Security services tender for 8 services seta provincial offices (3-Year contract)

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Returnable Documents: Please submit the following documents with your bid: Bid document signed and duly completed, together with all declaration of interest/standard bidding documents (SBD’s 1, 3.3, 4, 6.1 and 7.2). Company Registration Certificate. Proof of registration/certification of the organisation with the Private Security Industry Regulator Authority (PSIRA). Proof of footprint in the city or town the bidder is bidding for. Proof of B-BBEE status level of contributor. Tax Compliant on National Treasury Central Supplier Database (CSD) prior to award. Supplier status must be active, when verifying with Central Supplier Database (CSD). Kindly forward the following bid documents, where a certified copy of a document is required, it must be certified within the last three (3) months.

The evaluation criteria are as follows: Criterion 1- Qualification Requirement: Bidders will first be evaluated in terms of the gatekeeper/minimum requirements. Bidders who do not fulfil all the requirements or do not submit the required documents will be disqualified. Criterion 2- Functionality Evaluation: Functionality is worth 100 points. The minimum threshold is 70 points. Bidders who score less than 70 points on functionality will therefore be disqualified; those who score 70 points or more will be further evaluated on Criteria 3. Criterion 3- Price and Preference Evaluation: Price and Specific goals (B-BBEE status level of contributor), Evaluation will be conducted on a 80/20 preferential procurement principle.

The service provider must offer 24-hour/365 days a year armed response service. The alarm and panic buttons must be linked to the armed response. The service provider must maintain the system for the duration of the contract including request for additional equipment, training, upgrades, etc. In the case where the armed unit responded to an alert, request or other, proof of response must be provided to Services SETA. A monthly report of all responses and incidents must be provided to the Services SETA with an indication of the nature of the event, response to the event, date and time, responding official(s), etc. There should be guarding of the premises with a check point system and proper communication systems between guards and control room. Guards must be available 24/7, 365. The Service SETA proposes the following: Day Shift: Two (2) Grade C guards; and Night Shift: Two (2) Grade C guards. The area supervisor is to visit site twice in the morning, twice in the afternoons, twice before 24:00 and twice after 24:00. (Eight (8) VISITS PER DAY). The potential bidder is, however, incumbent on the service provider to propose alternate numbers and grading of the guards. Guards must be suitably equipped and be responsible, amongst others, to: Conduct entrance and exit control at the premises and buildings. Keep a record and register of persons and assets entering and leaving the building and premises. Inform the relevant authorities of any threats to security; and Safeguard and protect people and assets. Provide, maintain and repair company owned handheld metal detectors.

The bidder must comply with the following requirements: The bidder acknowledges and declares that it is aware of the Provisions of the Prevention and Combating of Corrupt Activities Act, (PRECCA). The bidder declares that its name and/or that of any of its partners, managers, directors or any other person who wholly or partly exercises or may exercise control over the Bidder has never been endorsed as contemplated in Section 28 of PRECCA. The bidder must be registered with National Treasury Central Supplier Database (CSD). The bidder must provide and attach a copy of Company Registration Certificate. The bidder must provide and attach proof of registration/certification of the organisation with the Private Security Industry Regulator Authority (PSIRA). The bidder must provide proof of footprint in the city or town the bidder is bidding for. The bidder must provide proof of B-BBEE status level of contributor. The bidder must be Tax Compliant on National Treasury Central Supplier Database (CSD) prior to award.