Provision of internal audit services for a period of 36 months with closing date 16 october 2026 at 11:am

{"name":null,"email":"[email protected]","phone":"021 137 6111","department":null,"address":"on of any kind related to this RFP should"}

Potential service providers will be evaluated according to the following:

Stage 1: Administrative requirements:

Stage 2: Mandatory requirements:

Stage 3: Functionality Assessment

Stage 4: Price and Specific goals

6.1 Stage 1: ADMINISTRATIVE REQUIREMENTS

No A. Mandatory Documents checklist (mark with "X")

1 Certified copy of the B-BBEE certificate or Sworn Affidavit sign by the

Commission of Oath declaring your B-BBEE contributor.

2 Valid Tax Compliance Status (TCS)

3 CSD Registration Report

6.2 Stage 2: MANDATORY REQUIREMENTS

No A. Mandatory Documents checklist (mark with "X")

1 Signed and Completed Standard Bid Documents (SBD 1, 4 & 6.1)

2 Annexure A POPIA Compliance (completed and signed)

3 Fully Completed and signed pricing schedule (with a permanent ink)

4 Professional Standing: Engagement Director /Project team led with 10

years’ internal auditing experience must be a Certified Internal Auditor.

(Cia)

A valid membership must be provided.

5 At least one of the team members must be registered with the Institute of

Internal Auditors (IIA)

Evidence must be provided

6 Public Sector Experience: The bidder must demonstrate Knowledge of

PFMA, Treasury regulations and experience in providing internal audit

services in public sector within South Africa.

Evidence of public sector experience must be submitted, i.e. at least five

(5)Appointment/Award letters, etc.

7 Proof of professional indemnity insurance

Valid Professional Indemnity Insurance certificate/policy must be submitted

with the bid and remain valid for the contract duration

8. Letter of Authority

A duly signed Letter of Authority authorising the person signing the bid

submission to act on behalf of the bidding entity must be submitted.

Kindly note that, failure to submit the required mandatory documentation with

The bid will result in your bid being disqualified without further consideration.

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6.3 Stage 3 - Functionality Criteria

Bidders will be required to satisfy the minimum requirements specified under each criterion. Bidders who do not meet the minimum requirement will be

automatically disqualified.

Required

Criteria Requirement / Details Weight (must sum up to 100%) Functionality Scoring Grid ( 0 – 3 scale ) document

Risk Assessment Provide a Risk Assessment, Project plan and methodology 25% Detailed Risk

Assessment, Plan, Project clearly articulating the stages of the required services, of the

➢ Demonstrating clear and cogent Project Plan and Plan and delivery period , key activities, milestones and deliverables. The

technical understanding of the Methodology Methodology bidder must demonstrate its understanding of the objectives of scope of work with specifications, document the assignment, as well as its approach and the methodology

deliverables and timelines 3= for undertaking the assignment. The bidder must clearly

25%

outline the main activities of the assignment, including their

➢ Demonstrating limited technical

content and duration, phasing and interrelations, key

understanding of the scope of 1 2 3

milestones, and demonstrate knowledge of PFMA, Treasury

work with specifications,

Regulations, and public sector governance. The proposed work deliverables and timelines.2 =

plan should be consistent with the approach and methodology. 15%

➢ Unsatisfactory and partial

understanding of the scope of

work with specifications,

deliverables and timelines. 1=

10%

➢ No technical understanding of the

scope of work with specifications,

deliverables and timelines. = 0

Capacity & Experience of the project leader with a CIA and 10 years internal 25% CV of project leader &

Resources auditing experience. The CV and qualifications of the project leader Qualifications

must be provided as evidence. ➢ Five years and more

experience 3=25%

1 2 3

➢ Three years’ experience 2 =20%

➢ One year experience 1=10%

➢ 0 year experience= 0

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Company The service provider must provide written reference letters in 35% Reference Letters

experience conducting similar projects. The reference letters must be on the ➢ 5 and more

with proven referring client’s letterhead, signed and dated and not older than (5) contactable

experience in years. Reference letters must also have the name of the 1 2 3 references 3 = 35%.

managing contact person and contact details. ➢ 3 contactable references 2 = 25 %

similar ➢ 2 reference letters but not on

projects in The Commission has rights to verify the validity of the

letterhead or not older than

public sector reference letters or previous experience provided by the

two years 1= 15 %

internal Service Provider.

