Sap configuration for new zaronia interest rate reference (fi/co and loans management modules)

• Closing Date: 24 July 2026.
• Closing Time: 16:00 (4:00 PM).
• System Development and Quality Assurance testing must be completed by 30 August 2026.

• SCM/Technical Contact Person: A Legwale.
• Email for bid submissions and enquiries: [email protected].
• Direct email for enquiries: [email protected].
• Land Bank Address: The Land and Agricultural Development Bank of South Africa, P O Box 375 Pretoria 0001, First Floor Block A, Lakefield Office Park, 272 West Avenue (Corner of Lenchen Avenue and West Avenue), De Hoewes, Centurion.
• Website: www.landbank.co.za.

• Submit your bid via email to [email protected] by the closing date and time.
• Late submissions will not be considered.
• Use the official bid forms provided; do not retype them.
• Include all required returnable documents: SBD 4 (fully completed disclosure form), SBD 6.1 (preference points claim form), proof of tax compliance (SARS PIN or CSD number), proof of CSD registration, and a valid B-BBEE certificate or affidavit.
• Failure to provide any required documentation may lead to disqualification.
• The bidder must sign the bid and provide proof of signing authority (e.g., company resolution).

Closing date and time 24 July 2026 @16:00 Submission email [email protected]

Mandatory: The bidder must be an Original Equipment/Software Manufacturer (OEM/OSM) or an Accredited Reseller/Partner/Distributor for SAP. Bidders must be tax compliant and registered on the National Treasury Central Supplier Database (CSD). Persons in the service of the state or companies with such directors are disqualified. The bidder must not be listed on the Register of Tender Defaulters.

• Project: Configure the new ZARONIA interest rate reference on SAP Finance (FI/CO) and Loans Management (CML) modules.
• Background: JIBAR is being discontinued; transition to ZARONIA is required by SARB.
• Key Functional Requirements (SAP ECC):

• Create a new ZARONIA reference rate identifier, keep JIBAR identifiers active for history.
• Configure for ZAR currency using South African business-day calendars.
• Support daily rate maintenance, validation, and historical rate retention.
• Allow transition of JIBAR-linked contracts to ZARONIA from an approved date.
• Support contract-specific spread adjustments and different treatments by instrument/portfolio.
• Support interest calculation using approved ZARONIA method, compounded overnight rates, and correct GL posting.

• Non-Functional Requirements:

• Service provider must have solid experience in SAP FI/CO and CML modules.
• Preferred vendor must be a certified or accredited SAP solution provider/partner.
• Provide 6 months of post-go-live support and skills transfer.

• Deliverables include configuration, testing, training material development, user training, and post-live support.

• The 80/20 preference point system will be used for this tender.
• Bidders must complete SBD 6.1 in full to claim B-BBEE and subcontracting points.

• The service provider must have solid experience in SAP FI/CO and SAP CML modules.

• Provide a detailed project plan and methodology.
• System Development and Quality Assurance testing must be completed by 30 August 2026.
• Develop training materials and conduct training for super users and Land Bank SAP specialists.
• Provide post-go-live support on a time-and-materials basis (bucket of hours).

• Submit a quotation aligned with the scope of work.
• Prices must be valid for 120 days, firm for the contract duration, exclude VAT, and include all delivery costs.
• Clearly document all pricing assumptions and exclusions.

• Submit a detailed pricing schedule aligned with the scope of work.
• Prices must be valid for 120 days and cover the full contract duration, including provision for price increases.
• Prices quoted remain firm for the agreement duration. Land Bank reserves the right to opt in/out of modules during contracting.
• All pricing must exclude VAT, with VAT shown separately.
• The quoted price must include all costs to deliver the service: taxes, duties, logistics, delivery, storage, labour, overtime, subsistence, and travel.
• Clearly document all pricing assumptions, excluded costs, and estimated costs. No price adjustments will be entertained later.
• A financial risk analysis will be performed; unduly high or low rates may lead to disqualification.

• Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN from SARS or a printed TCS certificate. If no TCS PIN, provide your Central Supplier Database (CSD) number.
• Central Supplier Database (CSD): Proof of registration on the CSD (https://secure.csd.gov.za) is mandatory.
• B-BBEE: Submit a valid B-BBEE certificate from a SANAS-accredited agency or an affidavit substantiating your B-BBEE rating.
• Statutory Documentation: Also required: completed Vendor Accreditation Form, cancelled cheque/bank letter, fully completed and sworn supplier disclosure forms, certified copies of shareholders/directors' IDs.
• Disclosure: Fully complete and sign SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim Form).
• Restrictions: No bids from persons in the service of the state or companies with directors/members in the service of the state.
• Additional checks: FICA/KYC documents will be required for the successful bidder.

• Submit a valid B-BBEE certificate or affidavit.
• Specific goal points are allocated for companies owned by at least 51% black people (10 points) and companies owned by at least 51% black women (10 points).
• Complete SBD 6.1 to claim preference points.

• The successful bidder will be required to sign a written contract (SBD7).
• The bidder must sign a confidentiality agreement to protect Bank data.
• Land Bank reserves the right to amend the terms of reference.
• The contract is subject to the Preferential Procurement Policy Framework Act, 2000, its regulations, and the General Conditions of Contract (GCC).
• The bidder indemnifies Land Bank against any liability arising from the processing of personal information under POPIA.
• Land Bank may conduct due diligence, including checks on financial health, litigation, criminal convictions, and past performance.

• Foreign suppliers must complete a questionnaire regarding residency, branch, establishment, income, and tax liability in RSA. If answer is 'No' to all, a SARS TCS PIN is not required.
• Bidders must ensure compliance with tax obligations and submit a SARS PIN or CSD number.
• No bids from persons in the service of the state.
• Mandatory requirements include being an OEM/OSM or Accredited SAP Reseller/Partner/Distributor.

• The 80/20 preference point system applies.
• Price: 80 points, calculated as Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific Goals: 20 points total, for black ownership and black women ownership.
• Bidders must indicate claimed points in SBD 6.1.