Supply, install, commission and maintain a new passenger lift at land bank upington office

• Compulsory briefing session: 18 June 2026 at 11:00, at 55 Schroder Street, Upington, 8801 (Land Bank Upington Office).
• Deadline for written clarification questions: 22 June 2026 at 16:00.
• Response to clarifications issued: 23 June 2026 at 16:00.
• Bid closing date and time: 10 July 2026 at 11:00.
• Tender validity period: 120 business days from closing date.

• Bidding/technical enquiries: Bathabile Nkosi.
• Email for enquiries and intention to bid: [email protected].
• Physical submission address: Land Bank Head Office, Tender Box, Lakefield Office Park, Block A, first floor, 272 West Avenue, Die Hoewes, Centurion.

• Submit 1 original proposal + 1 soft copy on USB (contents must match exactly).
• Hand-deliver or courier to: Land Bank Head Office, Tender Box, Lakefield Office Park, Block A, first floor, 272 West Avenue, Die Hoewes, Centurion.
• Deadline: 10 July 2026 at 11:00 AM. Late bids will be rejected.
• Mandatory returnables: Completed pricing schedule (use provided template), breakdown quotation, proof of CIDB grading SI 3 or higher, proof of registration/accreditation from a lift regulatory body (e.g., LIASA).
• Essential documents (may be requested later): Proof of good standing with SARS (verified via CSD or SARS PIN), CSD registration proof, fully completed and signed SBD1 and SBD4 forms.
• Disqualification risks: Missing documents, non-compliance with submission rules, or failure to attend the compulsory briefing session.

Evaluation occurs in three stages:

Stage 1: Mandatory Requirements (Disqualification if not met)

• Attendance at compulsory briefing session (18 June 2026).
• Submission of pricing schedule (template provided) + breakdown quotation.
• Proof of LIASA or other lift regulatory body registration.
• Proof of CIDB Grading SI 3 or higher.
• No bids accepted from state employees, their companies, or close corporations with state-employed members.

Stage 2: Technical Evaluation (Minimum 70 points required to proceed)

• Experience: >5 years = 15 pts, 3–5 years = 10 pts, <3 years = 0 pts.
• Client testimonials: 4 signed letters = 20 pts, 3 = 15 pts, 2 = 10 pts, ≤1 = 0 pts.
• Lead technician CVs: >5 years relevant experience = 15 pts, 3–5 years = 10 pts, <3 years = 0 pts.
• Project plan: Install within 4 months = 20 pts, 6 months = 10 pts, >6 months = 0 pts.
• Aftercare/maintenance plan: Comprehensive (all elements) = 20 pts, partial = 10 pts, <3 elements = 0 pts.
• Technical brochures: Comprehensive with safety certifications = 10 pts, basic = 5 pts, none = 0 pts.

Stage 3: Price and Preference (80/20 or 90/10 PPPFA 2022 system)

• Pricing: Must use provided schedule, exclude VAT, remain valid for 120 days, and include year 2–3 increases.
• B-BBEE: Valid certificate from SANAS-accredited agency or affidavit required for preference points.
• Exclusions: Bidders on Register of Tender Defaulters, with conflicts of interest, convicted of fraud/corruption, or with unduly high/low rates (subject to financial risk analysis).

Scope: Supply, install, commission, and maintain a new passenger lift for 3 years at Land Bank Upington Office, 55 Schroder Street.

Lift Specifications:

• Type: Passenger lift.
• Capacity: 1000 kg / 13 persons.
• Speed: 1.0 m/s.
• Stops: 4 (Basement –1, Ground, Level 1, Level 2).
• Control: Microprocessor-based, fully collective/selective-collective with automatic re-levelling, overload detection, and energy-efficient standby mode.

Core Requirements:

• New installation with modern interior options: wall panels (stainless steel/mirror finish), ceiling/flooring (2 options each), Braille buttons, floor level announcements, ventilation.
• Minimum 12-month warranty on all parts.
• Compliance: Must adhere to SANS 1545:1, SANS 50081-80, European EN81 standards, and local lift regulations (e.g., Lifts, Escalators and Conveyor Regulations, 2009).
• Equipment: Must be new, EN81-compliant, approved by local authorities, and preferably from an ISO 9002 accredited manufacturer.

