Provision of detarping and tarping services for TRANSNET wagon operations at richards bay terminal

Provision of detarping services for Transnet SOC Ltd on an as-and-when-required basis.

• Contract duration: 1 month.
• Location: Port of Richards Bay, KwaZulu-Natal.
• Organisation: Transnet Port Terminals PRT.

Bidder guidance:

• This is a short-term, on-demand contract for wagon detarping services at Richards Bay Port.

Closing Date: 2026-07-06 at 10:00 (South African Time).

Bidder guidance:

• No briefing session or site visit dates are specified in the document.
• Verify submission deadline with Transnet SCM if needed.

Returnable Documents: Pricing schedule must be completed in full. Any deviation from the prescribed pricing format will result in disqualification. Submit all prices in South African Rands, exclusive of VAT. Include all required forms and returnables as specified in the full tender document.

Bidder guidance:

• Follow the exact pricing table format provided (Tables 1 and 2).
• Do not alter column headings, item descriptions, or table structures.
• Complete all Total Price fields, Sub-Total, VAT (15%), and Net-Price before submission.

No explicit evaluation criteria stated in the document. Standard Transnet requirements typically apply, including:

• Strict adherence to the prescribed pricing format (non-compliance = disqualification).
• Valid tax clearance, company registration, and B-BBEE compliance likely required.

Bidder guidance:

• Obtain the full tender document to confirm evaluation criteria.
• Ensure pricing format compliance to avoid disqualification.

Scope: Provision of detarping services for Transnet Port Terminals Richards Bay (TPT RCB).

• Service is on an as-and-when-required basis.
• Contract duration: 1 month.
• Location: Port of Richards Bay, KwaZulu-Natal.
• Organisation: Transnet Port Terminals PRT.

Bidder guidance:

• Ensure capacity to deploy workers and supervisors to Richards Bay Port on demand.
• Review the full scope of work document for detailed service requirements.

Pricing Schedule for Provision of Detarping Services (1 Month Contract):

Table 1 - Labour Rates (Scope of Work Section 2.3.3):

• General Worker: R86 per hour per employee.
• Supervisor: R4 per hour per employee.
• Formula: Rate per Hour × Quantity = Total Price per month.

Table 2 - Equipment and Materials (Scope of Work Table 3):

• 5L Heavy Duty Triangular Buckets: Qty 1.
• Portable Water Pumps (Petrol): Qty 2.
• Portable Steel Ladders: Qty 3.
• Chargeable Headlamp Torches: Qty 4.
• Nylon Lycra Nitrile Gloves: Qty 5.
• FFP3 Dust Masks: Qty 6.
• Visible Safety Vest: Qty 7.
• Safety Goggles: Qty 8.
• Reflective Safety Overalls: Qty 9.
• Safety Boots: Qty 10.

Pricing Rules:

• All prices in Rands, exclusive of VAT.
• Must include: transportation costs to/from Port of Richards Bay, labour costs, and all other necessary expenses.
• VAT: 15% (to be added to Sub-Total).

Bidder guidance:

• Complete all unit prices and calculate line totals.
• Populate Sub-Total, VAT, and Net-Price fields.
• Any deviation from the format will result in disqualification.

Pricing Requirements:

• All prices must be quoted in South African Rands, exclusive of VAT.
• Prices must include: transportation costs to/from Port of Richards Bay, labour costs, and all other expenses necessary for scope compliance.

Labour Rates (Table 1 - Scope of Work Section 2.3.3):

• General Worker: R86 per hour per employee.
• Supervisor: R4 per hour per employee.
• Calculate: Rate per Hour × Quantity = Total Price per month.

Equipment/Materials (Table 2 - Scope of Work Table 3):

• 5L Heavy Duty Triangular Buckets: Qty 1.
• Portable Water Pumps (Petrol): Qty 2.
• Portable Steel Ladders: Qty 3.
• Chargeable Headlamp Torches: Qty 4.
• Nylon Lycra Nitrile Gloves: Qty 5.
• FFP3 Dust Masks: Qty 6.
• Visible Safety Vest: Qty 7.
• Safety Goggles: Qty 8.
• Reflective Safety Overalls: Qty 9.
• Safety Boots: Qty 10.