➢ 0 contactable reference= 0auditing

Company Provide a company profile indicating that the bidder has a minimum 15% Business profile, CV

profile of Ten (10) years’ experience in the public sector internal auditing ➢ 10 years’ experience in the public and qualifications of

field. staff. sector internal auditing field with

1 2 3

CV & Qualifications of personnel 3

The bidder is also required to submit the cv’s and qualification of the

= 15 % personnel to be involved in the projects (personnel as appears on the

➢ 5 years’ experience in the public pricing schedule on )

sector internal field with CV &

Qualifications of personnel 2= 10

%

➢ 3 years in the public sector

internal auditing field with CV &

Qualifications of personnel 1= 5%

0 experience in the public sector

internal auditing field =0

Total points 100%

Based on the above, the minimum score for the Service Provider to proceed to the next phase is 70 points.

Note: The minimum qualifying score for functionality is 70 points out of 100. All bidders that fail to achieve the minimum

qualifying score on functionality shall not be considered for further evaluation on Price and Specific goals.

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6.4 Stage 4 – price

The Financial and Fiscal Commission (FFC) is an independent, permanent, statutory institution

established in terms of Section 220 of the Constitution of the Republic of South Africa, 1996. The

Commission provides evidence based, technical, and strategic advice on intergovernmental fiscal

relations to Parliament, provincial legislatures, organized local government, and organs of state.

To strengthen governance, accountability, and assurance, the FFC seeks to appoint a professional

Internal Audit Service Provider for a 36-month term

2. Purpose of the RFP.

The purpose of this Request for Proposal is to invite competent, experienced, and suitably qualified

service providers to deliver risk based internal audit services in accordance with:

• The PFMA (Act )

• Treasury Regulations

• International Standards for the Professional Practice of Internal Auditing (IIA Standards)

• King IV Report on Corporate Governance

• The FFC Internal Audit Charter.

The selected service provider must demonstrate proven expertise and sufficient capacity to deliver

these services efficiently, while adhering to the requirements and terms specified in this document.

Request for quotation documents can be downloaded from the FFC’s website: www.ffc.co.za/ Bid

Number: RFQ FFC/01/BID/2026/27.

The appointed service provider will be responsible for providing independent, objective assurance and

advisory services designed to add value and improve the FFC’s operations.

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3.1 Internal Audit Planning

• Conduct an Internal Audit Needs Assessment

• Develop a Three-Year Rolling Internal Audit Plan

• Develop Annual Operational Plans aligned to the FFC’s risk profile

• Develop internal audit charter

3.2 Execution of Internal Audit Assignments

Assignments may include, but are not limited to:

• Governance, Ethics, and Compliance

• Financial Management and Internal Controls

• Supply Chain Management

• Performance Information (PDOs)

• ICT General Controls and Cybersecurity

• Human Resources and Payroll

• Risk Management

• Follow-up Audits (AGSA & Internal Audit)

• Ad-hoc Investigations (as requested)

3.3 Reporting Requirements

• Draft and final internal audit reports

• Quarterly progress reports

• Annual internal audit opinion

• Presentation of reports to Management and the Audit & Risk Committee

• Maintenance of an audit issues tracking register

3.4 Advisory Services (Non-Assurance)

• Review of policies and procedures

• Governance and control enhancement recommendations

• Support for risk maturity initiatives

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4. Monitoring the progress of assignments

On completion of each assignment, the auditor shall distribute the report to ARC, Accounting Officer,

and impacted Management.

5. Proposal submission

5.1 Interested bidders are requested to submit proposals that consist of the sections highlighted

below. Bidders are requested to peruse these requirements carefully to avoid submitting

extraneous material. To enable the FFC to evaluate the entity on the above criteria, please

ensure that adequate documentation is attached.