Technical Duties:

• Contractor provides all labour, materials, equipment, services, and design work.
• Full compliance with OHS Act and all relevant lift regulations/by-laws.
• Shaft lighting: Minimum 50 Lux at 1000 mm above car roof, switchable from motor room and shaft top/pit.
• Structural: Paint all welded/cut/ground components; install rope safety guards (yellow per SANS 1545:1); motor room walls/ceilings painted white PVA; pit dividing walls (metal screens, min. 2500 mm height).
• Electrical: Replace supply isolators/connections; new shaft lighting circuits (earth-leakage protected); motor room plug outlets (220V, 15A).
• Surge protection: Install to safeguard lift drive systems.

Submissions Required:

• Layout drawings: Shaft/motor room layouts, car enclosure/landing entrance coordination, clearances, heat release data, equipment locations, structural reaction loading.
• Samples/brochures: Faceplates, fixtures, finishes, special equipment (Land Bank approval required pre-installation).
• Installation programme: Detailed Gantt chart with critical path, ordering times, delivery periods, installation timelines, and milestones.
• Technical data sheets: Drive control, lift control, door control, group control (must remain on-site in maintenance manuals).
• Testing/commissioning: Full compliance testing with signed certificates included in the Technical Dossier.
• O&M manuals: Full set (electronic + 2 hard copies) for approval prior to Practical Completion.

Maintenance (36 months):

• Comprehensive plan: Frequency of services, coverage of mechanical/electrical elements, alignment with OEM/SANS requirements.
• Repairs/parts: Pre-approval system for post-warranty work.
• 24/7 emergency call-out service.
• Qualified personnel: Must be directly employed by the contractor.

Other:

• No deviations permitted without written Land Bank approval.
• Penalty for delay: 0.2% of contract sum per day (capped at 5%).
• Site safety: Regular rubble clearance; passages/lobbies must remain safe for tenants.
• Storage/housekeeping: Secure, organized, and clean site storage at all times.

• Pricing format: Complete the provided price schedule in non-erasable ink (no correction fluid/tape). Prices must:

• Exclude VAT (VAT to be shown separately).
• Remain valid for 120 days from closing date.
• Cover the full 3-year contract, including provision for year 2 and 3 price increases.
• Be fixed with stated exchange rates/industry indices for imported components.

• Payment terms:

• Phased progress payments based on approved work/delivered materials.
• 5% retention: Land Bank retains 5% of total contract value for 12 months post-practical completion to cover snagging, defects, and statutory approvals.
• Payment timeline: Within 30 days of approved payment certificate.

• Foreign currency: Clearly state exposure for imported components and provide fixed pricing with exchange rates/indices used.

• Tax Compliance:

• Submit SARS Tax Compliance Status (TCS) PIN or valid tax clearance certificate.
• If no TCS PIN but registered on CSD, provide CSD number.
• For consortia/JVs/sub-contractors, each party must submit separate TCS/CSD proof.
• Disqualification: No bids from persons in the service of the state or their associated companies.

• Central Supplier Database (CSD): Proof of registration on National Treasury CSD (https://secure.csd.gov.za/) is mandatory.

• B-bbee:

• Submit a valid B-BBEE certificate from a SANAS-accredited rating agency or an affidavit.
• Preference points applied per PPPFA 2022 (80/20 or 90/10 system).
• Complete SBD 6.1 Preference Points Claim Form (Annexure I).

• CIDB Registration: Proof of CIDB grading SI 3 or higher is mandatory.

• Lift Regulatory Body: Proof of registration/accreditation (e.g., Lift Inspectors Association of South Africa - LIASA) is mandatory.

• Mandatory Documents:

• Vendor Accreditation Form (Annexure A).
• Bidders Disclosure Form (SBD4) – must be fully completed and signed (conflict of interest = non-responsive).
• SBD1 (Invitation to Bid) – fully completed and signed.
• Cancelled cheque and/or stamped bank letter confirming banking details.
• Certified copies of IDs for shareholders/directors.
• FICA/KYC documents (Annexure D) for PEP screening.
• Integrity declarations: Covenant of Integrity (Annexure C), Bribery & Corruption Declaration (Annexure H).
• Terms and Conditions (Annexure E) and Service Provider Agreement (Annexure F – for reference only).

