Lease of office space (250–300m²) for productivity SA durban branch in morningside/essenwood/musgrave – 5 year lease

Closing date and time: 20 August 2026 at 10:30 AM. Briefing session: 07 August 2026 at 10:30 AM (virtual via Zoom: https://us02web.zoom.us/j/81507068038?pwd=a0J4xsh7JrxAJ4AzOzbtDK8nfablb4.1). Last day for queries: 11 August 2026. Responses to queries: 14 August 2026. Bid validity period: 120 days after closing date.

Bidding procedure enquiries: Sifiso Gwala, telephone +27 (0) 11 848 5371, email [email protected]. Technical enquiries: Bongi Sigasa, telephone +27 (0) 11 848 5371, email [email protected]. Submission address: Tender box at Suite 201, Cowey Park, 91-123 Cowey Road, Essenwood, 4000, Durban. Postal address: Private Bag 235, Midrand, Gauteng, 1685.

Submit bids by 20 August 2026 at 10:30 AM to the tender box at Suite 201, Cowey Park, 91-123 Cowey Road, Essenwood, 4000, Durban. Alternatively, post to Private Bag 235, Midrand, Gauteng, 1685 (preferably registered mail) or courier to the same address. Late bids will not be accepted. Submit two (2) copies of each file (one original and one duplicate) plus one (1) USB with the content of each file. All pages must be initialed on the bottom right-hand corner. Bids must be submitted on official forms provided (not re-typed) or as prescribed in the bid document. Amendments to bid conditions or counter-conditions will invalidate the bid.

Evaluation uses the 80/20 preference point system. Price accounts for 80 points, and specific goals account for 20 points. Specific goals and points: Historically Disadvantaged Individuals (HDI) with no franchise in national elections before 1983/1993 (7 points), female ownership (5 points), disabled ownership (2 points), youth ownership (3 points), and locality in KwaZulu-Natal (3 points). Points for specific goals require supporting documents (e.g., ID copies, B-BBEE certificates, medical certificates, proof of address). The lowest acceptable tender price is used to calculate price points. Total points are rounded to two decimal places. The contract is awarded to the highest-scoring bidder.

Lease office space of approximately 250m² to 300m² in Morningside, Essenwood, or Musgrave area of Durban. Lease period: 5 years (60 months), commencing 01 February 2027. Premises must not be smaller than 250m²; larger spaces may be considered subject to negotiation. Required workspace: 1 × Executive Manager Office, 2 × Senior Manager Offices, 1 × Extra Office, and open-plan area. Current location: Suite 201, Cowey Park, 91-123 Cowey Road, Essenwood, 4000.

Productivity SA’s evaluation methodology is based on Treasury Regulation 16A3 under the Public Finance Management Act (PFMA), the Preferential Procurement Policy Framework Act (2000), and the Broad-Based Black Economic Empowerment Act (2003). Bidders must comply with all applicable legislation and standards. The evaluation process includes due diligence, such as site visits or requests for additional information, to verify bidder claims and ensure compliance.

Bidders must declare any relationships with state employees involved in bid evaluation or adjudication. This includes direct employment, kinship, or business relationships. The Declaration of Interest (SBD 4) must be completed, listing all directors/trustees/shareholders/members, their ID numbers, tax reference numbers, and state employee numbers (if applicable). Failure to disclose such relationships may result in bid disqualification or contract cancellation.

Use the official SBD 3.2 Pricing Schedule form. Prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). For non-firm prices, provide a breakdown of cost factors (e.g., labour, transport) totaling 100%. Escalation is calculated using the formula: Pa = (1 − V)Pt (D1 + D2 + ...) + VPt, where 85% of the price is adjustable and 15% remains firm. For foreign currency, specify the financial institution, currencies, exchange rates, and amounts remitted abroad. Adjustments use average monthly exchange rates from your commercial bank (proof required).

Submit pricing on the official SBD 3.2 form. Prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Non-firm prices are subject to escalation using the provided formula: Pa = (1 − V)Pt (D1 + D2 + D3 + D4) + VPt, where 85% of the bid price is adjustable and 15% remains firm. Provide a breakdown of price factors (e.g., labour, transport) totaling 100%. For foreign currency, specify financial institution, currencies, exchange rates, and amounts remitted abroad. Adjustments use average monthly exchange rates from your commercial bank (proof required). Payment terms: within 30 days after receipt of invoice.

Submit a valid original Tax Clearance Certificate (TCS) or Tax Compliance Status PIN from SARS. Certified copies are not accepted. Foreign bidders must comply if they have a presence, branch, or income in South Africa. Consortia/joint ventures/sub-contractors must each submit separate TCS certificates/PINs/CSD numbers. If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), provide the CSD number. Bidders must not be in the service of the state, nor have directors/members who are state employees. Bidders must not be listed on the National Treasury’s Database of Restricted Suppliers or the Register for Tender Defaulters. No fraud or corruption convictions in the past five years. Submit SBD 4 (Declaration of Interest), SBD 6.1 (Preferential Points Claim Form), SBD 8 (Past SCM Practices), and SBD 9 (Certificate of Independent Bid Determination).

The successful bidder will sign a written contract form (SBD 7.2) and be appointed for 60 months. The contract includes: bidding documents (invitation to bid, tax compliance proof, pricing schedules, task directives, preference claim forms, bidder’s disclosure form, special conditions), General Conditions of Contract (GCC), and other specified documents. The bidder confirms prices cover all obligations and accepts responsibility for errors. Payment is within 30 days of invoice receipt. The contract may be terminated for fraud, non-performance, or breach of conditions, with potential restrictions from public sector business for up to 10 years.

The 80/20 preference point system applies. Price accounts for 80 points, calculated using the formula: Ps = 80 (1 − (Pt−Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender price. Specific goals account for 20 points, broken down as follows: HDI ownership (no franchise before 1983/1993): 7 points; female ownership: 5 points; disabled ownership: 2 points; youth ownership: 3 points; locality in KwaZulu-Natal: 3 points. Supporting documents (e.g., ID copies, B-BBEE certificates, medical certificates, proof of address) are required to claim points. Failure to submit proof results in no points for specific goals. The organ of state may request substantiation of claims at any time.