5.1.1 Experience of the firm in internal audit services, including specialized skills, expertise, and

value-added services. Demonstration of the firm’s substantial internal audit experience.

5.1.2 Specialized skills, expertise, and value-added services in the field of internal audit, with an

emphasis on best practice methodology, tools and technology used.

5.1.3 Availability of computer audit skills and tools.

5.1.4 Experience in the internal audit in the public sector.

5.1.5 Understanding of and sufficient exposure to the Public Finance Management Act of 1999.

5.1.6 External references, the size of audits and the size of the client base.

5.1.7 Ten (10) Years in business.

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5.1 Interested bidders are requested to submit proposals that consist of the sections highlighted

below. Bidders are requested to peruse these requirements carefully to avoid submitting

extraneous material. To enable the FFC to evaluate the entity on the above criteria, please

ensure that adequate documentation is attached.

5.1.1 Experience of the firm in internal audit services, including specialized skills, expertise, and

value-added services. Demonstration of the firm’s substantial internal audit experience.

5.1.2 Specialized skills, expertise, and value-added services in the field of internal audit, with an

emphasis on best practice methodology, tools and technology used.

5.1.3 Availability of computer audit skills and tools.

5.1.4 Experience in the internal audit in the public sector.

5.1.5 Understanding of and sufficient exposure to the Public Finance Management Act of 1999.

5.1.6 External references, the size of audits and the size of the client base.

5.1.7 Ten (10) Years in business.

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6. Evaluation criteria

➢ Demonstrating clear and cogent Project Plan and Plan and delivery period , key activities, milestones and deliverables. The

technical understanding of the Methodology Methodology bidder must demonstrate its understanding of the objectives of scope of work with specifications, document the assignment, as well as its approach and the methodology

deliverables and timelines 3= for undertaking the assignment. The bidder must clearly

25%

outline the main activities of the assignment, including their

➢ Demonstrating limited technical

content and duration, phasing and interrelations, key

understanding of the scope of 1 2 3

milestones, and demonstrate knowledge of PFMA, Treasury

work with specifications,

Regulations, and public sector governance. The proposed work deliverables and timelines.2 =

plan should be consistent with the approach and methodology. 15%

➢ Unsatisfactory and partial

understanding of the scope of

work with specifications,

deliverables and timelines. 1=

10%

➢ No technical understanding of the

scope of work with specifications,

deliverables and timelines. = 0

Capacity & Experience of the project leader with a CIA and 10 years internal 25% CV of project leader &

6.4.1 The financial proposal for the work to be carried out must be inclusive of VAT.

6.4.2 The quotation must be valid for a minimum of one hundred twenty (120) days.

Bids that achieve the functionality requirements will be evaluated further in terms of the

preference point system, as follows:

Table 3

Criteria points

Price 80

Specific Goals 20

Total 100

Points

Bidders are required to complete the pricing schedule and sign.

Specific goals must be supported by B-BBEE Certificate/affidavit to enable assessment

and verification of points claimed.

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Section 3: price proposal

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Tender pricing schedule

Bid Number (FFC/01/BID/2026/27)

Bid Name PROVISION OF INTERNAL AUDIT SERVICES FOR A PERIOD OF 3 YEARS

Bidder Name

Notes:

1. Pricing must be fully inclusive of all costs associated with the successful execution of the internal audit services as

outlined in the Scope of Work and Deliverables, including all overheads, travel, disbursements, and administrative cost

2. The total number of billable hours for the entire three (3) year contract period is up to a maximum of 2 700 hours,

which can be distributed at an estimated average of 900 hours per annum. Should there be a need to exceed the agreed

number of hours or undertake any work outside the agreed scope of work, prior written approval shall be obtained from

Accounting Officer or duly authorised official before such work is undertaken or any additional cost is incurred.

