Request for quotation: occupational hygiene surveys for johannesburg water sites

Supply Chain Management: Silas Choeu, Tel: 011 688 1815, Email: [email protected]. End User Department: Mpho Mosia, Tel: 011 688 1476, Email: [email protected]. Physical address: Turbine Hall, Johannesburg Water, 65 Ntemi Piliso Street, Newtown, Marshalltown, Johannesburg, 2107. Postal address: PO Box 61542, Marshalltown, 2107. General enquiries: +27(0)11 688 1400, Fax: +27(0)11 688 1528. Website: www.johannesburgwater.co.za. eTenders support: [email protected], +27(0)12 406 9222 / 012 406-9229 / 012 312-5000.

Submit via the e-Tender Portal (https://www.etenders.gov.za/). Steps: 1) Search by RFQ reference (RFQJW55SC26) or organ of state (Johannesburg Water). 2) Expand tender details and start e-submission. 3) Log in using CSD credentials (contact [email protected] if forgotten). 4) Select supplier, check submission checklist, and attach compulsory documents. 5) Confirm and proceed. For portal issues, contact eTenders Contact Centre: +27(0)12 406 9222 / 012 406-9229 / 012 312-5000 or [email protected]. Quotations must be: on company letterhead, in PDF format (no Word/Excel/pictures), and include all applicable taxes (VAT, PAYE, etc.). Late submissions will be rejected. Mandatory documents: Valid Tax Clearance Certificate/SARS PIN, B-BBEE certificate or compliant sworn affidavit, municipal rates/taxes proof (not older than 90 days in arrears), signed MBD 4 (Declaration of Interest), MBD 8 (Past SCM Practices), MBD 9 (Certificate of Independent Proposal), CSD registration proof, MBD 6.1 (Preference Points Claim Form), company registration documents with director/shareholder ID copies, valid lease agreement or municipal account statement, and completed Bill of Quantities (BOQ). Joint Venture Agreements (if applicable) must be signed by all parties.

80/20 point scoring system: 80 points for price, 20 points for specific goals (PPPFA 2022). Preference points for specific goals must be claimed via MBD 6.1 form. Non-compliant B-BBEE affidavits will score zero. Quotations must include all applicable taxes; failure to do so will lead to disqualification. Mandatory requirements: Full completion of BOQ, submission of all compulsory documents (e.g., datasheets, reference letters, proof of certification/accreditation), and compliance with Johannesburg Water’s Supply Chain Policy.

Scope: Conduct Occupational Hygiene Surveys at various Johannesburg Water sites (Ffennell Road Depot, Cydna Laboratories, Northern Works, Randburg Depot, Head Office, Midrand Depot, Helderkruin Depot, Zandfontein Region, Goudkoppies Lab). Surveys must assess: Noise (70 samples), Ergonomics (70), Illumination (100), Indoor Air Quality/Ventilation (100), Hazardous Biological Agents (60), Thermal Stresses (100), Asbestos (3), Hazardous Chemical Agents (30). Additional requirement: Present results to management and employees on-site once reports are finalized (1 session). Service provider must provide: SANAS 17020:2012 accreditation, Department of Labour registration as an Approved Inspection Authority (AIA), Occupational Hygienist certificates (with related qualifications and SAIOH registration), CVs of key personnel, and two signed reference letters from previous/current clients (including client name, service description, contact details). Reports must include interpretation of results and recommended control measures to protect employees.

Pricing must be firm (no price adjustments for exchange rates or other variables). Total quotation value must be inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, SDL). Non-compliance with tax inclusivity will lead to disqualification. Submit pricing via MBD 3.1 (Pricing Schedule). Offer validity period: 60 days from closing date. Delivery costs must be included in the bid price. Separate pricing schedules required if different delivery points influence pricing. All quotes must be on company letterhead and in PDF format.

Mandatory: CSD registration, valid Tax Clearance Certificate or SARS PIN, B-BBEE certificate or compliant sworn affidavit (non-compliant affidavits score zero), municipal rates/taxes proof (not older than 90 days in arrears), signed MBD 4 (Declaration of Interest), MBD 8 (Past SCM Practices), MBD 9 (Certificate of Independent Proposal), MBD 6.1 (Preference Points Claim Form), company registration documents with director/shareholder ID copies, valid lease agreement or municipal account statement. Additional: No bids from persons in the service of the state. No bids from blacklisted suppliers (National Treasury or other national authorities). Joint Venture Agreements (if applicable) must be signed by all parties. All documents must be duly completed and signed.