Supply and delivery of laptops for johannesburg development agency (one‑off)

• Procurement enquiries – Mr Thapelo Kgaphola, Tel: 011 688 7811, Fax: 011 688 7899, Email: [email protected]
• ICT/project enquiries – Ms Precious Betshwana, Tel: 011 688 7866, Fax: 011 688 7899, Email: [email protected]
• Queries on award/decision – Ms Precious Betshwana, Email: [email protected]

• Submit the completed bid in a sealed envelope clearly labelled “RFP – APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY AND DELIVER LAPTOPS FOR JOHANNESBURG DEVELOPMENT AGENCY”.
• Deposit the envelope in the tender box at the Johannesburg Development Agency, Ground Floor, The Bus Factory, 3 Helen Joseph Street (formerly President Street), Newtown, Johannesburg, 2000 between 08:00 and 17:00 on the closing day.
• Closing time is 12:00 on 17 February 2026. Late, faxed, emailed or post‑albeit‑later submissions will be rejected.
• All tender documents must be submitted on the official tender documentation – no reproductions or rearrangements.
• Attach all annexures (A‑F) fully completed and signed, the pricing table, and the “Offer” page with the total fee (including VAT).
• Disqualification risks include: missing or incomplete annexures, incomplete pricing table, submission after deadline, submission in pencil, faxed submission, failure to attend the compulsory briefing, failure to provide a valid OEM/distributor certificate for the laptop brand, directors listed on defaulter registers, outstanding municipal rates/taxes > 90 days, tax non‑compliance, or being a person in the service of the State.

• Compliance – any breach listed under 5.1 (e.g., directors on defaulter register, tax arrears, service‑of‑state status, incomplete forms) results in automatic disqualification.
• Technical – total of 100 points; minimum score 70 % required to proceed.

• Key returnables (Annexures A‑F) – pass/fail.
• Past similar projects – up to 50 points (5 or more projects = 50 pts, 4 projects = 40 pts, 3 = 30 pts, 1‑2 = 0 pts).
• Reference letters – up to 50 points (5 satisfactory references = 50 pts, 4 = 40 pts, 3 = 30 pts, 1‑2 = 0 pts).

• Price & Empowerment – 80 % of the overall score is based on price, 20 % on BBBEE status (Method 2). Prices are evaluated to the lowest acceptable tender; points are rounded to two decimals.

• Preference points are awarded according to the Specific Goal table (e.g., 10 pts for > 51 % Black ownership, 5 pts for > 51 % Women ownership, 5 pts for SMME status). Failure to attach supporting evidence = 0 pts.

• Risk Tolerance – after technical scoring, the highest‑scoring bidder is assessed against the JDA Risk Tolerance Framework (working capital ≥ 50 % of total price, no excessive number of contracts in one year, etc.).

Scope: Supply and delivery of laptops meeting the following minimum specifications:

• Display: 14‑inch FHD (2560 × 1600)
• Processor: Intel Core i7
• Memory: 16 GB RAM
• Storage: 512 GB SSD
• Graphics: Integrated graphics, touchscreen capable
• Network: Wi‑Fi 7 (802.11Be) + Bluetooth
• Ports: 2 × USB‑A, 2 × USB‑C, 1 × Audio jack
• Keyboard: Backlit
• OS: Windows 11 Pro
• Warranty: 3 years on‑site service by manufacturer’s authorised partner

Deliverables: Fully configured laptops, delivery to JDA premises, and provision of warranty documentation.

• Pricing must be presented in the prescribed pricing table (quantity, rate per unit, total excl. VAT) and rolled up to a “Total Fee (including VAT)”.
• VAT is 15 % and must be shown separately.
• Bidders must demonstrate working capital equal to at least 50 % of the total proposed price (cash, short‑term investments, credit facilities or verifiable receivables).
• No specific performance bond or guarantee is mentioned in the document.
• Payment terms are not detailed; bidders should be prepared to accept JDA’s standard payment conditions.

• Must be registered on the National Central Supplier Database (CSD) and provide the CSD number.
• Tax compliance required: valid Tax PIN, VAT registration, and no outstanding municipal rates/taxes > 90 days.
• No bids accepted from persons in the service of the State (see MSCM definition).
• Directors must not be listed on the Register of Tender Defaulters or have a history of contract termination for poor performance.
• Provide valid BBBEE certificate or sworn affidavit (with supporting ownership, ID and CSD documents).
• Submit completed Annexures A‑F, including business declaration, interest declaration, past SCM practices, contracts awarded, independent bid determination certificate, municipal accounts declaration, and POPI consent.
• All supporting documents must be current (e.g., municipal accounts not older than 3 months).