Supply and delivery of IT equipment – siyathemba municipality (slm RFQ 44/2026)

Closing date: 22 July 2026 at 16h00.

Contact Person: Ms Beatrice Mondzinger

• Tel: (053) 492 3393
• Email: [email protected]
• Submission Address: Tender Box, Siyathemba Municipality, Victoria Street, Po Box 16, Prieska, 8940.

Submit bids in a clearly marked, sealed envelope endorsed "SLM RFQ: 44/2026 Supply and delivery IT Equipment" or via email to [email protected] before 16h00 on 22 July 2026.

• Physical bids: deposit in the Tender Box at Siyathemba Municipality, Victoria Street, Po Box 16, Prieska, 8940.
• Email bids: must be received before closing date and time.
• Incomplete quotations or missing MBD forms will disqualify the bidder.
• Bid validity period: 90 days.
• Late or incomplete bids will not be accepted.
• The municipality reserves the right to accept the lowest bid, any bid, or part of a bid.
• Execution must occur within 7 days of award.
• Only one service provider will be awarded the contract.

Returnable documents:

• Completed bid form with all required annexures (Tax Clearance Certificate, CSD registration, B-BBEE Certificate, Municipal account details).
• MBD 4 (Declaration of Interest), MBD 8 (Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination).
• Submit in a sealed envelope or via email to [email protected] before 16h00 on 22 July 2026.

Evaluation under PPPFA and Municipality's SCM Policy using the 80/20 preference point system:

• Price: 80 points
• Specific Goals: 20 points (HDI: 10, Locality: 6, Youth: 4)
• Additional criteria: Functionality, experience, accreditation, and compliance.
• Bidders must be registered on the National Treasury Central Supplier Database (CSD).
• Must be within a 300km radius of the Siyathemba Municipality Main Building.
• Must not be in the service of the state or have conflicts of interest as declared in MBD 4.
• Must have a clean supply chain history (no listing on restricted suppliers database, no tender defaulters, no recent fraud convictions) as per MBD 8.
• Must submit a valid B-BBEE certificate or sworn affidavit.

Required IT Equipment:

• 2 x Laptops: i7 13th Gen @ 3.1GHz, 16GB DDR4 RAM, 1TB storage, Windows 11 Pro, Office 2021 Pro, Full HD 15-inch display.
• 3 x 15.6-inch Full HD Portable Panel Monitors.
• 4 x High-quality laptop backpacks.
• 4 x Wireless mice.
• All prices must include delivery to Siyathemba Municipality in Prieska.
• Bidders must be within a 300km radius of the Siyathemba Municipality Main Building.

Bidder qualifications:

• Must be within a 300km radius of Siyathemba Municipality Main Building.
• Must provide evidence of functionality, experience, accreditation, and compliance.
• Competitors are defined as any individual/organization in the same line of business or with similar qualifications.

Pricing requirements:

• All prices must include delivery to Siyathemba Municipality in Prieska.
• Disqualification risks: Past fraud/corruption convictions, unpaid municipal rates/taxes (arrears >3 months), or contract terminations due to non-performance in the past 5 years.

Pricing must include delivery to Siyathemba Municipality in Prieska.

• Bid value range: R30,000.00 – R300,000.00.
• Disqualification risks: Past fraud/corruption convictions, unpaid municipal rates/taxes (arrears >3 months), or contract terminations due to non-performance in the past 5 years.

Mandatory compliance:

• Registration on the National Treasury Central Supplier Database (CSD).
• Valid B-BBEE Certificate (certified copies accepted).
• Original Sworn Affidavits for B-BBEE compliance.
• Completion of MBD 4 (Declaration of Interest) and MBD 8 (Past SCM Practices).
• Certificate of Independent Bid Determination (MBD 9) to prevent bid-rigging.
• Tax Clearance Certificate, CSD registration, B-BBEE Certificate, and Municipal account details must be attached.
• No bids accepted from persons in the service of the state or their close relatives without full disclosure.

B-BBEE requirements:

• Valid B-BBEE Certificate (certified copies accepted).
• Specific Goals: 20 points (HDI: 10, Locality: 6, Youth: 4).
• PPPFA and Municipality's SCM Policy apply.

Contractual terms:

• Bid validity period: 90 days.
• Execution must occur within 7 days of award.
• Only one service provider will be awarded the contract.
• Municipality reserves the right to accept any bid or part thereof.
• Certificate of Independent Bid Determination (MBD 9) must be submitted to prevent bid-rigging.

Special conditions:

• Municipality does not bind itself to accept the lowest bid or any bid.
• Bids which are late or incomplete will not be accepted.
• Bid validity period: 90 days.
• Execution must occur within 7 days of award.
• Only one service provider will be awarded the contract.

General requirements:

• Registration on the National Treasury Central Supplier Database (CSD).
• Submission of original Sworn Affidavits for B-BBEE compliance.
• Completion of MBD 4 (Declaration of Interest), MBD 8 (Past SCM Practices), and MBD 9 (Certificate of Independent Bid Determination).
• Attach Tax Clearance Certificate, CSD registration, B-BBEE Certificate, and Municipal account details.

1. Specification

• 2 x Laptops: Processor – i7 13 Gen @ 3.1Ghz, RAM – 16GB DDR4, Storage Capacity: 1TB, Office – Office 2021 Pro, Windows – 11 Pro, Display: Full HD 15 inches.
• 3 x 15.6 inch Full HD Portable Panel Monitor.
• 4 x High quality laptop backpack.
• 4 x Wireless Mouse.