Supply, delivery, installation and commissioning of training equipment for the tshwane metro police department (Q24-01-2026-27)

Closing

• Date and time: 24 November 2026 at 10:00.
• Channel: City of Tshwane e-tender portal (no tender box submissions).

Briefing session

• None applicable; no compulsory briefing or site visit is scheduled.

Bid validity

• 90 days after the closing date; the City may request a written extension before expiry.

Supply chain enquiries

• Contact: Josia Masenya
• Role: Supply Chain Management
• Telephone: (012) 358 0658
• Email: [email protected]

Technical enquiries

• Contact: Sean Bolhuis
• Telephone: 012 358 3547 / 012 358 7003
• Email: [email protected] / [email protected]

Submission

• Method: online submission via the City of Tshwane e-tender portal

Municipal address

City of Tshwane Metropolitan Municipality

Tshwane House

320 Madiba Street

Pretoria

0001

Telephone: (012) 358 9999

Delivery of equipment

• To designated Tshwane Metro Police Department training facilities, confirmed at site assessment.

Submission channel

• Method: online submission through the City of Tshwane e-tender portal.
• Bids must not be placed in the tender box; responses are submitted on the portal only.
• Deadline: 24 November 2026 at 10:00. Late responses are not considered.
• Bid validity: 90 days after the closing date.

Completion rules

• Documents must be completed in black pen; retyped or scanned documents are not accepted.
• Price mistakes must be crossed out in ink and each alteration initialled.
• Correction fluid (Tippex or similar) is prohibited. An item priced with correction fluid is disregarded; if used on a priced bill of quantities the whole quotation is rejected.

Returnable documents

• Pricing schedule: every item must be priced; an incomplete schedule disqualifies the bid.
• MBD 1 (Invitation to Bid): bidder details and signed offer.
• MBD 4 (Declaration of Interest): discloses directors' interests in related companies; failure to declare disqualifies.
• MBD 6.1 (Preference Points Claim): claims the specific goal points.
• MBD 7.2 (Contract Form – Rendering of Services): signed on award.
• MBD 8 (Declaration of Past Supply Chain Management Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies independent pricing and no collusion.
• Company registration certificate, tax compliance PIN or unique PIN, B-BBEE certificate or sworn affidavit, rates and taxes evidence, CSD summary report.
• Written authority or delegation where the signatory is not a director, member, owner or shareholder.
• Joint venture agreement signed by all parties, with all documents supplied for each partner, where applicable.

Mandatory technical submissions

• Annexure A verification questionnaire.
• Manufacturer product brochure for each item offered; bids without brochures are disqualified.
• Documentary proof of compliance with the National Road Traffic Act, Firearms Control Act, SANAS calibration requirements, ISO/IEC 17025 where applicable, and RTMC, SAPS, SABS or manufacturer standards.
• OEM letter confirming the bidder is an authorised supplier, distributor, reseller or service partner in South Africa and that warranties remain valid.
• Proof of access to qualified technical personnel and a project implementation plan covering delivery, installation, commissioning, testing, training, handover and support.
• Signed undertakings on maintenance, calibration and technical support; warranty and after-sales support; manufacturer's compliance declaration on once-off software licensing; training commitment.
• Signed declaration on company letterhead confirming full maintenance and calibration provision by a SANAS-accredited technician and that calibration does not void warranties.

Evaluation stages

1. Administrative compliance against the returnable documents checklist.
2. Mandatory requirements — proposals missing any mandatory item are not considered.
3. Preference point system.

Preference points (80/20)

• Price: 80 points.
• Specific goals: 20 points.
• Note: the document also contains a conflicting line referring to 90 points for price and 10 for specific goals; bidders should confirm the split with Supply Chain Management.

Specific goals scoring

• B-BBEE Level 1: 8 points; Level 2: 7; Level 3: 6; Level 4: 5; Level 5: 4; Level 6: 3; Level 7: 2; Level 8: 1; non-compliant: 0.
• EME or QSE: 2 points on a valid sworn affidavit.
• At least 51% women-owned: 2 points.
• At least 51% owned by people with disabilities: 2 points.
• At least 51% youth-owned: 2 points.
• Local economic participation: City of Tshwane 4 points, Gauteng 2 points, national 1 point.
• No supporting evidence means zero points for that goal; specific goals do not disqualify but unclaimed points are lost.
• Fraudulent claims of specific goals will be acted against.

Award

• Awarded as a whole to one service provider on total price.
• The City may conduct a market analysis; a bidder who confirms it cannot deliver at its offered price is disqualified as non-responsive.
• The City may negotiate a market-related price with the highest, then second, then third scoring bidder, and may cancel the quotation if no market-related price is agreed.

