Supply, delivery, fitment and balancing of tyres for kgatelopele local municipality vehicles

Bid documents available: 03 July 2026. Closing date/time: 10 July 2026 at 12:00. Public bid opening: Immediately after closing at the specified venue. Site inspections: By appointment only, scheduled at least 2 days prior to arrival and before bid closure.

Site inspections are available by appointment only. Schedule with the SCM office at least 2 days prior to arrival and before the bid closure date (10 July 2026).

SCM/Procurement enquiries: Vuledzani Mathoho, Supply Chain Management Unit, Kgatelopele Local Municipality. Tel: 053 384 0101, Email: [email protected]. Technical enquiries: P. S Abrams, Tel: 053 384 0101. Submission addresses: (1) Tender Box at Kgatelopele Municipal Offices, Barker Street, Danielskuil, 8405, or (2) P.O. Box 43, Danielskuil, 8405.

Submit sealed bids clearly marked with 'RFQ2026/27/001 – Supply, Delivery, Fitment and Balancing of Tyres' to: (1) Tender Box at Kgatelopele Municipal Offices, 222 Barker Street, Danielskuil, 8405 (accessible Monday–Sunday 07:30–17:00), or (2) Post to: The Municipal Manager, P.O. Box 43, Danielskuil, 8405. Deadline: 12:00 on 10 July 2026. Late submissions will not be accepted. Requirements: Use official forms (do not re-type), complete in black ink, submit only the original, include all returnable documents fully completed. Do not alter documents except as instructed; erasers/Tippex are prohibited. Site inspections require an appointment with SCM office at least 2 days prior to arrival. The municipality reserves the right to accept/reject any bid or re-advertise without providing reasons. Bids from persons in the service of the state will not be considered.

Required returnable documents: (1) Completed Contract Schedules, (2) Day Work Schedule, (3) Pricing Schedule (Firm Prices), (4) Declaration of Interest (MBD4), (5) Certificate of Independent Tender Determination, (6) Preferential Procurement Document (MBD6.1), (7) Declaration Certificate for Local Production and Content, (8) Declaration of Past Supply Chain Management Practices (MBD8), (9) Certificate of Independent Bid Determination (MBD9). Attachments: Tax Clearance Certificate, CSD Registration Report, Municipal Rates Account, Certified ID Documents of Directors/Managers, Company Registration Certificates, Schedules of Contracts Successfully Completed.

Evaluation uses an 80/20 preference points system under the Preferential Procurement Policy Framework Act and Regulations (2022). Bids are assessed for: (1) Responsiveness to tender requirements, (2) Financial offer (80 points), (3) Preference points (20 points) including B-BBEE compliance and local content. Non-responsive bids will be rejected. Bidders must declare any relationship with state employees involved in evaluation/adjudication (MBD4). The municipality may accept/reject any bid without providing reasons.

Scope: Supply, delivery, fitment, and balancing of tyres for municipal vehicles. Required tyre sizes and vehicle types: Tipper Truck (195R 15/1065), Nissan NP 300 (195R 15/1065), Isuzu Bakkie (7.50R 16/1227), GWM Bakkie (215 R 15/1105), TLB CAT (16.9/283 and 12.5/80-183), Toyota Cross (215/60 R 17 X 5). Mandatory: Specify the brand of tyres in the submission; failure to do so results in automatic disqualification. All delivery costs must be included in the unit price.

Submit a detailed pricing schedule in the prescribed format: description, brand, quantity, cost per unit, total cost (excluding and including VAT). Only firm prices in ZAR are accepted. Prices must include all duties, taxes (except VAT), levies, and delivery costs. VAT must be shown separately. The total cost must match the front page of the document. Non-compliance may result in disqualification.

Submit a pricing schedule with firm prices (non-firm prices will not be considered). Format: Description, brand, quantity, cost per unit, total cost (excluding and including VAT). Prices must: (1) Be in ZAR, (2) Include all duties, taxes (except VAT), levies, and delivery costs, (3) Show VAT separately, (4) Be fixed for the contract duration. Offer validity: 90 days from closing date (10 July 2026). The total cost must match the front page of the document. Non-compliance may result in disqualification.

Mandatory documents: (1) Tax Clearance Certificate or SARS PIN, (2) CSD Registration Report, (3) Municipal Rates Account (not in arrears >90 days) or lease agreement with owner’s municipal account, (4) Certified ID copies of directors/managers, (5) Company Registration Certificates, (6) Declaration of Interest (MBD4), (7) Certificate of Independent Bid Determination (MBD9), (8) Preferential Procurement Document (MBD6.1), (9) Declaration Certificate for Local Production and Content, (10) Declaration of Past Supply Chain Management Practices (MBD8), (11) Valid/Certified B-BBEE Certificate or sworn affidavit. Bidders must be registered on the Central Supplier Database (CSD). All relevant fields in tender documents must be signed. Failure to provide any required document will result in disqualification. Bids from persons in the service of the state are prohibited.

Bids are evaluated for B-BBEE compliance. Submit a valid B-BBEE certificate or sworn affidavit. Preferential Procurement Regulations (2022) and the Broad-Based Black Economic Empowerment Act apply. Local content will be considered where applicable; complete the relevant bid document sections.

The successful bidder must sign a written Contract Form (MBD7). The contract is subject to: Preferential Procurement Policy Framework Act, Preferential Procurement Regulations (2022), General Conditions of Contract (GCC 2015), and any special conditions of contract. The municipality may cancel the tender process or reject all bids at any time before contract formation.

The municipality reserves the right to: (1) Accept the whole or part of any quote, (2) Reject any or all bids, (3) Re-advertise. No reasons will be given for acceptance or rejection. Bids from persons in the service of the state are prohibited. The bid is subject to the Preferential Procurement Policy Framework Act, Preferential Procurement Regulations (2022), GCC, and any special conditions of contract.

Minimum requirements: (1) CSD registration, (2) Tax Clearance Certificate, (3) Municipal Rates Account (or lease agreement with owner’s account), (4) Certified ID copies of directors/owners, (5) Company Registration Certificates, (6) All relevant fields in tender documents signed. Failure to meet these results in a non-responsive tender. Do not alter tender documents except as instructed.

Evaluation uses an 80/20 preference points system. Bids are scored on financial offer (80 points) and preference points (20 points, including B-BBEE and local content). Non-responsive bids are rejected. The municipality reserves the right to accept/reject any bid without providing reasons.