3. The bidder must utilise an average blended hourly rate derived from the applicable resource mix (Director, Senior

Manager, Manager, and Internal Audit Fieldworker) to determine the total contract value. This means the average

blended rate is to be determined by the bidder based on their total cost structure and resource allocation for the

proposed team

4. If hours are not fully utilised, the FFC should not be liable for payment of unused hours.
5. Prices shall be VAT inclusive and remain firm and fixed for the entire contract duration of thirty-six (36) months. No

subsequent price adjustments will be entertained.

6. Invoices shall be paid based on deliverables achieved and verified by management
7. Bidders are not allowed to change the format of this pricing template

Rate (Hourly) Rate (Hourly) Rate (Hourly)Resource Year 1 Year 2 Year 3

R r r

Engagement Partner

R R RPartner

Senior Manager R R R

Manager R R R

Assistant Manager R R R

Supervisor R R R

Senior Auditor R R R

Trainee Auditor R R R

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Specialist (e.g. tax or technical) R R R

Total R R R

Sum Total of Year1, Year2 and Year 3 R

Bidder's Representative Name Representative Job Title

Signature: Date

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Section 4: annexures

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Annexure 1: Acceptance of Bid Conditions and Bidder’s Details

Request for Proposal No:

Name of Bidder:

Authorized signatory:

Name of Authorized

Signatory

Position of Authorized

Signatory

By signing above the bidder hereby accepts full responsibility for the proper execution and fulfilment of all

obligations and conditions devolving on him/her under this RFP.

[Note to the Bidder: The Bidder must complete all relevant information set out below]

Central supplier database (csd) information

Bidders are required to be registered on the Central Supplier Database (CSD) of National Treasury.

Failure to submit the requested information may lead to disqualification. Bidders are therefore required

to submit as part of this proposal both their CSD supplier number and CSD unique registration

reference numbers below:

Supplier Number

Unique registration reference number

Bidding structure

Indicate the type of Bidding Structure by marking with an ‘X’:

Individual Bidder

Joint Venture/ Consortium

Prime Contractor with Sub Contractors

Other

Required information

If Individual Bidder:

Name of Company

Registration Number

Vat registration Number

Contact Person

Telephone Number

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Cellphone Number

Fax Number

If Individual Bidder:

Email address

Postal Address

Physical Address

If Joint Venture or Consortium, indicate the following for each partner:

Partner 1

Name of Company

Registration Number

Vat registration Number

Contact Person

Telephone Number

Cellphone Number

Fax Number

Email address

Postal Address

Physical Address

Scope of work and the value as a % of the total value of the contract

Partner 2

Name of Company

Registration Number

Vat registration Number

Contact Person

Telephone Number

Cellphone Number

Fax Number

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Email address

Postal Address

Physical Address

Scope of work and the value as a % of the total value of the contract

If bidder is a Prime Contractor using Sub-contractors, indicate the following:

Prime Contractor

Name of Company

Registration Number

Vat registration Number

Contact Person

Telephone Number

Cellphone Number

Fax Number

Email address

Postal Address

Physical Address

Subcontractors

Name of Company

Company Registration Number

Vat registration Number

Contact Person

Telephone Number

Cellphone Number

Fax Number

Email address

Postal Address

Physical Address

Subcontracted work as a % of the total value of the

contract

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Annexure 2A: SBD 1 Invitation to Bid

Sbd1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the (south african national biodiversity institute)

BID NUMBER: FFC/01/BID/2026/27 CLOSING DATE: 16 October 2026 CLOSING TIME: 11 a.m.

FFC/01/BID/2026/27 request for proposal for provision of internal audit

Description services for a period of 36 months

Submission of proposals: proposals must be emailed to [email protected]

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Mampe Malekutu CONTACT PERSON Mr Mavuso Vokwana

Telephone number 021 137 6111 telephone number 021 137 6111

Facsimile number n/a facsimile number n/a

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax central

Compliance compliance supplier

Or

Status system pin: database

No: MAAA

B-bbee status tick applicable box] b-bbee status level sworn [tick applicable box]

Level verification affidavit

contract and whose bid is functionally acceptable and/or financially advantageous to the

Ffc.

