Health risk assessment and occupational hygiene surveys for nrf elwandle node

• Submit ONE original set of bid documents for contract signing, plus electronic copies via email to the NRF ([email protected]).
• Use the official bid forms (SBD 1, SBD 3.2, SBD 4, SBD 6.1, etc.); do not re‑type the forms.
• Include all mandatory returnable documents listed in the Returnable Documents Checklist (procurement invitation, signed bid submission certificate, proof of authority, CSD registration, B‑BBEE certificate/affidavit, etc.).
• Failure to provide any mandatory document will result in disqualification.
• Bids must be delivered by the stipulated deadline; late submissions are not accepted.
• Two‑envelope system is NOT used for this RFQ.
• Validity period of the bid is 90 days from the closing date.
• All pages must be bound and signed as required.

• Stage 1 – Compliance check: bids must contain all required returnable documents.
• Stage 2 – Technical evaluation: minimum threshold on technical specifications must be met to proceed to price/ preference scoring.
• Stage 2A – Technical specifications scoring against the detailed survey requirements.
• Stage 2B – Due‑diligence interviews or proof of delivery where requested.
• Stage 2C – Reference verification.
• Stage 3 – Price/Preference scoring: lowest price receives maximum points; preference points (B‑BBEE, etc.) are added.
• Stage 4 – Tax compliance check; non‑compliant bidders may be rejected.
• Final award based on combined technical, price and preference scores.

Scope: Provide a Health Risk Assessment (HRA) and Occupational Hygiene Surveys for the SAEON Elwandle Node (multiple buildings listed). Required surveys:

• Illumination Survey (average illuminance, day/night, SANS 10114‑1)
• Noise Zoning and Monitoring Survey (area measurements, personal dosimetry, reporting)
• Hazardous Chemical Monitoring Survey (risk assessment, personal sampling, comparison to limits)
• Ventilation & Indoor Air Quality Survey (CO, CO₂, RH, temperature, SANS … standards)
• Facilities Hygiene Survey (surface swabs, microbiology analysis per SANS 18593)
• Whole‑Body Vibration Survey (ISO 2631/SANS 2631)
• Ergonomic Assessment (risk checklists, office and lab tasks)
• Health Risk Assessment Review (SEG grouping, risk rating, recommendations for medical surveillance, training, monitoring)

Deliverables: detailed reports for each survey within 8 weeks of site completion, including methodology, legal references, results, evaluation of controls, conclusions and recommendations. Personnel must be Approved Inspection Authority with qualifications traceable to Department of Employment and Labour and Southern African Institute of Occupational Hygiene.

Pricing must be submitted in South African Rand, fully inclusive of delivery, VAT, income tax, UIF and skills development levy. Price schedule (SBD 3.2) is fixed for the contract duration; no price adjustments except as allowed in Special Conditions. Firm quantities and estimated quantities are indicated; NRF will issue written purchase orders for actual deliveries. Preference points may be added per B‑BBEE claim (SBD 6.1).

• Central Supplier Database (CSD) registration required.
• Valid B‑BBEE certificate or sworn affidavit (minimum level 1) for preference points.
• Tax compliance: submit SARS PIN/TCS certificate or CSD number; non‑compliant bidders will be rejected.
• All personnel must be Approved Inspection Authority and hold relevant professional registrations.
• Provide three client reference letters on company letterhead.
• Submit portfolio of similar occupational hygiene projects from the last five years.
• Submit CVs of all qualified staff.
• Declare any state employment, relationships, or interests as per SBD 4 bidder disclosure.
• Foreign suppliers must complete residency and tax questionnaires.