Scope

• Once-off supply, delivery and, where applicable, installation, commissioning, calibration, maintenance support and operator training of training equipment for the Tshwane Metro Police Department.
• All equipment must be new, unused, current-production models; equipment exceeding the minimum specification is acceptable if fully compatible with TMPD's training environment.

Item 1 — Eye test machines for driver training (material 200000007906, 1 unit)

• Tests: visual acuity, binocular vision, peripheral vision, depth perception, colour recognition.
• Minimum standards: visual acuity 6/12 (20/40) per eye; field of vision at least 70° temporal per eye.
• High-resolution digital display (4K optional); fluorescent or LED daylight-simulating illumination.
• Membrane or digital control panel with remote operation; electronic head sensor with adjustable foam headrest.
• Compact, portable design with optional wheeled carrying case; AC power with battery backup.
• Digital storage of results, exportable reports, integration with training systems.
• SANAS calibration traceability and ISO/IEC 17025 compliance.
• Package: assembled machine, test slides or digital modules, control panel or remote, software, cables and adapters, dust cover, manuals, data management software, initial calibration certificate, warranty documents.

Item 2 — Laser training system for firearms (material 200000007924, 1 unit)

• Modes: dry-fire simulation, tactical drills, low-light scenarios, judgemental use-of-force.
• Laser cartridge compatibility across multiple calibres (9mm, .40 S&W, .223 Rem, .45 ACP).
• Reactive smart targets with shot detection and scoring feedback; real-time analytics, shot tracking, split and transition times.
• Touchscreen or PC interface with scenario configuration; AC power with battery backup and USB charging.
• No live ammunition; visual chamber indicators; recoil-free operation.
• SAPS recognised and compliant with the Firearms Control Act and SANAS calibration standards.
• Package: hardware and software, laser cartridges (minimum 9mm, .40 S&W, .223 Rem), smart targets, control interface, tripod and mounting accessories, power adapters, manuals, initial calibration certificate, warranty documents, installation and commissioning.

Item 3 — Virtual reality driver training system (material 200000007925, 1 unit)

• Simulation modes: urban, rural, highway, night driving, adverse weather, emergency response.
• Hardware: VR headset of at least 4K resolution, motion-enabled driver seat, steering wheel, pedals, gear shifter.
• Software: real-time feedback, performance analytics, adaptive difficulty, multilingual support.
• Scenario library aligned to K53, hazard perception, defensive driving and traffic law compliance; instructor dashboard.
• Secure digital storage of training records, exportable reports, learner progress tracking.
• AC power with UPS backup, optional solar; Wi-Fi and LAN connectivity.
• Package: headset, motion seat and controls, instructor control panel, scenario library, software, power adapters and UPS, manuals, initial calibration certificate, warranty documents.

Item 4 — Electronic motorcycle training equipment with rider action light indication (material 200000007926, 1 unit)

• Sensors detect braking, acceleration, clutch use, gear changes and turning.
• LED indicators on training motorcycles or simulators show rider actions in real time; visual feedback with optional audio alerts and digital logging.
• Instructor tablet or PC dashboard; wireless communication between units and instructor interface.
• Rechargeable battery with AC charging, optional solar backup; IP65 weather-resistant casing for outdoor use.
• Aligned with the National Road Traffic Act and RTMC guidelines.
• Package: training unit with light indication system, sensor modules, instructor interface, wireless module, software, chargers, manuals, initial calibration certificate, warranty documents.

Software conditions (all items)

• Licences supplied once off as part of the complete solution.
• No annual, monthly, subscription, registration, hosting, licensing or recurring access fees payable by the City.
• Updates and patches included during the warranty period at no extra cost.

Services required for the contract period

• On-site installation and operational training of TMPD personnel.
• At least two on-site maintenance visits per year (every 6 months).
• Emergency support within 48 hours of a reported fault.
• Two calibrations per year (every 6 months) by a SANAS-accredited technician, with legally recognised calibration certificates.
• On-demand recalibration after relocation or suspected inaccuracy.
• Maintenance logs and calibration records kept digitally and suitable for use in legal proceedings.

Training and handover

• Operator training covering operations, safety procedures, maintenance and troubleshooting, and legal compliance, with theoretical and practical modules and training manuals.
• Operators receive recognised certification of competency; the number of personnel to be trained must be stated.
• Site assessment before installation, full testing and commissioning, demonstration of operational capability, handover documentation and acceptance sign-off.

