Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Status: Closed — No Longer Accepting Submissions
This tender closed on 13 February 2026. Submissions are no longer accepted. The tender lifecycle continues — check the awards section for updates.
Tender Type
RFQ
Delivery Location
32 Jones Road, Airways Park, Johannesburg (Head Office) - Kempton Park - Isando - 1627
Organization Type
GOVERNMENT
Published
04 Feb 2026
South african airways (saa) is seeking quotations from qualified suppliers to conceptualise, design, build, dismantle and manage exhibition stands for its trade‑fair appearances over a three‑year period. The contract covers 3‑d design presentations, technical drawings, furniture, décor and related accessories for stands of approximately 18 m², with delivery and on‑site support required.
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Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: RFQ GSM006_2026 Exhibition Stands.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
Categories
RFQ
32 Jones Road, Airways Park, Johannesburg (Head Office) - Kempton Park - Isando - 1627
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These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
RFQ GSM006_2026 Exhibition Stands.pdf
To download these documents and access AI-powered analysis, visit the main tender page.
Date & Time
Friday, 13 February 2026 - 16:00
Venue
null
This briefing session took place during the tender period.
The scope covers the conceptualization and design of SAA exhibitions (various events in
Category: technical
different locations), stand build and dismantle, provisioning of accessories such as furniture and
Category: technical
deco, and project management and exhibition support.
Category: technical
Evaluation of the bids will be based on the following:
Category: technical
• A three-dimensional design presentation of SAA’s exhibition at the 2026 Meetings Africa
Category: technical
event. SAA has been allocated a 6 x 3 = 18 m2 (stand no. K49)
Category: technical
• Design must have appropriate branding and maximum visibility for business
MandatoryCategory: technical
interactions.
Category: technical
• Designs must be focused on aesthetics and deliver a relaxed atmosphere.
MandatoryCategory: technical
• Design must be appealing, attractive and consist of latest branding ideas or techniques
MandatoryCategory: technical
that are powerful and impactful.
Category: technical
• Design presentation to include technical drawings.
Category: technical
• Design to include placement of furniture and appropriate décor.
Category: technical
➢ Tables and chairs for meetings
Category: technical
➢ Lounge area (waiting space)
Category: technical
➢ Storage facilities
Category: technical
➢ (LED display) for presentations
Category: technical
➢ Coffee station
Category: technical
➢ DB box for power distribution
Category: technical
➢ Reception area
Category: technical
➢ Refrigerator
Category: technical
➢ Brochure stands
Category: technical
➢ Lighting fixtures
Category: technical
➢ Trash bins
Category: technical
➢ Charging stations for devices
Category: technical
The contract duration is for a period of 3 years
Category: technical
3. EVALUATION METHODOLOGY
Category: technical
Administrative Substantive Technical Evaluation of Business
Category: technical
Responsiveness Responsiveness Functionality Price and Award and
Category: technical
Evaluation Specific conclusion of
Category: technical
Goals contract
Category: technical
Step 1 Step 2 Step 3 Step 4 Step 5
Category: technical
Evaluation of Evaluation of The minimum Price Post-tender
Category: technical
returnable Mandatory threshold for [Proposed negotiations (if
MandatoryCategory: technical
documents per (Substantive) technical Commission applicable) are
Category: technical
tender Returnable functionality is Structure] (80) held at this stage
Category: technical
requirements Documents ie 70%. Bidders before the LOA
Category: technical
• Submission of must meet this & is issued to the
MandatoryCategory: technical
the bidders minimum preferred
Category: technical
fully priced requirement to Specific Goals supplier.
Category: technical
pricing proceed to the (20)
Category: technical
schedule with next stage of
Category: technical
all line items evaluation.
Category: technical
priced.
Category: technical
Note: The evaluation of the various stages will generally occur sequentially. However, to
Category: technical
speed up the process, South African Airways may choose to conduct different steps of the
Category: technical
evaluation in parallel. In such cases, evaluating bidders at any stage should not be taken as
Category: technical
an indication that they have passed previous stages.
Category: technical
3.1 EVALUATION PROCESS
Category: technical
3.1.1 COMPLIANCE WITH MINIMUM REQUIREMENTS
Category: technical
All quotations duly lodged will be examined to determine compliance with bidding
Category: technical
requirements and conditions. Quotations with apparent deviations from the
Category: technical
requirements/conditions will be eliminated from further adjudication.