VAT: 15% (to be calculated and added to Sub-Total).

Bidder guidance:

• Complete all unit prices and calculate line totals for each item.
• Ensure Sub-Total, VAT, and Net-Price fields are fully populated.
• Any deviation from the pricing format will result in disqualification.

No explicit compliance requirements stated in the document. However, the following are implied or standard for Transnet:

• Personal Protective Equipment (PPE) must comply with South African safety standards.
• Workers must be equipped with: Nylon Lycra Nitrile Gloves, FFP3 Dust Masks, Visible Safety Vest, Safety Goggles, Reflective Safety Overalls, Safety Boots.
• Additional equipment required: 5L Heavy Duty Triangular Buckets, Portable Water Pumps (Petrol), Portable Steel Ladders, Chargeable Headlamp Torches.

Bidder guidance:

• Obtain the full tender document to confirm CSD, tax clearance, B-BBEE, CIDB, and other compliance requirements.
• Ensure all PPE and equipment meet South African safety standards.

Mandatory Personal Protective Equipment (PPE) for detarping operations:

• Nylon Lycra Nitrile Gloves.
• FFP3 Dust Masks.
• Visible Safety Vest.
• Safety Goggles.
• Reflective Safety Overalls.
• Safety Boots.

Additional Required Equipment:

• 5L Heavy Duty Triangular Buckets.
• Portable Water Pumps (Petrol).
• Portable Steel Ladders.
• Chargeable Headlamp Torches.

Bidder guidance:

• Ensure all PPE and equipment comply with South African safety standards.
• Workers must be equipped with the specified PPE at all times on site.

Provide de-tarping and tarping services for rail wagons for one (1) month at Transnet Port Terminal Richards Bay. The operation is critical for offloading magnetite, aiming to handle a minimum of 5 trains per day (approx. 80 wagons each). Delays in de-tarping impact wagon dwelling times, train turnaround, and vessel scheduling. The contract will assist in efficiently offloading magnetite, maintaining daily throughput, ensuring prompt de-tarping, and upholding safety standards.

Evaluation criteria include: 1. Registration and compliance with COIDA (Compensation for Occupational Injuries and Diseases Act). 2. Capacity to provide specified human resources (86 General Workers, 4 Supervisors) and tools (e.g., 10L Buckets, Portable Water Pumps, Steel Ladders, Headlamp Torches). 3. Valid safety file for all staff, submitted to TPT. 4. Medical fitness of all personnel to work in the Transnet environment. 5. Compliance with legislation: OHSA, Hazardous Substances Regulations, Communicable Diseases Regulations, and Transnet codes/specifications (ISO 14001:2004, ISO 9001:2008, SABS 0400, SABS 049/1989). 6. Quality Assurance (QA) adherence.

Scope: Provide de-tarping and tarping services for rail wagons for one (1) month at Transnet Port Terminal Richards Bay. Key deliverables: 1. De-tarping on designated rail sidings: Tippler Staging Middle Line, Tippler 1/2 Staging Lines, New Tippler 2 Staging Line, 7 Series (Rock Phosphate), 6 Series (RBM Sulphate). 2. Supply 86 General Workers and 4 Supervisors (total 90 personnel). 3. Provide tools per shift: 20 x 10L Buckets, 20 x Portable Water Pumps (Petrol), 2 x Portable Steel Ladders, 20 x Chargeable Headlamp Torches. 4. Operate in two shifts: 06H00-18H00 and 18H00-06H00, daily. 5. Maintain 100% staff complement with supervisor present at all times. 6. Respond promptly to de-tarping requests from Transnet management to minimise delays. 7. Adjust team numbers based on demand and criticality. 8. Submit daily attendance timesheets. 9. Adhere to TPT and TNPA policies, including safety protocols (e.g., no work on moving wagons, use designated walkways). 10. Handle minimum of 5 trains/day (approx. 80 wagons each) to support magnetite offloading.

