnaire. Evaluation method: 80/20 preference points system. Price: 80 points. Specific Goals (B-BBEE): 20 points (5 each for B-BBEE Level 1-2, 51% Black Youth Owned, 30% Black Women Owned, or People with Disability Owned). Non-compliant or B-BBEE Level 3-8: 0 points. Evidence required for preference claims (e.g., B-BBEE certificate, sworn affidavit, CIPC documents). Transnet reserves the right to audit scorecard components.

Scope: Replacement of translucent sheets and broken windows at Transnet Engineering sites in Bloemfontein. Locations: Container Park, Electrical Training Center, Patten Shop (Bay 1A-3), Patter Shop Lift Area, Sand Plant (Foundry Business), Loco-Store, RM Store, Locomotive Main Building (Locomotive Business), Wagon Manufacturing Bays (26, 32-38, 40-45, 48-50), Wheels Bays (46-47), Wagon Store, Wagon Build Offices (Bay 13A), and Kitchen. Work duration: One month. All employees executing work must have a valid Working on Heights Certificate. Safety and PPE compliance (e.g., steel-toe shoes, reflector vests, hard hats) mandatory for all site activities. Contract governed by NEC3 Engineering and Construction Contract terms.

Pricing: Submit via Activity Schedule (C2.2) and Pricing Instructions (C2.1). Required financial documents: 1) One (1) year audited financial statements (T2.2-21); 2) SBD1 Form (T2.2-22); 3) Insurance provided by the Contractor (T2.2-20). Tender validity period: 12 weeks from closing date. Transnet may request extension of validity period on same terms. No reimbursement for preparatory costs. Payment terms and bonds/guarantees: Refer to Forms of Securities (C1.3) in contract data. Alternative tender offers will not be considered.

Mandatory documents: 1) Valid Tax Clearance Certificate (SARS) with TCS PIN for verification; 2) Valid B-BBEE Certificate (SANAS-accredited) or sworn affidavit (with turnover and black ownership details); 3) Valid CIDB Grading (2GB or higher for class of work); 4) Proof of registration on Central Supplier Database (CSD) with Supplier Number and Unique Registration Reference; 5) Letter of Good Standing from Workmen’s Compensation Fund (or separate letters for JV members). Joint Ventures: All members must be CIDB-registered; lead partner must have grading not lower than one level below required; combined grading must meet/exceed required designation. Submit certified JV agreement. Additional returnables: Non-Disclosure Agreement (T2.2-14), RFQ Declaration Form (T2.2-16), Supplier Code of Conduct (T2.2-17), Service Provider Integrity Pact (T2.2-18), Compulsory Enterprise Questionnaire (T2.2-13), RFQ – Breach of Law (T2.2-15). Must not be on Register of Tender Defaulters or Transnet’s restricted list.

Returnable Documents: Not specified in the document. Ensure all required forms (if any) are submitted as per standard RFQ procedures.

• Submit pricing as per the detailed activity schedule, breaking down totals into Excluding VAT, VAT, and Including VAT.

General:

• Must be a registered and compliant vendor with Transnet SOC Ltd.
• Must have valid tax clearance certificates and other statutory compliance documents.
• Must demonstrate experience in similar projects (glazing, window/translucent sheet replacement).
• Must have adequate insurance coverage (public liability, workmen’s compensation).

Technical:

• Must have capacity to complete the work within the one-month timeframe.
• Must provide proof of technical capability (e.g., past projects, references).
• Must adhere to Transnet’s health, safety, and environmental (HSE) policies.

Financial:

• Must provide financial statements or proof of financial stability to undertake the project.
• Must be able to issue a valid bid bond or guarantee if required.

Scope: Replace damaged translucent sheets and install clear Perspex windowpanes where broken, sealed with silicon and glazing putty.

Locations and quantities:

• Bay 9-13, RFR store, Wagon store, Kitchen at Bay 13, Bay 13AB offices: 50 translucent sheets, 420 Perspex windowpanes.
• Bay 45-47 and Wheels Main Building Offices: 20 translucent sheets, 25 Perspex windowpanes.
• Bay 39, 25, 40-45, Loco-Store, RM Store: 90 Perspex windowpanes.
• Bay 32-38, Bay 26-31, Kopano, PCO, Bay 48-50: 5 translucent sheets, 300 Perspex windowpanes.
• Bay 1A-3, Patter Shop Lift Area, Sand Plant: 30 translucent sheets, 320 Perspex windowpanes.
• FOE Training Center, Container Park, Electrical Training Center: 57 Perspex windowpanes.

Specification reference: TE-IMS-PEMM-P&E-BFN-SPEC 103 Version 1.0.

Pricing:

• Submit rates for each activity as per the activity schedule (quantity x rate = amount).
• Total must be broken down into: Total Excluding VAT, VAT, Total Including VAT.
• Ensure all costs are clearly itemized per the activity schedule.