7.3 The FFC reserves the right to award this bid as a whole or in part.

7.4 The FFC reserves the right to conduct site visits at bidder’s corporate offices and / or at

client sites if so required.

7.5 The FFC reserves the right to consider the guidelines and prescribed hourly remuneration

rates for consultants as provided in the National Treasury Instruction /2017:

Yes No Yes No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ACCREDITED ARE YOU A FOREIGN BASED REPRESENTATIVE IN Yes No SUPPLIER FOR THE GOODS SOUTH AFRICA FOR Yes No /SERVICES /WORKS OFFERED? THE GOODS [IF YES, ANSWER THE /SERVICES /WORKS [IF YES ENCLOSE PROOF] QUESTIONNAIRE BELOW ] OFFERED? QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO of 65 YES of 65 PART B TERMS AND CONDITIONS FOR BIDDING

Bid submission: 1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. 1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the manner prescribed in the bid document. 1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential procurement regulations, 2017, the general conditions of contract (gcc) and, if applicable, any other special conditions of contract. 1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ............................................. CAPACITY UNDER WHICH THIS BID IS SIGNED: ............................................. (Proof of authority must be submitted e.g. company resolution) DATE: .......................................... NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. of 65 Annexure 2B: SBD 4: Declaration of Interest SBD 4 DECLARATION OF INTEREST

Any legal person, including persons employed by the state1, or persons having a kinship with persons employed by the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes a price quotation, advertised competitive bid, limited bid or proposal). In view of possible allegations of favoritism, should the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, it is required that the bidder or his/her authorized representative declare his/her position in relation to the evaluating/adjudicating authority where

the bidder is employed by the state; and/or

the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid.

In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 2.1 Full Name of bidder or his or her representative: ................................................................... 2.2 Identity Number: ............................................................................................................... 2.3 Position occupied in the Company (director, trustee, shareholder2): ............................................. 2.4 Company Registration Number: ........................................................................................... 2.5 Tax Reference Number: ....................................................................................................... 2.6 VAT Registration Number: .............................................................................................. 2.6.1 The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers and, if applicable, employee / persal numbers must be indicated in paragraph 3 below. 1“State” means – of 65 (a) any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No. ); (b) any municipality or municipal entity; (c) provincial legislature; (d) national Assembly or the national Council of provinces; or (e) Parliament. 2”Shareholder” means a person who owns shares in the company and is actively involved in the management of the enterprise or business and exercises control over the enterprise. 2.7 Are you or any person connected with the bidder YES / NO presently employed by the state? 2.7.1 If so, furnish the following particulars: Name of person / director / trustee / shareholder/ member: .............................................. Name of state institution at which you or the person connected to the bidder is employed: ............................................. Position occupied in the state institution: ............................................. Any other particulars: ........................................................................ ........................................................................ ........................................................................ 2.7.2 If you are presently employed by the state, did you obtain YES / NO the appropriate authority to undertake remunerative work outside employment in the public sector? any other bidder and any person employed by the state who may be involved with the evaluation and or adjudication of this bid? 2.10.1 If so, furnish particulars. ........................................................................ ........................................................................ ........................................................................ 2.11 Do you or any of the directors / trustees / shareholders / members YES/NO of the company have any interest in any other related companies whether or not they are bidding for this contract? 2.11.1 If so, furnish particulars: ........................................................................................ ........................................................................................ ........................................................................................ of 65

Full details of directors / trustees / members / shareholders. Full Name Identity Personal Tax State Employee Number Reference Number Number / Persal Number

Points Allocation: 00 points

B-BBEE Details: the public sector.

5.1.5 Understanding of and sufficient exposure to the Public Finance Management Act of 1999.

5.1.6 External references, the size of audits and the size of the client base.

5.1.7 Ten (10) Years in business.

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6. Evaluation criteria

Potential service providers will be evaluated according to the following:

Stage 1: Administrative requirements:

Stage 2: Mandatory requirements:

Stage 3: Functionality Assessment

Stage 4: Price and Specific goals

6.1 Stage 1: ADMINISTRATIVE REQUIREMENTS

No A. Mandatory Documents checklist (mark with "X")

1 Certified copy of the B-BBEE certificate or Sworn Affidavit sign by the

Commission of Oath declaring your B-BBEE contributor.

