Provision, installation and fitting of office furniture for the national empowerment fund (NEF) – 80/20 preference point system

The National Empowerment Fund (NEF) requires furniture installation and fittings services for its newly acquired Head Office accommodation. The objective is to kit the office to its optimal use and create a conducive working environment. The scope includes installation and fitting of office furniture, with consideration of factors to achieve optimum office space.

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Returnable Documents: 12.7 Copies of qualifications, identity documents (IDs) and the curricula vitae (CVs)

Administrative checklist requires completion and signing of: POPIA consent form, SBD 1 Invitation to Bid, SBD 3.1 Pricing Schedule (Firm Prices), SBD 4 Bidder's Interest, SBD 6.1 Preference Points Claim Form, Politically Exposed Person Declaration Form, SBD 7.1 Contract Form, General Conditions of Contract (read), B-BBEE Status Level Verification Certificate or Sworn Affidavit, and one electronic copy of the tender submission.

Mandatory: Valid CSD registration; valid Tax Status Pin document (failure renders bid invalid); completed and signed SBD forms (Administrative checklist, POPIA consent, SBD 1, SBD 3.1, SBD 4, SBD 6.1, Politically Exposed Person Declaration, SBD 7.1); B-BBEE certificate or sworn affidavit; one electronic copy. Technical (Phase 2) minimum score 35/50; Phase 3 site visit minimum 35/50. Phase 4 preference points: 51%+ Black ownership (10 points), 30%+ Black women ownership (5), any Black designated groups (1), promotion of SMMEs (EME/QSE) (2), youth ownership (2). Bidders must be registered on CSD as per National Treasury Circular. Foreign suppliers: must answer questionnaire (SBD1 Part B). Bidder must not be listed on Register for Tender Defaulters or List of Restricted Suppliers. Bidders must declare any employment by organ of state or relationships with procuring institution staff. All mandatory forms must be signed; unsigned forms invalidate the bid.

Supply Chain Management

Tel: +27 11 305 8000 011 305 8000

Email: [email protected] [email protected]

9. Medium of Communication

All the documentation submitted in response to this RFP must be in English.

10. Verification of Documents

Bidders should check the numbers of the pages to satisfy themselves that none are

missing or duplicated.

12.1 Only properly filled and fully signed documents in line with the RFP requirements must be

submitted on PDF format via email to [email protected] by no later than 14h00

on 30 September 2026. No proposals will be accepted after cut-off date and time.

12.2 NB: Non-compulsory site briefing will be held on the 18 September 2026 at 12 noon

at 70 Grayston Drive, Sandton, Sandown, 2195

12.3 No bids received by telegram, telex, facsimile, hand-delivery, post or any medium other

than the above prescribed method will be considered.

12.4 Where an RFP document is not received at the time of the RFP closing, such a RFP

document will be regarded as a late bid. Late bids will not be considered.

12.5 The Bidder is responsible for all the costs that shall be incurred in relation to the

preparation and submission of the bid document.

12.6 A list of all references (minimum 3) with contact details must be included in the RFP

document.

12.7 Copies of qualifications, identity documents (IDs) and the curricula vitae (CVs)

of persons who will be involved in the execution of this bid should the bidder be

successful must be attached to the proposal.

• Names and details of senior management

• 5 criteria clearly outlined and detailed = 5 points

• 4 criteria clearly outlined and detailed = 4 points

• 3 criteria clearly outlined and detailed = 3 points

• 2 criteria clearly outlined and detailed = 2 points

• 1 criteria clearly outlined and detailed = 1 points

• Nothing submitted = 0 points

Reference Letters: Assessment of the service provider’s relevant experience through

signed reference letters confirming successful delivery of similar projects with duration of

service, and rand value:

• Excellent: 5 or more signed References = 5 points
• Very good: 4 signed References = 4 points
• Good: 3 signed References= 3 points
• Average: 2 signed References = 2 points
• Poor: 1 signed Reference = 1 points 5
• Nothing submitted = 0 points

Value of Project/s Executed – Cumulative

• Excellent: Above R1 000,000.00

• Very Good: Above R800,000 but below R1 000,000

• Good: Above R500,000 but below R800,000

• Average: Above R400,000 but below R500,000

• Poor: Below R400,000

• Nothing submitted

and contact details; marital status and matrimonial property regime (e.g. married in community of

property); nationality; age; language; date of birth; education; financial history; academic background and

qualifications.

Identifying numbers (e.g. an account number, identity numbers or passport numbers); email address;

physical address (e.g. residential address, work address or physical location);

Information about the location (e.g. geolocation or GPS location); telephone numbers; online and other

unique identifiers; social media profile/s; biometric information (like fingerprints, facial recognition

signature; race; gender; sex; criminal and credit history.

