Expression of interest: panel sourcing of funding for 3 years (re-advert) - nkangala district municipality

Department: Electrification (as per document). No further contact details provided.

• Legal status: Applicants must be legally registered entities (e.g., companies, partnerships) in South Africa.
• Experience: Proven track record in funding sourcing and/or electrification projects, particularly in the public sector or municipal context.
• Financial capacity: Evidence of financial stability and ability to manage funds at risk.
• Technical capacity: Technical expertise and resources to execute bulk electrification projects on a turnkey basis.
• B-BBEE compliance: Compliance with Broad-Based Black Economic Empowerment (B-BBEE) requirements, as per South African legislation.
• Tax and statutory compliance: Valid tax clearance certificates and compliance with other statutory obligations (e.g., CIDB registration for construction-related work).

• Scope: Sourcing funds at risk and implementation of bulk community electrification distribution on a turnkey basis.
• Duration: 36 months (3 years).
• Bill of Quantities: Not applicable (per document).

RFP Overview: Sourcing funds at risk and turnkey implementation of bulk community electrification distribution for 36 months (re-advertised).

Returnable documents are not explicitly listed in the provided text. Refer to the RFP document for specific forms or documents required for submission.

General: Open to all eligible service providers, but likely requires proof of financial capacity, technical expertise, and prior experience in similar projects.

Compliance: Must comply with Nkangala District Municipality’s Supply Chain Management Policy and other relevant regulations.

Experience: Demonstrated experience in bulk electrification projects and funding sourcing is likely required.

Registration: Applicants may need to be registered with relevant South African authorities (e.g., CIPC, CIDB).

Scope of Work: Turnkey implementation of bulk community electrification distribution, including sourcing funds at risk. Additional relevant documents include the Supply Chain Management Policy of Nkangala District Municipality.

RFP Overview: Sourcing funds at risk and turnkey implementation of bulk community electrification distribution for 36 months (re-advertised).

Pricing Schedule: Follow C2.1 Pricing Instructions and C2.2 Bill of Quantities. Ensure all rates and quantities are clearly specified and aligned with the Scope of Work (Part C3).

Pricing Data: Submit pricing as per C2.1 Pricing Instructions and C2.2 Bill of Quantities. Ensure alignment with the Scope of Work (Part C3).

Pricing Schedule: Follow C2.1 Pricing Instructions and C2.2 Bill of Quantities. Ensure all rates and quantities are clearly specified and aligned with the Scope of Work (Part C3).

Contractual Terms: Refer to Part C1 (Agreements and Contract Data), including C1.1 Form of Offer and Acceptance and C1.2 Contract Data.

Contractual Terms: Refer to Part C1 (Agreements and Contract Data), including C1.1 Form of Offer and Acceptance and C1.2 Contract Data.

Employer: Nkangala District Municipality.

Address: 2A Walter Sisulu Street, Middelburg, 1050 / PO Box 437, Middelburg, 1050.

Phone: 013 249 2000.

Fax: 013 249 2087.

Department: Electrification.

Open to all eligible service providers capable of sourcing funds and implementing electrification projects on a turnkey basis.

Must comply with South African regulations and municipal policies.

Financial capacity: Ability to source funds at risk and provide proof of financial capacity (implied by turnkey and funding requirements).

Technical expertise: Expertise in bulk community electrification distribution and project management for large-scale infrastructure.

Insurance: Must provide valid professional indemnity insurance as specified.

Scope: Sourcing funds at risk and implementation of bulk community electrification distribution on a turnkey basis for a period of 36 months.

Restrictions: Service Provider may not release public or media statements or publish material related to the services or project without written approval from the Employer.

Period of performance: As per letter of appointment.

Copyright: Copyright of documents prepared for the project vests with Nkangala District Municipality.

Payment: In accordance with the Nkangala District Supply Chain Management Policy.

Insurance: Service Provider must provide professional indemnity insurance with a cover of R100,000.00 per claim.

Overtime: Client is not responsible for any overtime worked or payments made to the Service Provider's personnel.

