Provision of once-off medical surveillance services for sakhisizwe local municipality’s general workers

Technical enquiries: Ms Nolwazi Langben, Tel: 047 877 5200, Email: [email protected], Fax: 047 877 0000. SCM enquiries: Supply Chain Management, Tel: 045 931 1011, Email: [email protected] or [email protected]. Submission address: 15 Maclear Road, Elliot, 5460.

Submit bids by hand only to: 15 Maclear Road, Elliot, 5460 (Reception) by 12:00 on 26 May 2026. Bids must be sealed and endorsed on the envelope with: 'MEDICAL SURVEILLANCE FOR MUNICIPAL GENERAL WORKERS: SLM/SCM/69/2025/2026'. No faxed, couriered, or emailed tenders accepted. Bids will be opened in public immediately after closing time. Required documents: Completed and signed MBD 1-9 forms, latest full CSD Report (not older than 3 months), municipal rates clearance certificate (not older than 3 months), and lease agreement if property is leased. Failure to submit any required document will result in disqualification. Bids must be submitted on official forms provided; no re-typed forms accepted. Corrections must be lined through and initialed; no erasures allowed.

Pre-qualification: Must score ≥70 points in functionality and certificates to proceed to financial evaluation. Mandatory: Registered service provider (CSD registration required), valid tax compliance (TCS or SARS PIN), not listed on Register of Tender Defaulters, not a state employee, valid HPCSA registration for medical practitioners/nurses. Evaluation: 80/20 system. Price: 80 points (awarded to lowest bidder). Specific Goals: 20 points (Woman Owned Company: 4 points, Black Owned Company: 8 points, Locality: 8 points — proof required). Functionality: Company Experience (3+ public sector medical surveillance projects: 60 points, 2 projects: 30 points, 1 project: 0 points). Certificates: Valid calibration certificate for instruments/testing machines (20 points), valid HPCSA registration for Occupational Doctor/Nurse (20 points).

Scope: Once-off medical surveillance for 54 municipal general workers. Purpose: Preventative — ensure employees are fit for work, health is not adversely affected, and baseline medical data is established. Deliverables: On-site mobile unit with registered Occupational Doctor and Nurse. Tests: General physical observations, urine tests, vision tests, blood tests, chest X-rays, audiometry (hearing), spirometry (lung function), and additional tests as recommended by Occupational Medical Practitioner. Outputs: Medical reports and certificates for each employee, trend analysis, recommendations, and vaccinations. All testing equipment must have valid calibration certificates.

Pricing: Include 15% VAT in total bid price. Contract is once-off with fixed rates; no adjustments allowed. Payment terms: Payment within 30 days of invoice submission. Penalties: 10% of invoice amount may be withheld for non-delivery as per specifications. Performance security may be required within 30 days of contract award (form: bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque).

Tax Compliance: Submit original Tax Clearance Certificate (TCS) or SARS PIN. If no TCS, provide CSD number. CSD Report (not older than 3 months) required. Municipal rates and taxes must be paid; submit clearance certificate (not older than 3 months). If property is leased, submit lease agreement. B-BBEE: Submit B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points. Professional Registration: Valid HPCSA registration for Medical Practitioner/Occupational Nurse required. No bids accepted from persons in the service of the state or listed on the Register of Tender Defaulters. CIDB registration not explicitly required.