Execution plan: 1. Maintain 100% staff complement with a supervisor present at all times, following shift patterns: 06H00–18H00 and 18H00–06H00. 2. Ensure punctual arrival for shifts. 3. Provide required tools per shift: 10L Buckets, Portable Water Pumps (Petrol), Portable Steel Ladders, Chargeable Headlamp Torches. 4. Respond promptly to de-tarping requests from Storage and MPT Operations managers. 5. Adjust team numbers based on demand and criticality with agility.

Staffing requirements: Service provider must supply 86 General Workers and 4 Supervisors (total 90 personnel). All personnel must be healthy, fit for work, and familiar with the plant layout and environment.

Bidders must familiarise themselves with and comply with the following Transnet codes and specifications: ISO 14001:2004 (Environmental Management), ISO 9001:2008 (Quality Management), SABS 0400 (Building Regulations), SABS 049/1989.

Mandatory compliance: 1. Registration and adherence to COIDA regulations. 2. Updated safety file with staff details submitted to TPT before work commences; copy must be on-site. 3. Medical fitness certificates for all employees. 4. Compliance with OHSA, Hazardous Substances Regulations, SDS for commodities, and Communicable Diseases Regulations. 5. Provision and use of PPE (FFP3 dust masks, reflective PPE, hard hats, safety goggles) for all personnel. 6. Conduct risk assessments prior to work commencement. 7. Report all unsafe conditions, incidents, near-misses, and injuries immediately to Transnet. 8. Adhere to Transnet codes/specifications: ISO 14001:2004, ISO 9001:2008, SABS 0400, SABS 049/1989. 9. Access to Port of Richards Bay via East or West Access Gates, subject to TPT security requirements. 10. BBBEE compliance referenced but no specific level stated.

Safety and health requirements: 1. Submit a safety file to Transnet’s safety department for assessment before work commences. 2. Ensure all employees are medically fit to work on Transnet premises. 3. Provide and enforce use of PPE (FFP3 dust masks, reflective PPE, hard hats, safety goggles) for all personnel. 4. Conduct risk assessments prior to any work commencement. 5. Prohibit work on moving rail wagons; use designated walkways only. 6. Report all unsafe conditions, incidents, near-misses, and injuries immediately to Transnet. 7. Comply with OHSA, Hazardous Substances Regulations, SDS for commodities, and Communicable Diseases Regulations. 8. Site-specific hazards: dusty conditions, moving equipment, saline/industrial fumes, and ignitable dusts.

Environmental conditions and requirements: 1. Site conditions: ambient temperature 5–45°C, relative humidity frequently 100%, air pollution (saline, dust, fumes, ignitable dusts), wind velocities up to 60 km/h (general) and 180 km/h (storm). 2. Adhere to all environmental rules and regulations as per Transnet’s Standard Environmental Specification (SES).

Quality Assurance (QA) is referenced as an evaluation criterion.

• Issue date: 01 July 2026
• Clarification deadline: Submit queries to [email protected] before 15:00 on 03 July 2026.
• Closing date: 06 July 2026
• Closing time: 10:00 AM
• Bid validity period: 180 days from closing date (may be extended).

• Contact person: Zamaswazi Mthiyane
• Telephone: 035 905 3073
• Email: [email protected]
• Submission address: Electronic only via Transnet e-Tender Submission Portal (transnetetenders.azurewebsites.net).