Category: technical
3.1.2 EVALUATION OF QUOTATION
Category: technical
The contract shall be awarded at SAA's sole and absolute discretion. SAA hereby
Category: technical
states that it is not compelled to award this quotation to any bidder. SAA has the
Category: technical
right to withdraw this quotation at any time from the date of issuance. SAA is not
Category: technical
obligated to accept the lowest quotation, offer, or proposal.
Category: technical
SAA shall not be required to accept the lowest quotation, offer, or proposal.
MandatoryCategory: technical
All quotations will be evaluated according to the criteria, weightings, and
Category: technical
threshold scores as indicated in 3.2 below:
Category: technical
3.2 ADMINISTRATIVE AND SUBSTANTIVE EVALUATION
Category: technical
The criteria and weights referred to in paragraph 3.1 above are as follows:
Category: technical
3.2.1 ADMINISTRATIVE REQUIREMENTS
Category: technical
This evaluation stage will confirm whether all Returnable Documents [where
Category: technical
applicable] were completed and returned by the closing date and time. At this
Category: technical
evaluation stage, SAA will also verify if the Bid document has been duly signed
Category: technical
by the authorised respondent, and the validity of all returnable documents will be
Category: technical
verified.
Category: technical
3.2.2 SUBSTANTIVE REQUIREMENTS
Category: technical
This evaluation stage will confirm if the following requirements have been
Category: technical
met:
Category: technical
• Submission of a fully priced pricing schedule, with all line items priced.
Category: technical
Mandatory Returnable Documents – Phase 1
MandatoryCategory: technical
Bidders must fully comply (100% compliance) with the statements of compliance
MandatoryCategory: technical
below by selecting either “Yes” or “No” and providing supporting evidence to
Category: technical
qualify their statements. Failure to do so will result in bid disqualification. Bidders
Category: technical
should also note that if they select “No,” South African Airways will interpret the
Category: technical
bidder as non-compliant, leading to bid disqualification.
Category: technical
None Weighted, mandatory requirements must be met Comply (Make sure that
MandatoryCategory: technical
for the bid to qualify for further evaluation. Proof of the you attach proof)
Category: technical
information below is required. A bidder who fails to meet
MandatoryCategory: technical
this requirement will be disqualified. YES NO
Category: technical
• Bidders must submit a fully priced pricing
MandatoryCategory: technical
schedule, with all line items priced. Failure
Category: technical
to price as requested will lead to bid
Category: technical
disqualification
Category: technical
All bidders who do not submit all the required returnable documents (Critical Criteria)
MandatoryCategory: technical
will be disqualified from further evaluation.
Category: technical
3.3 Technical Functional Questionnaire/Evaluation (Minimum Threshold = 70%) –
Category: technical
Phase 02
Category: technical
Bidders to provide a portfolio of evidence that addresses all the items in this tender.
Category: technical
Evaluation Criteria Weight
Category: technical
%
Category: technical
Number of projects successfully completed in the installation of exhibition
Category: technical
stands:
Category: technical
Bidders must submit images/photographic as a portfolio of evidence for each
MandatoryCategory: technical
project completed together with certificate of completion to be allocated points.
Category: technical
• Company has provided a portfolio of evidence detailing the requested
Category: technical
information above, along with photographic evidence of the services
Category: technical
provided for four (4) clients = 40 points
Category: technical
• Company has provided a portfolio of evidence detailing the requested
Category: technical
information above, along with photographic evidence of the services
Category: technical
provided for three (3) clients = 30 points
Category: technical
• Company has provided a portfolio of evidence, detailing the requested
Category: technical
information above, along with photographic evidence of the services
Category: technical
provided for two (2) clients = 20 points
Category: technical
• Company has provided a portfolio of evidence, detailing the requested
Category: technical
40% information above, along with photographic evidence of the services
Category: technical
provided for one (1) clients = 10 points
Category: technical
• Company has provided a portfolio of evidence detailing none or some of
Category: technical
the requested information above = 0
Category: technical
Note: Exhibition stands not relevant to the scope of work will not be considered.
Category: technical
The company must provide evidence in the form of a portfolio detailing the
MandatoryCategory: technical
requested information above, along with photographic evidence of the services
Category: technical
provided. Additionally, they must demonstrate the number of years they have
MandatoryCategory: technical
been providing a service that meets the requirements and show they can provide
Category: technical
a project leader.
Category: technical
Written Reference Letters:
Category: technical
Bidders must submit written reference letters from previous clients, a list of these
MandatoryCategory: technical
references with their contact numbers. These letters should attest to the bidder's
Category: technical
capability in delivering high-quality trade fairs and exhibition stand projects on
Category: technical
time and within budget. Letters must be dated in the company letterhead and fully
MandatoryCategory: technical
signed. The letters should not be older than 5 years.
