Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
21A CHURCH STREET - - COLESBERG -
Organization Type
GOVERNMENT
Published
04 Sept 2026
OCDS Reference
ocds-9t57fa-169128
Umsobomvu local municipality is procuring the supply and delivery of 10 power user laptops with specified hardware and software, including microsoft office licenses and delivery to colesberg. Bids are evaluated on an 80/20 point system, with 20 points allocated to specific goals for northern cape locality and youth-owned enterprises. The most consequential requirement is that bidders must submit a complete set of mandatory documents, including a valid tax clearance pin, certified ID, cipc registration, b-bbee evidence, municipal arrears certificate, and csd registration proof, or the bid will be non-responsive.
Closing: 11 September 2026 at 12:00; sealed written quotations in black ink placed in the tender box at Umsobomvu Municipality, 21 A Church Street, Colesberg 9795. Late, electronic, and incomplete quotes will not be considered.
Mandatory documents (failure renders bid non-responsive): quotation on company letterhead, valid original Tax Clearance certificate or SARS tax pin, certified ID copy (stamp not older than 6 months), CIPC/company registration copy, certified B-BBEE status evidence (SANAS/IRBA accredited or sworn affidavit), certificate of no undisputed municipal arrears over 90 days (or lease agreement/tribal authority letter), and proof of CSD registration.
Bidders must be registered on the Central Supplier Database; bids from persons in the service of the state will not be considered.
Evaluation: 80/20 point system – 80 points for price, 20 points for specific goals (10 points for enterprise within Northern Cape, 10 points for companies 100% owned by youth), verified via company registration documents and certified ID copies.
Pricing: firm prices only, inclusive of VAT; quote must include the municipality's address and VAT number 4700193941. Pricing schedule covers 10 laptops, 10 Microsoft Office Home and Business 2024 ESD licenses, 2 backpacks, and delivery to Colesberg.
Products must be SABS approved; laptops must be brand new, original OEM (preferably Dell/HP) or similar/equivalent, not refurbished, with a 3-year next business day onsite manufacturer's warranty.
Bids must remain valid for 90 days after closing; the complete tender document must be returned with no missing pages, retyping, or unauthorised alterations. Returnable forms include MBD1, MBD4, MBD6.1, MBD8, MBD9, and Authority of Signatory.
Continue with tenders sharing this issuer, category, or province.
Return to this tender’s issuing organisation, province, or category.
Continue with tenders sharing this issuer, category, or province.
Date & Time
Friday, 11 September 2026 - 12:00
Venue
null
Categories
Request for Quotation
21A CHURCH STREET - - COLESBERG -
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: IITPSA Membership, ISO 27001 (Information Security Management), ISO 20000 (IT Service Management), CISSP
AI Document Analysis Stages
Description
Source: RFQ DOCUMENT FOR LAPTOP 04-09-2026.pdf04 Sept
2026
Tender Published
Tender was published
11 Sept
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
RFQ DOCUMENT FOR LAPTOP 04-09-2026.pdf
Umsobomvu Local Municipality is procuring the supply and delivery of laptops under bid number UMS/FIN/LAPTOPS/08/2026 (Re-advert). Bidders must submit a formal quotation with all required documentation by 12:00 on 11 September 2026, and the contract will be awarded using the 80/20 preference point system.
To download these documents and access AI-powered analysis, visit the main tender page.
Discover Umsobomvu tenders with AI Tender Matching, N1 logistics compliance, and intelligence for Colesberg and Pixley ka Seme.
Matched by category & region
Free guidance to prepare before you bid
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Open Supplier Readiness HubMedian Estimate
R 1 691 231
Range
Based on 9 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Umsobomvu Local Municipality invites bids for the supply and delivery of laptops under bid number UMS/FIN/LAPTOPS/08/2026 (Re-advert). Bids must be submitted by 11 September 2026 at 12:00.
Important Dates
Source: RFQ DOCUMENT FOR LAPTOP 04-09-2026.pdf (RFQ)Closing date and time: 11 September 2026 at 12:00. No briefing session is scheduled (marked NA).