Example of Special personal information is personal information about the following: · criminal behaviour,

or any proceedings in respect of any offence allegedly committed by a data subject or the disposal of

such proceedings; religious and philosophical beliefs; trade union membership; political beliefs; health,

including physical or mental health, disability, and medical history; or biometric information (e.g., to verify

identity).

of 35 points and above will be evaluated during phase 3

Phase 3: Site Visits for Furniture Designs and Quality

Only bidders who score a minimum of 35 points and above will be evaluated. Only shortlisted will be

contacted for furniture viewing.

Phase 4: Pricing and Specific goals

all pricing information including rates,

costs, fees including vat

NO

Is the form duly completed and 1. Administrative checklist signed?

Is the form duly completed and 2. POPIA consent form signed?

Is the form duly completed and 3. SBD 1 Invitation to bid signed?

Pricing Schedule (Firm Prices Is the form duly completed and 4. SBD 3.1 Purchases) signed?

Is the form duly completed and 5. SBD 4 Bidders Interest signed?

Nb: failure to provide any of the above particulars may render the bid invalid.

of 2

Sbd 3.1

Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices

Subject to rates of exchange variations) will not be considered

Tax compliance status

Tax compliance status may not be submitted with the bid

Tax compliance requirements

Tax compliance status (tcs) or pin may also be made via e-filing

Tax compliance status /

Tax compliance system pin code from the south african revenue service (SARS) and if not register as per 2

Csd number to enable the organ of state to view the taxpayer’s profile and tax status

Csd number

Csd number must be provided

Central Supplier Database

Central supplier database (csd) to upload mandatory information namely

Central supplier database (csd), a csd

Please provide a pricing schedule, stating

compliance. Please ensure that the following forms have been completed and signed and that all

Is the form duly completed and 3. SBD 1 Invitation to bid signed?

Pricing Schedule (Firm Prices Is the form duly completed and 4. SBD 3.1 Purchases) signed?

Is the form duly completed and 5. SBD 4 Bidders Interest signed?

6. SBD 6.1 Preferential Procurement Goals points claimed and form

1.8. Bidders must register on the central supplier database (csd) to upload mandatory information namely

(Business registration/ directorship/ membership/identity numbers; tax compliance status; and banking

1.9. Where a bidder is not registered on the csd, mandatory information namely: (business registration/

Directorship/ membership/identity numbers; tax compliance status may not be submitted with the bid

2. Tax compliance requirements

2.8 Bidders are required to submit their unique personal identification number (pin) issued by SARS or csd

2.9 Application for tax compliance status (tcs) or pin may also be made via e-filing. In order to use this

Separate proof of tcs / pin / csd number.

12.7 Copies of qualifications, identity documents (IDs) and the curricula vitae (CVs)

Points Allocation: 00 points

B-BBEE Details: to bid signed?

Pricing Schedule (Firm Prices Is the form duly completed and 4. SBD 3.1 Purchases) signed?

Is the form duly completed and 5. SBD 4 Bidders Interest signed?

Preference Points Claim Form for Is the form duly completed, Specific

6. SBD 6.1 Preferential Procurement Goals points claimed and form

Regulations 2022 signed?

Is the form duly completed and 7. Politically Exposed Person Declaration Form signed?

SBD 7.1 - Contract Form - Tender for Is the form duly completed and 8. Purchasing Contract signed?

9. General Conditions of Contract Is the contract read?

Is proof of B-BBEE Status level of

contributor attached? Bidder must B-BBEE status level verification certificate or 10. attach copy of BEE Certificate or Sworn Affidavit copy of Sworn Affidavit, whichever

is applicable.

11. Tender submission One (1) electronic copy submitted?

I, the undersigned (name) ........................................................................ certify that the information

furnished on this checklist is true and correct.

......................................................... ....................................

Signature Date

.......................................................... .......................................

Position Name of Bidder

POPIA Consent Form

Privacy & Protection of Personal Information Act Requirements

Request for Proposal No:

Name of Bidder:

Protecting personal information is important to the National Empowerment Fund (NEF). To do so, NEF

follows general principles in accordance with applicable privacy laws and the Protection of Personal

Information Act (POPIA).

NEF’s role as a responsible party is amongst others to process personal information for the intended

purpose for which it was obtained and in line with legal agreemen

12.18 The Bidders hereby agrees that the offer herein shall remain binding

upon him/her and will be open for acceptance by the NEF during the

validity period indicated herein.

12.19 The Bidders furthermore confirms that he/she has satisfied

himself/herself as to the correctness and validity of his/her RFP

response, that the price(s) and rate(s) quoted cover all the work/item(s)

specified in the RFP response documents and that the price(s) and

rate(s) cover all his/her obligations under a resulting contract and that

he/she accepts that any mistakes regarding price(s) and calculations will

be at his/her risk.

