Lease of office space for SITA bhisho (eastern cape) for 5 years

Returnable Documents: Refer to the full tender document for the complete list of required returnable forms and documents. Ensure all specified documents are submitted to avoid disqualification.

Specific eligibility criteria are not detailed in the provided excerpt. Applicants should refer to the full tender document for comprehensive requirements, which likely include: valid business registration, tax compliance, proof of financial stability, and relevant experience in property leasing.

Document-stated description:

• Tender seeks a service provider to supply suitable office space for SITA Bhisho.
• Procurement method: operating lease agreement.
• Contract term: five (5) years.

Practical guidance for bidders:

• This is a real estate lease tender; ensure you have legal authority to lease the premises for the full term.
• The operating lease implies the lessor retains ownership and maintenance responsibilities — clarify maintenance obligations in the lease.
• No further scope details are provided in this excerpt; obtain the full tender document for technical specifications, evaluation criteria, and compliance requirements.

Document-stated evaluation requirements:

• Bidders must submit a fully completed pricing schedule in the prescribed Excel format.
• All unit and line prices must be VAT exclusive and quoted in South African Rand (ZAR).
• Quoted prices must cover all costs to deliver the service, including all applicable taxes.
• The bidder must sign a confirmation that the quoted prices cover all goods/works specified in the bidding documents and accept that any mistakes in prices, rates, or calculations are at the bidder's own risk.

Practical guidance for bidders:

• Ensure every yellow cell in the pricing schedule is completed; incomplete schedules may lead to disqualification.
• Double-check that escalation rates for Years 2–5 are entered correctly, as these affect the total contract value.
• The confirmation statement is a mandatory returnable — have an authorised signatory ready to sign and date it.
• No additional eligibility or functionality criteria are described in the pricing schedule excerpt; refer to the main tender document for any further evaluation stages (e.g., mandatory compliance, functionality scoring, price/preference points).

Document-stated scope and deliverables:

• Appointment of a service provider to supply suitable office space for SITA Bhisho (Limpopo).
• Delivery method: operating lease agreement.
• Contract duration: five (5) years.
• Required accommodation: 530 m² of office space.
• Required parking: 30 covered parking bays.
• Additional items to be priced: other operational costs (to be specified by bidder), tenant installation (to be specified by bidder), and beneficial occupation period (in months).

Practical guidance for bidders:

• Verify that the offered premises meet SITA’s operational requirements (location, accessibility, security, building standards) — these are not detailed in the pricing schedule but will be in the main tender document.
• Prepare specifications for tenant installation items (e.g., partitioning, cabling, HVAC) as separate line items.
• Define the beneficial occupation period clearly (e.g., number of months rent-free for fit-out).
• Ensure the lease agreement aligns with the five-year term and includes escalation clauses matching the pricing schedule.

Document-stated pricing rules:

• Complete only the yellow-highlighted cells in the pricing schedule.
• All unit and line prices must be VAT exclusive and in ZAR.
• Prices must include all costs to deliver the service (including all applicable taxes).
• The schedule requires pricing for each of the five years with yearly escalation rates:

1. Office Accommodation Rental – 530 m² (monthly rate, annual total, escalation rate).
2. Covered Parking Rental – 30 bays (monthly rate, annual total, escalation rate).
3. Other Operational Costs – lump sum per item (monthly rate, annual total, escalation rate).
4. Tenant Installation – specify each item (once-off cost).
5. Beneficial Occupation – period in months (cost implication).

• Subtotals, VAT, and totals including VAT are calculated automatically per year and for the full term.
• Bidder must sign a declaration confirming prices cover all obligations and accepting risk for any pricing errors.

Practical guidance for bidders:

• Build your cost model first (base rental, parking, operating costs, installation, fit-out period) then transfer into the yellow cells.
• Escalation rates should be realistic and justifiable; they will be scrutinised during evaluation.
• Ensure VAT is calculated at the current rate (15%) on the VAT-exclusive subtotals.
• The signed declaration is a mandatory returnable — omit it at your peril.
• Keep a copy of your completed schedule with supporting calculations for audit purposes.

• The tender is for the appointment of a service provider to supply suitable office space for SITA Bhisho through a five-year operating lease agreement.

• Non-compulsory virtual briefing session: 09 June 2026 at 11:00 a.m. via Microsoft Teams (link provided).
• Closing date for questions/queries: 11 June 2026 at 16:00.
• Bid closing date and time: 23 June 2026 at 11:00 a.m. (South African Time).
• Bid validity period: 120 days from the closing date.
• SITA may extend the validity period; bidders must respond in writing to extension requests.

• For bidding procedure and technical enquiries: Themba Leburu, Phone: +27 538 028 959, Email: [email protected].
• Bid submission address: SITA Supplier Oracle ERP portal only (https://suppliers.sita.co.za/OA_HTML/AppsLocalLogin.jsp).
• Bidder self-registration link for ERP portal: https://suppliers.sita.co.za/OA_HTML/OA.jsp?page=/oracle/apps/pos/onboard/webui/ProspRegPG&OAHP=POS_GUEST_REG_HP&OASF=POS_SUPPREG_REGISTER&OAPB=POS_ISP_BRAND&ouid=CB0FA7C16C8D33F8.

