Appointment of a service provider for silviculture services at morgenzon plantation (RFQ 803/21/2026)

Technical/Specification Queries: Email [email protected]. Include RFQ number and description in the subject line.

RFQ Submission and General Queries: Email [email protected]. Include RFQ number and description in the subject line.

Phone: 013 754 2700 / 060 960 6573.

Delivery Address: Safcol Morgenzon Plantation, R533 Road, Pilgrims Rest.

Submit your quotation via email to [email protected] by 08 June 2026 at 12:00 PM. Late submissions will not be considered.

Email subject line must include: RFQ number (RFQ 803/21/2026) and description.

Required documents for submission:

• Fully completed and signed RFQ document.
• Official quotation on company letterhead.
• Latest Tax Clearance Certificate.
• Latest B-BBEE certificate (SANAS accredited) or sworn affidavit for EME/QSE.
• CSD Report or MAAA number.
• Signed Supplier Code of Conduct.
• All SBD documents signed and returned with the quotation.

Additional requirements:

• Joint ventures must provide a consolidated B-BBEE certificate.
• Do not prepare or deliver any goods/services before receiving an official purchase order or promissory note.
• Incomplete submissions will not be accepted.

Evaluation will follow a 3-phase process: Administrative Compliance, Mandatory Evaluation, and Price/Specific Goals Evaluation (80/20 system).

Phase 1: Administrative Compliance Evaluation

• Completion of RFQ document and all SBD forms.
• Proof of tax compliance (SARS PIN/Tax Clearance Certificate).
• Proof of company registration (CIPC documents).
• B-BBEE certificate or sworn affidavit (EME/QSE).
• CSD registration (or registration within 7 days of award if not already registered).

Phase 2: Mandatory Evaluation (Disqualification if non-compliant)

• Valid Pest Control Operator (PCO) license (verified with Department of Agriculture).
• Public Liability Insurance (minimum R5,000,000).
• COIDA compliance (valid letter of good standing or proof of registration).
• Transport resources (eNatis documents or lease agreements for vehicles, including water carrier with min. 1000L capacity).
• No listing on National Treasury’s Database of Restricted Suppliers.

Phase 3: Price and Specific Goals Evaluation (100 points total)

• Price: 80 points (lowest acceptable tender used as baseline).
• Specific Goals: 20 points, allocated as follows:

• 51%+ Black Owned entities: 20 points (requires CIPC documents, B-BBEE certificate, and SA ID).

• Additional points may be claimed for 30%+ Black Women Owned, 51%+ Disability Owned, 51%+ Black Youth Owned, or RDP locality goals (proof of residence required).

Disqualification Risks:

• Non-compliance with tax status (7-day rectification period; disqualified if unresolved).
• Fraudulent or inaccurate information (e.g., fake B-BBEE credentials, experience).
• False declarations on SBD forms.
• Failure to meet mandatory technical/operational requirements.

Scope: Provision of silviculture services for Morgenzon Plantation, including establishment, tending, weeding, and fire protection in commercial forestry (pines, eucalyptus, wattle).

Key Requirements:

• Experience and knowledge in commercial forestry silviculture and fire protection.
• Knowledge of Forestry Stewardship Council (FSC) principles.
• Compliant safety file with grading and certification.
• Valid Pest Control Operator (PCO) license for agriculture/forestry or industrial vegetation/noxious weeds. PCO holder must be on-site during herbicide application.
• Quality control management system.
• Sufficient tools, vehicles, and equipment (see below).

General Silviculture Activities:

• Chemical and manual weeding (herbicide application, slashing, ring hoeing).
• Pruning, pitting, planting, fertilizing, marking for thinning.
• Firefighting, standby duty, conservation, firebreak preparation/burning, road clearing, general upkeep.

Regulatory Compliance:

• SAFCOL SHEQ standards, NOSA, FSC 10 Principles, Best Operating Practices (BOP).
• National Forest Act, National Veld and Forest Fire Act, Occupational Health and Safety Act, Basic Conditions of Employment Act, Labour Relations Act, COIDA, National Minimum Wage Act, and PCO Act.

Management and Staffing:

• Required roles: Forester, SHE Coordinator, Supervisor, SHE Representative, First Aiders, Administrator, Driver.
• Qualifications: National Diploma or higher in Forestry; National Diploma/SAMTRAC or equivalent in Safety Management.
• Labour must be sourced locally and be South African citizens.

Minimum Tools/Equipment:

• Two-way digital mobile radios, herbicide application knapsacks, pruning saws, double-edge slashers, rake hoes, planting trowels, pitting mattocks.
• Firefighting equipment: Wajax knapsacks, fire beaters, rake hoes, basic PPE, bakkie sakkie per plantation, approved fire-resistant PPE.
• Chainsaws, brushcutters, grass slashers.
• PPE for all employees: safety boots, overalls, hard hats, eye protection, dust masks, hearing protection, respirators, gloves, PVC aprons, leg protectors, rainsuits.

Vehicles:

• 4x4 bakkie fitted with rails, bakkie sakkie for firefighting, labour carriers/trucks/buses (with fitted seats, safety belts, canopy with rollover protection).
• Water carrier with minimum 1000L capacity (eNatis document required; if not registered as water carrier, provide photo with registration number and tank capacity).
• All drivers must have valid driver’s licenses and Professional Driving Permits (PDP). No passengers in open load bins.

Pricing and Payment Terms:

• All prices must be firm and inclusive of VAT.
• Provide pricing for: minimum wage, labour daily rate, standby rate, normal overtime, Sunday overtime.
• Contract value is a ceiling, not automatically claimable. Payments are performance-based: only for work completed, verified, and meeting SAFCOL quality standards per the Annual Plan of Operations (APO).
• Man-days are projections, not guaranteed. Actual spend depends on budget availability and operational needs.
• SAFCOL reserves the right to adjust scope and payments.
• No goods/services to be prepared or delivered before receiving an official purchase order or promissory note.
• Team size: 57 people per day (as per scope of work).

Mandatory Compliance:

• Tax Compliance: Must be tax compliant at award (verified via CSD or SARS e-Filing). Non-compliance allows 7 working days to rectify; failure leads to disqualification.
• Central Supplier Database (CSD): Registration required. Successful bidder must register within 7 working days if not already registered.
• B-BBEE: Submit B-BBEE Verification Certificate from SANAS-accredited agency or sworn affidavit for EME/QSE. Joint ventures require consolidated B-BBEE certificate.
• Company Registration: Proof of registration (CIPC documents for Pty, Trust, CC, etc.).
• COIDA: Valid letter of good standing or proof of registration from Compensation Commissioner.
• Public Liability Insurance: Minimum R5,000,000 cover (proof required).
• Pest Control Operator (PCO) License: Valid and verified with Department of Agriculture.
• Transport Resources: eNatis documents or lease agreements for all vehicles.
• SBD Documents: All Standard Bidding Documents must be completed and signed.

Disqualification:

• Listing on National Treasury’s Database of Restricted Suppliers and Defaulters.
• Fraudulent or inaccurate submissions (e.g., fake B-BBEE credentials, experience).
• False declarations on SBD forms.
• Failure to quote in line with specifications.