Subcontracting: Service Provider may not subcontract any work without approval from Nkangala District Municipality.

Intellectual Property: Copyright of all documents prepared for the project vests with Nkangala District Municipality.

Public statements: No public or media statements or publication of project-related material without written approval from the Employer.

• The project involves sourcing funds at risk and implementing bulk community electrification distribution on a turnkey basis for a period of 36 months.
• The contractor must perform all obligations under the contract, including compliance with all terms and conditions.

• Submit a signed Form of Offer and Acceptance (Form C.1.1).
• Examine and accept all documents listed in the Tender Data and addenda.
• Covering letters are not part of the final contract; any deviations must be recorded in the Schedule of Deviations.
• Return one signed copy of the Acceptance part to the Tenderer before the end of the validity period stated in the Tender Data.
• Failure to deliver bonds, guarantees, proof of insurance, or other required documentation within two weeks of receiving the signed Agreement may result in contract repudiation.
• Deviations from tender documents are limited to those permitted in the Conditions of Tender.
• Any deviations agreed during the Offer and Acceptance process must be recorded in the Schedule of Deviations.
• All changes or clarifications agreed upon by the parties must be incorporated into the final contract draft.

• The tenderer must be duly authorized to sign the offer and accept the contract terms.
• The tenderer must demonstrate the ability to source funds at risk and manage the financial obligations of the project.
• The tenderer must have the capability to implement bulk community electrification distribution on a turnkey basis.
• The tenderer must comply with all legal and contractual obligations, including providing necessary bonds, guarantees, and insurance.

• Scope: Sourcing funds at risk and implementation of bulk community electrification distribution on a turnkey basis for a period of 36 months.
• The contractor must perform all obligations under the contract, including compliance with all terms and conditions.
• Payment: The contractor/service provider will be paid a percentage of the total secured funding allocated for implementation.

• Pricing is structured in four parts: Part 1 (Agreements and Contract Data), Part 2 (Pricing Data), Part 3 (Scope of Work), Part 4 (Additional Documentation).
• Additional drawings or documents may be incorporated by reference.
• Payment to the contractor is a percentage of the total secured funding allocated for implementation.
• Bonds, guarantees, and proof of insurance must be delivered as per the Conditions of Contract within two weeks of receiving the signed Agreement.

• Compliance with all terms and conditions of the contract is mandatory.
• Bonds, guarantees, proof of insurance, and other documentation must be provided as per the Conditions of Contract.
• Any deviations from tender documents must be recorded in the Schedule of Deviations and signed by authorised representatives of both parties.
• The contract comes into effect upon receipt of a fully signed copy of the Agreement, including the Schedule of Deviations (if any).
• The contractor must notify the employer within five days of receipt if they cannot accept the Agreement's contents; otherwise, it becomes binding.
• Failure to deliver required documentation within two weeks constitutes repudiation.
• Amendments or deviations are only valid if recorded in the Schedule of Deviations and signed by both parties.

• The contract comes into effect upon receipt of a fully signed copy of the Agreement, including the Schedule of Deviations (if any).
• The contractor must notify the employer within five days of receipt if they cannot accept the Agreement's contents; otherwise, it becomes binding.
• Bonds, guarantees, proof of insurance, and other required documentation must be delivered within two weeks of receiving the signed Agreement.
• Failure to do so constitutes repudiation.
• Amendments or deviations are only valid if recorded in the Schedule of Deviations and signed by both parties.

• Deviations from tender documents are limited to those permitted in the Conditions of Tender.
• Covering letters are not part of the final contract.
• Any deviations agreed during the Offer and Acceptance process must be recorded in the Schedule of Deviations.
• All changes or clarifications agreed upon by the parties must be incorporated into the final contract draft.

• Scope includes the construction of temporary and permanent risk-related infrastructure.
• Bidders must price all items in the schedule, as the employer reserves the right to request additional work based on the tendered rates.