• Additional Checks:

• Security Screening: Preferred bidder undergoes MISS-aligned security screening.
• Due Diligence: Land Bank may assess financial health, judgments, criminal convictions, pending litigation, performance history, and reputational risk.

Returnable Documents: Submit a completed Annexure G (Bribery and Corruption Declaration). Requirements: Disclose any charges, convictions, or allegations of bribery/corruption involving the bidder’s members (directors, employees, agents) over the last 5 years. If any answer is 'Yes', provide full details (date, nature, status, court, facts, judgement, sentence, affected contracts). Risk: Failure to disclose may lead to disqualification.

Ethical Compliance: No bribery/corruption charges, convictions, or allegations in the last 5 years (or full disclosure if applicable). Legal Standing: Tenderer and its members must not be under investigation or have pending charges for bribery/corruption unless declared. Transparency: Non-disclosure of relevant information may result in disqualification.

Scope: Supply, install, commission, and maintain a new lift at the Land Bank Upington Provincial office. Maintenance Period: 3 years. Mandatory Compliance: Submit Annexure G (Bribery and Corruption Declaration) as part of the tender.

Mandatory Returnable: Annexure G (Bribery and Corruption Declaration). Requirement: Disclose any history (last 5 years) of bribery/corruption charges, convictions, or allegations involving the bidder’s members (directors, employees, agents). Non-compliance: May lead to disqualification.

• Closing date: 2026-07-10 at 11:00.\n• Briefing session: May be held if deemed necessary by the Land Bank. If compulsory, attendance is mandatory; failure to attend results in disqualification. Venue: Land Bank Head Office, Lakefield Office Park, Building A, First Floor, 272 Lenchen Avenue (Cnr Lenchen & West Avenue), Die Hoewes, Centurion.\n• Tender validity period: Bids must remain binding and irrevocable for 120 business days from submission.\n• Clarification deadline: Queries must be directed to the contact person identified in the RFP before the closing date.

• Submit one original hard copy plus one soft copy on a USB flash drive. The tender number (T04-05-26) and subject must be clearly stated on the front cover of the original bid.\n• Submit by the closing date and time (2026-07-10 at 11:00); late bids will not be accepted.\n• No entity may be involved in more than one bid (directly or indirectly); non-compliance may lead to disqualification.\n• Any material change in the bidder’s control or composition after submission requires prior written approval from the Land Bank.\n• Bidders are responsible for ensuring their bid is complete and accurate; no modifications are allowed after submission unless correcting minor errors (material changes may result in rejection).\n• Failure to sign a contract or furnish required security after award may lead to default, cost recovery, and disqualification from future tenders.

• Registration: Must be registered with National Treasury and listed on the Government’s Central Supplier Database (CSD).\n• Legal Compliance: Must possess all necessary approvals, licenses, permits, and authorisations to perform the services.\n• No Conflicts: No association with entities or individuals blacklisted by National Treasury or found guilty of serious legal breaches in the past 5 years.\n• No Default History: No history of tender default, fraud, or improper conduct with Land Bank or other public bodies.\n• Single Bid: No entity may be involved in more than one bid (directly or indirectly) for this RFP.\n• Material Changes: Any material change in control/composition of the bidder or core members after submission requires Land Bank’s prior written approval.\n• Capacity: Must demonstrate necessary skills, knowledge, and experience to provide the required services (supply, install, commission, and maintain a lift for 3 years).

• Scope: Supply, install, commission, and maintain a new lift at the Land Bank Upington Provincial Office for a period of 3 years.\n• Strict Adherence: Bidders must tender strictly in accordance with the scope of work supplied by the Land Bank.\n• Conflict Resolution: Any conflict between these Terms and Conditions and the RFP shall be resolved in favour of the RFP.\n• Verification: The Land Bank reserves the right to carry out site inspections or request supporting documentation to verify bid information.\n• Governing Law: The contract and services are governed by South African law.

• Pricing: Quoted prices must be exclusive of VAT; VAT must be shown separately at the standard rate on the tax invoice.\n• Price Freeze: The successful bidder may not increase prices for the duration of the 3-year Service Provider Agreement, regardless of cost increases.\n• Partial Acceptance: Bids must include a pricing schedule; if a bid is accepted in part, the price will be adjusted per this schedule.

