Supply, delivery, installation & dismantling of event infrastructure for siu anti-corruption campaign

Submission email: [email protected].

SIU Head Office address: 74 Water Meyers Street, Rentmeester Building, Meyers Park, First Floor.

Submit your quotation via email to: [email protected]. Only submissions sent to and received by this email address on or before the closing date and time (22 May 2026, 11:00 AM) will be considered.

Requirements for submission:

• Quotation must be on company letterhead.
• All pages of the quotation must be signed by the responsible person.
• Quotation must include a cost breakdown, with prices inclusive of VAT (if applicable).
• Quotation must be valid for 90 days from the RFQ closing date.
• Fully completed and signed RFQ document, including SBD4 and SBD6.1 forms, must be submitted.
• Submit proof of public liability insurance (minimum R10,000,000) from an approved insurer registered with the Financial Services Provider Board.
• Provide at least three (3) relevant, contactable references for comparable work completed successfully.

Disqualification risks:

• Late or incomplete submissions.
• Quotation page not signed.
• SBD4 (declaration of interest) form not completed and signed.
• Non-compliant CSD tax clearance.
• Incorrect or false information in SBD forms or supporting documents.
• Service provider listed on National Treasury’s database of restricted suppliers or defaulters.
• Service provider under investigation for corrupt activities.
• Failure to confirm stock availability or provide a valid ETA.

Additional notes:

• SIU reserves the right to withdraw any quotation at any time.
• Payments will be made within 30 days of receipt of invoice. No pre-payments are allowed.
• Successful bidders must deliver goods/services in full by the stipulated date (10 June 2026).
• Submissions become the property of SIU and will not be returned.

Evaluation will use the 80/20 preference point system as per the Preferential Procurement Regulations 2022:

• 80 points for price (lowest price scores highest).
• 20 points for B-BBEE status level of contributor (higher B-BBEE levels score more points).

Key evaluation principles:

• Only responsive bids (meeting all eligibility, mandatory, and administrative criteria) will be evaluated.
• SIU promotes 'best value' over the cheapest price, considering expertise, experience, and technical proposals.
• Bids must pass SIU’s Internal Integrity Unit screening and/or State Security Agency vetting. Failure to pass may result in non-award, regardless of points scored.
• Quotations above R2,000 are subject to this evaluation system.

Disqualification criteria:

• Non-compliance with mandatory or administrative requirements.
• Submission of invalid or missing B-BBEE certificate/sworn affidavit (no preferential points will be awarded).
• Failure to meet the scope of work or terms of reference.

Scope of work: Supply, delivery, installation, and dismantling of temporary marquee, chairs, and VIP toilets for the Anti-Corruption and Fraud Awareness Campaign at Oshoek Border Post, Mpumalanga.

Detailed requirements:

• 1x White Aluminium frame Marquee (10m x 20m) with soft sides, two glass doors, and drums to hold the marquee in place (no pegs allowed on the ground). Includes an additional emergency door.
• Marquee must have adequate ventilation, carpet flooring, and a waterproof roof.
• Structural Engineering certificate for temporary infrastructure required. Bidder must provide details of their structural engineer, including valid ECSA registration, to certify the infrastructure.
• 4x Fire extinguishers (4.5 kg each).
• 150x Normal plastic tent chairs.
• 10x Black Wind-back chairs for VIPs.
• 2x VIP Mobile Toilets (Male and Female), including: 2-ply toilet paper, sanitizers, ultra-folded hand towels (interfold 2-ply), hand wash soap, and a sanitary bin for the female toilet.

Contract type: Once-off service.

Pricing must include the entire scope of work, including logistics or disbursements required to deliver the final product.

Requirements:

• Quotation must reflect a correct cost breakdown as per the specifications.
• Prices quoted must be inclusive of VAT for VAT-registered service providers.
• All rates must be quoted in South African Rand (ZAR) and held firm for the bid period.
• No amendments to quotations allowed after the RFQ closing date and time.
• SIU reserves the right to use its calculated total amount for evaluation and may seek confirmation of this total.
• Payment terms: 30 days after receipt of invoice. No pre-payments are allowed.

Mandatory compliance requirements:

• Registration on the National Treasury Central Supplier Database (CSD) is mandatory.
• Tax compliance: CSD Overall Tax Status must be compliant. Submit a Tax Compliance Status (TCS) PIN (via SARS e-filing) or a printed TCS certificate. If no TCS is available, provide a CSD number.
• CIPC company registration certificate.
• SARS PIN number.
• B-BBEE Certificate or Sworn Affidavit (for EME & QSE, commissioned by a Commissioner of Oaths with an SAPS stamp) to qualify for preference points. Bidders without valid B-BBEE documentation will not receive preferential points.
• Proof of public liability insurance (minimum R10,000,000) from an approved insurer.
• Completed SBD4 (Declaration of Interest) and SBD6.1 (Preference Points Claim) forms.
• ID copies of company directors.

Additional notes:

• Foreign suppliers must complete a questionnaire to confirm their status in South Africa (e.g., branch, permanent establishment, or tax liability).
• No bids will be considered from persons in the service of the state, or entities with directors/members in the service of the state.
• Bidders must confirm they are not listed on the National Treasury’s database of restricted suppliers or defaulters.