• Open to all tenderers capable of sourcing funding and implementing bulk electrification projects on a turnkey basis.
• Must demonstrate capacity to handle electrification distribution, including risk management and compliance with technical specifications.
• Must provide pricing that aligns with the municipality's budget constraints and invoicing requirements.
• Must agree to terms on liability, additional work assessments, and unpriced items.

• Scope includes the construction of temporary and permanent risk-related infrastructure.
• Bidders must price all items in the schedule, as the employer reserves the right to request additional work based on the tendered rates.
• All activities must be invoiced monthly based on completion, not exceeding the allocated budget for that activity.
• Total price for activities shall not be exceeded without prior written approval from the Client.
• The Schedule of Activities and Bills of Quantities includes items covering profit, general liabilities, and costs of all services.
• Rates and amounts must be completed by hand in black ink.
• Prices must be full inclusive prices exclusive of VAT, covering all costs, expenses, general risks, liabilities, and obligations.
• If any item is unpriced, it will be construed that the tenderer has made adequate allowance under other items for all labour, material, and costs.
• Definitions: Unit (measurement per item), Quantity (number of units), Rate (payment per unit), Amount (Quantity × Rate), Sum (lump-sum amount for described work).

• Pricing must be monthly, based on activity completion, and must not exceed the allocated budget for each activity without prior written client approval.
• All rates and amounts must be handwritten in black ink.
• Prices must be full and inclusive, exclusive of VAT, and cover all costs, expenses, general risks, liabilities, and obligations.
• If any item is unpriced, it will be assumed the bidder has accounted for it under other items.
• Definitions: Unit (measurement per item), Quantity (number of units), Rate (payment per unit), Amount (Quantity × Rate), Sum (lump-sum amount for described work).

Tender documents available from 07 July 2026. Compulsory briefing session: 08 July 2026 at 14H00, Nkangala District Municipality office building. Closing date: 24 July 2026 at 12H00.

Technical and administrative queries: Mr AJ Skosana, Nkangala District Municipality. Phone: 013-249-2040. Submission address: Tender Box, Ground Floor, Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, Mpumalanga.

Submit tenders in black ink, fully completed per tender document conditions. Seal all documents in an envelope and externally endorse with: 'REQUEST FOR PROPOSAL (RFP) FOR SOURCING FUNDS AT RISK AND IMPLEMENTATION OF BULK COMMUNITY ELECTRIFICATION DISTRIBUTION ON A TURNKEY BASIS FOR PERIOD OF 36 MONTHS (RE-ADVERT)'. Deposit in the Tender Box, Ground Floor, Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, Mpumalanga by 12H00 on 24 July 2026. Tenders will be opened in public immediately after closing. Tenders remain valid for 90 days from closing date. Telegraphic, telephonic, fax, telex, email, or late submissions are not accepted. Disqualification risks: incomplete or improperly endorsed tenders.

Tenders will be evaluated in terms of the Supply Chain Management Policy of Nkangala District Municipality. The lowest or any tender will not necessarily be accepted. The municipality reserves the right not to consider any tender not suitably endorsed or comprehensively completed, and the right to accept the tender in whole or part. Suppliers must be registered on the Central Supplier Database (CSD). Suitably qualified tenderers meeting prescribed requirements are invited. Technical and financial capacity for turnkey electrification projects is likely required (inferred from scope).

Scope: Sourcing funds at risk and implementation of bulk community electrification distribution on a turnkey basis for a period of 36 months. Deliverables include full turnkey execution of electrification distribution projects. Refer to Part C3 (Scope of Work) and Part C2 (Pricing Data, including Bill of Quantities) in the tender document for detailed requirements.

Suppliers and/or service providers must be registered on the Central Supplier Database (CSD).

• Submit the following returnable documents: Name of Tenderer, CSD Registration Number.
• Ensure all required documents are completed and submitted before the closing date.
• Late or incomplete submissions may be disqualified.

Required returnable documents: Name of Tenderer, CSD Registration Number.