• Submit bids exclusively via the SITA Supplier Oracle ERP portal at https://suppliers.sita.co.za/OA_HTML/AppsLocalLogin.jsp. No hard copies, emails, or faxes accepted.
• The closing date is 23 June 2026 at 11:00 a.m. (South African Time). Late submissions will not be accepted.
• The original proposal submitted via the portal is the legally binding document for evaluation.
• All returnable documents must be submitted with the bid by the closing time. These include SBD 4 (Bidder’s Disclosure) and SBD 6.1 (Preferential Procurement Claim Form) with supporting evidence.
• Failure to submit required returnable documents may lead to a low score but not automatic disqualification.
• Bids must be signed by an authorised representative, with initials on every page.
• SITA reserves the right to disqualify bids not submitted as prescribed.
• Bidders must submit all administrative and mandatory returnable documents (e.g., pricing, technical requirements) with their bid.
• Alternative bids are only accepted if a bid strictly complying with the specifications is also submitted.

• The applicable preference point system is 80/20 (80 points for price, 20 points for specific goals). If unclear, 80/20 or 90/10 may apply, with the lowest acceptable tender determining the system.
• Points are awarded for price (maximum 80) and preference points for specific goals (maximum 20). Details of specific goals are in Annexure 1 (Bid Specification).
• Failure to submit proof for preference points will be interpreted as not claiming those points.
• SITA reserves the right to require substantiation of any preference claim.
• Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers (automatic disqualification).
• Bids must comply with all submission instructions and requirements.

• Scope: Appointment of a service provider for suitable office space for SITA Bhisho through a five-year operating lease agreement.
• The bidder must warrant that all employees (including subcontractors) are covered by the Compensation for Occupational Injuries and Diseases Act 13 of 1993 and remain in good standing for the duration of the RFB adjudication and any subsequent agreement.
• SITA reserves the right to request documentary proof of registration and good standing with the Compensation Fund.
• Goods/services must conform to standards mentioned in the bidding documents and specifications.
• The supplier must permit SITA to inspect records and have them audited.

• Prices quoted in the bid must be firm and not vary except as authorised in the contract or validity extension.
• Payment will be made in South African Rand (ZAR) unless otherwise stipulated.
• The method and conditions of payment will be specified in the final contract.
• A performance security may be required within 30 days of award, as specified in the contract, in the form of a bank guarantee, irrevocable letter of credit, or certified cheque.
• Payment is made promptly per contract terms, upon submission of invoice and delivery note.

• Bidders must be tax compliant and provide a unique Personal Identification Number (PIN) from SARS, or a hard copy Tax Compliance Status (TCS) certificate.
• For consortia, joint ventures, or subcontractors, each party must submit a separate TCS PIN or CSD registration number.
• No bids accepted from government employees, companies with government employee directors, or closed corporations with government employee members.
• Bidders must submit SBD 4 (Bidder’s Disclosure) declaring any state employment, relationships with the procuring institution, or interests in related enterprises.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.
• Bidders must submit SBD 6.1 (Preferential Procurement Claim Form) with evidence for specific goals claimed.

• The tender is for the appointment of a service provider to supply a suitable office space for SITA Bhisho through an operating lease agreement for a period of five (5) years.

• Publication Date: 28 May 2026.
• Closing Date and Time: 23 June 2026 at 11:00 a.m.
• A non-compulsory virtual briefing session will be held on 09 June 2026 at 11:00 a.m. via Microsoft Teams link: https://teams.microsoft.com/meet/319921400252770?p=72YcVERZcZU87L4Y3W.

• For bid enquiries: Themba Leburu.
• Contact telephone: +27 538 028 959.
• All queries must be submitted in writing to: [email protected].
• SITA physical address: 459 Tsitsa Street, Erasmuskloof, Pretoria, South Africa. Postal: PO Box 26100, Monument Park, 0105.
• General SITA telephone: +27 12 482 3000.

• Submit your bid electronically via the SITA Supplier Oracle ERP portal at: https://suppliers.sita.co.za/OA_HTML/AppsLocalLogin.jsp.
• You must tick a box on the submission form to confirm the bid is submitted in the required sequence.
• Complete the bid pricing schedule in the provided Excel spreadsheet format.
• Ensure you are registered on the Central Supplier Database (CSD) and all company details are updated.

• Registration on the Central Supplier Database (CSD) with all company details updated is mandatory.
• Bidders must submit their proposals electronically through the designated SITA portal.

• The tender is for the appointment of a service provider to supply a suitable office space for SITA Bhisho.
• The service will be delivered through an operating lease agreement.
• The contract period is five (5) years.

• Bidders must be registered on the Central Supplier Database (CSD) and ensure all company details are updated.

• All queries to this bid must be submitted in writing to: [email protected].