Category: technical
• 4 reference letters = 40%
Category: technical
• 3 reference letters = 30%
Category: technical
• 2 reference letters = 20% 40%
Category: technical
• 1 reference letter = 10%
Category: technical
• No reference letters = 0%
Category: technical
Note: The SAA reserves the right to verify the validity of the evidence submitted.
Category: technical
Delivery Lead Time: The bidder must indicate the delivery lead time to set up
MandatoryCategory: technical
exhibition upon receipt of formal request from SAA
Category: technical
Note: The following matrix will be used to score bidders on this criterion:
Category: technical
➢ Within 5 working days (20 points)
Category: technical
20% ➢ Within 7 working days (15 points)
Category: technical
➢ Within 10 working days (10 points)
Category: technical
➢ Within 12 working days (5 points)
Category: technical
➢ More than 12 working days (0 points)
Category: technical
Bidders to provide project plan that leads to the delivery date
Category: technical
Threshold 70%
Category: technical
Total 100%
Category: technical
Bidders must note that the minimum qualifying score for Functionality is 70%. All tenders
MandatoryCategory: technical
that do not comply with all the Mandatory Requirements for Functionality and that fail to
MandatoryCategory: technical
achieve the minimum qualifying score of 70% on Functionality shall not be considered for
Category: technical
further evaluation against Price and B-BBEE.
Category: technical
3.4 Phase 3 – Pricing and Specific Goals assessment
Category: technical
All bid submissions that meet the Administrative, Substantive (Mandatory), and technical
MandatoryCategory: technical
requirements (minimum threshold of 70%) and have confirmed their commitment to
Category: technical
SAA’s commission structure will be further evaluated under Specific Goals (20 points) to
Category: technical
determine if they meet the preferential procurement objectives outlined for this tender.
Category: technical
The following table should be used as a guide for the pricing proposal.
Category: technical
Please provide us with a quotation for the items/services specified hereunder where
Category: technical
applicable, in accordance with the above specification.
Category: technical
Item Description Notes/Specifications Price excluding VAT
Category: technical
Furniture Seating (chairs, stools, Comfortable for
Category: technical
lounge chairs) visitors and staff
Category: technical
Tables Reception desk, display Include at least one
Category: technical
tables, meeting tables lockable reception
Category: technical
desk
Category: technical
Plug Points Electrical outlets for Ensure access for AV
Category: technical
powering devices equipment, laptops,
Category: technical
and lighting
Category: technical
Coffee Station Coffee machine, cups, Include necessary
Category: technical
supplies power and water
Category: technical
supply if required
MandatoryCategory: technical
Storage Lockable cupboards or For marketing
Category: technical
storage area materials, personal
Category: technical
belongings, and stock
Category: technical
Signage Branding panels, Must be visible and
MandatoryCategory: technical
banners, digital displays professionally
Category: technical
produced
Category: technical
Lighting Overhead and spotlights Adequate to highlight
Category: technical
stand features and
Category: technical
products
Category: technical
AV Equipment TV screens, For presentations and
Category: technical
demonstrations
Category: technical
Flooring Carpet, raised flooring, Non-slip and in line
Category: technical
or tiles with stand design
Category: technical
Waste Bins General waste and Accessible to staff and
Category: technical
recycling bins visitors
Category: technical
Brochure Display racks for Placed at strategic
Category: technical
Holders marketing material points for easy access
Category: technical
Refrigerator For storage of Close to the coffee
Category: technical
refreshments stand and hidden for
Category: technical
public view
Category: technical
3.5 Preference Point System
Category: technical
All tenders that comply with the mandatory requirements for Functionality and that have achieved
MandatoryCategory: technical
the minimum qualifying score of 70% (Acceptable tenders) will be evaluated further in terms of
Category: technical
the applicable preference point system as follows:
Category: technical
These specific goals have been set as follows:
Category: technical
Selected Specific Goal Number of points allocated
Category: technical
(20)
Category: technical
B-BBEE Level 1 and 2 10
Category: technical
(Non-Compliant and/or B-BBEE Level 3-8 contributors = 0)
Category: technical
EMEs and QSEs that are 51% or more, black owned 10
Category: technical
Total Points for Specific Goals 20
Category: technical
Bidders should be aware that preference points will be awarded to those who provide
Category: technical
evidence according to the table below:
Category: technical
Specific Goals Acceptable Evidence
Category: technical
B-BBEE Certificate / Sworn- Affidavit / B-BBEE CIPC
Category: technical
Certificate (in case of JV, a consolidated scorecard will
Category: technical
No specific requirements found
MandatoryCategory: compliance
B-BBEE Minimum Level: 1
MandatoryCategory: compliance
B-BBEE Details: be accepted) as per DTIC (Department of Trade,
MandatoryCategory: compliance
Industry and Competition) guideline
MandatoryCategory: compliance
EME or QSE that are 51% Black
MandatoryCategory: compliance
B-BBEE Certificate / Sworn-Affidavit / CIPC Certificate
MandatoryCategory: compliance
Owned
MandatoryCategory: compliance
4. STANDARD CONDITIONS FOR REQUEST FOR QUOTATION
MandatoryCategory: compliance
Conditions:
