Manufacture, test and supply of master locks (padlocks) and keys for ESKOM distribution, central east cluster – free state operating unit (60-month contract)

The tender is for the manufacture, test and supply of estimated quantities of master locks (padlocks) and keys for use on electrical and related equipment. Supply is on an 'as and when' required basis within the Distribution, Central East Cluster - Free State Operating Unit, for a period of 60 months.

Closing date: 20 November 2026 at 08:00 (from tender record).

Note: The document extract contains a date of 31 October 2016 (from a pre-vetted guarantors list) which does not relate to this tender.

No contact details (name, email, phone, or address) were provided in the extract.

Returnable documents and conditions:

• All National Treasury standard forms (SBD 1, 4, 6.1, 6.2, 7.1, 8, 9) must be completed, signed and returned with the bid.
• The bid must include a valid CSD registration and SARS Tax PIN.
• B-BBEE certificate or affidavit required if claiming preference points.
• Financial statements as specified must be submitted for evaluation.

Evaluation order:

1. Mandatory compliance: CSD registration, tax compliance, B-BBEE evidence, and completion of required SBD forms.
2. Financial capacity: verified through Public Interest Score (PIS) and audited financial statements.
3. Guarantee acceptability: bid may be marked non-responsive if the bank guarantee is not from an acceptable institution (pre-vetted or Treasury-approved).

Preference points: PPPFA system applies, but the split (80/20 or 90/10) is not stated in the extract.

Scope: The manufacture, test and supply of estimated quantities of master locks (padlocks) and keys for use on electrical and related equipment.

Coverage: Distribution, Central East Cluster - Free State Operating Unit (FSOU).

Contract period: 60 months, on an 'as and when' required basis.

Financial evaluation requirements:

• Public Interest Score (PIS) with calculation details.
• Latest approved financial statements (including comparative amounts), valid and received within 18 months after year-end.
• Signed director's/member's report.
• Signed auditors'/independent reviewers'/accounting officer's/compiler's report as applicable based on PIS.
• Approved AFS must include: statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows, notes to the financial statements.
• If a subsidiary, name of holding company.
• Draft, bi-annual, management accounts and unsigned financial statements are NOT accepted.

Guarantee requirements:

• Bank guarantee may be required; acceptable institutions are those on Eskom's pre-vetted list.
• If the guarantor is not pre-vetted, Eskom Treasury vetting may take up to 12 weeks and carries risk of non-acceptance, which could make the bid non-responsive.

Mandatory:

• CSD registration.
• Valid SARS Tax PIN (tax compliance).
• B-BBEE certificate or affidavit (for preference points).
• No restriction from doing business with Eskom.
• Eligibility to provide a bank guarantee from an acceptable financial institution if required.

Guarantee acceptability is part of the evaluation: if the guarantee issuer is not pre-vetted, Eskom Treasury will vet, which can take up to 12 weeks and may result in the guarantee being rejected, leading to the bid being marked non-responsive.

The procurement is for the manufacture, test and supply of master locks (padlocks) and keys for electrical equipment, on an 'as and when' basis, for Eskom's Free State Operating Unit, for 60 months.

Submission is electronic via Eskom eTendering; manual tender office submissions discontinued. Suppliers must register on eTendering (requires CSD number) and use the portal to upload documents under Technical, Commercial, Financial, and Other categories. File size limits apply.

Supplier Help Manual and video available on eTendering portal.

Closing date: 20 November 2026 at 10h00.

Clarification meeting (non-compulsory): 12 November 2026 at 10h00, via MS Teams.

Tender validity: 120 weeks (approx. 2 years 4 months) from closing date and time.

Supply Manager: Marilyn Stanley

Email: [email protected]

Telephone: 051 404 5326

Address: 120 Henry Street, Westdene, Bloemfontein, 9301

Fraud/Corruption anonymous reporting: 0800 11 2722

Forensic email: [email protected]

Submission method: electronic upload via Eskom eTendering (https://etendering.eskom.co.za). No hard copies accepted.

• All documents must be uploaded under the correct folders: Technical, Commercial, Financial, and Other.
• All documents must be PDF format, except the price list which must be PDF and Excel.
• Per file limit: 50MB; total submission limit: 900MB.
• Zip or compressed files are not allowed.
• Finalise the submission before closing; only the most recent version of a resubmission is accepted.
• Save the confirmation email with the submission ID.

Returnables required at tender closing (disqualifying if not submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points under the PPPFA 80/20 or 90/10 system.
• SBD 4 (Bidders Disclosure): declares any interest or connection between the bidder and state officials.
• Authorisation Form (Annexure A): confirms the signatory's authority to submit the tender.
• Acknowledgement Form (Annexure B): confirms receipt of e-Tendering training.
• Integrity Declaration Form (Annexure D): confirms acceptance of the Supplier Integrity Pact.
• Tax Evaluation Questionnaire: determines if the company, CC or trust is a personal service provider for PAYE purposes.
• E-tendering Help Manual acknowledgement form: confirms understanding of the eTendering system.
• Scope of Work and NEC Contract: acknowledged.