2 Valid Tax Compliance Status (TCS)

3 CSD Registration Report

6.2 Stage 2: MANDATORY REQUIREMENTS

No A. Mandatory Documents checklist (mark with "X")

1 Signed and Completed Standard Bid Documents (SBD 1, 4 & 6.1)

2 Annexure A POPIA Compliance (completed and signed)

3 Fully Completed and signed pricing schedule (with a permanent ink)

4 Professional Standing: Engagement Director /Project team led with 10

years’ internal auditing experience must be a Certified Internal Auditor.

(Cia)

A valid membership must be provided.

5 At least one of the team members must be registered with the Institute of

Internal Auditors (IIA)

Evidence must be provided

6 Public Sector Experience: The bidder must demonstrate Knowledge of

PFMA, Treasury regulations and experience in providing internal audit

services in public sector within South Africa.

Evidence of public sector experience must be submitted, i.e. at least five

(5)Appointment/Award letters, etc.

7 Proof of professional indemnity insurance

Valid Professional Indemnity Insurance certificate/policy must be submitted

wit

8.1 By submitting a bid in response to the RFP, the bidder will be taken to offer to render all or

any of the services described in the bid response submitted by it to the FFC on the terms and

conditions and in accordance with the specifications stipulated in this RFP document.

8.2 The bidder shall prepare for a possible presentation should FFC require such and the

bidder will be required to make such presentation within five (5) days from the date the

bidder is notified of the presentation. Such presentation may include a practical

demonstration of products or services as called for in this RFP.

8.3 The bidder agrees that the offer contained in its bid shall remain binding upon him/her and

receptive for acceptance by the FFC during the bid validity period indicated in this RFP and

its acceptance shall be subject to the terms and conditions contained in this RFP document

read with the bid.

8.4 The bidder furthermore confirms that he/she has satisfied himself/herself as to the

correctness and validity of his/her bid response; that the price(s) and rate(s) quoted cover

all the work/item(s) specified in the bid response documents; and that the price(s) and

rate(s) cover all his/her obligations under a resulting contract for the services contemplated

in this RFP; and that he/she accepts that any mistakes regarding price(s) and calculations

will be at his/her risk.

8.5 The successful bidder accepts full responsibility for the proper execution and fulfilment of

all obligations and conditions devolving on him/her under the supply agreement and SLA

to be concluded with FFC, as the principal(s) liable for the due fulfilment of such contract.

8.6 The bidder accepts that all costs incurred in the preparation, presentation and

demonstration of the solution offered by it shall be for the account of the bidder. All

supporting documentation and manuals submitted with its bid will become FCC property

unless otherwise stated by the bidder/s at the time of submission.

• Three-Year Rolling Internal Audit Plan

• Annual Operational Plan

• Internal Audit Reports

• Quarterly Progress Reports

• Annual Internal Audit Opinion

• Audit Issues Tracking Register

• Attendance of Audit and Risk Committee meetings

• Risk Assessment Reports and Mitigation strategies

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Section 2: technical requirements specification

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Section 2: technical requirements specification

proposal/solution will address specific technical requirements; failure to substantiate may lead to the

bidder being disqualified. All documents as indicated must be supplied as part of the bid response.

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1. Background

The Financial and Fiscal Commission (FFC) is an independent, permanent, statutory institution

established in terms of Section 220 of the Constitution of the Republic of South Africa, 1996. The

Criteria Requirement / Details Weight (must sum up to 100%) Functionality Scoring Grid ( 0 – 3 scale ) document

Risk Assessment Provide a Risk Assessment, Project plan and methodology 25% Detailed Risk

I, the undersigned (name).................................................................................

CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 and 3 ABOVE IS CORRECT.