• Submit bids electronically via the Transnet e-Tender Submission Portal: transnetetenders.azurewebsites.net (use Google Chrome for free access).
• Steps: Register/sign in → View advertised tenders → Toggle 'Log an Intent' → Upload bid documents against the selected tender.
• No late submissions accepted. Submit at least one day before closing (06 July 2026, 10:00 AM) to avoid technical issues (e.g., internet speed, bandwidth, upload size).
• Maximum upload size: 30MB per upload; multiple uploads permitted.
• Mandatory returnable documents (failure to submit = disqualification):

• SECTION 4: Quotation Form
• Business Registration

• Returnable documents used for scoring (missing = zero score for criterion):

• Valid B-BBEE certificate or sworn affidavit (DTIC guidelines)
• Technical Submission/Questionnaire
• Proof of compliance with Specific Goals requirements
• Qualifications
• Previous Experience
• Geographic Location proof (e.g., tribal letter, lease agreement, title deed, or municipal bill ≤3 months old)

• Essential returnable documents (failure to submit may lead to disqualification after deadline extension):

• SECTION 1: SBD1 Form
• SECTION 5: Certificate of Acquaintance with RFQ Documents
• SECTION 6: RFQ Declaration and Breach of Law Form
• SECTION 7: Specific Goals Points Claim Form

• All returnable sections must be signed, stamped, and dated.
• Bid validity period: 180 days from closing date. Transnet may request an extension.
• Changes to quotations after closing date will not be considered.

• Evaluation stages:

1. Administrative Responsiveness: Check for on-time submission, completeness of returnable documents, validity, and signatures.
2. Substantive Responsiveness: Verify compliance with general/legislative criteria, priced offer, and material compliance with scope/specifications.
3. Minimum Threshold: Technical/Functional criteria must score ≥70 points to progress. Final scores rounded to 2 decimal places.
4. Weighted Scoring:

• Price (80 points): Evaluated using formula Ps = 80 × (1 − (Pt−Pmin)/Pmin), where Ps = bid score, Pt = bid price, Pmin = lowest acceptable bid price.
• Specific Goals (20 points): Preference points for attaining specific goals (e.g., local procurement, B-BBEE).

5. Post-Tender Negotiations: Transnet may negotiate with top-ranked bidders (1st, 2nd, 3rd) sequentially if prices are not market-related.
6. Objective Criteria: Transnet may award to non-highest scorer based on skills transfer, ROI, supplier rotation, or risk assessment (e.g., financial stability, due diligence, DPIP/FPPO conflicts).
7. Award: Successful bidder notified via Letter of Award; contract concluded upon acceptance.

• Technical/Functional Criteria (100 points total, minimum 80 to pass):

• Business Registration: Valid COIDA letter of good standing (mandatory; failure = disqualification).
• Experience of Detarping Services (50 points):
• 3+ purchase orders with signed reference letters (≤12 months old) = 50 points
• 2 purchase orders = 20 points
• 1 purchase order = 15 points
• None = 0 points
• Availability of Tools and Resources (15 points): Written confirmation of ≥90 human resources and ≥100 tools on company letterhead (include registration details, representative contact, signature). Non-compliance = 0 points.
• Local Procurement (35 points):
• Within 50km of Richards Bay Terminal (tribal letter + office proof ≤3 months old) = 35 points
• 51–60km = 15 points
• 61–70km = 10 points

• 70km = 0 points

• Scope: Provision of detarping and tarping of wagons for Transnet Port Terminals Richards Bay (TPT RCB) on an as-and-when-required basis for one month.
• Key deliverables: Services as per Annexure A (Scope of Work).
• Requirements:

• Business Registration: Valid letter of good standing from COIDA (related to industrial cleaning services).
• Experience: Minimum 3 purchase orders for detarping services in a plant engineering/port rail environment, with signed reference letters (≤12 months old) on company letterhead, including referee contact details.
• Resources: Minimum 90 human resources and 100 tools. Written confirmation required on company letterhead (include registration name/number, representative contact, signature).
• Local Presence: Office within 50km of Richards Bay Terminal (proof via tribal letter + lease/title deed/municipal bill ≤3 months old).

• Experience: Submit proof of detarping services in plant engineering/port rail environment via:

• Minimum 3 purchase orders with signed reference letters (≤12 months old) on company letterhead, including referee contact details.
• Transnet reserves the right to verify purchase orders and reference letters.