MandatoryCategory: compliance
4.1 All prices provided must be exclusive of Value Added Tax (VAT).
MandatoryCategory: compliance
4.2 All goods/services purchased will be subject to the SAA Conditions of Contract and Order,
MandatoryCategory: compliance
which are available upon request.
MandatoryCategory: compliance
4.3 All prices submitted must be firm. “Firm” prices are deemed fixed and are only subject to
MandatoryCategory: compliance
the following statutory changes: VAT.
MandatoryCategory: compliance
4.4 Service, pricing, and availability will be taken into consideration.
MandatoryCategory: compliance
4.5 Pricing should be given based on an individual component that would make up the
MandatoryCategory: compliance
solution, based on technical and functional requirements.
MandatoryCategory: compliance
THE FOLLOWING MUST ACCOMPANY YOUR QUOTE
MandatoryCategory: compliance
SAA Vendor application and supporting documents. Refer to Annexure 1.
MandatoryCategory: compliance
SBD 4 Document. Refer to Annexure 2.
MandatoryCategory: compliance
General Conditions of Contract. Refer to Annexure 3
MandatoryCategory: compliance
IF NOT QUOTING, INDICATE SO AND RETURN EMAIL TO THE RELEVANT PROCUREMENT
MandatoryCategory: compliance
OFFICIAL
MandatoryCategory: compliance
04 Feb
2026
Tender Published
Tender was published
13 Feb
2026
Closing Date
Tender closing date
Pending
Awaiting Award of Contract
This tender has not yet been awarded. The contracting authority is expected to publish the award notice in due course.
13 Feb
2026
Submissions Closed
No further submissions were accepted after this date.
Organization
South African Airways (Pty) LimitedSouth African Airways is South Africa's national airline, offering domestic and international passenger and cargo services.
Contact Person
Naveshni Ganesh
Phone
011-978-9262
South African Airways is South Africa's national airline, offering domestic and international passenger and cargo services.
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Important Dates
Source: RFQ GSM006_2026 Exhibition Stands.pdfContact Information
Source: RFQ GSM006_2026 Exhibition Stands.pdfSubmission Guidelines
Source: RFQ GSM006_2026 Exhibition Stands.pdfEvaluation Criteria
Source: RFQ GSM006_2026 Exhibition Stands.pdf1. Administrative – verify all returnable documents are completed, signed and received by the closing date.
2. Substantive – confirm a fully priced schedule with every line‑item priced; any missing price leads to disqualification.
3. Technical/Functionality – minimum qualifying score 70 % based on:
4. Pricing – price evaluation after passing the above stages.
5. Specific Goals (pre‑award) – 20 preference points: B‑BBEE Level 1/2 (10 pts) and EME/QSE ≥51 % black ownership (10 pts).
Technical Specifications
Source: RFQ GSM006_2026 Exhibition Stands.pdfScope: Conceptualise, design and manage SAA exhibition stands for various trade‑fair events (≈15‑20 events per year) over a 3‑year contract.
Deliverables:
Performance standards: design must provide maximum brand visibility, aesthetic appeal and a relaxed atmosphere; all items must comply with SAA General Conditions of Contract.
Financial Requirements
Source: RFQ GSM006_2026 Exhibition Stands.pdfCompliance Requirements
Source: RFQ GSM006_2026 Exhibition Stands.pdfSets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the type of public body issuing this tender.
Act 71 of 2008
Relevant to governance and reporting obligations for state-owned companies and public entities.
Relevant because this tender appears to involve professional consulting, advisory, research, feasibility, or management services.
These rules are linked to the work category, industry, or regulated service area.
Act 38 of 2001
Relevant to financial services, audit, accounting, KYC and anti-money-laundering obligations.
Relevant because this tender appears to involve professional consulting, advisory, research, feasibility, or management services.
Address
32 Jones Road, Airways Park, Johannesburg (Head Office) - Kempton Park - Isando - 1627
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
05 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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R 595 125
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