Section 1: general conditions of bid ..................................................................................................................... 3

1. Proprietary Information ........................................................................................................................................... 4
2. Enquiries ................................................................................................................................................................ 4
3. Bid Validity Period .................................................................................................................................................. 4
4. Instructions on submission of Bids ......................................................................................................................... 4
5. Preparation of Bid Response ................................................................................................................................. 5
6. Supplier Performance Management ...................................................................................................................... 6
7. FFC’s Rights ......................................................................................................................................................................... 6
8. Undertakings by the Bidder .................................................................................................................................... 7
9. Reasons for disqualification ................................................................................................................................... 7
10. Deliverables ........................................................................................................................................................... 8

Section 2: technical requirements specification ............................................................................................ 9

1. Background ................................................................................................................................................... 11
2. Purpose of the request for proposal. ............................................................................................ 11
3. Scope of service .......................................................................................................................................... 11

Section 3: price proposal ......................................................................................................................................... 19

Section 4: annexures .................................................................................................................................................. 21

Annexure 1: Acceptance of Bid Conditions and Bidder’s Details ................................................................................................... 22

Annexure 2B: SBD 4: Declaration of Interest ........................................................................................................................ 28

Annexure 2C: SBD 6.1 Preference Points Claim Form ......................................................................................................... 31

Annexure 2E: SBD 9: Certificate of Independent Bid Determination ..................................................................................... 38

Annexure 3: GENERAL CONDITIONS OF CONTRACT ...................................................................................................... 41

Annexure 4: POPIA Compliance... ................................................................................................................................................... 59

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Section 1: general conditions of bid

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External platforms will be accepted (e.G. Dropbox, wetransfer,

Google docs, etc.).

4.3 The closing date for the submission of bids is 16 October 2026 not later than 11:00am. No

late bids will be considered. Bids must only be sent to [email protected]. Bids sent to

any other email address other than the one specified herein will be disqualified and will not

be considered for evaluation. It is the bidder’s responsibility to ensure that the bid

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is sent to the correct email address and that this is received by the FFC before the closing

date and time in FFC’s dedicated tender email inbox / address ([email protected] )

4.4 Bidders are advised to submit / send their bid responses at least 30 minutes before the

11:00am deadline to avoid any Information Technology (IT) network congestion or

technical challenges in this regard which may result in bid responses being received late.

FFC’s e-mail servers are configured to receive e-mails with sizes up to 50MB.

4.5 The FFC will not be held responsible for any of the following:

4.5.1 bid responses sent to the incorrect email address;

4.5.2 bid responses being inaccessible due to non-standard electronic file formats being utilized

to submit responses by bidders;

4.5.3 any security breaches and unlawful interception of tender / bid responses by third parties

outside the FFC’s IT network domain;

4.5.4 bid responses received late due to any IT network related congestion and/or technical

challenges; and

4.5.5 bid responses with file size limits greater than FFC’s e-mail receipt capacity of 50MB.

4.6 Only responses received via the specified email address will be considered.

4.7 Where a complete (Inclusive of all Schedules) bid response is not received by the FFC in

its electronic email tender box ([email protected]) by the closing date and time,

such a bid response will be regarded as incomplete and late. Such late and / or incomplete

bid will be disqualified. It is the FFC’s policy not to consider late bids for tender

evaluation.

4.8 Amended bids may be sent to the electronic tender box ([email protected]) marked

“Amendment to bid” and should be received by the FFC before the closing date and time

of the bid.

4.9 The naming convention of the submission (subject) of the bid shall be as follows to ensure

easy retrieval of the bid submissions:

Bid NO - FFC/01/BID/2026/27 - provision of internal audit services for a period of

36 MONTHS – Bidder name

5.4 The bidder should check the numbers of the pages of its bid to satisfy itself that none are

missing or duplicated. No liability will be accepted by FFC regarding anything arising from

the fact that pages of a bid are missing or duplicated.

5.5 Bidder’s tax affairs with SARS must be in order (tax compliant status) and bidders must

provide written confirmation to this effect as part of their tender response.

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