Contact Information
Source: RFQ DOCUMENT FOR LAPTOP 04-09-2026.pdf (RFQ)SCM enquiries: Mr. N Thiso and Mrs. N. Dyantyi, tel (051) 753 0040, fax (086 403 4554) or (051) 753 0574, email [email protected] and [email protected]. Submission address: Tender box, Umsobomvu Municipality, 21 A Church Street, Colesberg 9795.
Submission Guidelines
Source: RFQ DOCUMENT FOR LAPTOP 04-09-2026.pdf (RFQ)Quotations must be completed in black ink and placed in the tender box at Umsobomvu Municipality, 21 A Church Street, Colesberg 9795, by 12:00 on 11 September 2026. Late, electronic and incomplete quotes will not be considered. The complete tender document must be returned; missing pages, retyped documents, or unauthorised alterations will disqualify the bid. Quotations must be signed or stamped with the company stamp. Returnable forms include MBD1 (Invitation to Bid), MBD4 (Declaration of Interest), MBD6.1 (Preference Points Claim), MBD8 (Declaration of Past SCM Practices), MBD9 (Certificate of Independent Bid Determination), and the Authority of Signatory form. A formal price quotation on company letterhead must accompany the bid.
Evaluation Criteria
Source: RFQ DOCUMENT FOR LAPTOP 04-09-2026.pdf (RFQ)Bids will be evaluated using the 80/20 point system: 80 points for price and 20 points for specific goals. Specific goals: 10 points for locality (enterprise within Northern Cape) and 10 points for companies 100% owned by youth. Verification via company registration documents and certified ID copies.
Technical Specifications
Source: RFQ DOCUMENT FOR LAPTOP 04-09-2026.pdf (RFQ)Supply and delivery of 10 power user laptops (compact) with the following minimum specifications: business-grade form factor, Windows 11 Professional (64-bit) preinstalled, Microsoft Office Home and Business 2024 ESD (perpetual license), branded laptop carry bag, Wi-Fi 6 or higher, Bluetooth 5.3 or higher, minimum 2 x USB 3.0, 1 x USB-C, HDMI, audio combo jack, RJ45 (or USB adapter), integrated HD webcam, dual microphones, stereo speakers, TPM 2.0, Kensington lock slot, BIOS-level password protection, spill-resistant keyboard with backlight, OEM-certified charger (minimum 65W), and 3-year next business day onsite manufacturer's warranty. Processor: Intel Core i7 (13th Gen or newer) or Intel Core Ultra 7; memory: 16 GB DDR5 (expandable to 32 GB); storage: 512 GB NVMe; display: 14-inch WQHD; graphics: integrated Intel Arc Graphics; battery: minimum 70 Wh (8-10 hours typical runtime); weight: <= 2.0 kg. All laptops must be brand new, original OEM (preferably Dell/HP) or similar/equivalent in quality, not refurbished. Bidders must provide a product catalogue for all hardware quoted.
Methodology
Source: RFQ DOCUMENT FOR LAPTOP 04-09-2026.pdf (RFQ)Service providers must quote on all items in the bill of quantity.
Quality Management
Source: RFQ DOCUMENT FOR LAPTOP 04-09-2026.pdfGoods must conform to standards in the bidding documents. Inspections, tests and analyses may be conducted; costs borne by supplier if non-compliant. Rejected supplies must be replaced at supplier's cost.
Pricing Schedule
Source: RFQ DOCUMENT FOR LAPTOP 04-09-2026.pdfPricing schedule includes: Power user laptop (compact) - 10 units, ESD license (non-subscription) - 10 units, quality back pack - 2 units, delivery to Colesberg - 1 sum. No additional fees allowed.
Financial Requirements
Source: RFQ DOCUMENT FOR LAPTOP 04-09-2026.pdf (RFQ)Only firm prices will be accepted; non-firm prices (including those subject to exchange rate variations) will not be considered. Prices must be inclusive of VAT. The pricing schedule covers: power user laptop (compact) - 10 units, Microsoft Office Home and Business 2024 ESD license - 10 units, quality back pack - 2 units, delivery to Colesberg - 1 sum. No additional fees beyond those in the table will be allowed. Bidders must indicate whether they are registered VAT vendors; if not, both columns must reflect the same amount. The municipality requires one service provider that meets the specification and reserves the right to award in full or part.
