Supply and delivery of branded outdoor marketing equipment for south cape tvet college

SCM Department: Barryline Botha, phone: 044 884 0359, email: [email protected]. Marketing and Communication: Marnus de Klerk, phone: 044 884 0359, email: [email protected]. Submission address: South Cape TVET College Central Office, Ground Floor, 125 Mitchell Street, George. Bidding procedure enquiries: Direct to Barryline Botha or Marnus de Klerk.

Submit bids by 28 May 2026 at 11:00 to the bid box at South Cape TVET College Central Office, Ground Floor, 125 Mitchell Street, George, or via email to [email protected]. Late bids will not be accepted. Use only the official forms provided—do not re-type. Bids must include: completed SBD forms (SBD1, SBD4, SBD6.1(A), SBD8, SBD9), price schedule with detailed VAT breakdown, and all required documents listed in Section 2 (e.g., tax compliance, B-BBEE certification, company registration). Non-compliance with any mandatory document or submission rule may result in disqualification. All bids are subject to the Preferential Procurement Policy Framework Act, 2000, and Regulations, 2017.

Mandatory documents for evaluation: valid Tax PIN certificate (or CSD registration number if no PIN), latest municipal account or lease agreement, CIPC company registration (with member/shareholder details and race/gender breakdown), B-BBEE certification (SANAS-accredited) or sworn affidavit for EMEs/QSEs, completed SBD forms (SBD1, SBD4, SBD6.1(A), SBD8, SBD9), price declaration form with detailed breakdown, and declaration of interest. Tax compliance: Bidders must have tax matters in order (SARS certification required). No bids will be considered from persons in the service of the state or entities with directors/members in the service of the state. For consortia/joint ventures: each party must submit separate tax compliance and registration documents. Preference points: Awarded in terms of the Preferential Procurement Regulations, 2017 (via SBD6.1(A) form). Restrictions: Bidders found guilty of corrupt practices, fraud, or collusive bidding may be restricted from doing business with the public sector for up to 10 years.

Scope: Supply and deliver outdoor marketing equipment to South Cape TVET College. Deliverables: 6 branded gazebos (3x3m steel frame, water-resistant canvas canopy, lightweight, portable, easy to assemble, with tool kit and carry bag), 3 folding tables (1.2m white plastic, pre-assembled, Allyco or equivalent), 6 folding chairs (heavy-duty white plastic, pre-assembled, WGYI or equivalent). Branding: One-colour dark blue/navy print. Logo placement: DHET logo and South Cape TVET College logo on two panels of each gazebo. Text placement: Campus names (George, Mossel Bay, Oudtshoorn, Hessequa, Bitou, Beaufort West) on the remaining two panels—each gazebo must have a different campus name. Service provider responsibilities: Provide electronic proofs for branding approval before production, ensure high-quality print execution and structural integrity, include all setup fees and design costs in the initial quote, deliver all items to 125 Mitchell Street, George. Standards: Goods must conform to specifications and standards mentioned in the bidding documents.

Pricing: Must include VAT and cover all costs (delivery, design, setup, branding). Submit a completed price declaration form (SBD1) with detailed breakdown. Price validity: 90 days from submission. Bid validity: 60 days from submission. Payment terms: Original tax invoices and supporting documents (e.g., delivery notes, bank details verification) must be submitted to SCC by the 1st business day of the month for payment by month-end. Payments are made via electronic bank transfer within 30 days of invoice submission. No penalty interest applies for late documentation. Performance security: May be required within 30 days of contract award (forms: bank guarantee, irrevocable letter of credit, or cashier’s cheque). Currency: South African Rand (ZAR).

Mandatory compliance documents: Valid Tax PIN certificate (or CSD registration number if no PIN), latest municipal account or lease agreement, CIPC company registration (with member/shareholder details and race/gender breakdown), B-BBEE verification certificate (SANAS-accredited) or sworn affidavit (for EMEs/QSEs), completed SBD forms (SBD1, SBD4, SBD6.1(A), SBD8, SBD9), and declaration of interest. For consortia/joint ventures: Each party must submit separate compliance documents. Restrictions: No bids accepted from state employees or entities with directors/members in the service of the state. Foreign suppliers: Must confirm RSA residency, branch, permanent establishment, or income source; if none, no SARS TCS PIN is required. Tax compliance: SARS must certify that the bidder’s tax matters are in order. Non-compliance with any requirement may disqualify the bid.