Returnables required at tender closing for evaluation (non-disqualifying but scored):

• Completed pricing schedule.
• Authorisation to submit the tender (company/partnership/JV/sole proprietor/trust certificates).
• Declaration of Fair Tendering Practices: certifies no collusion or price fixing.
• Probity on Close Family Members or Beneficiaries: discloses all beneficiaries and any relation to Eskom employees or directors.
• Confirmation of Receipt of Addenda: lists any addenda received.
• SARS Tax Clearance Certificate (original or certified copy) and tax PIN.
• COID Certificate (valid, Nature of Business relevant to scope).
• CSD Registration Summary.
• Valid SANAS-accredited B-BBEE certificate or completed affidavit.

Disqualification risks:

• Incomplete or unsigned returnable required at closing.
• Submission after closing time.
• Failure to submit e-Tendering training acknowledgement form.
• Non-compliance with technical evaluation stages.

Evaluation stages:

• Level 1: Enquiry details and mandatory returnables at closing. Must meet 100% of Level 1 requirements or be disqualified.
• Level 2: Technical functional evaluation (scoring). Must meet 100% to proceed.
• Level 3: Product samples (must be available if requested) and compatibility with existing FSOU keys against the threshold. Must meet requirements to be deemed technically compliant.

Pricing evaluation: prices inclusive of VAT, corrected for arithmetical errors, adjusted for variations, and compared on Net Present Value basis. Unconditional discounts considered; conditional discounts not considered for scoring but applied on payment. Prices scored out of 80 or 90 points.

Specific Goals: scored out of 20 or 10 points under PPPFA. Failure to submit evidence results in 0 points for that goal, but no disqualification.

Ranking: total of Pricing + Specific Goals, ranked highest to lowest.

Objective Criteria: applicable. Eskom may award to a tenderer other than the highest scorer if objective criteria justify. Mandatory subcontracting is a condition of award for contracts above R30 million: subcontract at least 20% of contract value to designated groups (EME/QSE 51% black-owned, youth, women, disabled, rural/township, military veterans). Subcontracting agreement and B-BBEE certificates required. A supplier may not subcontract more than 25% of contract value to an entity with lower or equal B-BBEE status unless it is a capable EME.

Reverse e-auction: not applicable.

The contract covers the manufacture, test and supply of estimated quantities of master locks (padlocks) and keys for use on electrical and related equipment, on an 'as and when' required basis, for the Free State Operating Unit (FSOU), Central East Cluster.

Contract period: 60 months.

Goods must be compatible with existing FSOU keys (tested at technical evaluation Level 3).

Supplies are managed per purchase order; delivery dates specified on each order.

Pricing format: as per NEC3 Supply Contract pricing data; total offer must reflect price exclusive of VAT, VAT @ 15%, and total inclusive of VAT.

Payment terms: Eskom pays suppliers between 14 and 30 days after receipt of valid tax invoice for contracts below R50 million (incl. VAT); for contracts above R50 million, within 60 days.

Late payment interest: R500.00 per day (contract clause).

Interest on late payment: prime rate per Standard Bank of South Africa.

Delay damages: 0.25% of delivery amount per day for up to one week late; 10% for two weeks late.

Performance bond: amount to be determined (stated as blank).

Supplier liability for indirect/consequential loss: limited to R0.00. Total liability limited to total contract price.

Price adjustment: Rates fixed for first 12 months; escalation applied on anniversary: 85% adjusted based on SEIFSA and STATS SA indices, 15% non-adjustable. Base date: month prior to tender closing.

Eskom Vendor Database registration is NOT a prerequisite for submission; non-registered bidders are not prejudiced, but registration is needed for evaluation.

CSD registration required for eTendering access; CSD number and summary must be provided.

Valid SARS Tax Clearance Certificate (original or certified copy) with PIN required.

Valid COID Certificate required; Nature of Business must be relevant to the scope.

Valid SANAS-accredited B-BBEE certificate (or sworn affidavit) required; certificate must be original or certified copy.

E-Tendering training acknowledgement form is mandatory and non-responsive if not submitted.

Joint ventures: joint and several liability; lead partner authorised; composition cannot change without consent.

B-BBEE change of status: notify Eskom within 7 days, submit updated certificate within 30 days; decrease in level may lead to renegotiation or termination.

Additional evaluation criteria include quality assessment (as referenced in section 5.11 of the ITT), but specific quality requirements are not detailed in the available text.