Compliance Requirements
Source: RFQ DOCUMENT FOR LAPTOP 04-09-2026.pdf (RFQ)Mandatory documents: valid original Tax Clearance certificate or SARS tax pin; certified ID copy (original stamp not older than 6 months); copy of company registration/founding statement/CIPC; certified B-BBEE status evidence (SANAS/IRBA accredited or sworn affidavit for EMEs/QSEs); certificate confirming no undisputed municipal arrears over 90 days (or lease agreement/tribal authority letter if applicable); proof of CSD registration. Bidders must be registered on the Central Supplier Database. Bids from persons in the service of the state will not be considered. The municipality's address and VAT number (4700193941) must appear on the quote. Products must be SABS approved. Bids must remain valid for 90 days after closing.
Contractual Terms
Source: RFQ DOCUMENT FOR LAPTOP 04-09-2026.pdfThe contract may be extended up to 15% of the original contract based on performance. Wrong information may lead to recovery of costs. The municipality may request an additional Service Level Agreement. Contract documents in English. The GCC includes clauses on performance security, inspections, packing, delivery, insurance, warranty (12 months after delivery or 18 months after shipment), payment within 30 days, price firmness, contract amendments, assignment, subcontracts, delays, penalties, termination for default, force majeure, termination for insolvency, dispute resolution (consultation, mediation, court), limitation of liability, governing language, applicable law, notices, and prohibition of restrictive practices.
Special Conditions
Source: RFQ DOCUMENT FOR LAPTOP 04-09-2026.pdfThe general conditions of contract (GCC) and special conditions of contract (SCC) apply; SCC prevails in conflict. The municipality may reject any tender, waive requirements, or accept part of a bid. Bids remain valid for 90 days. Prices must be firm and inclusive of VAT. Bidders must be registered on the Central Supplier Database. Tender documents must be completed in black ink, not retyped, and returned complete. No unauthorised alterations allowed. Tax clearance and municipal account compliance required. Site/information meetings, if specified, are compulsory. Samples may be required. The municipality may adjust quantities. Faxed and late tenders not accepted. Bidders must not contact the municipality after bid opening except in writing. Bids may be rejected for past improper conduct. B-BBEE certificates must meet specified validity requirements. Authorised signatory required. Negotiations may occur if prices exceed budget. Products must be SABS approved. Trust/Consortium/JV agreements must be submitted and approved.
Requirements
Source: RFQ DOCUMENT FOR LAPTOP 04-09-2026.pdf (RFQ)Suppliers must submit a quotation on company letterhead, a valid original Tax Clearance certificate or pin, certified ID copy (not older than 6 months), company registration/CIPC documents, certified B-BBEE status evidence, a certificate confirming no undisputed municipal arrears over 90 days, proof of CSD registration, and must hold goods for 90 days. Bids from persons in service of the state will not be considered. The municipality's address and VAT number (4700193941) must appear on the quote.
Section
Source: RFQ DOCUMENT FOR LAPTOP 04-09-2026.pdf (RFQ)Enquiries: Mr. N Thiso / Mrs. N. Dyantyi (SCM) at Tel (051) 753 0040, Fax (086 403 4554) or (051) 753 0574, Email: [email protected] and [email protected].
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
21A CHURCH STREET - - COLESBERG -
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
08 Sept 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Learn how to submit a winning bid with these related articles
A strategic guide for medical equipment suppliers, maintenance companies, and healthcare technology providers bidding for tenders across South Africa's nine provincial health departments. Covers SAHPRA registration, OEM authorisation, service level agreements, and technical evaluation criteria.
A comprehensive guide to securing medical equipment maintenance tenders in South African public hospitals. Learn about SLA management, OEM certifications, and clinical engineering requirements.
Guide to sports tenders in South Africa. Covers SRSA-funded facility maintenance, sports equipment supply, surfacing contracts, and tournament management opportunities.
Not every job is a 'tender.' Learn how to access the high-volume world of small orders (RFQs) and how to get invited to bid on jobs under R200k.
💡 Want more tendering tips and strategies?
Explore Our BlogGet deep intelligence on Supplies: Computer Equipment. Unlock full pricing strategies, bid frequency, and historical win rates.