• Must be registered on the Central Supplier Database (CSD) with a valid CSD registration number.
• Must be a legally registered entity in South Africa.
• Proven track record in similar electrification projects and funding sourcing.
• Demonstrated financial stability and ability to secure funding at risk.
• Technical expertise and resources to execute the project on a turnkey basis.
• Compliance with all relevant South African laws, including BBBEE requirements, if applicable.

• CSD Registration Number is required.

Technical Director: Mr AJ Skosana. Service providers must report regularly to this contact and the designated official within Nkangala District Municipality.

Mandatory requirements:

• At least five years of experience in Local Government finance, accounting, and reporting.
• Demonstrated success in securing funds for municipal projects.
• Capacity to manage turnkey electrification/renewable energy projects.
• Ability to assume financial risk during fund sourcing.

Preferred requirements:

• Experience in solar/hydro energy, electrical infrastructure, or community electrification.
• Prior work with Nkangala District Municipality or similar entities.
• Skills development/training capabilities for municipal staff.

Objective: Source funds for Nkangala District Municipality to implement IDP projects, including electrical infrastructure, solar energy, and skills development.

Scope of Work:

• Sourcing funds for implementation of various electrical projects (e.g., bulk community electrification, upgrading electrical infrastructure).
• Sourcing funds for renewable energy projects (e.g., solar plants, hydro-electricity generation, solar lights, solar panels for municipal buildings, bulk energy supply solar plants).
• Skills development: Training for municipal officials.

Location: All municipalities within Nkangala District Municipality.

Project Flexibility:

• Municipality will provide projects from its IDP list that lack budget.
• Service providers may also propose projects not included in the municipality’s plans.
• Automatic appointment for sourcing and implementation if funds are approved.

Requirements for Service Providers:

• Must submit a project team and list of previously implemented projects with the tender.

Service providers must:

• Have at least five years of experience in Local Government finance, accounting, and reporting.
• Demonstrate specific experience in sourcing funding for local municipalities.
• Provide proof of previous similar work and a company profile.
• Show a proven track record in sourcing funds for comparable projects.

Service providers must:

• Have necessary skills, experience, expertise, and capacity to perform the work.
• Submit proof of previous similar work and company profile.
• Demonstrate at least five years of experience in Local Government finance, accounting, and reporting.
• Show specific experience in sourcing funding for local municipalities.
• Provide a proven track record in sourcing funds, particularly for local government projects.

Contractual terms will be governed by a Service Level Agreement (SLA) signed between the municipality and the successful service provider. Key points:

• Tasks will be managed per the SLA.
• Successful service provider will collaborate with a designated Project Sponsor and seconded municipal officials for skills transfer.
• Service provider must appoint a Project Manager as the liaison with the municipality.
• Appointment is contingent on signing the SLA. Terms, including consequence management, will be negotiated. If no agreement is reached, the municipality may appoint an alternative provider under the same terms.

Service providers must:

• Submit a project team and list of previously implemented projects with their tender.
• Work with municipality-provided IDP projects lacking budget.
• May propose additional projects not included in the municipality’s plans.
• Will be automatically appointed for sourcing and implementation if funds are approved.

• The tender is for sourcing funds at risk and implementation of bulk community electrification distribution on a turnkey basis for 36 months.
• The employer is Nkangala District Municipality.
• The tender data and additional requirements in returnable schedules are part of the tender conditions.
• Only written communication from the Accounting Officer is binding; verbal communication is not.
• The employer reserves the right to accept or reject any tender, and may request original documents for verification.
• Joint Ventures must have a written agreement covering control, management, operations, risk, and profit/loss.
• Bribery or undue influence will lead to disqualification.
• The employer may request additional information, samples, or demonstrations.
• Only bidders with relevant experience and professional indemnity insurance (R100,000 per claim) are eligible.
• No compensation for tender preparation costs.
• Bidders must check documents for completeness and notify discrepancies.
• Confidentiality and POPI compliance required.
• Clarification meeting is compulsory on 08 July 2026.
• Tenders must be submitted on official forms, in the tender box, before closing time.
• No electronic submissions.
• Tenders remain confidential until award.
• Tenders cannot be withdrawn or substituted.
• Professional indemnity insurance is mandatory.
• Closing time: 12:00 pm on 24 July 2026 at Room D22, Ground Floor.
• Pricing in Rand.
• No alterations to tender documents.
• No alternative offers.
• Tender validity 90 days.
• Failure to provide clarification may render tender non-responsive.
• 80/20 preference system applies (estimated value ≤ R50 million).
• Evaluation per NDM SCM Policy.
• Evaluation steps include completeness, responsiveness, reasonableness, preference points, expertise, financial offer, ranking, risk analysis.

