Supply and delivery of an electronic automated load box system for electric motor testing (45 kw to 200 kw) – sabs

The South African Bureau of Standards (SABS) invites quotations for the supply and delivery of an electronic automated load box system. The system must meet the technical specifications in Annexure A. The SABS is the national standardisation institution; the detailed scope is in Annexure A. Quotations must be submitted in writing by the closing date and are subject to the SABS standard terms and conditions available on its website.

Compulsory briefing session: 19 November 2026 at 11:00, at SABS Head Office, 1 Dr Lategan Road, Groenkloof. Attendance is compulsory.

Closing date and time: 02 December 2026 at 11:00. No late submissions will be accepted.

Enquiries contact:

• Name: Lerato Monyepao
• Role: Procurement Specialist
• Email: [email protected]
• Telephone: 012 428 6055

All enquiries must be directed only to the above. Contacting any other SABS personnel may result in disqualification.

Submission address: email to [email protected]

Service delivery address (SABS Head Office):

1 Dr Lategan Road

Groenkloof

Pretoria, 0001

Submission method: email, addressed to [email protected]. Quotations must be in PDF format, compressed into a zipped folder if needed. Submissions via a link or "we transfer" will not be accepted. The bidder is responsible for ensuring the quotation is received before the closing time. Late submissions will not be accepted.

Returnable documents — all must be submitted with the quotation:

• CSD registration report (mandatory).
• Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim specific goals.
• SBD 4 (Bidder's Disclosure): declares any relationship with state employees or procuring institution personnel.
• SBD 6.1 (Preference Points Claim): claims points for price and specific goals under the 80/20 system.
• Non-disclosure agreement: must be signed and returned.
• The quotation must be signed by an authorised representative, with proof of authority if applicable.

Evaluation follows two stages:

1. Mandatory requirements — the bidder must meet all of the following; only bids meeting all are evaluated further:

• The proposed system must meet the technical specifications in Annexure A.
• Submit a brochure with clear pictures and technical specifications of the equipment.
• Submit a three-year maintenance plan confirming both online and physical support availability.
• Submit a detailed project plan with clear timelines and an estimated delivery date from the date of the purchase order.

2. Preference points (80/20 system, 2022 regulations): price 80 points, specific goals 20 points. Only bidders who met all mandatory requirements proceed.

Specific goals and points (per SBD 6.1):

• Black ownership: 100% = 10, 75-99% = 8, 60-74.99% = 6, 51-59.99% = 4, 1-50.99% = 2, 0% = 0.
• Black women ownership: 100% = 6, 51-99% = 4, 1-50.99% = 2, 0% = 0.
• Disability ownership: 100% = 4, 51-99% = 2, 0-50.99% = 0.

Bidders not claiming specific goals receive 0 points for that element.

The SABS requires the supply and delivery of an electronic automated load box system. Detailed specifications are in Annexure A (not included in the provided text). The bidder must ensure the proposed system fully meets these technical specifications. The bidder must provide equipment brochures with clear pictures and detailed technical specifications. A comprehensive three-year maintenance plan must be submitted, confirming the ability to provide both online and physical support when required. A detailed project plan is required, including clear timelines and an estimated delivery date from the date of purchase order issuance.

Quotation must include:

• Total cost, all-inclusive of VAT.
• Cost breakdown.
• Estimated delivery date.
• Transportation costs (if applicable).
• Disbursements (if applicable).
• Fixed price. If foreign currencies are involved, the bidder must make provision for forward cover.

No advance or upfront payment will be made; payment is only for delivered goods/services as agreed with the SABS.

Mandatory compliance:

• Registered on the National Treasury Central Supplier Database (CSD) and submit the CSD registration report.
• Valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to claim specific goals.
• Complete and submit SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim).
• Sign the non-disclosure agreement.
• Comply with tax obligations and provide a SARS TCS PIN or CSD number (or submit a TCS certificate).
• Bidders in a joint venture/consortium must each provide separate TCS/CSD information.
• The bidder, its directors, or close corporation members must not be in the service of the state.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Obligations:

• The bidder must maintain confidentiality of all information supplied during the RFQ process, as set out in the non-disclosure agreement to be signed.
• The bidder must keep the confidential information secret for 12 months from signature of the NDA, and may not copy or disseminate it without prior written consent.
• The SABS retains ownership of intellectual property rights on all materials and processes related to the service.
• The SABS is not bound by any contractual terms in the bidder's quotation.
• The SABS is not obligated to proceed with the RFQ and may discontinue the evaluation at any time; it will not be responsible for any costs incurred by bidders.
• The bidder's quotation must remain valid for 120 days from the closing date. The SABS may extend this by up to 60 days by written notice, without requiring consent and without allowing amendment of the quotation.
• No advance payment will be made; payment will be made only upon delivery of goods/services as agreed.
• The successful bidder will be required to sign a written contract (SBD 7).
• The SABS may reject any bid that does not conform to the instructions and specifications, and may, at its discretion, not select a bidder.

Mandatory requirements are evaluated first (technical compliance via brochure, three-year maintenance plan, and detailed project plan). Only bidders meeting all mandatory requirements are evaluated on the 80/20 preference point system (price 80 points, specific goals 20 points). Specific goals points are claimed on SBD 6.1 based on ownership criteria. Bidders not claiming points receive 0 for the specific goals component. No pass mark is stated beyond meeting all mandatory requirements.