12.20 The Bidders hereby accepts full responsibility for the proper execution

and fulfillment of all obligations and conditions devolving on him/her

under this bid as the principal(s) liable for the due fulfillment of this bid

and any contract that might be concluded pursuant hereto.

12.21 The NEF will treat your personal information as confidential and take all

necessary steps to protect your information as required by the Protection

of Personal Information Act of 2013. The NEF will only process your

information (which involves but is not limited to collecting, collating,

organising, disseminating, and destroying) in the following

circumstances:

• where you have granted the necessary consent;

• where we are required to do so by law;

• where processing is necessary to protect our legitimate interests;

• where it is necessary for the conclusion or performance of a contract to which you are

party; or

• where it is in the public interest to do so.

12.22 By signing this RFP document, the bidder hereby consents to the use of

their personal information which forms part of the bid process and as may

be discovered by the NEF and confirm that the information is supplied

voluntarily without undue influence from any party. Bidders acknowledge

that they are aware of their right to access the information at a reasonable

time for purposes of rectification or object to the processing of the

information.

12.23 Bidders are required to register on the National Treasury Database as per

National Treasury Circular No /2016 – Central Supplier Database

(Csd).

pictures of proposed design concept and / or catalogue.

• Furniture specifications are highly detailed, fully supported by comprehensive

catalogues/datasheets and tailored to NEF’s functional and aesthetic 20

requirements = 5 points

• Furniture specifications are clear, detailed and fully supported by catalogues/data

sheets with technical details = 3 points

• Furniture specifications are provided but lack detail or clarity;

catalogues/datasheets included but limited in technical detail = 1 point

• Furniture specifications are incomplete, not supported by catalogues/data

sheets = 0 point

contributor attached? Bidder must B-BBEE status level verification certificate or 10. attach copy of BEE Certificate or Sworn Affidavit copy of Sworn Affidavit, whichever

is applicable.

11. Tender submission One (1) electronic copy submitted?

I, the undersigned (name) ........................................................................ certify that the information

furnished on this checklist is true and correct.

......................................................... ....................................

12.9 Bidders are advised to submit / send its bid responses at least 15 minutes before

the deadline to avoid any Information Technology (IT) network congestions or

technical challenges in this regard which may result in bid responses being

received late. NEF’s e-mail servers are configured to receive e-mails with sizes

up to 18MB.

12.10 The NEF will not be held responsible for any of the following:

• bid responses sent to the incorrect email address;
• bid responses being inaccessible due to non-standard electronic file

formats being utilised to submit responses by bidders;

• any security breaches and unlawful interception of tender / bid responses by

third parties outside the NEF’s IT network domain;

• bid responses received late due to any IT network related congestions and/or

technical challenges;

• and bid responses with file size limits greater than NEF’s e-mail receipt capacity

of 18MB.

• The plan must be relevant to the scope of works and deliverables. Health & Safety

Plan = 5 points

• Nothing submitted = 0 points

Maximum availabe points 50

Phase 3: Site Visits

Bidders will need to score a minimum of 35 points and above in order to qualify for further evaluation.

Points Allocated: 0=Poor 1=Below average, 2=Average, 3=Good, 4=Very Good, 5=Excellent

Phase 3: Site Visit Evaluation Weight

• Design and aesthetic standards 20
• Quality and durability (provide warranty and after sales 20

support)

• Ergonomic 10

Total Points 50

Phase 4: 80/20 Preference Point System

ensure that the provisions of POPIA, the guiding principles outlined in the policy and Yes No

all the measures that give effect to such provisions are complied with at the time of

the determination of the purpose and means of the processing and during the

processing itself. In the event that an employee of the NEF or any person acting on

behalf of the corporation who through their intentional or negligent actions and/or

omissions fail to comply with the principles and

responsibilities outlined; proper corrective measures will be applied.

NO. ** (all applicable taxes included)

• Required by: ........................................

• At: ........................................

.......................................

• Brand and model ........................................

• Country of origin ........................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

*Delivery: Firm/not firm

• Delivery basis ..........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies.

*Delete if not applicable

Annexure 3: Bidder’s Disclosure

Bidders must submit: list of at least 3 references with contact details; copies of qualifications, identity documents, and CVs of persons involved in execution; names and details of senior management; employment equity details of employees at operational level; percentage of ownership by Black ownership, Black women ownership, Youth ownership; valid Tax Status Pin document (failure renders bid invalid); copies of any affiliations. Bids must be submitted in English. Bidders must register on the National Treasury Central Supplier Database (CSD).

Evaluation will follow a three-stage process: 1) Administrative compliance - all mandatory forms and documents must be submitted; 2) Functionality - bidders must meet a minimum threshold (not specified in the extracted text); 3) Price and preference points. Functionality includes reference letters (5 points) - signed references for similar projects with duration and rand value. The lowest/highest acceptable tender will be used to determine the accurate system once tenders are received.