• Closing Date: 24 July 2026 at 12:00 pm (noon).
• Clarification/Briefing Session: 08 July 2026 at 14:00 pm, physically at Nkangala District Municipality Building, 2A Walter Sisulu Street, Middelburg, 1050.
• Tender validity period: 90 days from closing date.

• Clarification meeting: 08 July 2026 at 14:00 pm, physically at Nkangala District Municipality Building, 2A Walter Sisulu Street, Middelburg, 1050.
• Joint Venture: each member company must attend.
• No individual may represent more than one tenderer.
• Non-completion of attendance register may lead to automatic disqualification.

• Accounting Officer: Mr ML Mahlangu, P.O. Box 437, Middelburg, 1050, Tel: 013 249 2006.
• Procurement Enquiries: Mr SI Masilela (Supply Chain), P.O. Box 437, Middelburg, 1050, Tel: 013 249 2040.
• Technical Enquiries: Mr AJ Skosana, P.O. Box 437, Middelburg, 1050, Tel: 013 249 2104 / 3 / 5 / 6 / 7.
• Submission Address: Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, 1050 (Tender Box at Main Entrance, Ground Floor).

• Submit on Council's Official Tender Document only.
• Complete all returnable documents as per clause 17.1.
• Deposit tender in the tender box at Main Entrance, Ground Floor, Nkangala DM Building, 2A Walter Sisulu Street, Middelburg 1050.
• Clearly mark the envelope: 'REQUEST FOR PROPOSAL (RFP) FOR SOURCING FUNDS AT RISK AND IMPLEMENTATION OF BULK COMMUNITY ELECTRIFICATION DISTRIBUTION ON A TURNKEY BASIS FOR PERIOD OF 36 MONTHS (RE-ADVERT)'.
• No telephonic, telegraphic, telex, facsimile, or emailed tenders will be considered.
• Tenders must be submitted before closing time (12:00 pm on 24 July 2026). Late submissions will be rejected.
• Tender offer validity is 90 days from closing date.
• No alterations to tender documents; attach proposals and supporting documents to the back.
• No alternative tender offers will be considered.
• Tenders cannot be withdrawn or substituted after submission.
• Ensure all required forms are signed, including Form C1.1 (Form of Offer and Acceptance) and Form E (Authority for Signatory).
• Attend compulsory briefing session on 08 July 2026 at 14:00 at Nkangala District Municipality Building, 2A Walter Sisulu Street, Middelburg.
• Joint Venture: each member company must attend briefing; no individual may represent more than one tenderer.
• Failure to fully complete attendance register may lead to automatic disqualification.
• The employer may request original documents (e.g., CK document, qualifications) for verification by Commissioner of Oaths.
• The employer reserves the right to reject any tender not suitably endorsed, and to accept whole or part of any tender.
• The employer will not compensate for costs incurred in preparing the tender.

• Returnable documents include: Returnable Schedules, Form of Offer and Acceptance, Contract Data, Pricing Data, Bills of Quantities, Terms of Reference, and other required forms.
• Must be submitted on Council's official tender document.
• Complete all returnable documents as per clause 17.1.
• Tenders must be deposited in the tender box at the specified location.
• Check documents for completeness and notify employer of discrepancies.

