Supply and delivery of a power supply system with accessories for rig support and electric motor output measurement

The SABS, South Africa's national standardisation institution, invites quotations for the supply and delivery of a power supply system with accessories for rig support and measuring output parameters of electric motors. The procurement is subject to SABS Standard Terms and Conditions available on the SABS website. Enquiries must be directed only to the named Procurement Specialist. By submitting a quotation, the bidder accepts all terms and conditions of the RFQ.

Compulsory briefing session: 19 November 2026 at 11:00, at SABS Head Office, 1 Dr Lategan Road, Groenkloof, Pretoria.

Closing date and time: 02 December 2026 at 11:00.

Contact for enquiries: Lerato Monyepao

Email: [email protected]

Telephone: 012 428 6055

Submission email: [email protected]

Submission address: bids submitted via email (no physical address provided for submission).

Service/delivery location: SABS Head Office, 1 Dr Lategan Road, Groenkloof, Pretoria (venue for briefing; delivery address not separately specified).

Submission method: email to [email protected]

Format: PDF files, compressed zipped folder if necessary. Submissions via links or WeTransfer will not be accepted.

Closing time: 02 December 2026 at 11:00. Late submissions will not be accepted regardless of reason.

Returnable documents (all must be completed, signed and submitted with the quotation):

• CSD registration report (National Treasury Central Supplier Database).
• Valid B-BBEE certificate or sworn affidavit (to claim specific goals).
• SBD 4: Bidder's Disclosure Form — discloses any employment by the state, relationships with procuring institution personnel, and interests in other enterprises; false disclosure disqualifies.
• SBD 6.1: Preference Points Claim Form — claims preference points for specific goals under the 2022 Regulations.
• Non-Disclosure Agreement — signed between bidder and SABS.
• Mandatory documents per evaluation criteria: technical brochure, three-year maintenance plan, detailed project plan.

Disqualification risks:

• Any returnable form missing (including non-disclosure agreement).
• Contacting any SABS personnel other than the named contact for this RFQ.
• Canvassing regarding this RFQ.
• Proposal submitted via a link or WeTransfer.
• Late submission.

Evaluation stages:

1. Mandatory requirements — must be met; bidders failing any are not evaluated further.

• The proposed power supply system must meet the technical specifications.
• Brochure with clear pictures and technical specifications of the equipment must be submitted.
• Three-year maintenance plan confirming online and physical support must be submitted.
• Detailed project plan with clear timelines and estimated delivery date must be submitted.
• Mandatory documents (CSD report, B-BBEE certificate/affidavit, SBD 4, SBD 6.1, NDA) must all be submitted.

2. Preference points — only bidders passing Stage 1 are evaluated on the 80/20 system (80 price, 20 specific goals).

Specific goals points:

• Black ownership: 100% = 10; 75%–99% = 8; 60%–74.99% = 6; 51%–59.99% = 4; 1%–50.99% = 2; 0% = 0.
• Black women ownership: 100% = 6; 51%–99% = 4; 1%–50.99% = 2; 0% = 0.
• Ownership by persons living with disabilities: 100% = 4; 51%–99% = 2; 0%–50.99% = 0.

Bidders not claiming specific goals receive 0 points for specific goals. Failure to submit proof/documentation for specific goals means no specific goals points are claimed.

Scope: Supply and delivery of a power supply system with accessories to provide rig support and measure output parameters of electric motors.

Detailed scope: Refer to Annexure A (not included in the supplied text).

Mandatory deliverables:

• Equipment must meet the technical specifications.
• Brochure with clear pictures and technical specifications.
• Three-year maintenance plan including online and physical support.
• Detailed project plan with timelines and estimated delivery date.

Standards: The system must comply with SABS Standard Terms and Conditions, available on the SABS website (www.sabs.co.za).

Quotation must include total cost all-inclusive of VAT, cost breakdown, transportation cost (if applicable), disbursement (if applicable), and be fixed price with forward cover for foreign currencies.

Pricing format:

• Total cost all-inclusive of VAT.
• Cost breakdown.
• Transportation cost (if applicable).
• Disbursement (if applicable).
• Fixed price; for foreign currencies, provision for forward cover required.

Payment: No advance or upfront payment. Payment only upon delivery of goods/services as agreed by SABS and the successful bidder.

Costs: SABS is not responsible for any bidder costs incurred in preparing or submitting the quotation.

CSD registration: National Treasury Central Supplier Database registration report required.

Tax compliance: Submit SARS PIN (TCS PIN) or a printed TCS certificate. Where no PIN, submit CSD number. Each party in a consortium/joint venture/sub-contracting arrangement must submit a separate TCS certificate/PIN/CSD number.

B-BBEE: Valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) to claim specific goals. Bidders with no B-BBEE certificate may still bid but will score 0 for specific goals.

State service: Bids from persons in the service of the state, or companies with directors who are state employees, or close corporations with members who are state employees, will not be considered.

Validity: Quotation must remain valid for 120 days from closing date. SABS may extend by 60 days by written notice without bidder consent; bidders may not amend quotations during extension.

Confidentiality: All RFQ information and materials are subject to the signed non-disclosure agreement; use only for preparing the bid.

No contract: The RFQ does not commit SABS to proceed. SABS may reject any submission, not select a bidder, or discontinue the process without liability.

Contractual terms: SABS will not be bound by any legal or contractual terms included in the bidder's quotation.

Dispute/abuse: False declarations may lead to rejection, restriction from state business for up to 10 years, or criminal prosecution under the Prevention and Combating of Corrupt Activities Act.

Intellectual property: SABS retains ownership of intellectual property on all material and processes related to the service.

Additional evaluation criteria:

• Mandatory requirements must be met: technical specifications compliance, brochure with pictures and specs, three-year maintenance plan with online and physical support, detailed project plan.
• Only bidders meeting all mandatory requirements are evaluated on the 80/20 preference point system.
• Specific goals points are claimed via SBD 6.1.
• Bidders must not contact any other SABS personnel; canvassing leads to disqualification.