Training commitment required with the bid

• Written confirmation of the operator training offering, including training methodology.
• Training material and manuals to be supplied.
• Number of personnel to be trained must be stated.
• Attendance certificates and competency certificates issued where applicable.

Implementation

• A detailed project implementation plan is mandatory, covering delivery, installation, commissioning, testing, training, handover and support arrangements.
• Proof of access to suitably qualified technical personnel for installation, commissioning, training, maintenance and support.

Installation and commissioning

• Site assessment before installation to confirm readiness and compatibility.
• Delivery, installation and commissioning at designated training facilities.
• System testing and verification of full operational functionality, with a demonstration of capability.
• Handover documentation including installation certificates, user manuals and initial calibration records, with acceptance sign-off.

Calibration and records

• Calibration by SANAS-accredited technicians, with certificates issued after each activity.
• Maintenance logs and calibration records stored digitally and suitable for use in legal proceedings.

Operator training and certification

• Comprehensive operator training with theoretical and practical modules covering operations, safety procedures, maintenance and troubleshooting, and legal compliance.
• Training manuals and materials provided.
• Operators receive recognised certification of competency, aligned with accredited training bodies where applicable.
• The number of personnel to be trained must be specified.

Experience evidence

• At least three years' experience in supply, delivery, installation, commissioning, maintenance and support of training equipment, simulation systems, testing equipment or related technology.
• At least two contactable references for similar projects completed in the last five years, with client name, contact person, telephone, email, equipment description and completion date.

Pricing rules

• All prices in South African Rand, excluding VAT, entered against each item.
• Prices must cover supply, delivery, commissioning, handover, transport, labour, project supervision, reporting, extended warranty, operator training, training materials, operator certification and all other associated costs.
• Every item must be priced; an incomplete schedule disqualifies the bid.
• Corrections must be crossed out in ink and initialled; correction fluid is prohibited and voids the affected item or the whole quotation.

Items (1 unit each)

• Item 1, material 200000007906: fully equipped eye test machines for driver training.
• Item 2, material 200000007924: fully equipped laser training system for firearms.
• Item 3, material 200000007925: fully equipped virtual reality system for driver training.
• Item 4, material 200000007926: fully equipped electronic motorcycle training equipment with rider action light indication.

Summary of totals

• Total price excluding VAT, VAT at 15%, and total price including VAT.
• Award is on total price as a whole to one provider; quantities are indicative and may be increased or decreased subject to budget.

Validity and price review

• Quotation validity is 90 days after closing, extendable in writing before expiry.
• The City may conduct a market analysis and may negotiate a market-related price with the highest, second or third scoring bidder, or cancel the quotation if no agreement is reached.

Pricing format

• Prices quoted in South African Rand, excluding VAT, per item on the pricing schedule.
• Rates must be all-inclusive of supply, delivery, commissioning, handover, transport, labour, project supervision, reporting, extended warranty, operator training, training materials, operator certification and all other associated costs.
• VAT at 15% is added in the summary of totals.

Priced items (1 unit each)

• Item 1: fully equipped eye test machines for driver training — R per unit.
• Item 2: fully equipped laser training system for firearms — R per unit.
• Item 3: fully equipped virtual reality system for driver training — R per unit.
• Item 4: fully equipped electronic motorcycle training equipment — R per unit.
• Totals are carried to a summary showing total excluding VAT, VAT at 15% and total including VAT.

Award and quantities

• Award is on total price, as a whole to one service provider.
• Quantities are indicative and subject to funding availability; the City may increase or decrease quantities.

Security and guarantees

• No bid security, performance bond or retention is stated.

Price viability

• The City may test whether the offered price is viable; a bidder confirming it cannot deliver at that price is disqualified as non-responsive, and one confirming it can may be placed on tighter contractual performance terms.
• The City may negotiate a market-related price with the highest, then second, then third scoring bidder, and may cancel the quotation if no agreement is reached.

Validity

• Quotation validity is 90 days after closing, extendable in writing before expiry.

Eligibility

• Valid Central Supplier Database registration and CSD number are compulsory; bids without a CSD number are not considered.
• Tax compliance status PIN or CSD record showing compliance; tax status must be compliant before award.
• Municipal account statement for the bidding company, not older than 3 months and not in arrears for more than 90 days, or a signed lease agreement, or a councillor's letter for bidders in informal settlements or rural areas not liable for rates.
• Equivalent municipal account or lease evidence for all South African based owners, members, directors or major shareholders.
• Audited financial statements for the most recent three years, or from date of establishment for younger entities, or proof that audit is not legally required (stated as applicable to tenders above R10 million in conjunction with MBD 5).
• Joint ventures: agreement signed by all parties and full documentation for each partner; the same JV must continue for the contract duration unless the City approves otherwise.

