Supply of microsoft project licenses (x10) for 36 months

It is the policy of KZNGFA, when purchasing goods and obtaining services to follow a course of optimum

value and efficiency by adopting best purchasing practices in supply chain management, ensuring that

open and fair competition has prevailed, with due regard being given to the importance of:

a) The promotion, development and support of businesses from disadvantaged communities (small,

medium, micro enterprises, as well as established businesses within those communities) in terms

of its BEE Policy;

b) The promotion of national and regional local service providers and agents before considering

overseas service providers and;

c) The development, promotion and support for the moral values that underpin the above, in terms

of KZNGFA Business Ethics and Guidelines which requires that all commercial conduct be based

on ethical and moral values and sound business practice. This value system governs all

commercial behaviour within KZNGFA.

The KZNGFA wishes to engage with service providers who are equally committed to maintain high quality

services and better pricing.

3. SCOPE OF SERVICES REQUIRED

3.1. Background

KZN Growth Fund Agency (KZNGFA) requests quotations from accredited Microsoft resellers for

Ten (10) Microsoft Project licenses for a period of 36 months.

Description Duration Quantity

Microsoft Project Licenses 36 months 10

4. CONTRACT DURATION

36 months

5. EXPERTISE AND CAPACITY

• It is expected that the bidding company must have a minimum of 3 years' experience in the

similar industry.

• The bidding company must be an accredited Microsoft partner providing, licensing and

managing Microsoft products. A valid Microsoft partnership certificate is Mandatory.

Note: Accreditations from distributors will NOT be accepted.

• Bidders must submit reference letters from previous clients for similar work. Each

reference letter must:

o Be dated and signed.

o Be on the official letterhead of the issuer.

o Must not be older than 5 years

6. EVALUATION PROCESS AND CRITERIA

Selection will be conducted over three stages as detailed below:

Stage 1 - Compliance with Minimum Requirements

Stage 2 – Functionality Evaluation

Stage 3 – Price and Specific Goals

6.1 STAGE 1 – COMPLIANCE WITH MANDATORY REQUIREMENTS

6.1 All proposals must be completed and accompanied by:

6.1.1 Completed and signed Bidder’s details ()

6.1.2 Signed and completed SBD 1, SBD 4 and SBD 6.1

6.1.3 Company Profile

6.1.4 Evidence of registration on the National Treasury Central Supplier Database (MAAA) which

confirms Tax Compliance Status.

6.1.5 Valid Microsoft partnership certificate.

All bids duly lodged as specified in this RFQ will be examined to determine compliance with the

mandatory requirements and conditions. Failure to provide any mandatory information as

requested above will results in the submission being deemed non-responsive.

6.2 FUNCTIONALITY EVALUATION

Scores will be tabulated to 50 points. Respondents must score 35 points and over to be assessed on

their financial offer and preference score.

The allocation of points for the evaluation of quality/functionality is set out in Table 1 below:

FUNCTIONAL EVALUATION CRITERIA Weight

COMPANY EXPERIENCE

Detailed company profile confirming company experience as well as CIPC stating

when the company was established.

• Less than 3 years = 0 points

25 • 3 to 7 years = 5 points

• 8 to 12 years = 15 points

• More than 12 years = 25 points

Note: Please provide CIPC or CSD report

REFERENCE LETTERS

Letters of reference from other clients relevant to the scope of work

• 5 Letters of Reference relevant to the scope of work = 25 points.

25 • 4 Letters of Reference relevant to the scope of work = 20 points.

• 3 Letter of Reference relevant to the scope of work =15 points.

• 2 Letter of Reference relevant to the scope of work = 10 points.

• 1 Letter of Reference relevant to the scope of work = 5 points

Letters must be on company letterhead, signed and dated not older than must 5

years.

Total points allocation 50

Percentage (%) points allocation 100%

Minimum required (%) 70%

6.3 STAGE 2 - PRICE AND SPECIFIC GOALS

6.3.1 Proposals will be subject to an evaluation based on an 80/20 - 80 points for price and 20 points for

specific goals.

6.3.2 Fixed price is required; price must be inclusive of VAT and all costs relating to disbursements and

accommodation. See Annexure A

Maximum points

No specific requirements found