The tender requires the manufacture, test, and supply of estimated quantities of master locks (padlocks) and keys for use on electrical and related equipment, on an 'as and when' required basis, within Distribution Central East Cluster, Free State Operating Unit (FSOU), for a period of sixty (60) months.

The supplier must implement a Quality Management System (QMS) conforming to ISO 9001, and must plan for quality in accordance with ISO 10005 (Quality Plans) and ISO 9001.

The supplier must complete and sign Form A to acknowledge and accept Eskom Supplier Quality Requirements (specification 240-105658000) and ISO 9001.

The supplier must submit a draft Contract Quality Plan (CQP) and a draft/example of an ITP or QCP on similar or previous work.

Category 2 quality requirements apply (indicator = 1).

Closing date: 20 November 2026 at 08:00 (from tender record).

No briefing, site visit, or clarification deadlines are stated in the document.

Quality representative (Eskom): Vuyelwa Mayo

Role: Quality Officer

No email or telephone stated.

Submission address: not stated.

Returnable documents:

• Form A (Tender and Contract Quality Requirements for Supplier Quality Management): must be completed, signed by the tenderer's quality representative, and returned with the bid to acknowledge and accept Eskom Supplier Quality Requirements (specification 240-105658000) and ISO 9001.
• List of Tender Returnables (240-12248652): must be completed and submitted with the bid.
• Draft Contract Quality Plan (CQP) specific to the scope of work (per ISO 10005).
• Draft/example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) on similar or previous work.
• Proof of Quality Management System: either a valid ISO 9001 certificate (Option 1) or objective evidence of a documented QMS complying with ISO 9001 (Option 2).

Submission method and address: not stated in the available text.

Quality is a scored tender deliverable with indicator = 1 (Category 2).

• Section A (QMS Requirements): Option 1 – valid ISO 9001 certificate (score 4); Option 2 – documented QMS evidence (score 7). Only one option applies.
• Section B (Evidence of QMS in operation): documented roles/responsibilities, control of external providers, internal audit report, management review records (score 4).
• Section C: Draft Contract Quality Plan (score 1).
• Section D: Draft/example ITP or QCP (score 1).
• Section E: Form A completed and signed (score 1).

No minimum qualifying score stated in the document.

The tender is for the manufacture, test, and supply of estimated quantities of master locks (padlocks) and keys for use on electrical and related equipment, on an 'as and when' required basis, within the Distribution Central East Cluster, Free State Operating Unit (FSOU), for a period of sixty (60) months.

The supplier must develop, implement, and maintain a Quality Management System (QMS) conforming to ISO 9001, and must plan for quality in accordance with ISO 10005 (Quality Plans) and ISO 9001.

Contract Quality Plan (CQP) must include: management of records (material tests, PMI, material certifications), provision of access for inspection, submission of final documentation and manufacturing data book prior to shipment, special processes (welding qualifications: WQR, WPS, PQR; NDT; coatings), personnel qualifications and training, equipment and material storage/preservation instructions, and specific quality monitoring activities.

Quality Control Plan (QCP)/Inspection and Test Plan (ITP) must cover: materials certification, fabrication, in-process inspections, final acceptance tests, packaging, pre-shipment, preservation, site acceptance tests, and commissioning tests. Must identify intervention points (hold, witness, document review, verification) and be accepted by Eskom before work commences.

The supplier is responsible for sub-supplier QCP/ITP compliance and performance.

All applicable codes, standards, and acceptance criteria must be available at the work location, in English and any workforce-appropriate language.

B-BBEE: Minimum level 1 required (stated in extractor). Further B-BBEE details not available.

Quality Management System:

• Must have a valid ISO 9001 certificate issued by an accredited certification body (Option 1) OR provide objective evidence of a documented, non-certified QMS complying with ISO 9001 (Option 2), including: QMS manual, quality policy, quality objectives, documented information control, nonconforming outputs, corrective action, internal audit.
• Must complete and sign Form A to accept Eskom Supplier Quality Requirements.
• Must submit the List of Tender Returnables (240-12248652).
• Must submit a draft Contract Quality Plan (CQP) and a draft ITP/QCP.

Sub-suppliers (if any) must also comply with ISO 9001 requirements and be monitored by the main supplier.

Special processes (welding, NDT, coatings, heat treatment) require qualified personnel, with certificates meeting regulatory/statutory requirements and NQF unit standards.

Quality is evaluated as a scored deliverable with indicator = 1 (Category 2).

• Section A: QMS Requirements – Option 1 (valid ISO 9001 certificate) scores 4; Option 2 (documented QMS evidence) scores 7. Only one option applies.
• Section B: Evidence of QMS in operation – includes documented roles/responsibilities, control of external providers, internal audit report, management review records (score 4).
• Section C: Draft Contract Quality Plan – score 1.
• Section D: Draft/example ITP or QCP – score 1.
• Section E: Form A completed and signed – score 1.

No minimum qualifying total score is stated.