Supply and delivery of built-in cupboards and stoves for three houses at midmar, kwazulu-natal

General: Bidders must be legally registered entities capable of entering into a contract. Bidders must not be listed on the Register for Tender Defaulters or restricted from doing business with the public sector. Bidders must have tax matters in order (valid tax clearance certificate). Bidders must not have engaged in collusive bidding or restrictive practices as defined in the Competition Act. Financial: Ability to furnish performance security (e.g., bank guarantee, irrevocable letter of credit, or cashier’s cheque) within 30 days of contract award. Financial stability to cover penalties, insurance, and other contractual obligations. Technical: Capability to supply and deliver built-in cupboards and stoves meeting the specified standards. Compliance with packing, delivery, and warranty requirements (12 months after delivery or 18 months after shipment). Ability to provide incidental services (e.g., installation, maintenance) if required.

Scope: Supply and delivery of built-in cupboards and stoves for three houses at Midmar under Eastern Operations. Goods must conform to standards specified in bidding documents and Special Conditions of Contract (SCC). Supplier must ensure proper packing to prevent damage during transit, including resistance to rough handling and extreme conditions. Delivery must comply with contract terms, including shipping and documentation requirements. Inspections, tests, and analyses may be conducted during or after production to verify compliance. Non-compliant supplies may be rejected at the supplier's cost and risk. Supplier must provide warranty for goods (12 months after delivery or 18 months after shipment, whichever is earlier).

Pricing: Prices must not vary from quoted bid prices unless authorized in SCC or bid validity extension. Payment will be made in Rand within 30 days of invoice submission, accompanied by a delivery note. Performance security (e.g., bank guarantee, irrevocable letter of credit, or cashier’s cheque) may be required within 30 days of contract award. Penalties may apply for late delivery, calculated using the current prime interest rate per day of delay. Supplier is responsible for all taxes, duties, and levies until delivery.

Mandatory: Valid tax clearance certificate (original) issued by SARS must be submitted prior to award. No contract will be awarded to bidders with outstanding tax matters. Compliance with National Industrial Participation Programme (NIPP) if applicable. Prohibition of restrictive practices (e.g., collusive bidding) as per Competition Act No. 89 of 1998. Supplier must indemnify the purchaser against third-party claims of patent, trademark, or industrial design infringement. Supplier must not be listed on the Register for Tender Defaulters.

• Closing date and time: 12 June 2026 at 11:00.
• Compulsory briefing session: 01 June 2026 at 11:00. Venue: Midmar Dam Entrance, R103 Prospect Road, Howick.
• Queries: Direct to Mr. Nirdosh Punchum (contact details below). No explicit deadline stated; resolve before submission.

• Bidding procedure enquiries: Ms Gerda Lamprecht. Tel: 033 239 1903 / 082 600 3590. Email: [email protected].
• Technical enquiries: Mr. Nirdosh Punchum. Tel: 033 239 1266. Mobile: 060 587 4655. Email: [email protected].
• Written queries: The Director: Eastern Operations, Department of Water and Sanitation, Private Bag X24, Howick, 3290.
• Submission address: Bid box at the entrance of Department of Water and Sanitation, R103 Prospect Road, Midmar Dam, Howick, 3290.

• Submit your sealed bid before 11:00 on 12 June 2026. Late bids will be rejected.
• Submission method: Deposit in the bid box at the entrance of Department of Water and Sanitation, R103 Prospect Road, Midmar Dam, Howick, 3290. Alternatively, deliver to the Supply Chain Management Office, Private Bag X24, Howick, 3290.
• Envelope endorsement: Clearly mark 'ORIGINAL BID FOR WTE-2609ES: SUPPLY & DELIVERY OF BUILT IN CUPBOARDS & STOVES IN THREE (03) HOUSES AT MIDMAR UNDER EASTERN OPERATIONS'.
• Courier instructions: Do not address parcels to an individual; use 'Tender Box' as the recipient.
• Required returnable documents: SBD1 (Invitation to Bid), SBD3.1 (Pricing Schedule – Firm Prices), SBD4 (Declaration of Interest), SBD6.1 (Preference Points Claim Form).
• Additional mandatory documents: Bill of Quantities (fully completed and signed), company registration certificate (CIPC), Tax Clearance Certificate (SARS), B-BBEE certificate or sworn affidavit, CSD report, Letter of Good Standing (COIDA), letter of authority for signatory.
• Bid validity: Quotation must remain valid for 120 days after closing date.
• Formatting: Each page of the bid must be initialled at the bottom. Use official forms; do not re-type.
• Submission restrictions: Bids via telegram, telex, fax, or email will not be accepted. No alterations, omissions, or additions to the document are permitted.
• Disqualification risks: Failure to submit required documents (e.g., SBD3.1, BOQ, site briefing certificate) or late submissions will render the bid invalid.

• Evaluation system: 80/20 Preferential Procurement Regulations 2022. Four-phase evaluation process.