• Evaluation follows the 80/20 preference point system (Price 80 points, Specific Goals 20 points).
• Three-stage evaluation: Stage 1: Responsiveness; Stage 2: Functionality; Stage 3: Preference points (Price and Specific Goals).
• Functionality is scored out of 100 points: Organising and Staffing (30), Approach and Methodology (40), Experience of the Firm (30).
• A minimum of 70 out of 100 functionality points is required to proceed to price and specific goals evaluation.
• Functionality scoring details:
• Team Leader Academic Qualifications (max 15): No formal education (0), National Diploma in Electrical Engineering (10), Bachelor's degree in Electrical Engineering (15).
• Team Leader Experience in Similar Projects (max 15): 1-2 projects (10), 3 or more (15).
• Approach and Methodology (max 40): Generic methodology (15), Tailored methodology (20), Innovative and efficient approach (40).
• Company Experience in Sourcing Funds (max 30): 1-3 projects (20), 4 or more (30).
• Proof required: Academic qualifications (copies, SAQA for foreign), CVs with relevant experience, appointment/reference letters for company experience.
• Failure to provide proof of qualifications or experience may result in zero points or elimination.
• After functionality, price and specific goals are scored; highest total points wins.
• The bid value is estimated not to exceed R50 million (incl. taxes), hence 80/20 system.
• Evaluation steps: completeness, responsiveness, reasonableness, eligibility of preference points, expertise/experience, financial offer points, ranking, risk analysis.
• Tenders are adjudicated per NDM Supply Chain Management Policy and Preferential Procurement Regulations 2022.
• Disqualification reasons include: late submission, incomplete/altered documents, lack of authority, bribery, non-compliance with technical specs, municipal arrears, unsatisfactory past performance.

• Scope: Sourcing funds at risk and implementation of bulk community electrification distribution on a turnkey basis for a period of 36 months.
• Only bidders with relevant experience in similar projects (sourcing funds for community development) are eligible.
• Must provide Professional Indemnity Insurance of R100,000 per claim.
• Tenderer must submit a preliminary implementation programme and method statement (approach and methodology).
• Key personnel must have relevant qualifications and experience; CVs must follow professional format and include position, PDI status, education, professional registrations, experience, language proficiency, and references.
• The employer may request original documents (e.g., company CK, qualifications) for verification.
• Joint Ventures must have a written agreement covering control, management, operations, risk, and profit/loss sharing.
• The employer reserves the right to request additional information, samples, or demonstrations.
• Confidentiality and POPI compliance required.
• No compensation for tender preparation costs.

• Provide a preliminary implementation programme and method statement.
• Methodology must be tailored to the project objectives and methods of work.
• Should be flexible to accommodate changes during execution.
• Quality plan and risk management approach must be specifically tailored.
• Innovative and efficient approaches are encouraged.
• Methodology is scored out of 40 points in functionality evaluation.

• Team Leader must have relevant academic qualifications (National Diploma or Bachelor's in Electrical Engineering) and experience in similar projects.
• CVs must include position, PDI status, education, professional registrations, relevant experience, language proficiency, and references.
• Company must have experience in sourcing funds: 1-3 projects (20 points), 4+ projects (30 points).
• Proof of experience via appointment letters or reference letters.
• Failure to provide proof may result in zero points or elimination.
• Key personnel must be assigned as proposed; failure may annul acceptance.

• Quality plan must be tailored to the project's critical characteristics.
• Approach and methodology should address quality and risk management specifically.
• The quality plan should be innovative and efficient.
• Failure to provide adequate quality plan may result in lower functionality score.
• The employer may request samples or demonstrations to verify quality.

• Pricing must be in Rand.
• Complete the pricing instructions and bills of quantities.
• Failure to complete schedule of quantities may lead to rejection.
• No alternative offers accepted.
• The estimated contract value is not to exceed R50 million (incl. taxes).
• Municipal arrears may disqualify.

• Pricing must be stated in Rand.
• Complete the pricing schedule and bills of quantities as required; failure to complete may lead to rejection.
• The estimated contract value is not to exceed R50,000,000 (incl. taxes), hence 80/20 preference system.
• No alternative offers accepted.
• The employer may request written evidence of financial, labour, and resource capacity.
• The employer may appoint chartered accountants/auditors to investigate financial resources; bidder must assist.
• Municipal rates and taxes must not be in arrears for more than three months.
• No payment terms specified; but professional indemnity insurance of R100,000 per claim is mandatory.

