Supply and delivery of cattle dip tank chemicals – ulundi local municipality (bid 16/2025/2026)

• Closing date: 23 July 2026.
• Closing time: 12h00.
• No other dates (briefings, site visits, clarification deadlines) are stated.

• Technical enquiries: Mr. T C Ntenga, email [email protected], phone 035 874 5100, fax 035 874 5174.
• SCM/procedure enquiries: Mrs N.S. Luzipho, email [email protected], phone 035 874 5100, fax 035 874 5174.
• Submission address: Ulundi Municipality SCMU, Corner of Princess Magogo and King Zwelithini Street, Ulundi, 3838.

• Submit a sealed bid document in the tender box at Ulundi Municipality SCMU, Corner of Princess Magogo and King Zwelithini Street, Ulundi, 3838 by 12h00 on 23 July 2026.
• Write the bid number (16/2025/2026) and closing date on the back of the envelope.
• Use the official forms provided; do not retype them.
• The tender box is open Monday-Thursday 07h30-16h30 and Friday 07h30-15h15.
• Late bids will not be accepted.
• The bid is valid for 90 days.
• Mandatory documents include: CSD summary report, valid tax clearance or SARS PIN, certified copy of the most recent municipal account (not in arrears >3 months), copies of IDs of entity members, CIPC documents, and relevant business certificates.
• Sign and initial each page of the bid documents.
• Telephonic, telegraphic, telex, fax, or emailed offers are not accepted.

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Bid NO. 16/2025/2026: supply and delivery of cattle dip tank

1.1 Bid Notice and Invitation to Bid 4

1.2 MBD 1: Invitation to Bid 5

1.3 Tender Data 7

2. Returnable documents

2.1 List of Returnable Documents 9

2.2 Returnable Schedules 9 – 34

4.1 Form of Offer 38

4.2 Form of Acceptance 39

5. Contract Conditions

4.1 Standard Conditions of Bid Specifications 40

4.2 General Conditions of Contract 2015 47

Must be registered on Central Supplier Database (CSD); cannot be in service of the state; must meet functionality threshold of 70 points (50 points for references, 50 points for experience); must provide proof of financial standing; must have no undisputed municipal arrears >3 months; must not be listed on tender defaulters register; foreign suppliers must complete additional questionnaire.

• Scope: Supply and delivery of cattle dip tank chemicals.
• Deliverables: Not detailed in extracted text.
• Standards: Not specified.
• Capacity requirements: Not specified.
• Service levels: Not specified.
• Note: Tender documents are in English; contract will be interpreted in English.

• Provide reference letters for similar works (supply and delivery of cattle dip tank chemicals or similar goods, value R300,000+).
• State company experience length in supply and delivery of cattle dip tank chemicals.
• Attach company profile.
• Financial capacity: Provide bank rating or bank details.
• Proof of ownership via permit from tribal authority or registered livestock company/association may be required.

• Pricing schedule is part of returnable documents (Pricing Break-Down Schedule).
• Submit on official forms.
• Include company registration documents, certified ID copies of directors, tax clearance certificate, CSD report, certified municipal account proof.

• Provide a bank rating certified by your banker, or if unable, provide detailed bank account information (account holder, bank name, branch, account number, type, branch code, telephone, fax, contact person).
• Failure to provide bank rating or details may lead to conclusion of insufficient financial resources.
• For bids above R10 million inclusive of VAT, submit audited financial statements for the past three financial years.
• Proof of ownership via permit from tribal authority or registered livestock company/association may be required.

• Mandatory registration on the Central Supplier Database (CSD). Provide CSD number.
• Provide a valid tax clearance certificate or SARS PIN.
• Submit a certified copy of the most recent municipal account showing business is not in arrears for more than 3 months/90 days (or lease agreement with landlord letter, or sworn affidavit for rural areas).
• Provide company registration documents (e.g., CIPC), certified ID copies of all active directors.
• B-BBEE preference points are allocated for specific goals: Black ownership (5 points), Women ownership (5 points), Youth ownership (5 points), Ownership with disability (2 points), Local enterprise (3 points).
• Complete declaration forms: MBD 4 (Declaration of Interest), MBD 5 (if procurement >R10 million), MBD 6.1 (Preference Points Claim), MBD 8 (Past SCM Practices), MBD 9 (Independent Bid Determination).
• No bids from persons in the service of the state.

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Bid NO. 16/2025/2026: supply and delivery of cattle dip tank

Mbd 6.1

as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general conditions,

Preferential procurement regulations, 2022

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

included).

1.2 To be completed by the municipality

a) The applicable preference point system for this tender is the 80/20 preference point system.

b) The 80/20 preference point system will be applicable in this tender. The lowest/ highest acceptable

tender will be used to determine the accurate system once tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded

for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the municipality:

Price 80

Specific goals 20

Total points for price and specific goals 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender

to claim points for specific goals with the tender, will be interpreted to mean that preference

points for specific goals are not claimed.

1.6 The municipality reserves the right to require of a tenderer, either before a tender is adjudicated

or at any time subsequently, to substantiate any claim in regard to preferences, in any manner

required by the municipality.

• Contract subject to General Conditions of Contract (GCC) 2015 and any special conditions.
• Standard Conditions of Bid Specifications apply.
• Successful bidder must sign written contract form (MBD7).
• Municipality reserves right not to award.
• Misleading information by successful bidder leads to disqualification.

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Bid NO. 16/2025/2026: supply and delivery of cattle dip tank

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

1.2. All bids must be submitted on the official forms provided (not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framework act and the preferential

Procurement regulations the general conditions of contract (gcc) and, if applicable, any other special

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the

Organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In order to

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd number

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Above.

Nb: failure to provide any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

Date: ...................................................

• Functionality minimum threshold: 70 points.
• References (50 points): Provide 2 reference letters for supply and delivery of cattle dip tank chemicals or similar goods, each for R300,000 or more, not older than 5 years. 2 letters = 50 points, 1 letter = 30 points, no letter = 0 points.
• Experience (50 points): State company experience length. 3+ years = 50 points, 1 to <3 years = 40 points, once-off = 30 points, no experience = 0 points. Attach company profile.
• Specific goals for preferential procurement (20 points): Black ownership, Women ownership, Youth ownership, Ownership with disability, Local enterprise.