B-bbee

• B-BBEE certificate, or a sworn affidavit for EMEs and QSEs, is required to claim preference points.
• Level 1 earns 8 points, declining to 1 point at Level 8; non-compliant earns 0.
• EME or QSE status earns 2 points on a valid sworn affidavit.
• Ownership claims: 51% women-owned (2 points, certified IDs), 51% owned by people with disabilities (2 points, medical certificate with practice number, physical address and contact numbers), 51% youth-owned (2 points, certified IDs).
• Local economic participation: City of Tshwane 4 points, Gauteng 2 points, national 1 point, evidenced by municipal account statement or lease agreement.

Experience and references

• At least three years' experience in supply, delivery, installation, commissioning, maintenance and support of training equipment, simulation systems, testing equipment or related technology, declared on Annexure A.
• At least two contactable references for similar projects completed in the last five years, with client name, contact person, telephone, email, equipment description and completion date.

Product and technical compliance

• Manufacturer brochure for each product offered; no brochure means disqualification.
• Documentary proof of compliance with the National Road Traffic Act, Firearms Control Act, SANAS calibration requirements, ISO/IEC 17025 where calibration applies, and RTMC, SAPS, SABS or manufacturer standards.
• OEM letter confirming authorised supplier, distributor, reseller or service partner status in South Africa and that warranties remain valid.
• Proof of access to qualified technical personnel for installation, commissioning, training, maintenance and support.
• Project implementation plan covering delivery, installation, commissioning, testing, training, handover and support.
• Signed undertakings on maintenance, calibration and technical support; warranty and after-sales support; manufacturer's compliance declaration on once-off software licensing and no recurring fees; training commitment.
• Minimum two-year manufacturer or OEM warranty on parts and labour, and at least 12 months after-sales support after handover, with defined repair turnaround times.

Disqualification risks

• No CSD number, or non-compliant tax status at award.
• Incomplete pricing schedule, uninitialled price corrections, or correction fluid on the pricing schedule.
• Failure to declare directors' interests in related companies on MBD 4.
• Missing product brochure or any mandatory technical submission.
• Late submission or submission outside the e-tender portal.

Safety-related equipment requirements

• Firearms training systems must operate without live ammunition, with visual chamber indicators and recoil-free operation.
• Simulation-based and non-live-fire solutions are required to improve training safety.
• Motorcycle training equipment must have IP65 weather-resistant casing for outdoor use.
• Electrical equipment must comply with applicable electrical safety standards.
• Equipment must comply with the Occupational Health and Safety Act, 1993 and the Firearms Control Act, 2000 where relevant.

Submission discipline

• Documents completed in black pen only; no retyping or scanning.
• Price corrections crossed out in ink and initialled; correction fluid prohibited.
• Late submissions are not considered.

Warranty

• Minimum two-year manufacturer and OEM warranty covering parts, labour, manufacturing defects and firmware or software support, remaining valid under SANAS-accredited calibration.
• Local technical support and repair services must be accessible, with defined repair turnaround times.
• At least 12 months after-sales support following delivery, installation and handover.

Maintenance and calibration during the contract period

• On-site installation and operational training at the start.
• At least two on-site maintenance visits per year, every 6 months.
• Emergency support within 48 hours of a reported fault.
• Two calibrations per year by a SANAS-accredited technician, with legally recognised certificates issued each time.
• Recalibration on demand after relocation or suspected inaccuracy.
• Maintenance logs and calibration records kept digitally and suitable for legal proceedings.

Bidder declarations required

• Signed declaration on company letterhead confirming full maintenance and calibration cover for the contract period, SANAS-accredited calibration by an authorised technician, and manufacturer confirmation that such calibration does not void warranties.
• For firearms equipment, confirmation that the product is SAPS recognised and compliant with the Firearms Control Act.

Service level agreement

• An SLA will be concluded on award if the City's Group Legal and Secretariat Services requires one; otherwise the quotation conditions constitute the contract.

Performance risk

• Failure to deliver may lead to performance warnings and listing on the database of restricted suppliers.

Award basis

• The quotation is awarded as a whole to a single service provider.
• Evaluation runs through administrative compliance, mandatory requirements, then the 80/20 preference point system (80 price, 20 specific goals).
• The document also contains a conflicting reference to 90 points for price and 10 for specific goals; confirm the split with Supply Chain Management.
• Specific goal points are lost, not disqualifying, where evidence is not submitted.