• Valid Tax Compliance Status (TCS) from SARS with unique PIN must be submitted.
• Original tax clearance certificate may be required.
• B-BBEE status will contribute to Specific Goals (20 preference points).
• Professional Indemnity Insurance of R100,000 per claim is mandatory.
• Company registration (CK) and qualifications of key personnel may be requested for verification.
• Joint Venture must have a written agreement.
• No municipal arrears for bidder or directors.
• No unsatisfactory performance on previous government contracts in last 5 years.
• Must attend compulsory briefing session.
• Must submit all required forms (e.g., Form C1.1, Form E).
• Must comply with NDM Supply Chain Management Policy and Preferential Procurement Regulations 2022.

• No specific health and safety requirements are stated in the tender document.
• However, compliance with all applicable laws and regulations is implied.
• The employer may request additional information or demonstrations to ensure safety compliance.

• Professional Indemnity Insurance of R100,000 per claim is required for the duration of the contract.
• POPI Act compliance required; bidder indemnifies NDM against any loss from processing personal information.
• Tender information remains confidential until award.
• The employer may cancel contract and recover losses if preference obtained fraudulently or specific goals not attained.
• Financial penalties may be imposed at Council's discretion.
• Contractor, shareholders, and directors may be restricted from doing business with NDM for 5 years.
• The employer may conduct financial investigations; bidder must assist.

• Only written communication from the Accounting Officer is binding.
• The employer may reject any tender not suitably endorsed.
• The Council may request additional information.
• Confidentiality of tender documents.
• Tenders cannot be withdrawn or substituted.
• Tender validity 90 days.
• Failure to provide clarification may render tender non-responsive.
• Compliance with tender conditions and technical specifications is mandatory.
• Non-compliance may lead to rejection.
• Penalties for fraudulent preference or non-attainment of specific goals: contract cancellation, financial penalty, restriction from business for 5 years.
• The employer may conduct financial investigations.

• NDM reserves the right to request original documents (e.g., CK, qualifications) for verification.
• Joint Ventures must have a written agreement.
• Valid tax clearance certificate and TCS PIN required.
• Must provide evidence of financial, labour, and resource capacity if requested.
• Must comply with NDM SCM Policy.

• 80/20 preference system: Price (80), Specific Goals (20).
• Three stages: Responsiveness, Functionality, Preference points.
• Functionality score: Organising & Staffing (30), Approach & Methodology (40), Experience of Firm (30).
• Minimum 70/100 functionality points required to proceed.
• Team Leader Academic Qualifications (max 15): No formal education (0), National Diploma in Electrical Engineering (10), Bachelor's degree in Electrical Engineering (15).
• Team Leader Experience (max 15): 1-2 projects (10), 3+ projects (15).
• Approach & Methodology (max 40): Generic (15), Tailored (20), Innovative (40).
• Company Experience (max 30): 1-3 projects (20), 4+ projects (30).
• Proof required: academic certificates, CVs, appointment/reference letters.
• Failure to provide proof may result in zero points or elimination.
• After functionality, price and specific goals are scored.
• Disqualification reasons include: late submission, incomplete documents, lack of authority, bribery, non-compliance, municipal arrears, unsatisfactory past performance.
• Evaluation per NDM SCM Policy and Preferential Procurement Regulations 2022.

Closing date: 24 July 2026. Closing time: 12:00 PM.

SCM enquiries: SI Masilela, Department of SCM, Phone: 013-249-2104, Email: [email protected]. Technical enquiries: AJ Skosana, Department of Technical Services, Phone: 013-249-2040, Email: [email protected]. Submission address: Bid box at Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, 1050. POPI Information Officer: Mr ML Mahlangu (Municipal Manager), Phone: 013 249 2006, Email: [email protected].