• Central Supplier Database (CSD): Must be registered with National Treasury and listed on the CSD.\n• Approvals: Must possess all necessary registrations, certificates, permits, licenses, and authorisations to perform the services.\n• Blacklisting: Bidders disqualified or listed on National Treasury’s database of restricted suppliers or register of tender defaulters are barred from tendering.\n• Warranty: By submitting a bid, the bidder warrants compliance with all legal and regulatory requirements.

Land Bank contact details for notices and general enquiries:

• Physical address: 420 Witch-Hazel Avenue, Block D Eco Glades Office Park, Highveld, Centurion.
• Telephone: 012 686 0789.
• Note: No specific contact person, email, or submission address for tender-related queries is provided in the document.

Evaluation will assess the following:

• Legal and operational capacity: Must be a legally registered South African entity with all necessary approvals, registrations, certificates, permits, licenses, and authorizations to perform the services.
• B-BBEE and policy compliance: Must demonstrate adherence to Broad-Based Black Economic Empowerment (B-BBEE) laws and Land Bank’s internal policies on BEE, ethical conduct, health, safety, and environment.
• Personnel qualifications: Must have appropriately qualified, trained, and experienced personnel to execute the scope of work.
• Financial stability: Must prove financial capability to sustain operations for the contract duration.
• Technical capability: Must have prior experience in supplying, installing, commissioning, and maintaining lifts, with compliance to South African technical and safety standards.
• Invoicing compliance: Must provide tax invoices meeting Land Bank’s requirements (e.g., VAT numbers, banking details, service descriptions).

Scope and deliverables:

• Supply, install, and commission a new lift at Land Bank’s Upington Provincial office.
• Provide maintenance services for the lift over a 3-year period.
• Services must be rendered on a non-exclusive basis at Land Bank’s discretion.
• Time is of the essence for all deliverables.

Performance standards:

• Must exercise utmost diligence, care, and skill in all aspects of service delivery.
• Services must align with sound, generally accepted industry practices.
• Must comply with all applicable South African legislation, including health and safety and labour laws.
• Land Bank may conduct performance reviews and accreditation assessments to verify compliance with its policies and standards.
• Contractor must correct deficiencies at its own cost if performance fails to meet Land Bank’s satisfaction.

Operational requirements:

• Must adhere to Land Bank’s written directions and instructions pertaining to the services.
• Must cooperate with Land Bank for service performance reviews and accreditation processes.
• Must ensure all staff and sub-contractors comply with statutory, licensing, and insurance regulations.

Payment terms and invoicing:

• Land Bank will pay invoices within 30 days of presentation.
• Invoices must be tax invoices and include: Land Bank VAT number (4560121081), Contractor’s VAT number, invoice number, date, description of services, amount excluding VAT, and banking details.
• All amounts are exclusive of VAT unless otherwise agreed in writing.

Reimbursable expenses:

• Travel and subsistence disbursements are capped as follows:
• Accommodation: Maximum R1,300 per person per night (3-4 star rated; excess requires Land Bank’s written approval).
• Domestic air travel: Economy class only (best available rate).
• Car hire: B Class vehicle.
• Own car usage: AA rate per kilometre.

Dispute resolution:

• Land Bank may dispute charges and withhold payment for disputed amounts but must pay undisputed portions.
• Contractor may not suspend services due to payment disputes.
• Disputes will be resolved via mediation or arbitration (AFSA rules).

Mandatory compliance:

• Must comply with Land Bank Policies, including:
• Broad-Based Black Economic Empowerment (B-BBEE) laws and codes of good practice.
• Public Finance Management Act (PFMA) compliance.
• Land Bank Act requirements.
• Ethical conduct, health, safety, and environment standards.
• Quality, standard, and performance requirements for services.
• Must adhere to all applicable South African legislation, including:
• Labour Relations Act, Basic Conditions of Employment Act (BCEA), and related labour/employment laws.
• Occupational Health and Safety Act.
• Compensation for Occupational Injuries and Diseases Act.
• Unemployment Insurance Act.
• Skills Development Act and Skills Development Levies Act.
• Employment Equity Act.
• Income Tax Act and Value Added Tax Act.
• Staff and sub-contractors must comply with all statutory, licensing, insurance, and other relevant regulations.
• Note: No explicit mention of CSD, CIDB, CIPC registrations, or local content requirements in the provided document.