• Phase 1: Mandatory Compliance – Failure to submit any required document (e.g., site briefing certificate, SBD3.1, Bill of Quantities) results in immediate disqualification.
• Phase 2: Technical Compliance – Full compliance to technical specifications is required. Bidders must indicate compliance (Yes/No) in specification spreadsheets. Non-compliance may lead to disqualification. Key criteria include team capability (e.g., artisan with 2+ years carpentry experience), past relevant work (1+ award letters/completion certificates), and methodology (detailed work sequence, resources, health/safety assessments).
• Phase 3: Administrative Compliance – Mandatory documents include CSD registration (MAAA number), Tax Compliance (SARS PIN), CIPC registration, B-BBEE certificate/affidavit, COIDA Letter of Good Standing, and proof of authority to sign.
• Phase 4: Price (80 points) and Specific Goals (20 points).

• Scoring:

• Price: Maximum 80 points. Points calculated using the formula: Ps = 80(1 – (Pt – Pmin)/Pmin), where Pt = bid price, Pmin = lowest acceptable bid price.
• Specific Goals (20 points total): Women ownership (5), Disability ownership (5), Youth ownership (5), Location (KwaZulu-Natal, 2), B-BBEE Level 1-2 (QSE/EME, 3).
• Proof for specific goals: Full CSD report for women, disability, youth, and location. Valid B-BBEE certificate or sworn affidavit for B-BBEE points.

• Disqualification: Non-compliance with mandatory or technical requirements, collusive bidding, or fraudulent claims.

• Scope: Supply, delivery, and installation of built-in cupboards and stoves for three (3) two-bedroom houses at Midmar Dam, KwaZulu-Natal.
• Deliverables per house:

• Bedroom 1: 1 built-in cupboard as per drawing.
• Bedroom 2: 1 built-in cupboard as per drawing, including 24 soft-close drawer runners.
• Kitchen: 1 built-in cupboard for stove (Defy 600mm oven & hob box set, model DBO482E + DHD332), 1 built-in cupboard for double bowl sink, 24 soft-close drawer runners, hardwood tops for sink (1850x600mm) and stove/island (1850x900mm).
• Door handles: 90 silver handles.
• Masonite backing sheets: 9 units.

• Stove specifications: Defy undercounter static oven (78L, A energy rating, mechanical timer, removable inner glass door, square brushed aluminium handle), hob with 4 solid plates and 1 hi-speed plate, black finish.
• Materials and workmanship:

• Cupboards: 530x22mm white melamine with veneer, supported on 50x25mm wrought bearers. Drawers must slide on steel roller bearings or plastic tracks.
• All materials must comply with SABS specifications and National Building Regulations. Preference for South African-manufactured materials.
• Work must adhere to SABS 1200 standards.

• Contract terms:

• Fixed price basis; no escalation allowed.
• Defects liability period: 12 months from commissioning certificate issuance.
• Payment: 100% within 30 days after supply, delivery, and installation.
• Contractor must issue sub-contractors with relevant tender sections; additional costs from sub-contractor misinformation are the contractor’s responsibility.
• No design or equipment modifications without written approval from the Engineer.

• Pricing: Submit firm prices only on the official SBD3.1 Pricing Schedule. Non-firm prices (e.g., subject to exchange rate fluctuations) will be disqualified.
• Bill of Quantities: Must be fully completed, signed, and included in the bid. Separate pricing schedules required if delivery points differ.
• Payment terms: Single payment of 100% of the contract value within 30 days after supply, delivery, and installation are complete.
• Cost inclusions: Bid price must include all delivery costs to the prescribed destination and Value Added Tax (VAT).
• Validity period: Bid prices must remain valid for 120 days from the closing date.
• No bonds or guarantees explicitly required beyond standard contract conditions.

• Mandatory compliance (failure results in disqualification):

• Central Supplier Database (CSD): Must be registered with a valid MAAA number. Submit a comprehensive CSD report and include MAAA number on SBD1.
• Tax Compliance: Must be verified via CSD and SARS. Attach Tax Compliant Status PIN page.
• CIPC Registration: Active registration with the Companies and Intellectual Property Commission. Attach CIPC certificate.
• B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs).
• COIDA: Valid Letter of Good Standing with the Compensation Commissioner.
• Authority to Sign: Letter of appointment or board resolution authorizing the signatory. For companies, include a certified copy of the resolution.
• Returnable Forms: Complete, sign, and submit SBD1, SBD3.1, SBD4, and SBD6.1.

• Specific Goals (for preference points):

• Women, Disability, Youth Ownership: Provide full CSD report for verification. Points calculated pro-rata based on ownership percentage.
• Location: Bidder must be based in KwaZulu-Natal (2 points). Full CSD report required.
• B-BBEE Level 1-2 (QSE/EME): Submit valid B-BBEE certificate or sworn affidavit (3 points).

• Disqualification: Persons in the service of the state, or companies with directors/members in state service, are disqualified. Collusive bidding or fraudulent claims will result in disqualification and potential legal action.