Submit bids by the closing date and time (24 July 2026, 12:00 PM) to the bid box at Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, 1050. Late bids will not be accepted. Bids must be submitted on official forms provided (do not re-type). Failure to complete all compulsory returnable documents will render the bid unresponsive. Required forms include: FORM A (MBD 1 Parts A & B), FORM B (Enterprise Questionnaire for Consortia/Joint Ventures), FORM C (POPI Notice and Consent), FORM D (Declaration of Past SCM Practices), FORM E (Declaration of Interest), FORM F (Authority of Signatory), FORM G (Tax Good Standing), FORM H (Financial References/Bank Details), FORM I (Municipal Utility Account), FORM J (Preference Schedule), FORM K (Certificate of Independent Bid Determination), FORM L (Litigation History), FORM M (Professional Indemnity Insurance), FORM N (Procurement Above R10M), FORM O (Project Structure), FORM P (Key Personnel), FORM Q (Previous Experience), FORM R (Current Projects), FORM S (Approach and Methodology), FORM T (Infrastructure and Resources), FORM U (Sub-Contractors), FORM V (Record of Addenda). Signatures on all forms certify accuracy of information; misrepresentation may lead to contract termination.

Evaluation uses the 80/20 preference point system (bid value ≤ R50M). Price accounts for 80 points. Specific goals account for 20 points: HDI ownership (max 5 points), Women (max 3), People with disabilities (max 3), Youth (max 3), Military veterans (max 3), Locality within NDM boundaries (max 3). Proof via CSD full report. FORM J (Preference Schedule) must be completed. Organ of state may request substantiation of claims at any time. Bidders must not be listed on National Treasury's Database of Restricted Suppliers or Register for Tender Defaulters. No fraud/corruption convictions in past 5 years. Must not be in service of the state.

Scope: Sourcing funds at risk and turnkey implementation of bulk community electrification distribution for 36 months. The project requires end-to-end delivery including funding, design, procurement, construction, and commissioning of electrification infrastructure. Verification requirements: CIDB registration for construction-related works. Professional membership of firm/project personnel must be verified. Qualifications of proposed project personnel will be vetted. Proof of previous company experience in similar projects is mandatory (FORM Q).

Pricing: Turnkey basis for 36 months. Bid must include all costs (funding, design, procurement, construction, commissioning). Submit banking details (FORM H) with a bank letter ≤3 months old. Municipal utility account (FORM I) must confirm no arrears. Failure to provide financial references or proof of compliance may disqualify the bid. Successful bidder must sign a written contract (MBD7).

Tax Compliance: Submit Tax Compliance Status (TCS) certificate or PIN (SARS). CSD number acceptable if TCS unavailable. Each consortium/joint venture member must submit separate TCS/PIN/CSD. Apply via eFiling (www.sars.gov.za). Foreign suppliers: Complete pre-award questionnaire (Part B:3) if not RSA residents or without RSA tax liability. B-BBEE: CSD full report with ownership details required for preference points. CIDB registration required for construction works. Professional indemnity insurance proof (FORM M). Declaration of past SCM practices (FORM D), litigation history (FORM L), and good standing regarding tax (FORM G) are mandatory. POPI consent (FORM C) and authority of signatory (FORM F) must be submitted. Joint ventures: Submit resolution, JV agreement, and member documents (CIPC/CK1/CK2, director IDs, shareholder registers).

Contract terms: Successful bidder must sign MBD7 contract form. Joint and several liability applies to consortia/joint ventures. Termination of JV agreement requires 30 days' written notice to the municipality, but liability remains. No cession of rights or assignment of obligations without prior written consent from all JV members and the municipality. Domicilium citandi et executandi must be specified for the JV. Contract may be terminated under GCC condition 8.4 for wilful misrepresentation.

Preference points (20% of total) awarded for specific goals under the 80/20 system (bid value ≤ R50M). Goals: HDI ownership (5 points max), Women (3), People with disabilities (3), Youth (3), Military veterans (3), Locality (NDM boundaries, 3). Proof via CSD full report. FORM J (Preference Schedule) must be completed. Price accounts for 80 points. Organ of state may request substantiation of claims at any time.