• Qualifications: Not explicitly detailed; compliance with COIDA and legal registration required.
• Key personnel: Not specified; bidder must confirm human resource capacity (minimum 90 people) in writing.
• Note: Experience is a scored criterion (50 points) under technical evaluation.

• Submit pricing via SECTION 4 Quotation Form.
• Currency: South African Rand (ZAR), inclusive of VAT.
• Basis: 'Delivered nominated destination'.
• Delivery lead-time: Specify in days/weeks from purchase order date.
• Refer pricing to TDPS system.
• All items must be explicitly priced; unpriced disbursements will not be accepted.
• Format: Strictly follow provided schedule; deviation may cause disqualification.
• Discounts: Only considered if unconditional.
• Evaluation: Transnet may reject non-market-related prices and negotiate with top-ranked bidders.

• Pricing format: Submit in South African Rand (ZAR), inclusive of VAT, on a 'delivered nominated destination' basis.
• Use SECTION 4 Quotation Form; refer pricing to TDPS system.
• Specify delivery lead-time (days/weeks) from purchase order date.
• All disbursements must be explicitly priced; unpriced items will not be accepted.
• Strict adherence to provided pricing schedule; deviation may result in disqualification.
• Discounted prices considered only if unconditional.
• Transnet may reject non-market-related prices and negotiate with top-ranked bidders (1st, 2nd, 3rd) or cancel the RFQ.
• Financial capacity may be assessed via due diligence (e.g., audited statements, key ratio analysis: efficiency, profitability, liquidity, solvency).

• Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN or printed certificate. For consortia/joint ventures, each party must submit separate TCS/CSD. Foreign suppliers without RSA presence/income/tax liability may be exempt.
• Central Supplier Database (CSD): Must be registered on CSD (https://secure.csd.gov.za/). Foreign suppliers with no local entity are exempt. If no TCS, provide CSD number.
• B-BBEE: Submit valid B-BBEE certificate or sworn affidavit (DTIC guidelines). Required for scoring (20 points for Specific Goals). Must remain valid for contract duration.
• Legal Compliance: Comply with all applicable national/local laws, including Employment Equity Act (Section 53).
• Security Clearance: Successful bidder/personnel/subcontractors may require CONFIDENTIAL/SECRET/TOP SECRET clearance.
• DPIP/FPPO Disclosure: Disclose any commercial relationship with Domestic Prominent Influential Persons (DPIP) or Foreign Prominent Public Officials (FPPO). Transnet may publish successful contracts with DPIP/FPPO.
• Integrity: No collusion, canvassing of Transnet officers post-closing, or restrictive practices. Bids may be reported to Competition Commission or NPA if suspicious.
• Restrictions: Bidders on Register for Tender Defaulters or List of Restricted Suppliers are disqualified.

• Contract duration: One month (as-and-when-required basis).
• Validity period: Bid valid for 180 days from closing date (06 July 2026). Transnet may request extension; successful bidder’s bid remains valid until contract conclusion.
• Termination: Transnet may terminate immediately if bidder fails to maintain valid B-BBEE status, tax compliance, or other returnable documents during contract.
• Penalties: Failure to deliver within quoted lead-time allows Transnet to cancel order and recover re-tendering costs.
• Legal terms: Subject to Transnet’s Standard RFQ Terms and Conditions for Supply of Goods/Services, General Bid Conditions, Supplier Integrity Pact, and Non-disclosure Agreement.
• Dispute resolution: Material deviation from standard terms may lead to disqualification; alternatives subject to Transnet Legal Counsel review.
• Disclosure: Contract details (company name, goods/services, value, duration) may be disclosed per JSE Debt Listing Requirements.
• Risk assessment: Transnet may conduct due diligence (e.g., financial stability, functional capability, site visits) and probity checks (e.g., DPIP/FPPO conflicts, reputational risks).